andhra pragathi grameena bank head office :: kadapa ...apgb.in/files/1_1_506c15ee015b4.pdf ·...

of 43

ANDHRA PRAGATHI GRAMEENA BANK

HEAD OFFICE :: KADAPA

Circular No.120-2006-BC-PD Date: 09.11.2006

WAGE/SALARY REVISION IN OUR BANK AS PER 8TH BIPARTITE SETTLEMENT/ OFFICER’S SALARY REVISION – PAYMENT OF SALARY, SPECIAL PAY ETC. TO STAFF OF THE BANK

All Branches/Offices/Officers/Employees are aware that the 3 erstwhile RRBs i.e. RGB, SAGB and PGB had implemented the revised pay scales and certain pay /allowances as applicable to equated cadres in Nationalised Commercial Banks/Sponsor Bank to Officers and Employees from the month of October 2005 and paid salary arrears pertaining to the period from 1.11.02 to 30.9.05 in two installments i.e. 1st installment in October2005 and 2nd installment in April 2006.

The present pay scales and certain pay/allowances as applicable to equated cadres in Nationalised Commercial Banks/Sponsor Bank are applicable to Officers and employees of the Bank as per Govt. of India Notification / Orders No.F-7(6)/2005-RRB, dt.6.10.2005 under 2nd Provision of section 17(1) of RRBs Act 1976.

After amalgamation of three RRBs, it has become necessary to give common guidelines for the payment of salary, special pay etc. to staff of the Bank. Accordingly the common guidelines for the payment of salary, special pay etc. are given as under for implementation in the Bank.

I. Scales Of Pay: 1. (A) OFFICERS Scales of Pay (As per Officers’ salary revision w.e.f. 01/11/2002 to equated cadres in Nationalised Commercial Banks/Sponsor bank) Scale I = Rs.10000 – 470/6 - 12820 – 500/3 – 14320 – 560/7 - 18240 Scale II = Rs.13820 – 500/1 – 14320 – 560/10 - 19920 Scale III = Rs.18240 – 560/5 – 21040 – 620/2 - 22280

(B) AWARD STAFF 1. Clerk –cum- Cashiers: Scale of Pay (As per Eighth Bipartite Settlement w.e.f. 1.11.2002 ) Rs. 4410 – 215/3 – 5055 – 335/3 – 6060 – 470/4 – 7940 – 500/3 – 9440 –560/4 – 11680 - 970/1 – 12650 – 560/1 – 13210 . 2. Sub-ordinate Staff Scale of Pay (As per Eighth Bipartite Settlement w.e.f. 1.11.2002) Rs.4060 – 105/2 – 4270 – 115/2 – 4500 – 135/2 – 4770 – 165/3 –5265 – 195/4 – 6045 – 235/3 – 6750 – 270/3 – 7560

of 43

Circular No.120-2006-BC-PD dated 09.11.2006 -2-

2. Fitment :

Fitment in the new scales of pay shall be on a stage-to-stage basis. There shall be no change in the dates of annual increments because of the fitment. In other words the fitment shall be stage to stage i.e. on corresponding stages from 1st stage onwards and the increments all fall on the annual date as usual.

Combined Fitment Chart for All cadres including stagnation increments are given in Annexure-I

II3. Stagnation Increments:

Stagnation increment is an increment granted to the employees after being stagnated at the maximum of the scale of pay for a stipulated period of continuous service. It is not granted every year. Stagnation increments for both Officers and Employee staff are as per Sponsor Bank Circulars 120/BC/2005 and 121/BC/2005.The detailed guidelines are given below.

4. Officers in Scale-III

Officers in Scale-III who reach the maximum of Scale-III shall draw stagnation increments for every three completed years of service after reaching the last stage of the scale-III subject to a maximum of two such increments of Rs.620/- each for officers with in last stage of Scale-III.

5. Guidelines for granting of Automatic switch over facility/ application of efficiency bar for releasing further increments in the next higher scale after reaching maximum in the existing scale for officers in Scale-II to scale-III

a) The Officers in substantive Scale II only shall be eligible for the Automatic switchover facility from Scale II to Scale III.

b) Officers Scale II who have completed one year after reaching the maximum pay in Scale II shall be eligible for Automatic switchover to the pay scale of Scale III Officers. In other words, Officers in Scale II, 1 year after reaching the maximum pay in Scale II, shall be granted further increments including stagnation increment in the next higher scale i.e. Scale III only as specified in (c) below subject to their crossing the efficiency bar.

C) After reaching the maximum pay in Scale III, the Officers in substantive Scale II shall get one stagnation increment only on completion of 3 years after such stagnation. In other words Officers in Scale II who reach the maximum of the Scale III shall be sanctioned/draw one stagnation increment of Rs.380620/- after three completed years of service after reaching the last stage of the Scale III for Officers in the last stage of Scale III.

Formatted

of 43


d) Grant of such eligible pay/increments each year in Scale III under this facility shall not tantamount /amount to promotion.

e) Such of the Scale II Officers who have been granted Automatic switchover facility to scale III shall continue to get privileges and perquisites of substantive post only i.e. Scale II. In other words, Officers even after receipt of such increments shall continue to get privileges, perquisites, duties, responsibilities or posts of their substantive Scale II only.

f) While allowing fitment of pay of such Scale II Officers under this Automatic switchover facility to Scale III they will not be drawing prospectively lesser pay than their existing pay. g) While allowing fitment of pay for such Scale II Officers under this Automatic switchover facility to Scale III, if their Junior in Scale I who had been granted automatic switch over facility with effect from 28.9.98 are drawing higher pay, anomalies shall be rectified by allowing fitment suitably in next higher slab in the pay scale of Scale III Officers.

h) The above facility shall be made applicable/extended with effect from 16th December 2002. In view of the above guidelines, Head Office shall fix the pay as on 16-12-2002 by allowing notional automatic movement (switch over) to Scale III pay Scale to all those Officers Scale II who have completed more than one year in stagnation/who have reached maximum Scale II more than a year ago, upto 16.12.02 and for financial implications thereafter with the following condition. Wherever any stagnation increment/professional qualification allowance/pay is released, the same shall be adjusted while drawing the notional movement of basic pay in Scale III. Further the Bank shall sanction next increment/professional qualification allowance/pay after 16.12.02 on next annual increment date to eligible Officers Scale II subject to availability of increments in scale III etc. as detailed above. In the case of those Officers Scale II, where the stagnation in Scale II is for less than one year as on 16.12.02, the next increment in scale III shall be released on the next annual increment date subject to above guidelines.

of 43


6. Guidelines for granting of Automatic switchover facility/ application of efficiency bar for releasing further increments in the next higher scale after reaching maximum in the existing scale for officers in Scale-I to scale-II

a) Officers in Scale I, 1 year after reaching the maximum in their scale, shall be granted further increments including stagnation increments with next higher scale only as specified in (b) below subject to their crossing the efficiency Bar as per guidelines of the Government.

b) Officers in Scale-I who reach the maximum of the Mmiddle Management Grade i.e. OfficerCadre Scale-II shall draw stagnation increments for every three completed years of service after reaching the last stage of the Scale-II subject to a maximum of two such increments of Rs.560/- each for officers in the last stage of Scale-II.

Grant of above increments in the next higher scale shall not amount to promotion. Officers even after receipt of such increments shall continue to get privileges, perquisites, duties, responsibilities of posts of their substantive Scale-I or Scale-II or Scale-III as the case may be.

7. Guidelines for application of efficiency bar:

The movement of Officers in Scale-I and Scale-II to the higher stages in the next scale after reaching the maximum in their respective scales shall be subject to their crossing the Efficiency Bar whichBar, which shall apply only in the following cases.

1i) Where an Officer employee is under suspension: ii2) Where a disciplinary action has been initiated against an officer employee: 3iii) Where an officer employee has earned an adverse remark from the reporting authority in the reporting year preceeding the date on which the officer employee is due to cross the Efficiency Bar and the same has been conveyed to the Officer employee.

Note: a) Where the Efficiency Bar operates in terms of (ii) above, the case of the concerned officer employee shall be reviewed every year well before the next due date for crossing the Efficiency Bar. The delay in crossing the Efficiency Bar under this provision shall not be more than three years after which if the

Formatted

of 43

disciplinary proceedings are still not concluded, the increments shall be released with retrospective effect. Circular No.120-2006-BC-PD dated 09.11.2006

-5-

b) Where the Efficiency Bar has been applied in terms of (iii) above, but rating improves subsequently, the increment shall be released after one year. Average remark or rating shall not be treated as adverse for this purpose. 8. For Award Staff:

Both clerical and subordinate staff shall be eligible for six stagnation increments w.e.f. 1st November 2002 at the rate and frequency as stated herein under: The clerical and subordinate staff on reaching the maximum in their respective scales of pay, shall draw six stagnation increments at the rate of Rs.560/- and Rs.270/- each due under the settlement, and at frequencies of 3 years and 2 years respectively, from the dates of reaching the maximum of their scales as aforesaid. Provided that a clerical / subordinate staff already in receipt of five stagnation increments shall be eligible for the sixth stagnation increment on 1st November 2002 or three / two years respectively after receiving the fifth stagnation increment, whichever is later. In respect of employees who had received their fifth stagnation increment on and from 1st November 1999, the sixth stagnation increment shall be released on and from 1st November 2002. 9. Definition of ‘Pay’ In Case Of Award Staff:

‘Pay’ for the purpose of D.A., HRA and superannuation benefits shall mean Basic Pay, Stagnation increments, Special Pay, Graduation Pay, Professional Qualification Pay and Officiating Pay, if any.

II. Dearness Allowance:

(A) For Officers:

1. For the period from 1st November 2002 to 31st January 2005, Dearness Allowance shall be payable for every rise or fall of 4 points over 2288 points in the quarterly average of the All India Average Working Class Consumer Price Index (General) Base 1960 = 100 at the following rates :

(i) 0.18% of ‘pay’ upto Rs.9,650/- plus

Formatted

Formatted

of 43

(ii) 0.15% of ‘pay’ above 9,650/- and upto Rs.15,350/- plus (iii) 0.09% of ‘pay’ above 15,350/- and upto Rs.16,350/- plus (iv) 0.04% of ‘pay’ above Rs.16,350/-

Circular No.120-2006-BC-PD dated 09.11.2006

-6-

2. On and from 1st February 2005, Dearness Allowance shall be payable for every rise or fall of 4 points over 2288 points in the quarterly average of the All India Average Working Class Consumer Price Index (General) Base 1960 = 100 at 0.18% of Pay.

(B) Award Staff:

1. In case of Clerical Staff (w.e.f. 1.11.2002)

a) For the period from 1st November 2002 to 31st January 2005, Dearness Allowance shall be payable for every rise or fall of 4 points over 2288 points in the quarterly average of the All India Average Working Class Consumer Price Index (General) Base 1960 = 100 at the following rates : (i) 0.18% of ‘pay’ upto Rs.9,650/- plus (ii) 0.15% of ‘pay’ above 9,650/- and upto Rs.15,350/- plus (iii) 0.09% of ‘pay’ above 15,350/- and upto Rs.16,350/- plus (iv) 0.04% of ‘pay’ above Rs.16,350/-

b) On and from 1st February 2005, Dearness Allowance shall be payable for every rise or fall of 4 points over 2288 points in the quarterly average of the All India Average Working Class Consumer Price Index (General) Base 1960 = 100 at 0.18% of Pay.

2) In case of Subordinate Staff (w.e.f. 1.11.2002)

0.18% of ‘pay’

Branches/ Offices shall note that there shall be no ceiling on Dearness Allowance. Dearness Allowance shall be calculated and paid on Basic Pay, Special Pay, Graduation Pay, Professional Qualification Pay and Officiating Pay, if any, payable under Eighth Bipartite settlement in respect of both clerical and subordinate staff.

Chart Showing OLD DA-Rates and REVISED DA-Rates from November, 2002 to October, 2005 are given in Annexure - II

The rate of Dearness Allowance payable to Officer employees and workmen for the months of August, September and October 2006 is 21.60% of pay.

of 43

Branches/Offices shall refer Circular No.57-2006-BC-STF dt.18.8.2006 for further details.


-7-

III. House Rent Allowance

The House Rent allowance shall be payable to Officers/Employees of the Bank at the same rate as applicable to equated cadres in Nationalised Commercial Banks / Sponsor bank w.e.f 1.11.2002.

I II

i) Major “A” Class Cities and Project Area Centres in Group A 8.5% of Pay

ii) Other places in Area I and Project Area Centres in Group B 7.5% of Pay

iii) Other places … … … 6.5% of Pay

Provided that if an officer produces a rent receipt, the House Rent Allowance payable to him/her shall be the actual rent paid by him/her for the residential accommodation in excess over 1.75% of Pay in the first stage of the Scale of Pay in which he/she is placed with a maximum of 150% of the House Rent Allowance payable as per aforesaid rates mentioned in Column II above.

Note:-

The claims of officer employees for House Rent Allowance linked to the cost of their ownership accommodation shall also be restricted to 150% of House Rent Allowance as hitherto. Employees :

(i) Places with population of more than 45 lakhs … … 8.5

(ii) Places with population of more than 12 lakhs … … 7.5

(iii) Places with population of 2 lakhs and over [other than places in

(i) and (ii) above] and State Capitals and Capitals of Union Territories

6.5

(iv) Places with population below 2 lakhs … … 6.0

IV1. Professional qualification Spay/increment/s.

of 43

A. Officers/Clerical staff who have passed CAIIB Part I / JAIIB and CAIIB-Part II /CAIIB are eligible for Professional Qualification increments/Additional Increments as given below.


For Clerical Staff :- 1. For passing CAIIB Part I / JAIIB I1 increment 2. For passing CAIIB Part II / CAIIB 2 increments

For Officers: 1. For passing CAIIB Part I / JAIIB I1 increment 2. For passing CAIIB Part II / CAIIB 1 increment

B. Professional Qualification Pay (PQP):

Professional qualification pay for both Officers and clerical staff are as per Sponsor Bank Circulars. 120/BC/2005 and 121/BC/2005. The detailed guidelines in this regard are given below.

1. Officers shall be eligible for professional qualification pay as under w.e.f 1.11.2002

i) Those who have passed only CAIIB – Part I / JAIIB Rs.300/- p.m. one year after reaching top of the scale. ii) Those who have passed both parts of CAIIB – a) Rs.300- p.m. one year after reaching top of the scale. b) Rs.750/- p.m. two years after reaching top of the scale. 2. An Officer employee acquiring JAIIB/CAIIB (either or both parts) qualifications after reaching the maximum of the scale of pay, shall be granted from the date of acquiring such qualification the first installment of PQP and the release of subsequent installments of PQP shall be with reference to the date of release of first installment of PQP.

Provided further that in a case where an officer, as on 2.6.05 has already acquired any of the above said qualifications and has not earned any increment or PQP on account of acquiring such qualification/s, he may be, with effect from 1st November 2002 or the date of acquiring such qualification/s, whichever is later, released PQP as provided herein above.

of 43

3. Officers who are in scale I /Scale II and are granted automatic switchover facility from Scale I to Scale II/Scale II to Scale III or further increments in the next higher scale i.e., Scale II/Scale III shall draw Professional Qualification Pay as detailed above after one/two years, as the case may be, on reaching the maximum in such higher scale i.e., Scale II/Scale III.


On and from 1.11.1994 the Professional Qualification Allowances/Pay shall rank for Dearness Allowance, House Rent Allowance and Superannuation Benefits. If an Officer who is in receipt of Professional Qualification Pay is promoted to next higher scale, he shall be granted on fitment in higher scale additional increment/s for passing CAIIB to the extent increments are available in the Scale and if no increments are available in the scale, the Officer shall be eligible for Professional Qualification Pay in lieu of increment/s.

CV. Graduation Pay/ Professional Qualification Pay To Clerical Staff

Graduation pay for non-subordinate staff is as per Sponsor Bank Circular 120/BC/2005and 121/BC/2005 . The detailed guidelines are given below. 1. Non-Subordinate employee who acquires graduation / post graduation qualification from Universities / Open Universities which are recognised by the University Grants Commission will be considered as having acquired graduate qualification and would be eligible for being granted the two additional increments for graduation or graduation pay, as the case may be, as provided herein above subject however to the following conditions:-

i) Employees who registered under the Graduation / Post-Graduation courses of Open University have either passed the foundation course or attended the Bachelor’s Preparatory Programme and

ii) They pursue the same course and take the same examination as the formal

stream students. This provision shall take effect from 02.06.2005. 2. Those Clerical staff who hereafter reach or have already reached 20th stage of the scale and have got increments in consideration of educational qualification(s), Graduation Pay/ Professional Qualification Pay shall be payable as under:

of 43

A. Those who are graduates and/or NDC - Rs.180/- p.m. after they complete 1 year Rs.360/- p.m. after they complete 2 years

B. Those who have passes JAIIB or Part I of CAIB/CAIIB- Rs.180/- p.m. after they complete 1 year Circular No.120-2006-BC-PD dated 09.11.2006

-10-

C. Those who have passed JAIIB and CAIIB or Both Parts of CAIB/CAIIB -

Rs.180/- p.m. after they complete 1 year Rs.360/- p.m. after they complete 2 years Rs.540/- p.m. after they complete 3 years

D. Those who are graduates/NDC and have passed JAIIB or Part I of CAIIB/CAIIB -

Rs.180/- p.m. after they complete 1 year Rs.360/- p.m. after they complete 2 years Rs.540/- p.m. after they complete 3 years

E. Those who are graduates/NDC and have passed JAIIB or Both Parts of CAIB/CAIIB -

Rs.180/- p.m. after they complete 1 year Rs.360/- p.m. after they complete 2 years

Rs.540/- p.m. after they complete 3 years Rs.720/- p.m. after they complete 4 years Rs.900/- p.m. after they complete 5 years.

A member of the non-subordinate cadre i.e. Clerk-cum-cashiers acquiring a Graduate/National Diploma in Commerce or a JAIIB/CAIIB (either or both parts) qualification/s at a time when he/she does not have the requisite number of increments in the scale to be earned as advance increments shall in the first instance be released increments for such qualification/s acquired to the extent available in the scale and in lieu of the remaining increments(s) not available for being so released as advance increments be granted / released the first instalment of Graduation Pay or PQP, as the case may be. Release of subsequent instalments of Graduation Pay or PQP shall be with reference to the date of release of Graduation Pay or PQP under this clause.

Provided that in the case of an employee acquiring such qualifications after reaching the maximum of the scale of pay, he shall be granted from the date of acquiring such qualification the first instalment of Graduation Pay or PQP, as the case may be and the release of subsequent instalments of Graduation Pay or

of 43

PQP shall be with reference to the date of release of Graduation Pay or PQP under this clause.


-11- Provided further that in a case where the employee as on the date of this settlement i.e. 02.06.2005, has already acquired any of the said qualifications and has not earned any increment or Graduation Pay / Professional Qualification Pay on account of acquiring such qualification, he may be, with effect from 1st November 2002 or the date of acquiring any of the said qualifications, whichever is later, release increment/s or Graduation Pay / PQP as provided herein above. VI. Other Allowances/Special Pay:

As far as the payment of other allowances/special pay are concerned, it was stated in the Government of India Notification dt.6.10.05 that the individual Sponsor Bank shall negotiate the same with the RRBs sponsored by them. The erstwhile 3 RRBs sought the guidance from Sponsor Bank with regard to implementation of revision in special pay and other allowances. The Sponsor Bank had permitted the 3 erstwhile RRBs to implement the revision in special pay to the staff as per 8th Bipartite Settlement. Accordingly the 3 erstwhile RRBs are paying special pay as per 8th Bipartite Settlement to the employees of the Bank and also paid arrears for the period from 1.11.02 to till the date of implementation of special pay.

In view of amalgamation of three RRBs, it has been decided to give uniform guidelines on payment of special pay to the staff of the Bank. The following special pay are permitted to pay to the concerned employees of the Bank.

For Clerk-cum-Cashiers

S.No Post/Type of special pay Amount of special pay (Rs.)

1. Cashier in-charge of cash at the Branch 500/- per month

2. Stenographer 745/- per month

3. Computer Operator–A (without passing powers)

910/- per month

4. ALPM OperatorData Entry Operator 770630/- per month

5. Data Entry OperatorALPM Operator 630770/- per month

of 43

6. Encoder Operator 540/- per month

For subordinate staff

S.No Post/Type of special pay Amount of special pay (Rs.)

1. Daftary 505/- per month

2. Driver 1320/- per month


-12-

The employees entrusted with the work /post as above should have performed duties of special pay carrying posts in clerical and subordinate cadre as per schedule III of 8th Bipartite Settlement during the relevant period. All above special pay, professional qualification pay (PQP) and stagnation increments shall be made applicable w.e.f. 1.11.02. The required further guidelines forThe guidelines on Graduation Pay shall be made applicable w.e.f.2.6.05.

VI. (A)

The detailed guidelines for the payment of certain special pay to be includedby including in salary sheets at HO level are as follows:

IVI. Special Pay To Stenographers

Employees who are officially entrusted the duties of taking dictation in shorthand and typing of letters, statements, documents etc. and secretarial work are entitled for special pay of Rs.745/- per month w.e.f 1.11.2002. Prorate deduction of the Special pay will be effected in case the employees go on leave except, casual leave. Applicable DA and HRA on above special pay shall be sanctioned.

of 43

VIIII. Encoder Operator At present the Bank is not entrusting Encoder Operator duties to staff of the Bank.

VIIIIII. Special pay for attending Daftary duties

1. The Messenger-cum-Sweepers who are entrusted with the duties of Daftary in addition to all other duties of the cadre shall be eligible for a Special Pay of Rs.505/- per month subject to the following terms and conditions w.e.f 1.11.2002.

2. Where there is only one regular subordinate staff at a branch/office and performing the duties of Daftary in addition to all other duties of the cadre, he is eligible for special pay of Rs.505/- per month excluding the period of absence on account of leave other than casual leave, Sundays and Holidays. 3. Where there are more than one and and not more than Tthree attendants Messenger-cum-sweepers at bBranch/Office, one amongst three shall be paid Rotational pay of Rs.250/- p.m. by monthly rotation in the order of seniority in addition to special pay of Rs.255/- p.m.


.

4. Where there are more than tThree attendants Messenger-cum-sweepers at a Branch/Office, Rotational pay of Rs.250/- shall be paid by Rotation to one among every unit of Tthree attendants Messenger-cum-sweepers or part in excess thereof, in addition to the special pay of Rs.255/-.

5. The Head Office shall be considered as one Branch for payment of special pay as above.

6. Extension counter shall be treated as a unit separate from the Base Branch (ATMs attached to Branches if any in future shall however be included in the Branch as a unit as regards the coverage of Attenders Messenger-cum-sweeper posted as care-takers of such ATMs)

7. D.A. and H.R.A. also shall be payable on the above pay at the applicable rates.

Branches/Offices shall note that the Daftary work involves:-

1. Obtaining acceptance of bills of exchange, hundies etc., drawn on local parties or banks and / or collecting payments thereof.

of 43

2. Collecting payments for cheques or postal order etc., from banks or post office counters. They may also be required to collect cash not exceeding Rs.5,000/- at a time against various instruments. 3. Simple binding of books and registers;

4. Press copying;

5. Filing independently letters and other papers in respect files as per indications marked thereon; 6. Assisting in issuing stationery; 7. Stacking under guidance old records in orderly manner and assisting in giving them out when required; and 8. Undertaking the whole process of sorting, arranging, numbering, tallying the total number or stitching the vouchers.


-14-

IV. Special Pay To Driver – Cum - Messenger:

The Driver-cum-Messenger is eligible for special pay of Rs.1320/- per month. Applicable DA and HRA shall be paid on this special pay. In addition to routine messenger duties the Driver-cum-Messenger is required to drive, maintain and effect minor repairs( not requiring a technician’s skill) to motor cars, motor vans, station wagons, scooters, motor cycles or other motor vehicles and such other duties entrusted from time to time.

The detailed guidelines on revision of followingthe Special Pay to Cashier/Data Entry Operator/ALPM Operator/Computer Operator-A for implementation at Branches/Offices level are given below. I Cashier in-charge of cash at the Branch: All Branches are permitted to pay to clerk-cum-cashiers who hold Joint Custodian keys besides handling cash duties, a special pay of Rs.500/- per month and

of 43

eligible DA and HRA at the applicable rates from time to time subject to the other guidelines given below: 1. Branches should ensure that the cashier duties are rotated on half-yearly basis among the clerk-cum-cashiers working at the Branch. 2. The rotation of the duties shall be according to the seniority of the staff member for the Branch. It may be noted that the seniority in the Bank, cadre need not be taken into consideration. For example: ‘X’ who has put in a total service of 5 years in the Bank is transferred to ‘A’ Branch where ‘Y’ with a service of only 3 years is working. For entrusting cash duties ‘Y’ should be preferred to ‘X’ as ‘Y’ has been working in ‘A’ Branch before the joining of ‘X’. 3. Since the special pay is payable to the Cashier-cum-Joint Custodian of the Branch, Branches should ensure that the cashier holds the Joint-custodian keys also. Circular No.120-2006-BC-PD dated 09.11.2006

-15-

4. The entrustment/withdrawal of joint-custodian and cashier duties shall be done by office order duly obtaining the signatures of the concerned employees. 5. If any staff member is deputed to another branch and if he holds the Joint-custodian keys and performs the cash duties at the Branch the same shall be reported to the Branch/Office from which he has been deputed, in detail – i.e. the dates on which he has performed the above duties to enable the deputed Branch/Office to pay the special pay. The Branch to which the employee is deputed need not pay the special pay. 6. In case of any loss/damage of/to the keys, the concerned Cashier-cum-Joint custodian shall be liable to reimburse the expenditure that may have to be incurred for repair/replacement/change of locking system. 7. The Clerk-cum-Cashier who is entrusted with the job of handling joint-custodian keys and cash duties in the month is eligible for special pay even in the case of absence from duty on sanctioned leave (PL/CL/SL). In other words

of 43

he/she is eligible for special pay fully if he/she gets full salary during that month. In the case of half-pay due to sick leave the cashier shall be eligible to special pay proportionate to the salary. 8. If regular cashier absent from duty either because of ‘on duty’ leave or otherwise the substitute cashier shall also be eligible for proportionate special pay along with proportionate DA and HRA for the days he attends to cash duties. For easy understanding/guidance we here below giving two examples: Example 1: A clerk-cum-cashier working in the Branch branch where 6.5% HRA is applicable and holding Joint Custodian Keys besides handling cash duties drawing any Basic pay in the month of September 2006 then his special pay to cashier in charge of cash is to be calculated as detailed below

a) Special Pay to cashier in charge of cash Rs. 500-00 b) Applicable DA for Sep 2006 @ 21.60.% on special pay Rs.500/- Rs. 108.00 c) Applicable HRA @ 6.5% on special pay Rs.500/- Rs. 32-50 Total amount to be paid (500+108+32.50) Rs. 640.50 Circular No.120-2006-BC-PD dated 09.11.2006

-16- Example 2: A clerk-cum-cashier working in the Branch branch where 6% HRA is applicable and holding Joint Custodian Keys besides handling cash duties drawing any Basic pay in the month of September 2006 then his special pay to cashier in charge of cash is to be calculated as detailed below a) Special Pay to cashier in charge of cash Rs.500-00 b) Applicable DA for Sep 2006 @ 21.60.% on special pay Rs.500/- Rs.108.00 c) Applicable HRA @ 6% on special pay Rs.500/- Rs. 30-00 Total amount to be paid (500 + 108 + 30) Rs. 638.00

II. Data entry operators(DEO)/Advanced Ledger Posting Machine Operators (ALPM) All Branches/Offices/Officers/Employees are aware that Mechanisation of Branches/Offices is must due to rapid change of working environment due to

Comment [np1]: Cor.27/02

of 43

opening of our economy to outsiders and to facilitate Indian economy to compete with the economies of rest of the world. In the process customers delight is fore most for each organisation in the present competitive globalisation of the economy. In order to extend quick services to the customer, in comparison with other banks and to have a better control on each transaction mechanization of all branches/offices is very essential. To pursuit in that direction 3 erstwhile RRBs had also started computerizsing various works in the Banks. In the process the banks had first started computeriszing various works at Head Offices and later on at branches. In view of this Banks have been entrusting certain additional duties to certain eligible clerk-cum-cashiers who are eligible to get special pay. The detailed guidelines governing the entrustment of such additional duties and payment of special pay etc., are given below. 1. Eligible employees for entrustment of duties of data entry operators/ALPM operators. All confirmed clerk-cum-cashiers excluding those clerk-cum-cashiers to whom the Bank entrusted the duties carrying special allowancepay such as Stenography, Cashier-cum-custodian duties etc., and working in Head Office, Branches, ROs Regional Offices and Area Offices where the machine/s is/are installed/being installed will be eligible for entrustment with the duties of operating data entry machines/Advanceds Ledger Posting Machines (ALPMs). In the case of Data Entry Operators, knowledge of typing is essential. Circular No.120-2006-BC-PD dated 09.11.2006

-17- Entrustment will be from amongst the willing candidates/Clerk-cum-Cashiers and aptitude to learn work in computers, working in the concerned branch/office where Data Entry Machines/ALPMs are installed. Clerk-cum-Cashiers, who are willing to work in shifts and on single window counter only will be entrusted with above duties.

2. Generally Entrustment of duties of Data Entry/ALPM operations will be made to eligible employees in the order of their seniority in the concerned Branch/office on the basis of one machine one operator as and when data entry machines/ALPMs/Terminals are installed or as and when vacancy arises on account of expiry of the term of the earlier operator/transfer/ promotion/relinquishment of duty/ceasing to perform the duty by the regular incumbent. If the required number of eligible employees are not available in the Branch, where machine/s is/are installed then eligible employees/clerk-cum-cashiers from other branches/offices will be transferred to branch/office where the machine is installed.

of 43

There shall be no Data Entry/ALPM Operators for standby Machines and standby Machine/s shall not be reckoned for determining vacancies. Basing on the available information it has been decided to allot regular functional posts of Data Entry Operators to various offices/departments at HO are as given below: 1) Regional office : 3 posts 2) Area Office : 1 post 3) ITSD : 3 posts 4) Credit Dept : 1 post 5) CSPR Dept : 2 posts 6) Accounts Dept : 4 posts 7) PDOS Dept : 2 posts 8) Inspection & Vigilance : 1 post 9) Personnel Dept : 3 posts Note: If any Office/Department is provided with machines less than the above permitted maximum regular functional posts of Data Entry Operators, should entrust DEO duties to clerk-cum-cashiers equal to number of machines provided i.e., less than above permitted maximum regular functional posts. Circular No.120-2006-BC-PD dated 09.11.2006

-18- Basing on the available information it has also been decided to allot Regular Functional posts of ALPM operators(maximum) for various Branches are given below:

A. The Branches having total business of Rs.15 crores and above as on 30.9.06 are permitted to entrust ALPM operator duties to maximum of three clerk-cum-cashiers provided the Branch has been provided with three ALPM machines and modules like SB, CA/OD, Day Book, TD, PKCC etc. which are in live operation.

B. Branches having total business of Rs.40 crores and above are permitted to entrust ALPM operator duties to maximum of four clerk-cum-cashiers.

C. The remaining Branches are permitted to entrust ALPM operator duties to maximum of two clerk-cum-cashiers provided the Branch has been provided with two/three ALPM machines and modules like SB, CA/OD, Day Book, TD, PKCC etc. which are in live operation.

The requests of the Branches for payment of special pay for master data creation before live operation of ALPMs at concerned Branches shall be made in proforma

of 43

given in Annexure-III and the same will be decided basing on the total data of that branch in comparison with other branches/Syndicate Bank branches etc. The decision of HO is final and binding.

3. An employee entrusted with the duties of ALPM/DEO will be entitled to draw Special pay as provided in the Bipartite Settlements of Sponsor Bank, from the date he starts performing the duties and so long as he continues to perform the duties.

4. Special Pay to Data Entry Operators and ALPM Operators. Clerk-cum-Cashiers who are attending to duties of Operating Data entry machines/ALPMs are eligible for special pay as detailed below:

Type of Operator Amount of special pay

a. Data Entry Operator Rs.630/- per month

b. Advanced Ledger Posting Machine Operator Rs.770/- per month

The above special pay shall attract Dearness Allowance, HRA and also ranking for Superannuation benefits.


-19- 5. From amongst the eligible employees available at concerned branch/office, the required number of operators will be entrusted with duties strictly as per seniority in the concerned branch/office.

6. During the absence of the regular operators, temporary entrustment will be made to other eligible employees in the Branch/Office as per their seniority. However, entrustment of Data Entry Operators duties on temporary basis shall only be made if there is work to be performed in case of Head Office/Regional Office only. In the case of Area Offices, no substitute shall be engaged without getting prior permission from EDP at Head Office by informing number of days operator is going on leave/OD and urgent work/s to be performed etc, to decide the necessity. Hence, Area Offices shall make advance planning to complete the work pertaining to operators when he/she is available.

7. An entrustment for a term of 3 months will be considered as regular entrustment. Like other regular incumbents on posts carrying special pay the regular operators of Data Entry Machines/ALPMs will continue to draw special

of 43

pay while on leave (excepting while on extraordinary leave on loss of pay/unauthorised absence) or till the duties are withdrawn or till they cease to perform the duties. In other words, regular operators shall eligible for special pay fully if he gets full salary during the month. In case of half pay due to sick leave (single debit), the operator shall be eligible to special pay proportionate to the salary. Employees entrusted with duties temporarily will not be entitled for Special pay during their period of leave other than Casual Leave. 8. If Regular operator requests for exemption from; duties after performing the duties for some time, the same may be considered basing on availability of eligible operators at concerned Branch/Office. Special pay may not be paid to him/her from the date he/she ceases to perform such duties. Consequent to exemption of duties to regular operator, the entrustment made to the next employee shall be treated as regular basis and his/her term shall be reckoned from the date of the entrustment. 9. The duties of ALPM and Data Entry Operators are clearly laid down in the respective operating manuals/computerizsation settlements as applicable to equated cadres in Sponsor Bank. Operators have to get themselves acquainted with these duties. Circular No.120-2006-BC-PD dated 09.11.2006

-20- 10. The employees entrusted with duties of Data Entry Operators/ALPM shall perform all the routine duties of Clerks/Clerk-cum-Typist as the case may be and/ or such other duties that may be assigned by the Branch/Office from time to time whenever they are not engaged on the machine/s. 11. Since it involves monetary benefit and in the best interest of the Bank, the duties of Data Entry Operators/ALPM are rotatable like other posts carrying special pay like Cashier duties. The rotation of duties shall be only among the eligible candidates and shall be in every 3 months preferably in the order of seniority in the concerned branch/office. It may be noted that the seniority in the Bank cadre need not be taken into consideration. The entrustment/withdrawal of special duties (ALPM/DEO) shall be done by the officer order duly obtaining the signatures of the concerned employees/clerk-cum-cashiers. 12. The employees/clerk-cum-cashiers performing the Data Entry Operators duties shall be maintain an average speed of

of 43

1. 10000 key depressions per hour - for alpha data 2. 12000 key depressions per hour - for alpha-numeric data 3. 15000 key depressions per hour - for numeric data

If a candidate fails to achieve the above mentioned speed/standards on an average, with respect to quantum/volume of work assigned to him/her in a month, within a period of one month, the Data Entry Operator’s duty will be withdrawn and the same will be entrusted to the next seniority.

In case of temporary entrustment of Data Entry Operator’s duties the proficiency level as indicated may not be insisted upon.

13. Duties and Responsibilities of Operators and other Officers are given in Annexure-IV to this Circular.

14. Under no circumstances eligible employees shall refuse to accept entrustment whether on regular or temporary basis. Refusal to accept entrustment will be construed as misconduct attracting disciplinary action. Besides it would permanently disqualify from entrustment thereafter.


-21-

15. If the next senior eligible employee is entrusted with temporary duties is on leave or absent on the day and entrustment is to be made (regular or temporary) temporarily and he/she shall be relieved of such duties when the former rejoins.

16. If an eligible employee becomes eligible for regular entrustment as per terms but is not available for such entrustment on account of his/her absence for 5 days or more, without intimation or authority, he/she shall forego his/her term during the cycle.

17. If however, an eligible employee is on sanctioned leave then he/she will be entrusted with operator’s duties if he/she joins before the emxpiry of the term. He/she shall then draw the special pay duly only for the period he/she actually perform operator’s duties for the remainder of his/her term. In such cases the temporary entrustment will be made as stated above. In case the employee who is on sanctioned leave does not join before the expiry of the term, then the employee entrusted duties temporarily shall continue to perform such duties and it will be deemed that he/she is on his/her regular term.

of 43

18. Data Entry Operators/ALPM Operators are liable for transfer as per the Bank’s transfer policy norms.

19. In Head Office/Regional Offices/Area Offices for the purpose of determining the number of entrustments made of or entrustment to be made at any point of time, the PCs installed in the cabins of the Executives/SMs/Officers if any for retrieval of information (as MIS) would be excluded.

20. Special pay payable to the operators is not attracted when an eligible employee is required to work on the PC only for the purpose of retrieval of information for answering customer’s queries, updating of pass book etc, or for the purpose of doing routine correspondence work.

21. if a Clerk-cum-Cashier is already performing another duty carrying special pay like Cashier duties, stenographer duties etc, on regular/rotational entrustment and when his/her term for operator’s duty arrives he or she has to complete the tenure of special pay duties already entrusted firstly. Then he/she shall be entrusted with the operator’s duty.


-22-

22. For the purpose of temporary entrustment, when a clerk-cum-cashier eligible to be so entrusted is already performing another duty carrying special allowance on regular/rotational entrustment, the entrustment on temporary basis shall be given to the next senior most eligible employee.

23. If a clerk-cum-cashier is performing both cashier and ALPM operator/ Data Entry Operator duties simultaneously, concerned clerk-cum-cashier can opt only one special pay i.e. special pay to cashier-in-charge of the cash or special pay to ALPM operator/DEO and not both.

24. In Branches which are computeriszed/mechaniszed either partly or fully and where a system of having separate Clerk-cum-Cashier to cater to the large inflow of cash is in existence, the eligible employees for operator/s for the branch are required to work as Cashiers in turn as per their seniority in the Branch.

25. All Offices/concerned branches are advised to pay special pay along with applicable DA and HRA by showing the same in the proforma given in Annexure-II i.e. statement showing the particulars of special pay paid to ALPM/s/Data

of 43

Entry Operator/s by debiting to Establishment a/c of the concerned office/branch on the last working day of the office/branch in that month to the concerned clerk-cum-cashier/s to whom the operator (ALPM/DEO) duties have been entrusted w.e.f.1.10.06 by following the guidelines given in this circular. The same shall be filed at the office/concerned branch and made available for inspecting officials besides sending one copy of that statement to Regional Office concerned. For easy understanding/guidance we are here below giving two examples. Example 1: A clerical staffclerk-cum-cashier working in Office where 6.5% HRA is applicable Area and discharging Data Entry Operator duties drawing any Basic Pay of Rs.6780/- in the month of February 2002in the month of Sep 2006, then his special pay is to be calculated as detailed below. then his special pay is to be calculated as detailed below. Basic Pay :Rs.6780/- a) Special Pay to Data Entry Operator :Rs.440630.00 a) Total Pay :Rs.7220/- b) Applicable DA for February 2002Applicable DA for Sep 2006. @ 37.08%21.60% on special pay of Rs.630/- :Rs.136.08 Rs.320 out of special pay of Rs.440/- as total pay exceed Rs.7100/- :Rs.120.57 (i) @31.40% on Rs.120/- i.e. balance of special pay of Rs.120/- in total special pay of Rs.440/- :Rs.37.68 –(ii) Total DA on special pay of Rs.440/- (i+ii) :Rs.158.25 c) Applicable HRA @ 76.5% on special pay of Rs.630/- :Rs. 3340.95/- Total amount to be paid (440630+158.25136.08+3340.95) :Rs.631.25807.03


Example –2: A clerk-cum-cashier working in a Branch where 6% HRA is applicable and discharging ALPM Operator duties drawing any Basic Pay in the month of Sep 2006, then his special pay is to be calculated as detailed below.

of 43

a) Special pay to ALPM Operator :Rs.770.00 b) Applicable DA for Sep 2006 @ 21.60% on special pay of Rs.770.00 :Rs.166.32 c) Applicable HRA @ 6% on special pay of Rs.770/- :Rs.46.20 Total amount to be paid (770+166.32+46.20) :Rs.982.52 Duties and Responsibilities of Data Entry Operators (DEO): I. Maintenance of Hardware and Software. Separate register for Hardware and Software is to be maintained containing the following particulars 1. Purchase date, value, suppliers name, warranty period. 2. Insurance and maintenance contract details with its due date. 3. License details such as number of users, security keys, no., license disks and its Expiry date if any. 4. Addresses of the vendor and their contact numbers. The copy of the above must be provided to the Manager. 5. Duplicate key of the CPU room and Server must be kept in a sealed cover and should maintain stock register containing particulars to whom the same are provided on the request of staff wherever applicable. 6. Manuals and computers book must be kept under lock and provided to the staff on request. For this purpose a stock register, with issue particulars is to be maintained.


7. To ensure maintenance of UPS and its accessories through various vendors as per the Bank’s policy. The Operator should ensure periodical preventive maintenance/repairs in case of need, for computer hardware, UPS/Bbatteries, Air-Conditioners, Generator and other related peripherals regularly. Regular servicing should be done duly recording the same in the AMC register. The

of 43

Operator must keep proper records for the faults/defects observed and the repairs done by respective vendors. 8. Movement of Hardware/Software to be recorded and wherever necessary proper transit insurance during movement to be ensured. The same should be done with prior permission from Head Office Concerned Departments. Full details of the AMC (Unexpired portion) along with full address of the AMC vendor must be provided. 9. Ensure only licensed software are loaded and run in offices/departments. 10. Proper maintenance of register for Updates and instructions received from Head Office/Regional Offices/AOs. A detailed note on the status of implementation of the same. 11. Access to the server/ALPMs must be only to the Authoriszed Officer. If it has to be given to vendor, a detailed note to be made in a register, giving the reason for access and must be authenticated. 12. Password of the System must be kept under closed cover in safe custody, and the same if revealed must be changed and proper record must be maintained for the same. The same procedure of keeping the fresh password in closed cover must be continued. In the case of operators/authoriszed officers, the password should be in secret and they should not forget it. In other words, the operators/authoriszed officers should not inform their passwords to anybody including the Managers/other Authorizsed Officers/other operators. 13. Following up with the vendor for any solutions. Circular No.120-2006-BC-PD dated 09.11.2006

-25- II. Application Software: 1. Keeping the User register with their employee number and level. 2. Keeping of the Area/Senior Manager’s password of user in closed cover.

of 43

3. Deactivating a User if the operator; is no more in the payroll of the Branch or bank by suspending/revoking the user. 4. Maintain Job card of Authoriszed Officer, so that in case of necessity the procedure is followed by a person discharging that duty. 5. Generate print out of records/statements as per guidelines and preserve the same. A proper record must be maintained for the activity. 6. The Authoriszed Officers/DEO shall get/obtain advice from EDP Officers who are located at Head Office and Regional Offices regarding the software as well as other issues related to Computer. 7. To ensure version control, no program should be written by Authorizsed Officer/operator, without prior approval of HO EDP Cell/ITS Department. All patches received must be acknowledged and proper log of putting each program must be maintained. 8. Ensuring loading of latest version of Anti-virus software and adherence to the guidelines to the preventive virus attack. 9. Before discarding u9nusable floppies/tapes, the data should be irretrievably destroyed by the DBA/Authorizsed Officer/DEO so that no misuse of the data is possible by anyone. Whenever a PC/Computer system leaves the Branch premises, the DBA/Authoriszed Officer/DEO should ensure that the data on the Hard Disk is completely destroyed to avoid misuse of the data. Mere deleting of files is not sufficient. As far as possible such floppies should be formatted before discarding, similarly, if the hard disk is given for repair to the maintenance agencies, disk should be formatted after taking backups, so as to avoid misuse of the data in the disk. Circular No.120-2006-BC-PD dated 09.11.2006

-26- III. Daily Routines: 1. A proper authenticated record must be maintained for the start up and shutdown of the Server/Systems.

of 43

2. If any breakdown happens during operations, a proper record giving the reasons, and the solution provided must be maintained. 3. Any change in the level of DEO must be recorded and authentication of the same must be obtained from the Area/Senior Manager/Regional Manager. Ensure that on any day a simple user don’t have multiple level of active logins. 4. Setting of system related and Global parameters as instructed by Head Office EDP Cell/ITS Department Dept. and recording the same. 5. Periodic print out of all parameters in the application software must be taken and kept authenticated. 6. Access to the system by Inspectors, Auditors (internal/external) must be allowed under Area Manager’s/Senior Manger’s/Manager’s written instructions only. 7. Keeping track of computer related stationery requirements. 8. The DEO should follow the instructions/guidelines communicated/to be communicated by HO EDP cell/ITS Department Dept. from time to time without any deviation. 9. In addition to the above, the operators have to attend other duties as and when entrusted by the Area Manager/Senior Manager/Manager of the office/branch respectively. 10. DEO should invariably sign on all reports generated from the Computer during his operation of computer besides signing in the concerned registers/records etc, as and when entries are made/at the time of preparation of the statements etc.


-27- IV. Preserving of Data:

1. Backup plays a very important part in any computer environment. Periodical backup of Application software must be taken both in PC as well as tape media/floppy media.

of 43

2. Back up must be taken periodically.

3. Generally all the reports generated must be got authenticated by the concerned Officer or Area/Senior Manager and a proper record maintained for having generated the report. It is the responsibility of user departments to generate day-to-day reports of their sections, verify and authenticate the same.

4. Disaster Recovery Plan should also be prepared for each Department/RO/AO and documented in consultation with HO EDP Cell/ITS Department.

5. The DEO/Authoriszed Officer/Area/Senior Manager should ensure that the software and Hardware vendors are not allowed access to the system in his absence. The DEO/Authoriszed Officer should be physically present next to the vendors till such time they are handling the system. Proper record to the job performed by them be noted in the HW/SW break down and error register. If possible, control total should be checked before and after HW/SW vendor ahs has completed maintenance job.

6. The concerned Authoriszed Officer/DEO should ensure that only authoriszed staff members are permitted to access the server/Data Entry Machine/UPS.

7. The Authorizsed Officer/Operator; should ensure that the vendors are never left unattended in the server room, especially when the vendor is working with the data/programs. The vendor’s activities both in the server room as well as in any other area of the Department/RO/AO should be closely monitored.

8. Smoking should be strictly prohibited in the branch/office. Drinking of tea, coffee, cool drinks etc/dropping of pins, stapler pins/gem clips should be strictly prohibited in the vicinity of the machinery. Besides the fire hazards, the possibility of the smoke spoiling the atmosphere of the computer and corrupting the data in the hard disk is also to be prevented. 9. The operators/branches/offices where computers/Data Entry machines are installed have to maintain the following registers apart from separate files for computers and UPS.


J.The operators/branches/offices where computers/Data Entry

Machines are installed have to maintain the following registers apart from separate files for computers and UPS.

b)a) Hardware/Software register.

Formatted: Bullets and Numbering

of 43

c)b) Machine Maintenance Register d)c) Floppies in use Register e)d) Corrupt Floppies Register.

In addition to the above, operators/branches/offices shall maintain other registers/files as advised by HO EDP Cell/ITS Dept.D from time to time. V. General Duties: 1. DEO should keep all machinery like CPU, Monitor, Printer, UPS, Key Board etc, and rooms/tables should be kept clean/dust free always. In other words, they should ensure dust is removed by soft cloth on all machinery. They should not allow others nearer to the machinery. The DEO/aAuthoriszed officer should only be allowed to operate machines and they should invariably free from dust and their chappals should be kept outside before entering the Computer/machine rooms. 2. Maintenance of Computer/Data Entry Machine and general Stationery. 3. Cash counting wherever applicable. 4. Inspection rectification, assisting the Department/Regional Office/Area Office Head in attending to Inspection Reports and Concurrent Audit Reports.

5. Submission of periodical returns related to EDP Cell/ITS Department. if any. 6. Other house-keeping/back office functions as may be entrusted by Department//Regional Office/Area Office Head from time to time. 7. All reports/records properly authenticated and preserved. 8. Any other duties that may be entrusted by the Head of the Branch/Office from time to time.


-29-

DUTIES AND RESPONSIBILITES OF ALPM OPERATORS

of 43

I. Maintenance of Hardware and Software: Separate register for Hardware and Software is to be maintained containing the following particulars. 1. Purchase date, value, suppliers name, warranty period. 2. Insurance and maintenance contract details with its due date. 3. License details such as number of users, security keys, no., license disks and its Expiry date if any.] 4. Addresses of the vendor and their contact numbers. The copy of the above must be provided to the Manager. 5. Duplicate key of the CPU room and Server must be kept in a sealed cover and should maintain stock register containing particulars to whom the same are provided on the request of staff wherever applicable. 6. Manuals and computers book must be kept under lock and provided to the staff on request. For this purpose a stock register, with issue particulars is to be maintained. 7. To ensure maintenance of UPS and its accessories through various vendors as per the Bank’s policy. The Operator should ensure periodical preventive maintenance/repairs in case of need, for computer hardware, UPS/Batteries, Air-Conditioners, Generator and other related peripherals regularly. Regular servicing should be done duly recording the same in the AMC register. The Operator must keep proper records for the faults/defects observed and the repairs done by respective vendors. 8. Movement of Hardware/Software to be recorded and wherever necessary proper transit insurance during movement to be ensured. The same should be done with prior permission from Head Office/RO. Full details of the AMC (Unexpired portion) along with full address of the AMC vendor must be provided.


9. Ensure only licensed software are loaded and run in branches.

of 43

10. Proper maintenance of register for Updates and instructions received from Head Offices/Regional Offices/AOs. A detailed note on the status of implementation of the same. 11. Access to the server/ALPMs must be only to the Authorizsed Officer. If it has to be given to vendor, a detailed note to be made in a register, giving the reason for access and must be authenticated. 12. Password of the Manager must be kept under closed cover in safe custody, and the same if revealed must be changed and proper record must be maintained for the same. The same procedure of keeping the fresh password in closed cover must be continued. In the case of operators/authoriszed officers, the password should be in secret and they should not forget it. In other words, the opetators/authoriszed officers should not inform their passwords to any body including the Mmanagers/other Authoriszed Officers/other operators. 13. Following up with the vendor for any solutions. 14. Obtaining and keeping of blueprint of network cabling in the case of TBM branches. II. Application Software: 1. Keeping the User register with their employee number and level. 2. Keeping of the Manager’s password of user in closed cover. 3. While Authorizsed Officer as DBA will be overall in-charge of computer operations, Manager can be made as User Control Officer – not only changes in user levels, even User creation should be done with Manager’s authentication and no generic user should be allowed to be created at any point of time. 4. Deactivating a User if the operator is no more in the payroll of the Branch or bank by suspending/revoking the user. 5. Maintain job card of Aauthorised officer, so that in case of necessity the procedure is followed by a person discharging that duty.


Comment [np2]: to cvapitalise the auto font

of 43

6. Generate print out of ledgers as per guidelines and preserve the same. A proper record must be maintained for the activity. 7. The Authorised officers/ALPM operators shall get/obtain advice from EDP officers who are located at Head Office and Regional Offices regarding the software as well as other issues related to Computer. 8. To ensure version control, no program should be written by Authorised Officer/operator without prior approval of HO EDP cell. All patches received must be acknowledged and proper log of putting each program must be maintained. 9. Ensuring loading of latest version of Anti-virus software and adherence to the guidelines to the preventive virus attack. 10. Before discarding unusable floppies/tapes, the data should be irretrievably destroyed by the DBA/Authorised Officer/operator so that no misuse of the data is possible by anyone. Whenever a PC/Computer system leaves the Bbranch premises, the DBA/Authoriszed Officer/operator should ensure that the data on the Hard Disk is completely destroyed to avoid misuse of the data. Mere deleting of files is not sufficient – as far as possible such floppies should formatted before discarding, similarly if the hard disk is given for repair to the maintenance agencies, disk should be formatted after taking back up, so as to avoid misuse of the data in the disk. 11. ALPM operators/branches are advised to strictly adhere to the following Points in addition to the provisions of the ALPM operation manual guidelines given by EDP Cell/ITS Department, HO in this regard. i) Keep the passwords in strict secrecy. ii) Passwords should be in different form, the initials so that the secrecy can be maintained iii) Changing of passwords periodically. iv) Whenever an operator is on leave, his password shall be deleted. v) Using passwords of Alpha numeric nature like B 26, 4 PS etc, instead of using only Alphabetical or only numeric passwords.


of 43

III. Daily Routine:

1. A proper authenticated record must be maintained for the start up and shut down of the Server/ALPMs.

2. Do day begin/day end activity. Generate all day begin, day end reports as per instructions.

3. If any breakdown happens during operations, a proper record giving the reasons, and the solution provided must be maintained.

4. Any change in the level of user must be recorded and authentication of the same must be obtained from the Manager. Ensure that on any day a simple user don’t have multiple level of active logins.

5. The user name created must be meaningful and must be identifiable easily. All the relevant fields should be filled up with correct data so that the user can be identified easily.

6. Assisting and guiding User in day-to-day routines.

7. Setting of system related and Global parameters as instructed by Head Office EDP cell and recording the same.

8. Periodic print out of all parameters in all application software must be taken and kept authenticated,.

9. Since DBA/Authoriszed Officer is not to do any slip entry/authentication in the system a suitable User Level is created.

10. Access to the system by Inspectors, Auditors (Internal/External) must be allowed under Manager’s written instructions only.

11. Keeping track of computer related stationery requirements.

12. During Day-end operations, either Manager/officer must be present along with operator and under no circumstances Authoriszed officer/operator should be left alone in the Branch and he should not carry Branch’s key. 13. A Branch specific trouble-shooting Guide should be made by the Authoriszed officer of the Branch for use in case of any exigency, in consultation with HO EDP cell/EDP Officer stationed at Regional Offices. Circular No.120-2006-BC-PD dated 09.11.2006

-33-

of 43

14. The operators/branches where computers/ALPMs are installed have to submit EDM-I i.e. Monthly Report on functioning ALPMs as at the end of each calendar month on or before 5th of the succeeding calendar month, besides submission of other returns as advised by HO EDP cell/ITS DDept. from time to time.

15. The operator should follow the ALPM manual of instructions, Tterm deposit accounting system user manual, manual containing operating procedure for ALPMs for Savings Bank, Current A/c and Overdraft accounts, Guidelines for maintaining ALPMs, Operational Instructions as per the Manuals and such other Manuals/Instrutions/guidelines communicated /to be communicated by HO EDP cell/ITS Dept from time to time without any deviation. O.16. In addition to the above, the operators have to attend other duties as and when entrusted by the Manager of the Branch. P.In addition to the above, the operators have to attend other duties as and

when entrusted by the Manager of the Branch. Q.17. Operator should invariably sign on all slips/reports generated from the Computer/ALPM during his operation of computer/ALPM besides signing in the concerned registers/records etc, as and when entries are made/at the time or preparation of the statements etc. IV. Preserving of Data: 1. Back up plays a very important part in any computer environment. Periodical back up of Application software must be taken both in PC as well as tape media/floppy media. 2. Disk copy of the software purchased must be taken immediately on purchase of Software and preserved. 3. Before and after day end backup must be taken in floppies from ALPM daily. The same backup floppies should be kept in dual control/safe. Operator should mention day and date of taking of backup and details of backup on the floppies/tape drives without fail. 4. In case of restoration of data is warranted, the same must be recorded in register and concerned EDP officer must be kept informed. If any purging of data is to be done then. Circular No.120-2006-BC-PD dated 09.11.2006



of 43

-34- i) Two sets of full data backup must be taken and the media is tested for its restoration tabled and one set to be kept in safe custody and the other one to be deposited in Authorizsed branch and the acknowledgement obtained. ii) A register containing the following particulars regarding the printouts taken must be maintained.

a) Reports generated. b) The period of the report c) Confirming the availability of the previous period report] d) Authentication of the reports by concerned Department

Officer/Manager. Only after confirming that all the reports that are to be generated are over, purging of data must be done. The entire process done must be recorded and a detailed report must be sent to concerned HO EDP Cell/Regional Offices. The above should be done only with prior approval of EDP Cell/Regional Offices. 5. Generally all the reports generated must be got authenticated by the concerned Officer or Manager and a proper record maintained for having generated the report. It is the responsibility of user departments to generate day-to-day reports of their sections, verify and authenticate the same. 6. Disaster Recovery Plan should also be prepared for each TBM/ALPM Branch and documented in consultation with HO EDP Cell/Regional Offices. 7. The DBA/Authoriszed Officer should ensure that the Software and Hardware vendors are not allowed access to the system in his absence. The DBA should be physically present next to the vendors till such time they are handling the system. Proper record of the job performed by them be noted in the HW/SW break down and error register. If possible, control total should be checked before and after HW/SW vendor has completed maintenance job. 8. The concerned Authoriszed Officer/operator should ensure that only authorised staff members are permitted to access the server/ALPM/UPS.


of 43

-35- 9. The Authorised Officer/operator should ensure that the vendors are never left unattended in the server room, especially when the vendor is working with the data/programs. The vendor’s activities both in the server room as well as in any other area of the Branch should be closely monitored. 10. Smoking should be strictly prohibited in the branch/office. Drinking of tea, coffee, cool drinks etc/dropping of pins, stapler pins/gem clips should be strictly prohibited in the vicinity of the machinery. Besides the fire hazards, the possibility of the smoke spoiling the atmosphere of the computer and corrupting the data in the hard disk is also to be prevented. 11. Before the beginning of the New year, the calendar should be created well in advance in the system along with the noting of the holidays. 12. Whenever changes in holidays/new holidays are announced/declared by the Government, the holiday master file should be updated immediately. 13. The operators/branches where computers/ALPMs are installed have to maintain the following registers apart from separate files for computers and UPS.

e) Hardware/software register. f) Machine Maintenance Register. g) Software problem register. h) User Identification Register. i) Floppies in use Register. j) Corrupt Floppies Register.

In addition to the above, operators/branches shall maintain other registers/files as advised by HO EDP cell/ITS Dept from time to time. V. General Duties: 1. Operator should keep all machinery like CPU, Monitor, Printer, UPS, Key bBoard etc, and rooms/tables should be kept clean/dust free always. In other words, they should ensure dust is removed by soft cloth on all machinery. They should not allow others nearer to the machinery. The operators/authoriszed officer should only be allowed to operate machines and they should invariably free from dust and their chappals should be kept outside before entering the Computer/machine rooms.


of 43

-36-

2. Maintenance of computer/ALPM and general stationery.

3. Cash counting

3. Documentation relating to borrowal accounts.

5. TBM/ALPM Inspection rectification, assisting the Branch/Office Head in attending to Inspection Reports and Concurrent Audit Reports.

6. Submission of periodical returns related to EDP Cell/Regional Offices. 7. Establishment Accounting.

8. Other house-keeping/back office functions as may be entrusted by Branch/Office hHead from time to time.

9. All reports/records properly authenticated and preserved.

10. Periodical carrying out a dry inspection ( in TBM Branches) of the Branch to ensure that no deviation occurs/persists. 11. Any other duties that may be entrusted by the Head of the Branches/Offices from time to time. III. Computer Operator-A (Without Passing Powers)

Computer operator has to perform all duties and functions of clerical cadre, either online or manually, which does not involve any passing or supervisory function of an Officer of the Bank. Wherever and whenever required the computer operator-A shall function as a single window operator where he has also to receive and pay cash. Clerk-cum-Cashiers who are officially entrusted the duties of Computer Operator-A are only eligible for this Special Pay.

At present the Bank has not entrusted Computer Operator-A duties to the any clerical staff of the bank in view of the level of computerisation is less than 50%. However TBM branches, if any, shall note that special pay applicable to Computer Operator shall be paid only to those employees/Clerk–cum- Cashiers who work/operate on a PC that is programmed to perform multi functions or which is networked to other machines / PCs and is not a stand-alone type (ALPM). The employees / Clerk–cum-Cashiers in TBM branches who operate stand-alone type PC with single function and which therefore is only an ALPM, will be eligible to draw ALPM operator allowance only. Circular No.120-2006-BC-PD dated 09.11.2006

of 43

-37-

It may please be noted that the employees who operate computers for word processing and other similar functions and who are not otherwise eligible for the special pay applicable to ALPM operators as per the Bi-partite Settlement do not come under the purview of the above.

The special pay to computer operator will be paid to such of the employees / Clerk–cum-Cashiers who have been/are required to perform multiple functions/operate multiple modules on a PC/ALPM, which has been upgraded and or has ceased to be stand alone.

TBM branches, if any, shall submit their proposals with details like no.of computer terminal operators required and various functions allotted to each operator (including no.of slips per day processed by each Operator etc. for the preceeding three months) at their branches to concerned Regional Offices besides other clerical staff required and duties proposed to be allotted to them. Immediately after receipt of proposals from TBM Branches, Regional Offices shall examine the total workload at the Branch and forward the proposals with their recommendations to EDP cell/Information Technology and Services Department (ITSD) at HO. Both EDP cell (ITSD) and Personnel Department will decide on no. of computer operators and other Clerical staff required for each TBM Branch or otherwise depending upon the types of multiple functions/operation of multiple modules on a PC/ALPM by each operator and other works allotted to remaining clerks suggested by Branch and REGIONAL OFFICE.

Duties and responsibilities of Authorizsed Officers/Mangers/Area Managers /Senior Managers/Regional Managers. All Authoriszed Officers/Mangers/Area Managers/Senior Mangers/ Regional Managers at concerned branches/offices shall ensure that the operators should perform their duties and responsibilities as stated above besides performing the routine duties wherever necessary and any other duties and responsibilities entrusted by Head Office from time to time. Further in case of any exigency/eventualities, the duties and responsibilities of operators shall be performed/carried out by the concerned authoriszed officers in order to ensure smooth and continuous completion of the work/assignment. They should also ensure smooth functioning of ALPMs/Computers/Data Entry Machines so that the computer/ALPM /Data Entry Machine should not give trouble for smooth conducting of business and to extend excellent and speedy customer service to our clientele. In other words, Authorizsed Officers/Managers/Area Mangers/Senior Managers are having ultimate responsibility for smooth functioning of ALPMs/Computers/Data Entry Machines and other machinery kept under their control. Circular No.120-2006-BC-PD dated 09.11.2006

of 43

-38- All Branches/Offices are advised to pay the above special pay along with eligible D.A. and H.R.A. at applicable rates from time to time by debiting Establishment A/C of the Branch/Office on the last working day of the Branch/Office in that month. The payment of above special pay shall be recorded in the proforma given in Annexure-IV and preserve the same in branch records for verification of Inspecting Official etc, besides sending a copy to concerned Regional Office immediately after the payment at Branch level.

All Regional Offices shall review the statements received from Branches/Offices and take corrective steps wherever required.

The details of annexures enclosed with the circular are as below: Annexure – I Combined fitment chart for all cadres including stagnation increments Annexure – II Chart showing old DA rates and revised DA rates from November 2002

to October 2005. Annexure – III Statement showing particulars of installation of 1st/2nd/3rd ALPM –

1st/2nd/3rd Data Entry Machines Annexure – IV Statement showing the particulars of special pay paid to the cashier-in-

charge of cash/ALPM operator/s/Data Entry Operator/s

These guidelines shall come into force with effect from 1.6.06. All Branches/Offices/Officers/Employees shall note that the effective dates given for implementation of Pay Scales, various pay, increments, special pay allowances etc. in this circular are for information of the all concerned. If any claims received pertaining to the period before 1.6.06, shall be decided basing on old guidelines given by erstwhile three RRBs.

All staff members concerned shall note that the Bank has right to recover the amount if the implementation of the above Pay Scales, various pay, increments, special pay, allowances etc are found unauthorised by NABARD/ Govt. of India / Sponsor Bank.

It may please be noted that the bank reserves the right to rectify/recover any erroneous payment noticed in future inadvertently in one lumpsum without any separate notice in the matter.

This circular shall be circulated among all the staff working at Branches/Offices against their acknowledgement.

Clarification, if any, on this circular may be sought form the Personnel Department, Head Office, Kadapa.

(M. OBULESU)

CHAIRMAN

of 43

Annexure I to Circular No.120-2006-BC-PD dated 09.11.2006 COMBINED FITMENT CHART FOR ALL CADRES INCLUDING STAGNATION INCREMENTS

Stages

Sub Staff Clerk-cum-Cashiers SCALE-I SCALE-II SCALE-III

Existing BP Revised BP Existing BP Revised BP Existing BP Revised BP Existing BP Revised BP Existing BP Revised BP

1 2750 4060 3020 4410 7100 10000 9820 13820 12540 18240

2 2805 4165 3155 4625 7440 10470 10160 14320 12880 18800

3 2860 4270 3290 4840 7780 10940 10500 14880 13220 19360

4 2935 4385 3425 5055 8120 11410 10840 15440 13560 19920

5 3010 4500 3650 5390 8460 11880 11180 16000 13900 20480

6 3100 4635 3875 5725 8800 12350 11520 16560 14240 21040

7 3190 4770 4100 6060 9140 12820 11860 17120 14620 21660

8 3300 4935 4420 6530 9480 13320 12200 17680 15000 22280

9 3410 5100 4740 7000 9820 13820 12540 18240 15380 22900

10 3520 5265 5060 7470 10160 14320 12880 18800 15760 23520

11 3650 5460 5380 7940 10500 14880 13220 19360

12 3780 5655 5720 8440 10840 15440 13560 19920

13 3910 5850 6060 8940 11180 16000 13900 20480

14 4040 6045 6400 9440 11520 16560 14240 21040

15 4190 6280 6780 10000 11860 17120 14620 21660

16 4340 6515 7160 10560 12200 17680 15000 22280

17 4490 6750 7540 11120 12540 18240 15380 22900

18 4660 7020 7920 11680 12880 18800

19 4830 7290 8600 12650 13220 19360

20 5000 7560 8980 13210 13560 19920

+1 5170 7830 9360 13770 13900 20480

+2 5340 8100 9740 14330 14240 21040

+3 5510 8370 10120 14890

+4 5680 8640 10500 15450

+5 5850 8910 10880 16010

+6 9180

of 43

Annexure II to Circular No.120-2006-BC-PD dated 09.11.2006 CHART SHOWING OLD DA RATES AND REVISED DA RATES FROM NOVEMBER 2002 TO OCTOBER 2005

Old DA Rates Revised DA Rates

Period DA Slabs Pay upto Rs.7100/

-

(+ Pay > Rs.7100/-

upto Rs.11300/-)

(+ Pay > rs.11300/-)

DA Slabs Pay upto Rs.9650/-

(+ Pay > Rs.9650/-

upto Rs.15350/-)

(+ Pay > Rs.15350/-

upto Rs.16350/-)

(+ Pay > Rs.16350/-

)

1 2 3 4 5 6 7 8 9 10

Nov 02 - Jan 03 174 41.76% 34.80% 20.88% 23 4.14% 3.45% 2.07% 0.92%

Feb 03 - Apr 03 178 42.72% 35.60% 21.36% 27 4.86% 4.05% 2.43% 1.08%

May 03 - Jul 03 177 42.48% 35.40% 21.24% 26 4.68% 3.90% 2.34% 1.04%

Aug 03 - Oct 03 188 45.12% 37.60% 22.56% 37 6.66% 5.55% 3.33% 1.48%

Nov 03 - Jan 04 194 46.56% 38.80% 23.28% 43 7.74% 6.45% 3.87% 1.72%

Feb 04 - Apr 04 198 47.52% 39.60% 23.76% 47 8.46% 7.05% 4.23% 1.88%

May 04 - Jul 04 200 48.00% 40.00% 24.00% 49 8.82% 7.35% 4.41% 1.96%

Aug 04 - Oct 04 205 49.20% 41.00% 24.60% 54 9.72% 8.10% 4.86% 2.16%

Nov 04 - Jan 05 220 52.80% 44.00% 26.40% 69 12.42% 10.35% 6.21% 2.76%

Feb 05 - Apr 05 224 53.76% 44.80% 26.88% 73

May 05 - Jul 05 226 54.24% 45.20% 27.12% 75

Note: For Sub-Staff, DA rate as mentioned in Column No. 3 is applicable for the entire "Pay"

Note: For Sub-Staff, DA rate as mentioned in Column No. 7 is applicable for the entire "Pay"

Uniform DA Rate for both Clerical and Sub-Staff w.e.f. 01.02.2005 irrespective of "Pay"

Feb 05 - Apr 05 13.14%

May 05 - Jul 05 13.50%

Aug 05 - Oct 05 14.22 %

of 43

Annexure-III to Circular No.120-2006-BC-PD dated 09.11.2006

PARTICULARS OF INSTALLATION OF 1st/2nd/3rd ALPM / 1st/2nd/3rd DATA ENTRY MACHINES

1) Name of the Branch/Office :

2) Nature of ALPM : SB/TD/CA/OD/Day Book/PKCC etc.

3) Date of lodging software/master creation :

4) Date of Live :

5) Particulars of clerk-cum-cashiers who have worked on ALPM/Data Entry Machines (Calendar month wise)

Sl.No Month & Year

Name of the Clerk-cum-Cashier/s

Emp.No Period/Days of working in the month

Leave particulars during the month (CL/SL/PL/EOL/

UA etc)

REMARKS

From To No.of Days

1 2 3 4 5 6 7 8

We certify that the above particulars are true and correct.

Place: Date: Prepared by Area/Senior Manager/Manager

Note: Kindly submit separate statement for each ALPM/Data Entry Machine to which special pay for ALPM/DEO has to be paid for first time after coming to live. In other words the Branches which are already paying special pay towards ALPM/DEO for machines already came to live need not be submitted.

of 43

Annexure-IV to Circular No.120-2006-BC-PD dated 09.11.2006

ANDHRA PRAGATHI GRAMEENA BANK

………………………………… Office/Branch

STATEMENT SHOWING THE PARTICULARS OF SPECIAL PAY PAID TO THE CASHIER IN CHARGE OF CASH/ALPM OPERATOR/S/DATA ENTRY OPERATOR/S/COMPUTER OPERATOR-A FOR THE MONTH OF …………………..200

Sl.No Name of the clerk-

cum-Cashier/Joint Custodian/Operator

Emp No Nature of ALPM i.e. SB/TD/CA, OD, Day Book/

Cashier cum joint

custodian

Whether regular/ temporary

cashier-cum-joint custodian/ operator

Leaves availed Amount (special pay) paid

Rs.

Date from which he/she is discharging as regular

cashier-cum-joint

custodian/ operator

REMARKS

Casual Leave

PL/SL (single

debit)/EOL/ UA etc

1 2 3 4 5 6 7 8 9 10

We certify that the above particulars are true and correct and payments have been made according to HO.Cir.No………….., dt……… and credited to the SB a/cs of the clerk-cum-cashier/s concerned on the last working day.

Place: Date: Prepared By Area/Senior Manager/Manager

andhra pragathi grameena bank head office :: kadapa ...apgb.in/files/1_1_506c15ee015b4.pdf ·...

Documents