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ANDHRA PRADESH POWER GENERATION CORPORATION LIMITED

Tender Specification No.610000457

SDSTPS-2x800 MW – AC SYETEMS- Outsourcing services of 17 numbers contractors workmen for carrying out Operation, Up keeping, Periodical/ regular maintenance, Trouble shooting round the clock and attending the emergencies, minor breakdowns of VOLTAS make Air conditioning system at TG Building, Service Building, Switch yard, ESP-I, ESP-II, AHP Control Room, CHP area for a period of 12 months from 01.04.2019 to 31.03.2020 including consumables & gas (LPG/DA/O2).

Online Bids invited On

APGENCO e-procurement Platform

SUPERINTENDING ENGINEER

(GENERATION-III)

VIDYUT SOUDHA, GUNADALA-520 004

VIJAYAWADA, ANDHRA PRADESH

Ph: (0866) 2526 836, 126 & 123; Fax: (0866) 2526 699

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CONTENTS OF THE SPECIFICATION

S.No. Description

Part-I : PRE QUALIFICATION/TECHNICAL BID

1. Summary Sheet

2. Section–I: Important Instructions to Bidders. 3. Section–II: Online bid submission procedure. 4. Section–III: Pre Qualification Bid Requirements. 5. Section–IV: Schedule of works & Prices

6. Section-V: Special terms & conditions– Annexure-I General terms & conditions – Annexure-II.

7. Section-VI: Formats of Bank Guarantees – Annexure – III, IV & V.

8. Schedules I to VIII

Part-II: Proforma for price proposal Format.

(Not to be uploaded with PQB, only to be uploaded with Price bid/Commercial bid)

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ANDHRA PRADESH POWER GENERATION CORPORATION LIMITED

O/o. Superintending Engineer/ Generation-III/ Vidyut Soudha/ Gunadala – 520004 Ph/Fax.No.0866 – 2526836/ 2526699

***** Summary Sheet:

1. Department Name Andhra Pradesh Power Generation Corporation Limited

2. Circle/Division Name Superintending Engineer/ Generation-III/ APGENCO/ Vidyut Soudha/ Gunadala-520004.

3. Tender Specification No. 610000457

4. Description of work Outsourcing services of 17 numbers contractors workmen for carrying out Operation, Up keeping, Periodical/ regular maintenance, Trouble shooting round the clock and attending the emergencies, minor breakdowns of VOLTAS make Air conditioning system at TG Building, Service Building, Switch yard, ESP-I, ESP-II, AHP Control Room, CHP area for a period of 12 months from 01.04.2019 to 31.03.2020 including consumables & gas (LPG/DA/O2).

5. Contract period 12 months i.e. from 01.04.2019 to 31.03.2020.

6. Estimated value of the work Rs.53,79,297/- (Rupees Fifty Three Lakhs Seventy Nine

Thousand Two Hundred and Ninety Seven Only).The estimated value includes Pay, other allowance, ESI/Insurance, EPF, Earned Leaves & Paid Holidays, Terminal Benefits, Safety Amenities, Supervision Charges, Labour Welfare Fund, Goods & Service Tax @ 18%, Cost of consumables and Gas [ LPG/DA/O2 gas] (incl GST).

7. EMD to be paid(DD/BG from any nationalized banks)

Rs.26,900/- (Rupees Twenty Six Thousand and Nine Hundred Only) shall be paid in the form of Demand Draft. The amount shall be paid by way of Demand Draft drawn in favour of “Pay Officer/APGENCO/ Vidyut Soudha”, payable at Vijayawada. Note: a. In case of Permanent E.M.D Holders, PEMD approval letter

from APGENCO shall be uploaded for EMD exemption. b. The NSIC/SSI units, APGENCO exemption letter from payment of EMD shall be furnished.

For further details refer clause (3) of Section-V: Annexure –II (General terms & conditions).

8. Nature of tender

Open tender in two part bid (i) Prequalification bid and (ii) price bid

9. Schedule available date and time

From 18:00 Hrs on 06.02.2019 onwards

10. Bid submission closing date & time.

13:00 Hrs on 27.02.2019

11. Bid submission by On line

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12. Bid validity 120 days from the opening of price bid

13. Pre bid meeting Not applicable

14. Pre-Qualification /Technical bid opening date(Qualification and eligibility stage )

At 15:00 Hrs on 27.02.2019

15. Price bid opening date & time At 15:00 Hrs on 28.02.2019

16. Place of opening of tender O/o. The Superintending Engineer (Generation-III), APGENCO, 3rd Floor, Vidyut Soudha, Gunadala – 520004, Vijayawada.

17. Contact Details Ph: (0866) 2526 836, (0866) 2526 126 Fax: (0866) 2526 699.

18. Officer Inviting Bids O/o.Superintending Engineer (Generation-III).

19. Eligibility Criteria As per Tender document

20. Site Location SDSTPS – Sri Damodaram Sanjeevaiah Thermal Power Station, APGENCO, Nellore District.

21. Important scanned Documents to be up loaded for technical bid

As per the Checklist is available at page no.(41).

Note:

(1) The SSI Units registered with either the NSIC or the Dept of Industries/Govt. of AP, are eligible for exemption from payment of EMD. However, they should apply in advance by enclosing a valid SSI/NSIC certificate, and obtain exemption from the Chief General Manager (Adm, IS & ERP)/ APGENCO/Vidyut Soudha/Gunadala/ Vijayawada, well before submitting Tender.

(2) Responsibility for correctness of the information and legibility of the documents submitted in the online bid lies with bidder. If any information furnished in the bid is proved to be false at a later date, the bid will not only be rejected but the bidder will be BLACKLISTED.

(3) APGENCO shall not be liable & responsible in any manner whatsoever for your

failure to access & submit offer on the APGENCO e-tendering site due to loss of internet connectivity, electricity failure, virus attack, problem with PC, digital signature certificate or any other unforeseen circumstances etc.

SD/-

SUPERINTENDING ENGINEER (GENERATION-III)

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SECTION-I: IMPORTANT INSTRUCTIONS TO THE BIDDER M/s. Andhra Pradesh Power Development Company Ltd (APPDCL), Vijayawada is the owner of the 2x800MW-Sri Damodaram Sanjeevaiah Thermal Power Station (SDSTPS) located at Nelatur Village, Muthukur (Mandal),Nellore Dist., Andhra Pradesh. This enquiry is floated by APGENCO on behalf of APPDCL. The Purchase order will be placed on the successful bidder by M/s. APPDCL only.

APPDCL or CORPORATION or PURCHASER: shall mean Andhra Pradesh Power

Development Company Ltd., having its Office at Plot No.29, Road No.1, Central Excise Colony, Vijayawada – 520 008.

APGENCO or CORPORATION: shall mean Andhra Pradesh Power Generation Corporation Ltd., (a Govt. of A.P Undertaking), a company incorporated in India under Companies Act 1956, having its Office at Vidyut Soudha, Gunadala, Vijayawada–520 004, (AP).

SUPPLIER or CONTRACTOR or VENDOR or SUCCESSFUL BIDDER: shall mean the Bidder on whom LOI/PO is issued against this Tender Specification.

PROJECT LOCATION & NEAREST RAIL: Sri Damodaram Sanjeevaiah Thermal Power Station (SDSTPS) is located on shore of Bay of Bengal at Nelatur Village, Muthukur Mandal, Nellore Dist., Andhra Pradesh. The nearest railway station is Nellore situated on Chennai Broad gauge line, which is about 23KM from the site.

APGENCO/APPDCL standard terms & conditions are stipulated in the Annexure-II. Requirements specific to this enquiry are stipulated in the remaining sheets and will take preference over the standard terms, in case of any ambiguity.

(1) General & Special Terms and Conditions: The tenderers are requested to read the Corporation Special & General Terms and Conditions furnished in the Annexure- I & II. The acceptance or otherwise to the above terms and conditions with reference to the following shall be specifically indicated by the tenderers, in the absence of which it will be construed that the tenderer accepts the APPDCL terms and conditions.

1. Payment Terms 2.Security deposit & special/additional security deposit 3.EMD 4.Validity of tender 5.Schedule of works 6.Insurance (ESI) 7.Liquidated damages 8.Penalty etc.

(2) The bids being two parts consist of (i) Pre-Qualification bid or Technical bid and (ii) Price bid.

i) Pre-Qualification or Technical Bid:

The bidders need to scan and upload the required documents in meeting Pre Qualification Requirements, Latest Income Tax Return filed, Goods & Service Tax Registration Certificate, Copy of PAN Card and scanned copy of EMD DD, EMD Exemption letter, if any /Permanent EMD acceptance letter issued by APGENCO, if any etc along with the Pre-Qualification bid/Technical bid as per Schedule I to VII (duly filled in) of the tender specification, duly signed on each page with seal. Checklist is available at page no.(41).

ii) Price Bid or Commercial Bid: The Bidders shall scan & upload the Price Proposal duly filled in, signed & stamped. (Not to be uploaded with PQB, only to be uploaded with Price bid/commercial bid. If uploaded with PQB the tender will be rejected)

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(3) Prospective Bidders are advised to intimate the undersigned, about their interest to

participate in the tendering process, so as to enable this Office to keep them informed about any updations on the subject.

(4) Any clarifications shall be obtained prior to submission of offer itself. (5) Bidders are advised not to make any assumptions or inferences, on their own. (6) Since Bids are invited in two parts, in case the particulars furnished in the Price Bid are

found to be at variance with the terms & conditions etc indicated in the Techno-Commercial Bid, the Bid will be processed at the terms which are more advantageous to APGENCO.

(7) Notwithstanding anything stated above, APGENCO reserves the right to assess the

tenderers’ capability to execute the contract, should the circumstances warrant such assessment in the Overall interest of APGENCO. In respect of Qualification of the tenderers, the decision of APGENCO is final.

(8) It is not binding on APGENCO to accept the lowest Bid, or any other Bid. APGENCO

reserves the right to place Orders on different Bidders or reject any or all tenders without assigning any reason.

(9) The Bids will be opened at the time and date specified in the tender notice by Superintending Engineer or his authorized assistant in the presence of such of the tenderers or their authorized representatives with valid authorization, who may desire to be present. (10) The price-bids of such tenderers, who are determined to have complied with the

eligibility criteria will only be opened.

(11) If due date for opening of the tenders happens to be a Public holiday, the opening of tenders will be done on the next working day at the same time specified originally for opening.

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SECTION-II : ONLINE BID SUBMISSION PROCEDURE

1) Registration with APGENCO e-procurement platform:

Only those bidders, who are registered on the APGENCO e-procurement website

are eligible to participate. For any queries on registration and online bid submission, on APGENCO e-Procurement website, the bidders may have to contact HELP DESK of Service provider on https://etender.apgenco.gov.in.

The details of e-Procurement tenders can be accessed from APGENCO e-Procurement website i.e. https://etender.apgenco.gov.in. The bidder may login

using their login id & password to view all tenders available for the bidder. Alternatively, the bidder can access APGENCO e-tender site by using the link provided in www.apgenco.gov.in website.

2) Pre-requisites to submit tenders on line:

(a) The bidder should have a valid User ID and password to access APGENCO e-Procurement website. A system generated password is sent to the bidder at the time the bidder is registered as a SRM Vendor.

(b) The bidder should have a legally valid Class II/Class III digital certificates and encryption certificates as per Indian IT Act from the licensed Certifying

Authorities operating under the Root Certifying Authority of India (RCAI), Controller of Certifying Authorities (CCA) of India.

(c) The bidder should have internet connectivity, preferably broadband.

3) Instructions for obtaining Digital Certificate:

(a) In order to bid for APGENCO e-tenders all the vendors are required to obtain a legally valid Class II/ Class III digital certificate and encryption certificate as per Indian IT Act from the licensed. Certifying Authorities (CA) operating under the Root Certifying Authority of India (RCAI), Controller of Certifying Authorities (CCA) of India (http://www.cca.gov.in/).

(b) For obtaining Digital Certificate, visit the site of the licensed CA using

internet browser. Apply online for a class 3 digital certificate for the designated individual with organization name. Ensure the Digital Certificate is legally valid in India. For making payment and submission of documents required for issue of the Digital Certificate, follow the instructions on the CA's website.

(c) Use the class 3 Digital Certificate thus obtained for online bidding on APGENCO e-Procurement site. Links to some of the licensed CA's are provided below:

http://www.tcs-ca.tcs.co.in/ http://www.apts.gov.in/ http://www.safescrypt.com/ https://www.ncodesolutions.com/ http://mtnldigitalsignature.com

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4) Technical Settings:

For all the technical setting of PC, bidders are requested to go through the

“Guidelines to Bidders for participating in APGENCO's e-Procurement

Tenders” provided in the APGENCO e-Procurement site i.e.

https://etender.apgenco.gov.in.

5) Bid Attachments:

The bidders should not upload multiple files with same file name. If you wish to upload a new version of an already uploaded file, please ensure that the file name is numbered (e.g. if you have already uploaded a file named abc.pdf and wish to upload a new version of the same, you may upload it with the name abc_v2.pdf).

6) Vendor Registration:

The Bidders should submit the online vendor registration requests, well in advance before the Bid submission deadline at least 2 working days before submission deadline. 7) All the bidders are requested to view bidder manual (RFx & Auction) i.e Bidder

Training document for Supplier Relationship Management (SRM) provided in the APGENCO e-Procurement site, https://etender.apgenco.gov.in.

8) Tender Document:

(a) The Bidder is requested to download the tender document and read and

understand clearly all the terms and conditions mentioned in the tender

Document. Any clarifications shall be sought from the Tender Inviting

Authority, prior to submission of Offer only.

(b) APGENCO reserves the right to amend or modify the tender and its conditions on or before the bid Schedule Closing Date &Time.

(c)It is the responsibility solely of the Bidder, to keep track of any changes by

viewing the Addendum/Corrigendum issued by the Tender Inviting

Authority, from time to time, in the APGENCO e-Procurement website. The

Department calling for tenders shall not be responsible for any

claims/problems arising out of this.

9) The bidders should fulfill any other pre-requisites mentioned in the tender documents of a specific tender. The tenderer should read and understand clearly the general instructions and terms and conditions of the tender document before uploading of documents and submission of the tender.

10) Online Submission of Bids:

(a) Bids are invited, online, on APGENCO e-Procurement website, in Two

Parts viz.,

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-- Part-I or Pre-Qualification Bid (PQB) and

-- Part-II or PRICE BID (also referred as COMMERCIAL BID on

APGENCO e-Procurement Platform).

(b) The Bidder shall submit his Bid online, on APGENCO e-Procurement

platform ie., https: //etender.apgenco.gov.in, as per the procedure given

below.

(c)The bidders shall register on the APGENCO e-procurement Website, i.e. on https://etender.apgenco.gov.in and submit their bids online. Offline bids will not be entertained by the Tender Inviting Authority, for the tenders published in APGENCO e-Procurement website. Any offline submission of the bid will be rejected and action deemed fit will be taken against the bidder according to the norms of APGENCO e-procurement.

(d)The bidders need to scan and upload the Earnest Money Deposit in specified form & for requisite amount and required documents as per the tender requirements duly signed on each page with seal owning responsibility for their correctness/authenticity.

11) Opening of Tenders:

(a)Part-I i.e. ‘Pre-qualification Bid/Technical Bid’ or PQB, will be opened ONLINE, at the time and place specified in the tender notice by the Superintending Engineer or his authorized assistant in the presence of such of the bidders or their authorized representatives with valid authorization, who may desire to be present.

(b)Evaluation of Pre-Qualification Bids: The Department shall carry out the

technical bid evaluation solely based on the uploaded documents/Certificates etc, DD/BC/BG towards EMD in the e-procurement system and Part-II: ’Price Bid’ or ‘COMMERCIAL BID’s of the responsive Bidders shall be

opened ONLINE, at the time and place indicated.

(c)Evaluation of Price Bids: The Department shall carry out the price bid evaluation based on the terms & conditions quoted by the bidders and also as per the APGENCO procedure in vogue

(d)It is the responsibility of the Bidder to ensure that the PRICE BID is completely

in line with the PQB. In case the terms indicated in Part-II are found to be different from those indicated in Part-I, APGENCO reserves the right to either consider the terms more favourable to APGENCO, or to reject the Bid, outright.

(e)Bidders are requested to ensure that they do not upload Part-II, ie., Price

Bid/Commercial Bid, along with Part-I: ie., Pre-Qualification/Technical

Bid.APGENCO reserves the right to disqualify those Bidders, whose PQBs are found to contain Price Bids also.

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The Department will notify the successful bidder for submission of original hard copies of all uploaded documents, DD/BC/BG towards EMD prior to entering into agreement.

12) Intending bidders can contact the office of The Superintending Engineer

(Generation - III), APGENCO, 3rd Floor, A-Block, Vidyut Soudha, Gunadala -520004,Vijayawada for any clarification/information on any working day during working hours. Phone: 0866-2526836/126/123.

13) Submission of Hard Copies:The successful tenderer shall submit the hard copies of tender documents along with original EMD to the Superintending Engineer (Generation-III) or any of his authorized representative either directly or through his agent or by registered post or by courier service before stipulated time given to him before placing the Purchase Order. The date of submission of hard copies will be intimated after finalizing of the successful tenderer through mail to the registered e-mail ID on APGENCO e-procurement website.The receipt of the

same within the stipulated date shall be the responsibility of the successful bidder. A copy of valid Contractors Registration proceedings shall be enclosed along with the hard copies of Tender documents.

14) If the due date for opening of the tenders happens to be a Public holiday, the

opening of the tenders will be done on the next working day at the same time and venue as specified originally for opening. APGENCO reserves the right to amend or modify the tender document and its conditions.

15) Regarding Online Bidding:

(a) Notwithstanding the particulars/guidelines stipulated in this document, all

the bidders are advised to get themselves acquainted with the latest rules &

regulations governing submission of Bids, on the APGENCO e-Procurement

platform.

(b) It is the responsibility of the Bidder, to ensure that the scanned copies

uploaded to the APGENCO e-Procurement website, are legible.

(c) Online Offers which are found to be either incomplete or corrupted, are liable

to be rejected. In order to avoid any such possibility, it is recommended that

once the Bid is completely uploaded, the Bidder shall verify the uploaded

documents & particulars, downloading the documents, if necessary. The

Bidder shall be solely responsible for ensuring that all requisite documents

have been successfully uploaded.

16) DISCLAIMER: (a) This Tender Specification, and any subsequent addenda/amendments etc, will

be made available on APGENCO’s e-procurement website, and can be downloaded free of cost. The Bidders shall be solely responsible, for ensuring that their Bids are completely in line with the requirements stipulated therein.

(b)The Specifications stipulated in these documents, are indicative only. It is the

responsibility of the Bidder to ensure that the materials/equipment offered, are

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completely as per Site requirements. The Bidders are advised to depute their representatives to Site, to study Site conditions, ascertain/assess site requirements, collect all necessary particulars etc.

(c)Any discrepancies in the requirements stipulated in these documents, shall be

brought to the notice of the undersigned, and clarifications shall be obtained prior to submission of Offer itself. Bidders are advised not to make any assumptions or inferences, on their own.

(d)The Tenderer should read and understand clearly the general instructions and

terms and conditions of the tender document before uploading of documents and submission of the tender.

(e)If due date for opening of the tenders happens to be a Public holiday, the opening of tenders will be done on the next working day at the same time specified originally for opening.

(f)APGENCO reserves the right to amend or modify the tender and its conditions before the due date & time of Schedule Closing.

(g)The contractors have to upload the information preferably in Zip format. (h)Any other condition regarding receipt of tenders in conventional method appearing in the tender documents may please be treated as not applicable.

(i)Notwithstanding anything stated above, APGENCO reserves the right to assess the tenderers’ capability to execute the contract, should the circumstances warrant

such assessment in the Overall interest of APGENCO. In respect of Qualification of the tenderers, the decision of APGENCO is final.

(j)APGENCO reserves the right to split the order on more than one bidder, in any manner or reject any or all tenders without assigning any reason.

17) Bid Submission Acknowledgement:

The bidder shall complete all the processes and steps required for Bid submission. The system will generate an acknowledgement with a unique bid submission number after completing all the prescribed steps and processes by the bidder. Users may also note that the bids for which an acknowledgement is not generated by the APGENCO e-Procurement system are treated as invalid or not saved in the system. Such invalid bids are not made available to the Tender Inviting Authority for processing the bids. APGENCO shall not responsible for incomplete bid submission by users.

18) The contractors have to upload the information preferably in Zip format. Any

other condition regarding receipt of tenders in conventional method appearing in the tender documents may please be treated as not applicable.

Note: PQB documents shall be uploaded in C-Folder Attachments (Non-Price components) only.

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Any information if required, may contact superintending Engineer (Generation-III) through email: segen3@apgenco.gov.in.Contact No. 0866– 2526836/126/123/128.

SD/-

Superintending Engineer (Generation-III)

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SECTION-III: PRE-QUALIFICATION BID (PQB) REQUIREMENTS: The tenderer shall upload/furnish the satisfactory documentary evidence to establish the following PRE-QUALIFICATION BID (PQB) requirement without any ambiguity.

(1) The tenderer shall upload/furnish all the documentary evidence in respect of the following

Eligibility criteria.

a) Experience:

The bidder should have minimum continuous experience of Six months in providing man power assistance (or) Providing of contractor’s workmen on outsourcing basis (or) operation &maintenance in any Power Stations, Public and Private Sector Industries, during the last Five years prior to the tender opening in carrying out O&M of HVAC equipment. Documentary evidence to this effect shall be submitted compulsorily. The experience certificates issued by circle head or station head are only acceptable.

b) EPF, PAN and Goods & Service Tax : The bidder should have valid EPF, PAN

and Goods & Service tax registration. Copies of relevant documents duly attested shall be furnished as documentary evidence.

c) Earnest Money Deposit (EMD) for requisite amount shall be furnished.

Note:(i)The bidder shall have sound financial status and shall undertake that he/she does not in any way cause any inconvenience for the payment to labour etc., and shall comply with all relevant rules and regulations of labour laws. (ii)The bidder shall furnish the documentary evidence in support of qualifying

requirements as stipulated above failing which bids are liable for rejection.

(2) EMD (Bid Security):

(a)The tenderer should furnish an EMD of Rs.26,900/- (Rupees Twenty Six Thousand and Nine Hundred Only) shall be paid in the form of Demand Draft drawn in favour of “ Pay Officer/APGENCO/ Vidyut Soudha”, payable at Vijayawada.

(b)Bidders having PEMD Facility approved by APGENCO, with adequate validity shall need not submit the requisite EMD. A copy of PEMD approval letter issued by APGENCO, shall be enclosed.

(c)Exemption for SSI/NSIC units: The SSI Units registered with either the NSIC or the Dept of Industries/ Govt. of AP, are eligible for exemption from payment of EMD. However, they should apply in advance by enclosing a valid SSI/NSIC certificate, and obtain exemption from the Chief General Manager (Adm, IS & ERP)/APGENCO/ Vidyut Soudha/Vijayawada, well before submitting Tender. For further details refer clause (3) of Annexure-II General terms & conditions.

All the bidders shall invariably upload the scanned copies of DD/Bank Guarantee towards EMD/PEMD approval letter/EMD exemption letter, along with the Bid,

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in APGENCO e-procurement platform and this will be the primary requirement to consider the bid responsive.

Note: In case of Permanent E.M.D Holders, PEMD approval letter from APGENCO may

be furnished for further details refer clause (3) of Annexure-II General terms & conditions.

(3) Validity of Tender: The tender should be kept valid for 120 days from the date of Opening of price bids. (4) Details of the schedules to be filled and submitted by the tender along with the tender.

(5) The Bidders have to fill all the schedules – I to VII and upload along with their PO copies in support of documentary evidence, while submitting the e-tenders along with PQB.

Note:

Notwithstanding anything stated above, APGENCO reserves the right to assess the tenderer’s capability to execute the contract, should the circumstances warrant such assessment in the overall interest of APGENCO.In respect of qualification of Bidders, the decision of APGENCO is final.

Responsibility for correctness of the information submitted in the online bid lies with bidder. If any information furnished in the bid is proved to be false at a later date, the bid will not only be rejected but the bidder will be BLACKLISTED.

SD/-

Superintending Engineer (Generation-III)

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SECTION – IV: SCHEDULE OF WORKS & PRICES

Name of work: SDSTPS-2x800 MW - Outsourcing Services of 17 numbers contractors workmenfor carrying out Operation, Upkeeping, Periodical/ regular maintenance, Trouble shooting round the clock and attending the emergencies, minor breakdowns of VOLTAS make Air conditioning system at TG Building, Service Building, Switch yard, ESP-I, ESP-II, AHP Control Room, CHP area for a period of 12 months from 01.04.2019 to 31.03.2020 including consumables & gas (LPG/DA/O2).

Air Conditioning System Equipment Details: Sl.No. Location of the equipment Capacity

1. PHB/TG building 3 X 240 TR

2. Switchyard 2 X 60 TR

3. Service Building 3 X 120 TR

4. ESP 1 2 X 60 TR

5. ESP 2 2 X 60 TR

6. Ash Handling Plant 3 X 17 TR

7. Coal Handling Plant 3 X 17 TR

(A) SCHEDULE OF WORKS:

I. Operation, Up keeping, trouble shooting, preventive maintenance and minor

breakdown works of Air Conditioning system: Involves round the clock (24 Hours in 3 Shifts) monitoring and maintenance of the TG Building, Service Building, Switchyard building, AHP building AVR-I,AVR-II, ESP-I, ESP-II and CHP area AC plant Control system both from control rooms and also the Chiller rooms, plant AHU rooms and cooling tower areas including maintenance of all pumps i.e. lubrication greasing, arresting gland leaks etc. The scope includes trouble shooting, minor modification and rectification works, if necessary.

II. Housekeeping of AC plant Area:- The work involves keeping the equipment and area clean around the Control rooms, chiller rooms, Plant AHU rooms and Cooling towers including pipelines, valves, pumps and removal of scrap, waste etc., from time to time for Unit-I &II, 2x800MW, SDSTPS. The contractor shall provide required man power for the above cleaning work.

III. Carrying out the operation of HVAC equipment by manpower of various levels IV. Checking up of operation of unit, controller & condenser. V. Measurement of current of each individual equipment.

VI. Checking of all the overload relay settings. VII. Checking of all electrical components for loose connections and tightening if

necessary. VIII. Checking of refrigeration piping for any gas leakages.

IX. Checking of refrigeration system and pressure readings. X. Checking of panel insulation.

XI. Checking of temperature readings. XII. Checking of Microprocessor controllers for operation.

XIII. Grills cleaning in every AC control room XIV. Arresting the duct leakages if any. XV. Regular cleaning in AHU, Cooling towers.

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XVI. Checking the chilled water pipe line and condenser water pipe lines XVII. Cleaning the condenser tubes if necessary and cleaning the cooling coils.

XVIII. Cleaning of evaporators, Descaling of condenser tubes, cleaning of filters, servicing of water pumps, servicing and cleaning of cooling towers and its connected pipe lines, servicing of blower, cleaning of duct, Lubricating the bearings of motors, fans and changing of compressor oil if found necessary.

XIX. Reporting of comprehensive data regarding parameters and the healthiness of the plant and suggesting improvements if any.

XX. The cost of consumables shall be paid extra at actuals limited to Rs.12,000/- during the contract period against submission of documentary evidence with gate entry.The handling and transportation of materials from stores sheds to site

The above scope of work includes but not limited, the Contractor shall ensure maintain trouble free operation of the equipment through necessary Operation & maintenance techniques, such as periodic maintenance, predictive maintenance, preventive maintenance etc., as per the site requirement and instructions of the APPDCL officials.

Any minor modification works that are required for Periodical/ regular maintenance, attending the emergencies and minor breakdowns of VOLTAS make Air conditioning system of Unit-I & II SDSTPS shall be carried out without any extra cost. The necessary spare materials that are required to carry out the work will be arranged by APPDCL.

(B) Schedule of Prices:

Sl.No. Category Man power

Requirement

per day

Rate/

Month (Rs.)

Amount per

month(Rs.)

I Pay

1. Highly Skilled 1 14973 14,973.00

2. Skilled 3 12003 36,009.00

3. Semi-Skilled 9 9780 88,020.00

4. Un-Skilled 4 8284 33,136.00

5. Total Pay (1+2+3+4) 17 1,72,138.00

II Other allowances

6. Highly Skilled 1 7616 7,616.00

7. Skilled 3 8595 25,785.00

8. Semi-Skilled 9 7364 66,276.00

9. Un-Skilled 4 8189 32,756.00

10. Total Other allowances (6+7+8+9)

17 1,32,433.00

11. Total Remuneration (5+10)

3,04,571.00

12. Earned Leave @ 4.93% on (Sl.No.5) 8,486.40

13. Paid Holidays @ 2.19% on ( Sl.No.5) 3,769.82

14. Service Incentive (who have completed 10 yrs of service as on 01.04.2018)

0.00

15. EPF @ 13% on ( Sl.No.5) 22,377.94

17

16. ESI/Insurance @ 4.75% on ( Sl.No.[11]+[13]+[14]) 14,646.19

17. Terminal benefits @ 4.11% on ( Sl.No.5) 7,074.87

18. Safety amenities 4,250.00

19. Welfare fund @ Rs.70/- per person per year 99.17

20. GST @ 18% on all (Sl.No.[11] to [19]) 65,749.57

21. Amount per Month 4,31,024.96

22. Total Amount for 12 Months 51,72,299.52

23. Supervision Charges (Excluding GST) [Limited to 8% on Sl.No.(5)]

To be quoted in the enclosed

PART-II (PRICE BID)

Note:

Pay, Other allowance, Earned Leave @4.93% & Paid Holidays @2.19%, EPF, ESI/Insurance, Safety amenities (Lump sum of Rs.3,000/- per labour per

annum), Terminal benefits, Labour welfare fund and Goods & Service tax @18% are as mentioned above.

The contractor should pay the remuneration to labour as per APGENCO G.O.O.NO. 409/JS(Per)/2018, Dtd.29.11.18, Circular Memo No.JS(Per)/DS(Estt)/

AS(IR)/PO-F/66/2018, Dt.03.01.2019 & Circular Memo No.JS(Per)/ DS(Estt)/ AS(IR)/PO-F/66/2018, Dt.30.01.2019.

Payment of EPF, ESI (The ceiling limit of Gross Salary of labour for

applicability of ESI is Rs.21,000/- per Month as per ESI act) and Goods & Service Tax will be reimbursed at actuals against the production of documentary evidence to the extent of mandatory nature. For highly skilled labour, insurance will be paid on documentary evidence at actual and as per Govt of AP/APGENCO/APPDCL guidelines in vogue time to time.

TDS is mandatory and it shall be recovered as per applicable rates.

The contractor should provide safety amenities as per the tender conditions.

Documentary evidence shall be submitted and payment will be released

accordingly.

Consumables: Supply of Consumables and Gas (i.e., LPG /DA/ O2) required for

carrying out the above works are in the scope of contractor limited to Rs.12,000/-

(Rupees Twelve thousand only) (including GST) during the contract period. The cost towards consumables shall be paid extra at actuals against submission of documentary evidence with gate entry. Further cost towards consumables will

not be considered for price evaluation purpose.

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Please Note:

The contractor should inspect the work site to collect the details of all equipment and to get himself acquainted with the site working conditions, prior to quoting the rates. No extra rate on the plea that he has not understood the full scope of work indicated in the schedule will be entertained at a later date. For site inspection, the intending tenderer may contact the Chief Engineer/O&M/SDSTPS or concerned Superintending Engineers.

Any request for revision of value of the contract after finalization will not be entertained except statutory nature.

APPDCL is at liberty to go for short closer of the contract or to reduce the works on pro-rata basis based on the site requirements, by giving an advance notice of 10 to 15 days.

Signature of the Tenderer (With office seal)

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SECTION-V

ANNEXURE-I: SPECIAL TERMS & CONDITIONS

(1) Deployment of contractor’s workmen: The contractor shall deploy 17 numbers contractors’ workmen per day for Operation, Upkeeping, Periodical/regular maintenance, Trouble shooting round the clock and attending the emergencies, minor breakdowns of VOLTAS make Air conditioning system of Unit-I&II of SDSTPS. Among 17 numbers, 01 number highly skilled, 03 numbers Skilled, 09 numbers Semi- skilled and 04 numbers are Un-skilled.

(2) The contractor should not cause inconvenience to the APPDCL works due to lack of

adequate manpower for the works entrusted to the contractor. In such case the

contractor will be suspended from participating in the tenders in APGENCO/

APPDCL for a period of Three Years.

(3) The Contractor shall ensure maintain trouble free operation of the equipment through necessary maintenance techniques, such as periodic maintenance, predictive maintenance, preventive maintenance etc.

(4) APPDCL shall arrange required spares to the CONTRACTOR for carrying out the subject work.

(5) The CONTRACTOR shall perform the operation, up keeping & maintenance of complete Air Conditioning system equipments of Unit – I&II, 800MW, SDSTPS effectively round the clock throughout the period of the contract.

(6) The CONTRACTOR shall collect the spares from the DE/BOP-I, SDSTPS and replace/fix them in position for the smooth operation of the plant.

(7) If need arise, the contractors have to take up the reconditioning works or any modification such as welding, fabrication etc., at their cost so as to keep the system in healthy condition. No additional cost will not be paid under any circumstances.

(8) All the personnel deployed by the CONTRACTOR shall be treated as the personnel of CONTRACTOR and not of the APGENCO/APPDCL. They shall be, and shall always be treated for all purposes as employees of CONTRACTOR only.

(9) The CONTRACTOR shall abide by the provisions of the Contract Labour (Regulation

and Abolition) Act, 1970 and maintain necessary records in terms of Minimum Wages

Act as laid down by the Government of Andhra Pradesh. The agency shall be responsible for maintenance of concerned records of all its employees. The agency shall comply with all statutory rules and regulations of government. Original vouchers/chalans showing the contribution made towards EPF and ESI/GSI shall be produced. Otherwise recovery will be made from the contractor to that extent.

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(10) All the statutory provisions like EPF,ESI/ insurance, labour license, shall be provided by the contractor including payment of minimum wages from time to time as applicable for the workers engaged.

(11) The bill of the contractor for the work executed will be passed only on receipt of copies of EPF remittances made by the contractor to the concerned EPF authorities in the independent EPF code No. held by the respective contractor. The copies of Insurance premium paid covering the labour engaged by him against each of work contract also shall be produced to the concerned field officers enabling them to regulate bills. The EPF will be paid at actual on production of remittance challan.

(12) The contractor should render the bill for the work done and also for the

amount remitted towards EPF.

(13) The CONTRACTOR shall engage labour who is experienced in similar field of work,

for carrying subject work.

(14) The CONTRACTOR shall also comply with the provisions under Factories Act 1948

from time to time.

(15) The CONTRACTOR shall obtain valid labour license for carrying out operation and

maintenance, any expenditure towards the above shall be to the contractors account

only.

(16) Site-in-charge and workmen shall maintain cordial relations with the concerned

Engineers.

(17) Site-in-charge and supervisors should have good control over the staff engaged by them.

(18) Site-in-charge should be available in the Site and follow up the working

condition of the equipment from time to time. Any repairs, if necessary should be carried out round the clock.

(19) The CONTRACTOR shall follow statutory rules, regulations and instructions given

by APPDCL from time to time for smooth operation of the system. If any deviation

found in the following statutory rules, the contractor only shall be responsible.

(20) If at any time hereafter any disputes or differences arise between the parties hereto

and/or their respective successors and assigns with regard to the operation or

interpretation of any of the terms and conditions or provision thereof or regarding

any rights and liabilities of the respective parties and/or any other matter or thing

arising out of any/or relating or touching these presents, the same shall be referred to

the APPDCL for its decision which shall be final and binding on both parties.

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(21) Any dispute arising out of this contract shall be instituted only in the court having

jurisdiction in Vijayawada/Amaravathi cities. No suit or other legal procedure will be

instituted elsewhere.

(22) The Contractor is deemed to be the Principal Employer in respect of the personnel

deployed by him in execution of works and also shall be responsible to pay both the

EPF contributions payable by himself as a principal employer and also on behalf of

the personnel employed to PF authorities concerned in the independent PF Account

Number held by him. The returns, records/registers as required under the EPF & MP

Act, 1952 shall be maintained by the Contractor and follow the rules therein. The

proof of remittance of EPF shall be enclosed while claiming the monthly bills. The PF

number of any other agency/sister concern or any other organization shall not be

used for the above purpose.

(23) The Contractor shall comply with labour laws and pay the workmen as per

APGENCO G.O.O.No.409/JS(Per)/2018, dt:29.11.2018,Circular Memo No.JS(Per)/

DS(Estt)/AS(IR)/PO-F/66/2018, Dt.03.01.2019 & Circular Memo No.JS(Per)/

DS (Estt)/AS (IR)/PO-F/66/2018, Dt :30.01.2019 compensation and contributions

in respect of the personnel deployed by him under payment of Wages Act 1936,

Contract Labour (R&A) Act 1970, Workmen’s Compensation Act 1923, Minimum

Wages Act 1948, Employees liability Act 1938, Industrial Disputes Act 1947, Maternity

benefit Act 1961, Child Labour (Regulation and abolition) Act 1986, Employees

Provident Fund (Misc.) Act 1952 including any modifications there under from time

to time.

(24) If the commissioner of Labour, Government of Andhra Pradesh enhances

the basic wages in future, the monthly remuneration that is being paid to

the contractors labour/outsources workers in APGENCO will be compared

with the enhanced gross wages of commissioner of labour and whichever is

higher will be paid.The relevant clauses will be amended as per the

necessity and the contract value will be revised accordingly. The wages shall

be paid through bank Accounts of the workmen.Enhancement of monthly

remuneration shall not be linked to any further revision of the

remuneration to the outsourced personnel working in Govt Department.

(25) The Contractor should obtain Insurance coverage under ESI Act 1948 to all the

personnel deployed during the entire period of execution of work. Any expenditure

towards the above is to Contractors account only. The Contractor is responsible to

pay both the ESI contributions payable by himself as a principal employer and also on

behalf of the personnel employed to ESI authorities concerned in the independent ESI

Account Number held by him. The proof of ESI remittance shall be enclosed while

claiming the monthly bill.

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(26) The contract is not transferable. Part work or full work shall not be sublet under any

circumstances to other firms/agencies by the contractor.

(27) It is the responsibility of the Contractor to ensure all the terms and conditions of tender specification are abided.

(28) The contractor shall follow the Rule of Reservation (ROR) as per APGENCO Memo No. D (HR)/CGM (HR)/ DS (O&M)/LO(T)/PO/1194/2010 dt.04.08.12.

(29) The CONTRACTOR shall assist in Round the clock Operation, Up keeping,

Periodical/ regular maintenance, Trouble shooting round the clock and attending the

emergencies, minor breakdowns of VOLTAS make Air conditioning system at TG

Building, Service Building, Switch yard, ESP-I, ESP-II, AHP Control Room, CHP area

as directed by engineer-in-charge effectively.

(30) The work shall be carried out to the satisfaction of APPDCL Engineers and as per the

scope of work and guidelines issued by the Engineer in-charge.

(31) The works shall not be hampered due to non availability of required man power. If

the contractor fails to provide the required manpower, he shall have to bear a penalty.

(32) The APPDCL is not responsible for any accidents to the labour employed by the

contractor.

(33) If there is any loss or damage to the APPDCL property due to the negligence of

labour employed by the contractor should be made good of the loss as assessed by the

APPDCL Engineer concerned.

(34) The contractor is not entitled for claiming towards any loss or damage in case the

contract is to be suspended for some time or to be closed for some reason or other and

for which he is not eligible for any compensation.

(35) The entire area of operation shall be kept in neat and tidy condition by the CONTRACTOR to the satisfaction of the Engineer in-charge. The operation & maintenance of the complete AC system shall be done round the clock (24 Hours in 3 Shifts).

(36) The Contractor shall be responsible for shut down of system for want of manpower &

consumables. Any failure to provide required manpower & consumables causing

emergency situation and the work is attended by the Concerned Superintending

Engineer, the charges will be deducted from the running bills.

(37) The CONTRACTOR shall not cause any damage to the plant and equipment of

SDSTPS and to the roads and colony etc in case any damage is caused to the property

of SDSTPS, the CONTRACTOR shall indemnify for all such damages or losses or the

same will be recovered from the bill.

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(38) The work should be done without any inconvenience to the other staff working at

site by suitably coordinating with them.

(39) The work should be carried-out without any damage to the equipments in the area. The contractor is responsible for any damage to the equipment of the Corporation.

(40) Any change in the scope of work that is required for trouble free operation of the equipment shall be carried out without any extra cost. The necessary spare materials that are required to carry out the work will be arranged by APPDCL.

(41) The contractor shall maintain daily operation and maintenance log sheet, history of

the equipment and follow the maintenance schedule of all equipment.

(42) The Contractor scope includes assistance in general periodical overhauling of the equipment as well as annual overhauling works.

(43) The APDSS (Andhra Pradesh Detailed Standard Specification) & General principles of Engineering contracts manual will be followed in general.

(44) In the event of CONTRACTOR is not satisfying any of the above terms and conditions, the APGENCO/APPDCL has the sole discretion to terminate the contract by giving due notice to the CONTRACTOR.

(45) SAFETY AND ACCIDENTS:

The contractor should observe safety rules and provide safety appliances to his workmen. Necessary precautionary measures will have to be taken to prevent any accidents. Corporation will not be held responsible towards the payment of compensation for those who got involved in the accident.

(46) SAFETY CONDITIONS

(a) The contractor should not allow his workmen to wear loose garments like lungies, dhoties etc., and smoke cigarettes, cigar, beedi etc., while at work, inside the power House premises.The contractor shall ensure that his workmen wear either full pant or half pant while at work inside the Power House premises. (b) All relevant personnel protective equipment including safety helmets (for all works) should be worn by the contractor and his workmen while at work.

(c) All the appropriate and relevant safety measures stipulated under the Factories Act.1948 made there under should be scrupulously complied with by the contractor and his workmen without any compromises. (d) For any safety violation and non-compliance of the statutory Act. and rules prescribed respectively under the Factories act.1948 made there under the contractor is liable for the imposition of penalty up to Rs.5,000/-(Rupees Five thousand only) per spell as decided by the CE/O&M/SDSTPS depending upon the severity and gravity of the violation. (e) The term SDSTPS includes all areas which come within the control of the Chief Engineer/O&M/SDSTPS for the purpose of Factory Act.

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(47) SAFETY AMENITIES:

a) The Contractor must supply all the safety appliances such as safety shoes, safety helmets, face masks, etc., and ensure that the staff is using the same.

b) The Contractor must supply necessary Safety appliances like good quality filter type

respirators (or) nose masks, poking forks to all his workmen everyday at his cost. If

cloggy or shabby respirators are found supplied to his workmen, it will be taken as

that respirators are not supplied and department will supply the respirators and

recover the entire expenditure thus incurred with centages including taxes from the

contractor’s bills. During rainy season, the contractor must supply raincoats to all his

workmen.

c) The contractor should provide two pairs of uniform including stitching

charges.

d) Procurement of all safety items and uniforms shall be taken after obtaining

approval from the safety officer and Factory Manager.

(48) BIO-METRIC ATTENDANCE SYSTEM:

Bio-Metric attendance system to the contract labour will be followed to monitor the

attendance, leave records etc. The contractor has to bear charges towards access card

and integration of contractor & labourer’s data with bio-metric attendance system of

APPDCL. Hence the contractor shall furnish the following details of the labourers

deployed by him at the time of awarding of contract and before commencement of

work at site to APPDCL.

i) Contractor Name, ii) Supervisor Name, iii) Contact Phone Number,

iv) Work Order Number, v) Number of Persons, vi) Name of the Labourer

vii) Father Name, viii) Date of Birth, ix) Gender, x) Social Status, xi) Aaadhar Card

Number, xii) Photograph, xiii) Educational Qualification, xix) Category of Labourer

(Highly Skilled/Skilled/Semi-Skilled/Un-Skilled), xv) Validity, xvi) Material and xvii)

Thumb impression/Iris- to obtain at the time of entering the details of the labourer.

(49) The contractor should have sound financial status and does not cause any

inconvenience for the payment to manpower.

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SECTION-V

ANNEXURE-II: GENERAL TERMS AND CONDITIONS

1. REJECTION OF TENDERS:

The tender will be rejected if it is:

a. Not confirming to Tender specification. b. With validity less than what is specified in the tender. c. Not accompanied by the required EMD d. A black listed firm or contractor.

2. APGENCO/APPDCL reserves the right.

a) Not to accept the lowest or any tender. b) To divide/split and award the contract to one or more contractors if necessary c) To revise quantum/schedule of any or all the items covered by this specification

while placing orders. d) To reject/cancel any or all the tenders at any stage without assigning any reason. e) To relax/waive any of the conditions stipulated in the Tender specification as

deemed necessary in the interest of the organization.

3. (A) EARNEST MONEY DEPOSIT(EMD): 3.1 Offers must accompany EMD of requisite amount as specified in tender enquiry

failing which offer shall be liable for rejection. Bank guarantee wherever required should be from Nationalized Banks only. EMD can be furnished by way of DD/Banker’s cheque drawn in favour of “Pay Officer/APGENCO/Vidyut Soudha",Payable at Vijayawada (or) by way of Bank Guarantee in the prescribed EMD proforma.

3.2 Submission of EMD in any other form shall not be considered and shall be treated as disqualified.

3.3 EMD will not carry any interest. 3.4 EMD of the successful tenderer will be retained as part of Security Deposit. 3.5 The EMD of the rejected/un-successful tenderer will be returned after finalization

of the contract. 3.6 The EMD shall be forfeited, if

i) Bidder withdraws the bid before expiry of its validity. ii) Successful bidder does not accept the order/ LOI or fails to enter into

a contract within validity period of offer. iii) Successful bidder fails to furnish Security Deposit within 15 days from

the date of issue of P.O. / LOI. iv) The bidder submits any false documentary evidence or

misinformation.

(B) EXEMPTION OF NSIC/SSI UNITS FROM PAYMENT OF EMD i) The firms registered with NSIC/SSI shall apply and obtain exemption for

EMD for each tender before quoting. The exemption of EMD shall be considered on case to case basis in respect of NSIC/SSI subject to the following conditions.

a) The bidder shall submit a copy of the valid certificate of registration either with NSIC or Government of Andhra Pradesh indicating details such as Monetary Limit, details of items covered in the registration, validity period of certificate etc.

b) The items offered must be in the list of items for which the firm is registered.

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c) The quoted price shall be less than the monetary limit stipulated in the registration certificate.

4. PERMANENT/ STANDING EMD:

4.1 The bidder may deposit with APGENCO, the permanent fixed deposit of Rs.5,00,000/- (Rupees Five lakhs only) as EMD in the form of DD/Pay order/ Banker’s cheque drawn in favour of Pay Officer/APGENCO. In case of BG, it shall be valid for a period of three years constituting the said sum as security for due compliance with the obligations undertaken in the offer submitted by the bidder.

4.2 Please note that PEMD submitted in the form of BG should be furnished and got approved from this office prior to the submission of tender.

5. CONTRACT PRICE:

5.1. The contract price shall be firm in Rupees and inclusive of pay, other Allowance, EPF,ESI/Insurance, EL&PH, Terminal benefits, Safety Amenities, Supervision charges, Labour Welfare Fund, supervision charges, Goods & Service Tax and exclusive of cost of consumables & gas [ LPG/DA/O2] (including GST) and the detailed break up for the same is furnished at page nos.(16) & (17).

5.2. It will be deemed that the rates quoted by the tenderers are inclusive of all incidental items of work not necessarily mentioned in the schedule but are nevertheless essential for the contract and complete execution of the work.

6. TERMS OF PAYMENT:

(a)100% of monthly rate will be made within 30days after satisfactory completion of work on pro-rata basis once in a month duly recovering the amount for absenteeism days. The recovery amount towards absenteeism shall be deducted on pro-rata basis only on pay and other allowance only. Income Tax, TDS and other statutories will be deducted from the bills as per the prevailing rate. Bills shall be submitted in full shape in all respects along with proof of payment to the labour and remittance of EPF, ESI/Insurance, and GST to the extent of mandatory for making payment as above. (b) When there are complaints from the labour department about non –payment & less payment of wages to the labourers employed by the contractor for the execution of the work under agreement, the Chief Engineer /SDSTPS shall have full powers to withhold the bills claimed by the contractor pending clearance certificate from the labour department and act as per the directions given by the labour department.

(c)Payment of the EPF, ESI/Insurance and Goods & Service Tax shall be reimbursed at actuals against the production of documentary evidence to the extent of mandatory nature.

(d) BILLING SCHEDULE: The contractor shall prepare & submit month wise break up of total contract price to the CE/O&M/SDSTPS and get the same approved by the CE/O&M/SDSTPS prior to commencement of works. Any payment under this contract shall be made only after the above approval. (e) Documentary evidence shall be submitted for payment of safety amenities.

7. STATUTORY VARIATION:- Any variation up or down in statutory levy or new levy

introduced after opening of the tender /after placing of the order & during the agreed contract period under this specification shall be to the account of the corporation.

8. A) COMPULSORY SECURITY DEPOSIT:

8.1. The successful Tenderer shall furnish security deposit equal to 5% of value of work order within 15 days from the date of issue of Letter of Intent/ Purchase

27

Order for proper fulfillment of the terms and conditions of the contract. The amount of security shall be forfeited to the extent of financial loss suffered by the Corporation, if Contractor fails to execute the order and fulfill its terms and conditions. Security deposit may be furnished by Demand Draft drawn in favour of SAO, APPDCL payable to APPDCL or bank guarantee in lieu of cash from any nationalized bank in prescribed proforma covering the validity of contract period with a further claim period of six months thereafter.

8.2 Security deposit shall be returned back to the contractor as soon as order is fully executed and contractor has met all contractual obligations and there is nothing outstanding either against this purchase order or any other purchase order placed by the corporation on the Contractor.

B) SPECIAL/ADDITIONAL SECURITY DEPOSIT: The successful Tenderer, whose

tendered value is less by more than 25% of the Corporation estimated value, shall furnish a additional security deposit equal to 5% of the Corporation estimated value within 15 days from the date of issue of Letter of Indent/ Purchase Order for proper fulfillment of the terms and conditions of the contract. The amount shall be forfeited to the extent of financial loss suffered by the Corporation, if Contractor fails to execute the order and fulfill its terms and conditions.

Deposit may be furnished by Demand Draft drawn in favour of SAO, APPDCL, payable to APPDCL or bank guarantee in lieu of cash from any Nationalized bank in prescribed proforma covering the validity of contract period with a further claim period of six months thereafter. Deposit shall be returned back to the contractor as soon as order is fully executed and contractor has met all contractual obligations and there is nothing outstanding either against this purchase order or any other purchase order placed by the corporation on the Contractor.

9. FORCE MAJEURE:

9.1. If at any time during the continuance of this contract the performance in whole or in part in any obligation under this contract shall be prevented or delayed by reasons of any war, hostility, acts of public enemy, acts on civil commotion strikes, lockouts, sabotages, fire, floods, explosions, epidemics, Natural calamities, quarantine restrictions or other acts of God (herein after referred to as eventualities) then provided notice on the happening of any such eventuality is given by the tenderer to the corporation immediately from the date of occurrence thereof , neither party shall by reasons of such eventuality, be entitled to terminate this contract nor shall have any claim for damages against the other in respect of such non -performance or delay in performance and deliveries under this contract shall be resumed as soon as practicable after such eventuality has come to an end or ceased to exist.

9.2 No price variation shall be allowed during the period of force majeure and Liquidated damages would not be levied for this period.

9.3 At the option of corporation, the order may be cancelled. Such cancellation, would be without any liability whatsoever on the part of the corporation. In event of such cancellation, Contractor shall refund any amount advanced or paid to him by the corporation and deliver back any materials issued to him by the corporation and release facilities, if any provided by the corporation.

10. LIQUIDATED DAMAGES:

10.1 If the Contractor fails to take up the works, the contract will be cancelled and an amount of 5% of the contract value will be levied as penalty.

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10.2 The contractor is liable to pay the amount of loss sustained by the Corporation in the event of non execution of orders if any placed on them either in full or part to the

satisfaction of the Corporation under the terms & conditions of the contract and in the event of placing orders for such works on some other firms at higher price.

11. INSTITUTION OF SUITS:

All and any disputes or differences arising out of or touching this order shall be decided only by Courts or Tribunals situated in Vijayawada/Amaravathi. No suit or other legal proceedings shall be instituted elsewhere.

12. SCHEDULE OF WORKS:

Only one Schedule of work is enclosed to this tender specification. The works mentioned above are indicative only with a view to enable the tenderers to quote their over all rate. The contractor will have no claim for any upward or down ward revision in works indicated in the schedule. The rates quoted should be FIRM till the tenure of contract.

13. SUBLETTING OF CONTRACT:

The contract is not transferable. Part work or full work shall not be sublet under any circumstances to other firms/agencies by the contractor to whom the work is awarded.

14. TERMINATION OF CONTRACT:

“The contract is liable to be terminated by the Corporation at any time during the currency of the contract with a one week notice forfeiting the Security Deposit, in case the performance or progress of the contractor is not satisfactory. The poor performance will be recorded for future works. Also please note that this contract is liable for termination at any stage in the event of any change in Corporation policy on contract. “

15. DAMAGES TO CORPORATION PERSONNEL OR PROPERTY:

The contractor shall be responsible for any damage to the property and personnel of Corporation, any other agency within the power station area and its connected equipment of air conditioning system arising out of carelessness and negligence on the part of himself or his employees. The work should be carried out without hindrance to the work of the power house and with full Cooperation with other contractors if any for other works and the damage caused to the Electricity posts, sheds, tracks, lines or any other property consequent to rough driving of vehicles by the contractor’s drivers would be made good. The relevant cost of damages will be debited from the contractor’s bill together with centage charges.

16. DISPUTE:

In the case of dispute or difference of opinion between the contractor and the departmental representatives at site in matter relating to day to day works and interpretation of the contract, the decision of concerned Chief Engineer/ O&M/ SDSTPS shall be final and binding.

17. CONTRACT LABOUR LICENCE:

17.1. The contractor should fulfill strictly all the conditions as stipulated in the contract labour regulation and abolition Act. 1970 and the Rules made there under.

17.2. The contract shall be terminated if the contractor fails to obtain license compulsorly under section 12 of the contract (Labour Regulation and Abolition) Act. 1970 before commencement of work at site.

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18. INSURANCE/ESI:

18.1 The contractor should take insurance/ESI according to nature/elevation of work for all his work men, who are engaged in work at site before commencement of work and kept the same in force till the contract is completed.

18.2 The above policy should be produced to the Engineer in charge immediately when

called for. Without the insurance policy and labour license, the contractor will not be permitted to commence the works.

18.3. Recoveries will be made from Contractors bills for any liability of the accidents and refund of the same, considered later after the claims is fully settled by the insurance authorities.

19. WORK ON HOLIDAYS:

Work shall be carried out including on Sundays and other important national holidays.

20. PENALTY CLAUSE:

Penalty will be imposed to the maximum extent of 5% of the total contract value. i) If there is any unsatisfactory performance or any negligence on the part of the contractor. ii) If any work suffers for want of sufficient no. of workmen. iii) If any accident occurs due to the carelessness of the contract workers. iv)If there is any deviation or if the special conditions are not fulfilled. v) The up keeping personnel at all location should carry out the cleaning job to the satisfaction of APPDCL.

vi) If the absenteeism exceeds 5%, additional penalty will be levied @ two times of the “Cost of the labour” who are absent, without linking to other penalties and ceiling limit, subject to a condition that if gate passes are issued to the substitute labour.For calculating penalty, actual number of absentees are to be considered and “pay including other allowance”, is to be considered to arrive “Cost of Labour”. If gate passes are not provided by APPDCL, to the substitute labour in place of absentees, this additional penalty is not be applicable.

21. GENERAL CONDITIONS

(Applicable for all items of work :)

21.1 The contractor should inspect the work site and get himself acquainted with the site conditions, prior to quoting the rates. No extra rate on the plea that he has not understood the full scope of work indicated in the schedule will be entertained at a later date. For site inspection, the intending tenderer may contact the Chief Engineer /O&M/ SDSTPS.

21.2 If the contractor fails to complete any part (or) full of the schedule of the work, the same will be executed departmentally, (OR) by engaging another agency and the entire expenditure thus incurred with centages will be recovered from the contractor's bill.

21.3 The contractor should engage his workmen in three shifts everyday. No workmen should be engaged for more than 48 hours in a week.

21.4 The contractor must follow the Factory Act and Labour Act Strictly during the contract period.The contractor shall conduct periodical medical examination of the contractors labour engaged as per labour and factory act.

21.5 Before commencing the work, the contractor must obtain necessary labour license and insurance policy and hand over the following to the Engineer in charge.

1. Site taken over letter

2. List of authorized site representatives

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3. Copy of the labour insurance policy

4. Copy of Labour license.

21.7 The contractor should keep the work area clean and free from food pockets, papers, leaves etc.

21.8 No workmen below the age of 18 Years should be engaged by the contractor.

SD/-

SUPERINTENDING ENGINEER

(GENERATION-III)

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SECTION-VI ANNEXURE-III: Guide-lines for submission of Bank Guarantee

The Bank Guarantee shall fulfill the following conditions failing which it shall not be considered valid:

1. Bank guarantee shall be executed on non-judicial stamp paper of applicable value purchased in the name of bank.

2. Non-judicial stamp paper shall be used within 6 months from the date of purchase Bank

Guarantee executed on the stamp paper of more than 6 months old shall be treated as invalid.

3. The contents of the bank guarantee shall be as per our proforma. 4. The bank guarantee should be executed by a nationalized/scheduled Bank.

5. The executor of bank guarantee (Bank Authority) should mention the power of attorney

no. and date executed in his/her favour authorizing him/her to sign the document or produce the photostat copy of power of attorney.

6. All conditions, corrections, deletion in the bank guarantee should be authenticated by signature of bank officials signing the bank guarantee.

7. Each page of bank guarantee shall bear signature and seal of the Bank.

8. Two persons should sign as witnesses mentioning their full name and address. 9. Bank guarantee check list.

S.N Checklist YES NO

1. a. Is the BG executed on non-judicial stamp paper of appropriate value?

b. Is the date of sale of non-judicial stamps paper is not more than six more than six months prior to date of execution of BG?

2. Whether the BG has been issued by a scheduled Bank or Bank acceptable to APGENCO (applicability of the bank should be in line with the provision of tender documents).

3. Is the foreign bank guarantee, confirmed by a Nationalized/ scheduled bank in India (as applicable)?

4. Does the content of BG compare with standard APGENCO Proforma?

5. Is the amount and validity of BG in line with tender enquiry/purchase orders provision?

6. a. Are the factual details such as Tender Enquiry No., Bid specifications No., PO value etc. are correct?

b. Whether overwriting /cutting, if any, on the BG authenticated under the signature and seal of Executing Officer of the Bank?

7. a. Has the executing officer of the bank indicated his name, designation and power of attorney No. / Signing Power No. etc. on BG?

b. Is each page of BG duly signed/initialized by the executing officer and last page is signed with full particulars as required in the APGENCO’s standard proforma of BG and under the seal of the Bank?

c. Is BG No. and Date mentioned on all the pages of BG?

d. Does the last page of BG carry the signature of two witnesses along side the signature of the executing officer?

32

SECTION VI

Annexure-IV: BANK GUARANTEE PROFORMA FOR PERMANENT EARNEST MONEY DEPOSIT HOLDERS

This Bank Guarantee has to be executed on a Non-Judicial stamped Paper worth Rs. 100/- and shall be issued by Nationalized/Scheduled Bank.

WHEREAS the Andhra Pradesh Power Generation Corporation Ltd. hereinafter called ‘The Corporation’ has afforded a facility to persons submitting tenders in response to notice of the Corporation calling for tenders for supply of materials or rendering of services permitting tenders who furnish a permanent E.M.D. of Rs.5,00,000/- in the shape of Bank Guarantee in lieu of cash to have their tenders considered without separate payment of earnest monies with each tender. Whereas the ……………… has offered the guarantee of this Bank, the………… Bank towards the fixed Earnest Money Deposit and the Corporation has agreed to accept the same and the obligations of the tenderer have been incorporated in agreement dated………… which shall be read as part of this guarantee. We……………. Bank Ltd., do hereby undertake to indemnify and keep indemnified the Andhra Pradesh Power Generation Corporation Ltd. against any losses, claims, damages and costs suffered by the Corporation by reason of any breach of the tenderer aforementioned of any terms and conditions of any of the tender quotations or the tenders submitted by the tenderer which are considered by the Corporation in accordance with the terms of the agreement dated…………. of the Contract entered into pursuant to such tenders.

We ………………………. Bank Ltd., further agree that the guarantee herein contained shall remain in full force and effect up to and inclusive of the………………… and that it shall continue to be enforceable till all the terms and conditions of the Corporation under or by virtue of any of the said tender quotations or tenders or contracts have been fully compiled with and its claims satisfied, or discharged or till the Chief General Manager (Adm, IS & ERP),APGENCO certifies that the terms and conditions of the said tender quotation have been fully and properly carried out by the said M/s …………………………………………….. and accordingly discharges the guarantee subject, however that the Corporation shall have no right under this bond after the expiry of ……………………. (period) from the date of its execution.

We the guarantor bank undertake to pay unconditionally and absolute without any delay and demur the amount guaranteed here under or such part thereof as required within one week of the sum being demanded by the APGENCO without reference to the Contractor and without questioning the right of the Corporation to make such demand or propriety or legality of the demand. We …………………………………. Bank Limited lastly undertake not to revoke this guarantee during its currency except with the previous consent of the Corporation in writing.

Notwithstanding anything contained in the foregoing our liability under this guarantee is restricted to Rs.5,00,000/- (Rupees Five Lakhs only).Our guarantee shall remain in the force until…………. Unless a claim under the guarantee is made against us within 6 months from the date, all your rights under this guarantee shall be forfeited and we shall be relieved and discharged from all liability hereunder. Dated………………day of….…………… for ……………… Bank Limited. Signature…………………………Designation………………………. Address…………………………………………………….. Seal……………………………….

Note: The Bank Guarantee shall be valid for a period of 3 years from the date of submission with a further claim period of 6 months.

33

SECTION VI

Annexure-V: PROFORMA FOR AGREEMENT FOR PERMANENT EARNEST MONEY DEPOSIT

This agreement has to be executed on a Non-Judicial stamped Paper worth Rs.30/-

Whereas the ANDHRA PRADESH Power Generation Corporation Ltd. hereinafter called “THE CORPORATION” has afforded a facility to persons submitted tenders in response to notices of the Corporation calling for tenders for supply of materials or rendering of services, permitting tenders who furnish a Permanent Earnest Money Deposit of Rs.5,00,000/- in the shape of Bank Guarantee in lieu of cash to have their tenders considered without separate payment of Earnest Monies with each tender. Whereas we M/s.………………………………… hereinafter called the tenderer, intent to avail the said facility and do hereby furnish the fixed Earnest Money Deposit of Rs.5,00,000/- in the shape of Bank Guarantees of the …………………………….. Bank. IT IS HEREBY AGREED AND DECLARED AS FOLLOWS:

1) The Bank Guarantee furnished herewith shall in the first instance be valid for

………………… years.

2) So long as the Bank Guarantee is in force all tenders submitted by the tenderer in response to notices of the Corporation inviting tenders shall be considered by the Corporation without payment or Earnest Money for each tender.

3) If there is any default on the part of the tenderer, in respect of the tender or the

contract resulting there from the Corporation shall have the unilateral right to call upon the Bank to forthwith pay to the Corporation a sum equivalent to the loss sustained by the Corporation by reason of such default.

4) Where any such amounts have been claimed from and paid by Bank the

Corporation shall not be bound to consider any tender of that tenderer submitted thereafter unless the Bank guarantee has been restored to the level of Rs.5,00,000/-. However, in special cases the Corporation may consider any tender before the guarantee is restored to the full amount of Rs.5,00,000/-. If a separate Earnest Money Deposit is given for the short fall and the tenderer undertakes in writing to make good the short fall in Bank Guarantee within two months of the opening the tender.

Dated the………………….…. 20 for……………………………………………..…

Signature of Tenderer Name :

Designation : Address :

34

SCHEDULE - I

Schedule of General Particulars

1 Name of the Bidder :

2 Address of the Bidder :

3

Telegraphic/Telex address of the Bidder :

4 Bidder’s proposal Number and date :

5 Bid Validity Period (not less than 120 days) : Yes

6 All Schedules filled in : Yes

7

All deviations brought out in the schedule of deviations i.e., Schedule - VII :

8 Details of corporate existence of the company such as articles of association, partnership deed etc., :

9 Particulars of registration with Government, Quasi-Government or Public Undertaking :

10 Name of Bidder’s Officer to whom reference may be made for expeditious coordination :

11 Residence and office telephone No. :

12 Telex/Fax No. :

13 Whether the terms of payment as stipulated in bid documents is acceptable. :

Note: Bidder should furnish complete company profile with the name of the Directors along with their office and residence telephone numbers.

35

SCHEDULE - II

1 Details of Works of similar type and magnitude carried out

Name of the Tenderer:

S. No.

Name of work Place & Country

Tendered cost Date of completion

(*) It should be mentioned that whether the work was executed by the Bidder or sublet out to another firm.

Signature:

Name:

Designation:

Company:

Date:

Seal of the Company

36

SCHEDULE – III

Details of other works tendered for and on hand as on the date of submission of this tender *

Name of the Tenderer:

On Hand Work tendered for

Sl.

No.

Name of

work

Place & country

Tendered cost

Cost of remaining

work

Anticipated date of

completion

Estimate cost

Dt. when decision is expected

Stipulated Period of completio

n

Remarks

1 2 3 4 5 6 7 8 9 10

(*) It should be clarified whether the work is being executed by the Bidder or sublet out to another firm.

Signature:

Name:

Designation:

Company:

Date:

Seal of the Company

37

SCHEDULE – IV

Details of various personnel available with the tenderer at present

Name of the Tenderer:

S. No.

Designation Name Qualifications Professional Experience

Remarks

1 2 3 4 5 6

Signature: Name : Designation : Company : Date :

Seal of the Company

38

SCHEDULE –V

Details of Financial Standing of the Tenderer

S. No. Name of the Bank Actual Balance at the

Credit of the Tenderer Permissible over draft

Total Credit

Remarks

Signature:

Name :

Designation :

Company :

Date :

Seal of the Company

39

SCHEDULE-VI

DECLARATION

We hereby declare that

a. we have not been blacklisted in any department to any reasons. b. we have not been demoted to lower category in any department for

not filing the tenders after buying the tender schedules in a whole year and their registration had not been cancelled for a similar default in two consecutive years.

c. we are agree to get disqualified themselves for any wrong declaration in respect of the above and get their tender summarily rejected.

d. The soft copies uploaded by us are genuine. Any incorrectness / deviation noticed can be viewed seriously and apart from cancellation of the Purchase Order, forfeiting the Bid security; criminal action can be initiated including suspension of business and/ or black listing.

Seal of company Signature Name.

40

SCHEDULE - VII

Deviations from the Specification

Bidder’s Name and Address:

To, Andhra Pradesh Power Generation Corporation Ltd

________________________________________________ ________________________________________________

Dear Sirs, Sub:- ___________________________________________________________against Tender Specification No.___________________________________ dated______- 2019.

***

We confirm that following are the only deviations and variations from any exception to specifications and tender documents for the above mentioned subject works against Tender Specification No.________ which are irrespective of what-so-ever has been stated to the contrary anywhere else of our offer. These deviations and variations are exhaustive. Except for these deviations, the entire contract shall be executed as per specifications and tender documents. Further, we agree those additional conditions, if any, found in our offer other than those stated below, save that pertaining to any rebates offered shall not be given effect to.

____________________________________________________________________________________ Sl.No. Description of Ref. of page, * Monetary Implications

of deviation clause, conditions in case of of bid documents withdrawal

Rs. (in figures) Rs. (in words)

*Note: Here the tenderer should indicate the amount of money, if any, which he would, charge

extra (i.e. in addition to the rates quoted by him) for withdrawal of his conditions/deviations and accepting the condition as stipulated in tender documents. (Use additional sheet of the same size and format if necessary).

Date: Signature: ______________________

Place: Name: _________________________

Designation:

______________________

(Company Seal______________)

41

SCHEDULE – VIII

CHECK LIST

Documents to be submitted along with the Bid

The bidders are invariably requested to check whether the soft copies/legible scanned copies of the following documents are uploaded in APGENCO e-procurement website with appropriate linking mentioned therein.

(PART-I)

(I) Documents to be submitted along with the PQB:

(PART-II)

(II) Documents to be submitted along with the Price bid:

(Not to be uploaded with PQB)

Sl.No Description Linking

1 Price Bid Commercial Bid (with Price bid)

Sl.No Description Linking

1 Copy of Certificate of firm registration With PQB

2 Copy of registration certificate as contractor with any SEB/Power corporation/ Thermal station

With PQB

3 Copy of certificate of Incorporation/Partnership deed etc

With PQB

4 Copy of EPF With PQB

5 Copy of Insurance/ESI With PQB

6 Copy of PAN and Latest IT returns With PQB

7 Copy of Balance sheet for last 3 years With PQB

8 Copy of Labour License certificate With PQB

9 Copy of Goods & Services Tax (GST) registration

With PQB

10 Copy of Experience Certificate With PQB

11 Previous work Order Copies With PQB

12 Bid Schedules With PQB

42

PART-II (PRICE BID) **Not to be uploaded with the PQB Documents**

To be uploaded with Price bid only

Tender Specification No.610000457

Offer No & Date:

Sl.No Description Estimate Amount

per Annum (i.e., 12 Months) (Rs.)

Quoted price per Annum

(Rs.)

1 Supervision Charges (Excluding GST)

1,65,252.00

Total Quoted Value (In Words) Rs. :

Please Note:

Goods & Service Tax (GST) extra as applicable. Contractor should quote in LUMPSUM. Negative values are not acceptable and

liable for rejection.

Signature of the Tenderer (With office seal)

*TO BE UPLOADED WITH PRICE BID*