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A STRATEGY TO REVEAL HIDDEN TREASURES (INSTITUTIONAL REPOSITORY) OF ANNA UNIVERSITY

G.Krishnamoorthy, University Librarian, Anna UniversityS.Bharanidharan, Computer Scientist, Anna UniversityE.Parthasarathy, Deputy Registrar, Anna UniversityABSTRACTAnna University has undergone amazing growth from unitary type University to 5th best University in India. Creation & maintenance of Digital Repository forms the strategy to reveal the hidden treasures of Anna University.

This Paper mainly detailsNecessity of creation & steps involved in creating Institutional RepositoryComplexities involved in creation & maintenance of IRBenefits rendered by IRGrowth statistics of Anna University beginning from the year it got affiliated till todayPresent status of Anna University judged by documents published every year Data collection & Segregation under various categoriesPreliminary estimate of expenditure involved in creation & maintenance of IRINTRODUCTIONAnna University established in 4th Sep 1978 imparts higher education in Science & Technology, promotes research & fosters co-operation between academic and industrial communitiesPresently 625 Engineering Colleges are functioning under Anna University - 4 constituent colleges with University Departments, 13 Constituent colleges of Anna University, 12 Government & government aided Engineering Colleges and 596 affiliated colleges of Anna University under four regional centres in Tirunelveli, Madurai, Thiruchirapalli & CoimbatoreUGC have accredited Anna University with Five Star Status in 2002 which is the highest ratingOnly science and technology University in the state of Tamilnadu, has a position among top Indian universities in terms of its scientific research output.OBJECTIVEThe major aim of this proposal is

To develop a Institutional Repository (IR) of the literary/R&D output/scientific productivity of the faculty of Anna University over more than two decades (1989-2012)

To enhance the visibility of the productivity profile of Anna University Chennai

To facilitate online and open access to the research publications of Anna University Chennai METHODOLOGY Steps involved in creation of IR includeStep 1: Data Identification and Selection Step 2: Data Collection & SegregationStep 3: Design & DevelopmentSoftware & Hardware Content Creation and Development Content organizationStep 4: Web hostingStep 5: Maintenance

DATA IDENTIFICATION & SELECTION

DATA COLLECTION & SEGREGATIONData collection includes collection of research outputs scattered among 53 Departments in various forms articles, conference papers, reviews, editorials, etc.,

Data being collected from the year beginning from 2000 till today is segregated under various categories

Number of Papers being published during this tenureType of Papers being publishedPapers being published in different subjectsPapers being published in different countries

ANNUAL STATISTICS OF PUBLISHED DOCUMENTS

ANNUAL STATISTICS OF PUBLISHED DOCUMENTSSTATISTICAL DATA OF DOCUMENT TYPE

STATISTICAL DATA OF DOCUMENT TYPE

STATISTICAL DATA ON DOCUMENT SUBJECT

STATISTICAL DATA ON DOCUMENT SUBJECT

STATISTICAL DATA ON DOCUMENTS PUBLISHED IN VARIOUS COUNTRIES

STATISTICAL DATA ON DOCUMENTS PUBLISHED IN VARIOUS COUNTRIES

PROJECT SCHEDULE

ESTIMATED EXPENDITURE

RESEARCH OUTCOME / INSTITUTIONAL BENEFITS Information auditing & Knowledge flowBringing together scattered R&D out putBringing visibility of Gray LiteratureIdentify and systematically evaluate the science and technology innovations of the Anna University Chennai Identify the stronger and weaker areas in the Science & Technology research.Identify the Gap areas, and fill the Gap in the R&D of Science & Technology in the NationPublic Accessibility to Scientific Research and Scholarly Information.Promoting the Open Access to Scholarly Knowledge concept, created by the Universitys research units, for the consumption of Public Commons.Global visibility of the Institutions & ScientistsSeamless flow of Knowledge leading to increased scientific productivity and knowledge production.

CONCLUSIONStatistical data on research outputs being published year after year reveal numerous outputs from research scholars of Anna University. Such valuable treasures of Anna University are not readily available for easy reference for future generation. As a step towards bringing the hidden treasures readily available for young research scholars, creation of Digital Repository is the only solution. Data Collection and segregation is the first step towards achieving such a major goal.

REFERENCESCopyright 2013 Elsevier B.V. All rights reserved. SciVerse is a registered trademark of Elsevier Properties S.A., used under license. Scopus is a registered trademark of Elsevier B.V.

Development and Implementation of an Institutional Repository within a Science, Engineering and Technology(SET) environment A. van der Merwe University of Pretoria Department of Informatics School of Information+27 12 841944 avdmerwe@csir.co.zaProf. J.H. Kroeze University of Pretoria Department of Informatics School of Information+27 (0)12 420 3341jan.kroeze@up.ac.za

Institutional Repositories and the Institutional Repository: College and University Archives and Special Collections in an Era of Change Author(s): Elizabeth Yakel, Soo Young Rieh, Beth St. Jean, Karen Markey and Jihyun Kim Reviewed work(s):Source: The American Archivist, Vol. 71, No. 2 (Fall - Winter, 2008), pp. 323-349Published by: Society of American Archivists Stable URL: http://www.jstor.org/stable/40294521 .Accessed: 06/12/2012 00:41Your use of the JSTOR archive indicates your acceptance of the Terms & Conditions of Use, available at .

THANK YOUS.NoDepartmentsProfessorAssociate professorAssistantProfessorTotal

1Faculty of Technology17131747

2Faculty of Civil Engineering26252980

3Faculty of Mechanical Engineering27242879

4Faculty of Electrical and Electronics Engg419831

5Faculty of information and Communication Engg16284286

6Faculty of Science and Humanities36213794

7Faculty of Management41712

8Faculty of Architecture and Planning66820

Total136137176449

YEARDOCUMENTS PUBLISHED

2013114

20121744

20111643

20101115

2009872

2008818

2007745

2006722

2005532

2004432

2003361

2002284

2001243

2000215

TOTAL9870

DOCUMENT TYPEDOCUMENTS PUBLISHED

Article6908

Conference Paper2378

Review253

Article in Press161

Letter71

Editorial28

Note19

Erratum14

Short Survey8

TOTAL9840

DOCUMENT TYPEDOCUMENTS PUBLISHED

Article6908

Conference Paper2378

Review253

Article in Press161

Letter71

Editorial28

Note19

Erratum14

Short Survey8

TOTAL9840

COUNTRYDOCUMENTS PUBLISHED

India8689

Italy699

United States314

Japan203

Germany188

South Korea169

United Kingdom159

Malaysia150

Czech Republic104

Canada87

France80

Austria55

Netherlands52

Taiwan45

Switzerland43

Australia38

China38

Sl.NoActivity Planned

1AProject initiation

2BCreation of Directory for Scientists/Faculty profile

3CFormulation of the methodology of collection of Bibliographic dataa) Direct Approach & Interview Methodb) Questionnaire Method (Micro level Questionnaire)c) Identify the primary and secondary sources of information (Web sites, annual reports, publications, news letters etc)

4DChoosing a suitable web enabled software for Developing Database and Repository (open source software)

5EStandardizations of metadata

6FContent up loading trail access of the data base

7GWeb site creation and hosting of the Digital repository of Anna University Chennai

8HReport Submission

Sl No.ItemPer AnnumTotal (2 years)

1Project Fellow(1)8000/pm96,000/-1,92,000/-

2Contingency60,000/-1,20,000/-

3Travel20,000/-

4Equipments (Server)3,00,000

5.Books & Journals50,000/-1,00, 000

6.Overhead1,10,000

Grand Total8,42,000