Dr. Y. S. R. HORTICULTURAL UNIVERSITYVENKATARAMANNAGUDEM – 534 101

BID DOCUMENTFOR

A. INTERNAL REFURBISHMENT FOR UNIVERSITY MUSEUM (Turn Key Basis)

B. ESTABLISHMENT OF ELECTRONIC WING(Turn Key Basis)

C. SUPPLY AND INSTALLATION OF EQUIPMENTS AND FURNITURE FOR AGRICULTURAL TECHNOLOGY

INFORMATION CENTER (ATIC)(Individual item basis)

AT

Dr. Y. S. R. HORTICULTURAL UNIVERSITY CAMPUSVENKATARAMANNAGUDEM

WEST GODAVARI DISTRICTANDHRA PRADESH

KRISHI VIGYAN KENDRA–VENKATARAMANNAGUDEMDr. Y S R HORTICULTURAL UNIVERSITY

WEST GODAVARI DISTRICTANDHRA PRADSEH

PIN: 534 101

Tender Notice No : NIT. No:4/ KVK/Dr YSRHU/VRG/ 2018-19

Date of Commencement of : 23.02.2019 AT 04.00 PM DOWN LOADING OF THEBID DOCUMENT

Last date for receipt of bids. : 01.03.2019 AT 04.30PM

TIME AND DATE OFPresentation of Detailed Project Report : 02.02.2019 AT 11.00AM and opening of Technical and Price bid at

Dr. Y S R HORTICULTURAL UNIVERSITYKRISHI VIGYAN KENDRA

VENKATARAMANNAGUDEMWEST GODAVARI District -534 101

ADDRESS FOR COMMUNICATION :

THE PRINCIPAL SCIENTIST & HEAD KRISHI VIGYAN KENDRA- VENKATARAMANNAGUDEM-534101

WEST GODAVARI DISTRICT, ANDHRA PRADESHMobile No: 73826 33692

email: kvk_vrgudemaphu@rediffmail.com

The tender document containing terms and conditions for the execution of this project along with specifications and EMD to be paid are appended.

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Invitation for Bids

I) The location of the site is at Dr. YSR Horticultural Campus and Krishi Vigyan Kendra, Venkataramannagudem, West Godavari District of Andhra Pradesh.

II) Separate bids for PART A, B & C are invited from nationally/internationally reputed manufacturers/their authorized representatives only for a) Internal refurbishment for university museum (on turnkey basis) b) Establishment of electronic wing (on turnkey basis) and c) Supply and installation of equipments and furniture for agricultural technology information center (ATIC) (Individual item basis) only. The authorized representative must attach an authorization letter from the manufacturers along with the tender without which the tender will be rejected (for further reference please refer point 16 in Annexure I (Part-I).

III) The required land, buildings, water and power connection will be provided by the University and the bidder has to supply equipment/furniture and carry out installation as per the approved tender schedule. Successful trial run and maintaining the selected equipment / furniture supplied for 12 months including all maintenance and duly rectifying all defects during the above period, at the cost of bidder. For some of the equipment/furniture where guarantee period was mentioned specifically will be mandatory.

IV) The bidders are also required to furnish their previous experience certificate for the supply of similar equipment /furniture. Preferably for govt. agencies.

V) The supply of equipment/furniture must be carried out as per the standard specifications under the supervision of concerned authorities of KVK, Venkataramannagudem and has got to be certified, duly handing over all warranty certificates for the said equipment/furniture.

1. All bidders must quote equipment/furniture wise; otherwise bid will be summarily rejected.

2. All local taxes to be paid to the government shall be included in the price quoted as F.O.R. destination.

3. Custom duty exemption certificate will be issued in case necessary.

VI) The bids should be submitted with in time specified at the office of Principal Scientist & Head, Krishi Vigyan Kendra, Venkataramannagudem along with EMD as specified here under against each item.

Sl.No Equipment/furniture EMD Amount to be paid (in Rupees)

1 Part A: Internal Refurbishment for Establishment of University museum on turnkey basis

50,000=00

2 Part B: Supply and Installation of equipment for Electronic wing on turnkey basis

1,50,000=00

3 Part C: Supply and installation of equipments and furniture for Agricultural Technology Information Centre (ATIC) on individual item basis

2 % of the estimated cost of equipment /

furniture3. Processing Fees (Non-refundable) 1000=00 for Each

Tender (Part A,B & C)

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Bidders must pay the EMD amount specified as above against Part A. B, & C each of the item in the form of crossed D.D. drawn in favor of The Comptroller, Dr YSRHU, Venkataramannagudem, Tadepalligudem payable at Andhra Bank/ any nationalized bank, Tadepalligudem and processing fee of Rs.1,000/- (Rupees One thousand only) through DD separately for Part A. B & C in favour of The Comptroller, Dr YSRHU, Venkataramannagudem, Tadepalligudem payable at Andhra Bank/ any nationalized bank, Tadepalligudem must be attached along with the technical bid. The processing fee is non-refundable and tender documents (Technical Bid) without EMD or Processing fee will be summarily rejected. The EMD in case of successful bids will be released only after the expiry of the warranty period.

VII) Specifications given are only indicative and the tender is to give a detailed description and specifications for equipment/furniture. The same would be given weightage in finalizing the tender.

VIII) The equipment/furniture to be supplied by the tenderer’s should be branded and meet the quality standard as per the existing norms. Period of warranty shall be for a period of 1 year minimum from the date of supplier or as mentioned by the firm manufacturing the said (whichever is higher).

IX) The technical bids invited separately for part A, B, & C, on two-part basis (Technical & Financial). The Bidder shall seal the technical bid along with separate DDs for each part (Part A, B & C) processing fees and EMD and the priced bid in two separate envelops duly marked as “Technical Bid” and “Price bid”. Both the envelopes shall then be sealed in one outer envelope.

All bids separately for part A, B & C must be accompanied by a bid security/Earnest Money Deposit as specified in the tender details and must be delivered to the above office at the date and time indicated above. Bids will be opened in the presence of Bidders' authorized representatives who choose to attend on the specified date and time. In the event of the date specified for bid receipt and opening being declared as a closed holiday for purchaser’s office, the due date for submission of bids and opening of bids will be the following working day at the appointed time.

X) Dr.YSR Horticultural University reserves the right to accept any or all tenders either in part or in full or to split the order without assigning any reasons thereof.

XI) The specifications and other conditions prescribed in Annexure – III of this tender shall also be treated as part of these tender documents for all purposes.TERMS OF PAYMENT:

Upon supply and installation of material/ equipment/furniture and after successfully trial run of the unit and training.

100% of the project cost.

XII) At the time of awarding the contract the University reserves the right to insist Performance guarantee   security for a warranty period of one year at the rate of 10% by way of Bank guarantee on the total order value, and the same will be released after expiry of warranty/agreement period of one year expires. In case the performance is bad or the equipment/furniture is not working to the satisfactory level, the company will forfeit the performance guarantee deposit.

XIII) This Invitation for Bids is open to all suppliers.

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Bidders who have been blacklisted / suspended by the purchaser or sister concerns are ineligible to quote. The quotes of such firms shall be summarily rejected.

Prices shall be quoted in Indian Rupees for all offers as FOR –DESTINATION BASED and in case of offers received for supply from foreign countries may comply the offers to a convertible to Indian currency and customs duty as applicable to each item be given separately for parity during evaluation

ELIGIBILITY CRITERIA

(1) The preference would be given to manufacturer/authorised dealer of the respective brand with experience of having supply of similar equipment’s / furniture in reputed Agricultural Universities / State Department of Horticulture / ICAR institutes/private organizations.

(2) Satisfactory Completion Certificate from the project client for award of contract and supply of equipment/furniture in original or its notarized copy for equipment/furniture claimed to be submitted.

(3) The bidding company should be in the industry for at least 3 years in the same field. Tenderers should be the manufacturer or have authorized dealer certificate/ (Please attach certificate).

(4) Tenderers should have total turnover for the past three years as At least Rs.0.5 crore or above for A. supply of material and equipment for internal

refurbishment of university museum on turnkey basis. Audited financial statements duly certified by chartered accountant for the last three financial years ending March, 31st, 2018 should be submitted

At least Rs.10.00 crore or above for B. supply of equipment for electronic wing on turnkey basis. Audited financial statements duly certified by chartered accountant for the last three financial years ending March, 31st, 2018 should be submitted.

At least Rs. 0.5 crore or above for C. Supply of similar equipments / furniture for Agricultural Technology Information Center (ATIC). Audited financial statements duly certified by chartered accountant for the last three financial years ending March, 31st, 2018 should be submitted.

(5) The buyer reserves the right to evaluate the tender on Technical Presentation/ capabilities and is not bound to accept lowest tender / quotations.

Evaluation of Bid:

1) All the Technical Bid documents (Part A, B & C) will be opened first and evaluated by the Tender Committee. Financial Bid Documents of only those bidders will be opened who have qualified in Technical Bid.

2) The Competent Authority reserves the right to accept or reject any tender without any reason thereof.

3) Prices to be quoted on FOR basis including all taxes including GST/freight/ installation/commissioning/trial/training charges etc. in Indian rupees.

4) It is necessary to submit all the relevant documents like Pan Card, ISO Certification, GST/Sales Tax Registration, Authorized dealer certificate of a reputed company, Certificate of Incorporation / Partnership Deed.

5) Tenderer should submit the copies of Purchase Orders in support of their genuineness in supplying of equipment’s/furniture in reputed Universities / Colleges / Departments / Institutes/private organizations. The tenderer should submit users list for the last 3 years.

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DISQUALIFICATION:

The Dr.YSRHU at its own sole discretion, at any time during the EOI process, to disqualify any Interested party from the EOI process if:

(a) the response to the tender is submitted after the dead line for submission.(b) the Interested Entity has made misleading or false representation in the forms,

statements, attachments submitted in proof of eligibility.(c) the tender is not accompanied by required documentation.(d) the Interested Entity failed to provide clarifications related thereto, when sought.

The Dr YSRHU reserves the right to verify the claims made by the Bidder and to carry out the capacity assessment of the bidder and the Dr YSRHU decision shall be final in this regard.

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ANNEXURE – I (PART I)

TECHNICAL BID: filling up of Proforma

The technical bid shall accompany with the enclosures for components as per proforma prescribed and is attached with the document along with the details as under:

S.No. Intervention/Component Annexure (With page nos.)

1 Company Profile2 Past Experience of manufacturer with certificates/ work

order/ completion etc.3 No. of years of experience in this field4 Past experience in supply of equipment/furniture5 Experience of Engineers/ technician and the capacity for

service with service centre6 Financial Strength of the Firm7 Satisfactory Completion certificates for the project clients8 GST, CST registration 9 Any others as specified in the general bid document

General Terms & Conditions:

1. Technical quote / bid and price quote / bid, should be submitted separately.

2. A compliance statement in detail for each individual technical parameters / component of each instrument including warranty etc. as given in each instrument should be prepared by the vendor in the Technical Bid.

3. GST no.37AAALD1843N1ZZ of Dr.YSR Horticultural University, Venkataramannagudem

4. GST declaration and Declaration for moving material –FOR will be provided by Principal Scientist & Head, Krishi Vigyan Kendra, Venkataramannagudem.

5. Each firm should submit separately technical specifications as at serial no.2 in one single envelope – technical quote. However, the price bids for equipment/furniture quoted with the offer should be submitted separately for equipment/furniture wise.

6. Validity of quotations/tenders should be at least 3 months from last date of receipt of quotations/tenders.

7. Product brochures should be enclosed for all the equipment/furniture.

8. Warranty: minimum of one year for each instrument, from date of installation and warranty mentioned as per the equipment/furniture warranty provided by the company whichever is higher.

9. Make and Model should be mentioned clearly.

10. Name of the customer/s with telephone, e-mail ID should be given, for each instrument (or) equipment/furniture, separately.

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11. The service network team / persons with contact numbers, mailing address, e-mails preferably in AP should be given for each instrument separately.

12. If the instrument is imported, the supplier should take all responsibilities for clearing, duties, delivery etc.,

13. Installation should be at free of cost.

14. Training to be provided at free of cost.

15. All the supplies should be through authorized dealer/distributor in India (Authorized dealer / distributor certificate should be enclosed along with quotations/tenders).

16. All quotations / tenders for each instrument (or) equipment/ furniture should have compliance report as per the specifications mentioned point wise.

17. For all imported equipment’s/furniture, the supplier holds the responsibility for clearance, and delivery to the destination at KVK, Venkataramannagudem of Dr.YSRHU will issue customs exemption certificate as applicable and as available at the time of clearance.

18. The instruments should be delivered at KVK, Venkataramannagudem at free of cost or the price quoted should include the delivery charges, if any. No additional charges will be paid towards delivery and installation.

19. All instruments should be supplied along with hard copies of operating manual and soft copies in CD/DVD / flash drive/software’s, wherever required.

20. The quotations/tenders should be submitted in a sealed cover super scribing “Quotation/ Tender (TECHNICAL BID / PRICE BID) for supply of________________________ (S.No: ) for KVK, Venkataramannagudem, West Godavari District, Andhra Pradesh”.

The Dr. Y.S.R.H.U reserves the right to verify the claims made by the Bidder and to carry out the capacity assessment of the bidder and Dr Y.S.R.H.U decision shall be final in this regard.

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Annexure– I (Part–II)“DECLARATIONOF THE BIDDER”

1) That I/We am/are the authorized nominee (s) of the firm hereby submit tender to Krishi Vigyan Kendra, Dr.YSR Horticultural University, Venkataramannagudem, West Godavari District, Andhra Pradesh. The copy of the power of Attorney is attached here with.

2) I am to state that the information provided in the tender form is true and correct3) I/We may be punished as per law for any wrong information; misleading facts provided

inthe tender form besides rejection of my/our tender.4) In case of any dispute, the Jurisdiction will be as applicable to Dr YSRHU only.5) I/We have carefully read all the general and specific terms and conditions of the tender and

I solemnly declare that the same are acceptable to me/us and binding on me/us.

Place : Signature of Bidder :

Date :

Name of Bidder :

Capacity in which signed :

Full address of the Bidder : With seal & stamp :(Attach Identity card Xerox)

Phone No. :

Mobile No. :

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Annexure–II TECHNICAL SPECIFICATIONS

Dr. YSR Horticultural University Campus ,Venkataramannagudem

List of Equipment’s/Furniture

S. No.

Name of Equipment/furn

itureTechnical Specifications Qty.

I PART A-Internal Refurbishment for University Museum – Turnkey basis – Dr.YSR Horticultural University Campus, V.R.Gudem

1 Exhibition Museum (In

existing building constructed with

flooring with granite and

amstrong false ceiling

completed)

Technical Specifications:Sandwich wall panel with nu-wood boards and glass doors with LED borders for display of improved package of practices on Horticulture crops

1000 sq mt

Conferencing arrangement with 12 seat capacity in round table modelHigh back chairs – 3 Position Locking: The backrest should be locked in 5 different positions, giving firm support anti-shock mechanism.Moulded Foam The seat and the backrest should be made up of moulded polyurethane foam of the right density and thickness, which not only gives a soft feeling on first contact but also provides a firm support.Swivel Mechanism for a complete 3600 lateral movement. Twin Wheel Castors for ease of movement Width 77.0cm, Depth 77.0cm, Height 128.0-137.0cm Seat Height 49.9-58.9cmMid back chair -9Thick cushion at seat & Back Centre Tilt Synchronous Mechanism with tilt tension adjustment Seat Height Adjustment and Poly Propylene abuse resistive armrest Nylon Pedestal 100% VOC free powder coating Width 76.3cm, Depth 76.3cm, Height 85.5-97.5cm and Seat Height 42.5-54.5cm(Godrej or equivalent brand)

1 No

Live exhibits, display models along with display stands/tables 100 sq.mtLED snap frames with technology display 60Television 55’ inches 1CC TV cameras with system

Five mega pixel, Professional series, 16 channel digital video recorder with SATA support.

5 mega pixel/3 MP/ 1080P/720 P/4CIF

1 set

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5 mega pixel infra redbuller camera 20 mts. IP 66 (Weather Proof), 3.6 mm. with full HD (live) video recording

4 U net work rack 4 TB surveillance Hard Disk for 35 to 40 days

backup. 32 inch LED TV (Samsung or equivalent) 3+1 Solid copper CCTV Cable per meter SMPS power supply 5 Amps

Electrical cable connectivity to integrate all the systems

As per the need

Specimen boxes/ Live exhibits / display models 70Brochure stands 8Floor carpeting for making echo proofing in 300 sqft. 300 sq. mt.

II PART B- Electronic Wing – Turnkey basis - Dr.YSR Horticultural University Campus, V.R.Gudem

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Interior renovation for Echo free and

sound proof in a suitable existing

building (Electronic

wing)

Acoustics35 dba isolation Acoustic 312 sq. ftTechnical Specifications:Studio wallsHi Freq treatment -2"x1.5" salwood density 16kg density glass wool filling (fire proof) Acoustical core, resilent mount, 10mm fiber mineral tiles, 2mm foam, approved shade fabric finishing with tracking system, due care to ensure that As per broadcasting standard RT60 is maintained below 1.Acoustic ceilingSupply & installation of Grid ceiling with 16kg/m3

25mm fiber mineral wool and 0.9 NRC 20mm woodwool tiles with necessary cross sections, ceiling hangers, perimeter channels, Glasswool.

1104+598=1702 sq. ft

Acoustic double DoorProviding & fixing of 65mm thick sandwich type acoustic flush door with not less than 20db sound insulation with polished teak wood frames & shutters using internal wooden framework filled with rock wool, both side 12mm thick plywood with 4mm thick polished veneer finish of approved shade, heavy duty SS hinges, heavy duty door closer, door stopper, magnetically pressured rubber lining between door leaf & frame.

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Lighting Grid2"MS pipe with black paint, 1sqm section, 12mm full treat suspenders

598 sq. ft

STUDIO GREEN MATTE SCREEN (Cotton matte fabric) 480 sq. ft

PCR equipment table 8'x2'6"x32" 1PCR Acoustic panelling (2'x4') 10

2 Electronic devices for

Panasonic Shoulder Mount 1/3" P2 HD Camcorder with detachable 17x Fujinon lens and Viewfinder

1

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recording (Electronic

wing)

190Wh Rechargeable battery pack 1AC Adaptor/charger 1Panasonic hand held 1/3" P2 HD Camcorder with 22x zoom lens

1

Libec Tripod with dual pan Handle and dolly 2Panasonic 64Gb Micro P2 Card 2Ross Carbonite Solo Switcher with 6 SDI and 3 HDMI Input, Built in Multiviewer, Frame sync.

1

Datavideo8 way intercom with 6 sets of Belt pack 1AKG Wired lapel Mic 1AKG Wireless lapel Mic 1`AKG Wireless Handheld Mic 1In ear piece 1JBL Ampli Speaker 1Sound Craft 22 Channel Audio Mixer 1JK Audio Phone in Unit 1Data video HDD Recorder with extra HDD 1Datavideo CG Software 1Work station for CG Software 1Panasonic 49" LED Display Panel 1Data video 2 channel audio embedder 1Data video Sdi distribution amplifier 1Data video 17 Monitor 1Cue Script 15" teleprompter system with software 1Panasonic Micro PO2 Card reader 1Avid Media Composer editing system 1AK-HRP 200 Remote for both the cameras 2Installation materials, connectors, electrical cables, etc. with installation

lumpsum

III

PART C - Agricultural Technology Information Center (ATIC) Krishi Vigyan Kendra, Dr.YSR Horticultural University Campus, VRGudem

3 Infrastructure (for internal

refurbishment) (ATIC)

i.T shape conference table (25 seating) of a reputed brandFixing of Godrej or equivalent brand. Encartconference table with top work surface made from 25mm thick prelaminate particle board (PLB) as per IS-12823 Edge duly sealed with 2mm thick PVC beading under structure legs made of 18mm thick pre-laminated twin board (PLT) as per IS-12823 having a curved profile with 0.8mm thick PVC lipping of matching colour. Modesty panel-made of pre laminated twin board of 18mm thick as per IS 12853 in two shades, Wire carrier made of 1mm thick powder coated 50 microns CRCA sheet, running along with width of desk fitted on the modesty panel from inside

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ii. High back chairs Executive (Godrej) with Front Pivot Synchro Mechanism for maximum relaxation, while the feet remain firmly on the ground.Position Locking:

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 The backrest should be locked in 5 different positions, giving firm support anti-shock mechanism.Moulded Foam The seat and the backrest should be made up of moulded polyurethane foam of the right density and thickness, which not only gives a soft feeling on first contact but also provides a firm support.Swivel Mechanism for a complete 3600 lateral movement. Twin Wheel Castors for ease of movement Width 77.0cm, Depth 77.0cm, Height 128.0-137.0cm Seat Height 49.9-58.9cmiii. Bravo Mid back chairs (Godrej)Thick cushion at seat & Back Centre Tilt Synchronous Mechanism with tilt tension adjustment Seat Height Adjustment and Poly Propylene abuse resistive armrest Nylon Pedestal 100% VOC free powder coating Width 76.3cm, Depth 76.3cm, Height 85.5-97.5cm and Seat Height 42.5-54.5cm

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iv.PCH-1007 Chairs (Godrej)with Sturdy tubular steel under structure. Padded seat and back Width 54 cm, Depth 59.5cm Height 82.5cm Seat Height 46cm

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v. Wall panelling with sandwich finishing using pre laminated boards of 25mm thick

vi. False ceiling Armstrong panels (2X2 Ft. Size) with LED Lights

300 Sq. mt.

200 sq.mt.

Exhibition museum

i) Frames, Panels and cupboards for Live exhibits, display models along with display stands/tables if required in between as per the design given at the time of installation

100 sq.ft

ii) LED frames with technology display 15iii) Video cam coder (Handy cam)

Item Details SpecificationCamera Type: HandycamColour: BlackConnectivity: HDMI, USBWeight: 190Movies Format: AVCHD, MP4, XAVC S 4K

Power Source: Rechargeable Battery Pack(NP-BX1)

Dimension: 54x128x60Autofocus: TTL Contrast DetectionBattery Type: Lithium ion BatteryDigital Zoom: 350xEffective MegaPixels: 9.2

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Image Format: JPEGLens: ZEISS Vario-TessarScreen Inches: 2.7Sensor Type: Exmor R CMOSVideo Resolution: 1920 x 1080Aspect Ratio 16:09Optical Zoom 30xAccessories 16GB memory card, Case,

Tripod Stand

360 Degree Video CameraImage Sensor

1/3” Progressive Scan CMOS

Mega Pixel 3 MP

Streaming Upto 2048x1536 realtime Streaming

View Angle 360 Degrees Range Upto 10 Meters IR range

Mounting Ceiling/Wall/Table Mount modes

Additional Feature

Multiple ePTZ streams with preset and patrol functionsBuilt-in microphone & speaker

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CC TV system Five mega pixel, Professional series, 16

channel digital video recorder with SATA support.

5 mega pixel/3 MP/ 1080P/720 P/4CIF 5 mega pixel infra redbuller camera 20 mts. IP

66 (Weather Proof), 3.6 mm. with full HD (live) video recording

4 U net work rack 4 TB surveillance Hard Disk for 35 to 40 days

backup. 32 inch LED TV (Samsung or equivalent) 3+1 Solid copper CCTV Cable per meter SMPS power supply 5 Amps

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Specimen boxes for seed display 100Brochure stands 10

LCD projector, Audio visual aids, equipments like mike, audio system

i. Smart class for Seminars-Interactive board with digital podium

Category Specifications Units

White Board Finger Touch Interactive White Board of size min of 5.5Ft X 4Ft with stylus and software, Option for Playback, Subject

1

1

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tools for Maths, Physics, Chemistry and English. Remote screen sharing option through LAN. with Hot keys both sides.

Display

Short Throw 3D DLP Projector with XGA resolution, 3200 ANSI Lumens, must have the option to convert 3D content into 2D.

1

Cables5Mts VGA cable and 5Mts 3 Core Power Cable

1

Mounting kit Wall Mount Kit 1

Slim CPU

MNC Brand CPU - Pentium Core I7 Processor / 4GB DDR4 RAM / 1 TB HDD / USB Key Board and Optical scroll mouse or Higher.

1

Control Panel Key pad

Integrating CPU,UPS to a Console keypad to switch on/off remotely without touching CPU,UPS.

1

Cabinet

Slim wall mount metal cabinet with doors, shutters and locks of size 50" Length x 20" Width x 6" Depth having 2 Doors and 2 Locks. Provision for CPU, UPS, Keyboard and Mouse.

1

Speakers

High Quality DTS Stereo sound system with inbuilt woofer with minimum of 25W x 2 = 50W

1

UPS1 KVA Slim UPS of size 12.5” Length x 7.5” width x 4” Depth

1

MikeCollar/Head Worn Mike with adapter and required Accessories

1

Wireless Presenter

Plug & Play Wireless Laser Point Presenter 1

ii. Podium1.Power Output: 40 Watts Max. 1

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2. Speaker Impedance (External):43. Input Channels SensitivityMic-1: 3.0mV Mic-2: 1.8mV Line: 100mVAux Position-1: 100mV Aux Position-2: 180mVAux Position-3: 300mV Position Aux-4: 700mVFrequency Response: 100-16,000HzPower Supply: AC 220-240V, 50/60HzPower Consumption: AC 100WMicrophone: Dynamic UnidirectionalRF Carrier Frequency: 174.10, 181.90, 190.32, 97.10MHzFrequency Response: 50-15,000HzBattery : 9Vii. Public Address System (Ahuja) with speakers-250 Amps.

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iii All in computer(I7 processor with 8GB RAM, ITB Harddisk, wireless keyboard, wireless mouse, UPS-2kv

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iv All in one Printer with duplex (mono colour laserjet)

Item Details DescriptionPrinting Type: Black and WhitePrinting Technology: LaserScanner Type: FlatbedPrint Resolution: 4800x600 DPIPrint Speed Black: 29 PPMPaper Size: A4, A5, A6, C5 Envelope, Com-10, DL

Envelope, Exe, Index Card (127x203mm), LGL*, LTR, Monarch, Photo 4X6" (102X152mm), Photo-2L (127x178mm)

Scanning Method: CISNetwork: USB, WIFIColor: WhitePaper Tray: 250 SheetsNoise Level: 56 DBWarranty: 1 Year(s)Printer Type: MultifunctionMemory storage 128mb

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V Canon image CLASS D1520 All-in-One Monochrome Laser printerSpecifications Print, Scan, CopyPrint Resolution: 600 x 600 dpiMaximum Print Size: 8.5 x 14"Print Speed: 35 ppmOptical Scan Resolution: 600 x 600 dpiScanner Glass Size: 8.5 x 14"3.5" Color Touchscreen LCD; Direct USB50-Sheet Duplexing ADF50-Sheet Multipurpose & 500-Sheet TraysUSB 2.0 and Ethernet Connectivity

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Information kiosk

Hardware:Size:42”LEDTouch points :6Resolution:1920 x 1080(HD)Brightness:350cd/m2

Input control: VGAx1,HDMIx2,AVx1,USBx2Touch Speed: Less than 100 frame/secTouch resolution :32767 x 32767Processor:Intel:i7RAM:8GBHarddisk: 256GB SSDMotherboard: Intel chipsetSupport for HDMI/DVI-video out, USB,RSS 232Network adapters: Ethernet adapters, Wireless adaptersGraphic card: Intel Build in CPUSound adapter: Realtek ALC662 HD Software :A touch interactive on agriculture, horticulture, animal husbandry and fisheries information with editable version

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Annexure– III(General Conditions)

Submission of Tender and Deposit of earnest money

1. Quoted rate should be written legibly in ink or type written. No alterations should be made to any of the terms and conditions of the tenders by scoring out, altering or overwriting; similarly, no alterations are permitted in the rates quoted by them. No alterations will be allowed after this Office receives the tender. Ambiguity must be avoided in filling the tenders. However, any corrections etc., made will have to be duly attested with dated signatures and official seal. The tenders not complying with these conditions will be rejected summarily.

2. The tenders not conforming to the prescribed terms and conditions of the Horticultural University or conditional Tenders or Tenders which cannot adhere to the prescribed time schedule are liable for rejection.

Validity of rates and other Conditions

1. The defect liability period for the Equipments/furniture shall be given for 12 months or as per the specified warranty of the particular equipment/furniture/material, whichever is more from the date of installation. In the event of any correction or defects or replacement of defective material done during this period, it should be corrected/ replaced at the cost of the bidder/ agency.

2. Bids shall remain valid for a period of 90 days from the date of opening of the bid prescribed. In exceptional circumstances, the University may solicit the bidder’s consent for an extension of the period of validity. The request and response shall be made in writing / cable / telex / fax / e-mail.

3. The validity of the tender will extend for a period of six months from the date of placing the initial order and it shall be open to the Dr.YSRHU to place the orders with the suppliers on the same rates, terms and conditions for any additional quantities likely to be recurred during that period.

4. The bidders shall submit the technical bid and price bid in separate covers and kept in a single cover.

5. The inner and outer envelops shall bear the following address:

THE PRINCIPAL SCIENTIST & HEADKRISHI VIGYAN KENDRA, VENKTARAMANNAGUDEM-534101,

WEST GODAVARI Dist. ANDHRA PRADESH

6. The inner envelopes should also contain the name and address of the bidder.7. Telex, cable, e-mail or facsimile bids will be rejected.8. Separate Bidding Documents for part A, B & C must be received by the University at

the address specified not later than the time and date specified in the invitation (Notification) for bids. In the event of the date specified being declared as a holiday for the University, the bids will be received up to the appointed time on the next working day.

9. The Bidder’s representatives who are present shall sign in the register evidencing their attendance.

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10. During evaluation of bids subsequent to opening, the University may at its discretion, to ask the bidder for clarification of its bid. The request for clarification and the response shall be in writing and no-change in the bid will be entertained.

11. The evaluation of the bid will take into account; the past experience in addition to the bid price. Such price should include all duties and taxes to be paid or payable on components of works.

12. The bidder may present power point presentation to Committee on the following.a) Equipment/furniture related and their working performanceb) Operation and maintenance

Acceptance of tenders

1. Price bids will be opened after completion of power point presentation in the presence of such tenderers who are qualified in technical bid as may be present.

2. The successful tenderer (s) will be intimated by letter (s) or other means of communication and the tenderer (s) so informed shall be bound from the time of transmission of such acceptance by the University. Formal acceptance of the tender (s) will be forwarded to successful tenderer (s) in due course but it will serve merely as a confirmation of the initial information and shall not affect the time from which the offer is/are is bound by the contract(s).

3. The University is not bound to accept the lowest tender. Any or all the quotations may be rejected without assigning any reasons. It reserves the right of acceptance in whole or part of the offer made. The decision of the Dr.YSR Horticultural University in the matter shall be final and binding on the tenderers.

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TENDER EVALUATION

The evaluation and comparison of the bids shall be done for the technical as well as financial aspects. a) Technical Bid Evaluation:

While power point presentation or the examination of the documents submitted by the tenderer, the committee shall have the right to verify the claims of experience made by the bidders. Based on the bid evaluation, only technically qualified bidders shall be short listed. After thorough evaluation of the technical bid by the committee, the financial bid of only technically qualified Bidders shall be opened in due course.

b) Financial Bid Evaluation:The total cost of the project (landedcost) quoted by the bidder would be considered for

financial bid evaluation.

Committee:a. The committee shall do the above evaluation. The committee shall determine the

approach and methodologies for the issues, which may arise during the above, referred evaluation process and their decision is final. The decision of the committee to reject or accept shall be final and binding on all the bidders.

b. The successful bidder shall be responsible for the operation and maintenance of the equipment/furniture for a period of ONE YEAR from the date of installation. The bidder shall deploy at least one experienced person from time to time for advising any doubts regarding operation and maintenance besides troubleshooting whenever required.

Other contractual obligations

1. The contract shall not be deferred/ modified except by written consent by both Dr.YSRHU and the Bidder.

2. The Bidder shall not sublet or delegate this contract or part thereof without the written consent of the Horticultural University.

3. No undertaking or commitment given by or made by any officer of the University verbally or in writing does not have any validity unless it is signed again by the authority competent who concluded an agreement earlier.

Consequence of non-supply and damages1. All risks of loss, damage or depreciation to the furniture/equipment/ material there off

shall be upon the supplier until the material is delivered at the addresses specified and in accordance with the provision of the contract. Till the material is received at the respective destination indicated by the university, the property continues to be at the risk of the Bidder. The mere fact that the material is delivered to transporter is no defence to the Bidder and the Bidder will be squarely held responsible for any delayed receipt of the material by the University or for loss or damage of any kind to the material in transit.

2. Assuming that the bidder fails to deliver any or all the material covered by the contract, the Horticultural University reserves the right in addition to other legal remedies, to cancel the contract or any portion thereof and hold the Bidder liable for all damages

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sustained by the university by virtue of the Bidder failing to perform the contract and consequent cancellation of the contract.

3. The time allowed for delivery of goods shall be deemed to be the essence of the contract. The University also reserves the right to cancel the purchase order in case supplies are delayed beyond the scheduled date of delivery and to make such arrangements as it may think fit for the completion of supplies on account and at the risk of the suppliers (s). The additional expenses thus incurred together with the consequential losses and also the liquidated damages shall be recovered from the supplier out of his / their security deposit / earnest money deposit and any other amount due to him / them. The balance still, if any, payable by the supplier shall be paid by him/them within 7 days of notice by the Dr.Y.S.RHorticultural University

FORFEITURE/REFUNDOF THE EARNEST MONEY DEPOSIT(EMD)

1. In case the selected Tenderer(s) does not supply the equipment/furniture at the quoted rates within the stipulated time and commits any breach of any one or more of these terms and conditions, the Earnest Money Deposit deposited by the Tenderers (s) will be forfeited.

2. Earnest Money of the unsuccessful Tenderer (s) shall be refunded within three months from the date of decision regarding the tenders. No interest is payable by the University on such deposit.

3. On due performance and satisfactory completion of the order in all respects during the contract periods, the Earnest Money Deposit (Security Deposit) will be refunded to the Bidder (s) without interest within a period of 3 months with effect from the date of receipt of a request to this effect from the Bidder.

SETTLEMENT OF DISPUTES 1. Any difference or dispute arising out of or in connection with this tender or acceptance

thereof or the contract that may be entered in consequence thereof, shall be decided by arbitration. The Chairman of the committee for purchase of the equipment/furniture, Dr.Y.S.R Horticultural University or his nominee shall be the sole arbitrator and the arbitrator’s decision shall be final and binding on the parties. The Tenderer(s) will have no objection to such appointment on any ground whatsoever including that such nominee, in his official capacity dealt with this matter at any stage.

2. The parties hereby agree that in the event of any dispute no cause of action shall arise in their favor to approach any court unless they have restored to and exhausted the remedy of arbitration as envisaged above.

3. The parties also do hereby agree that the contract envisaged by these terms and conditions shall be deemed to have been entered into at Dr.Y.S.R.H.U, V.R.Gudem and the courts at Eluru, West Godavari District alone will have jurisdiction to try and legal proceedings which may arise out of this contract. Neither party shall file any proceedings in any other Court.

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TENDER FORM(Should be included in Financial bid only)

From: ToThe Principal Scientist & Head,Krishi Vigyan Kendra,Dr YSR Horticultural UniversityVenkataramannagudem– 534 101.(A.P)

Ref: 1. Yourtender Notice No: NIT NO.2/Dr. Y.S.R.H.U/2018-19Dated:...........

2.EMD – D.D. No. ...................Dated..........................for Rs............................

***I/We have read the contents of the terms and conditions mentioned in your tender schedule and its enclosures and agree to abide by the same.I/We hereby offer to Supply and Installation of Equipment/furniture to Krishi Vigyan Kendra, Venkataramannagudem prescribed in the schedule (or such portion thereof as you may specify on the acceptance of tender) at the price given below. I/We agree to hold this offer open for a period of 3 months from the date of acceptance of tender and shall be bound by communication of acceptance dispatched within a period of 15 days from the date of accepting the tender of the bidder. I/We have also examined the requisite specifications of the material to be supplied and my / our offer is to supply the required material in accordance with the requisite specifications. I/We have carefully considered all terms and conditions in Annexure I, II and III and particulars regarding settlement of disputes and we have signed the same in token of consciously accepting the same and do hereby state that we accept them without any reservations and accordingly I/We quote the rates inclusive of all taxes, duties, transportation, insurance etc., as below.

Name of the item Unit Unit price

The articles will be ready for delivery within ..........................days from the date of receipt of supply orders.

Yours faithfully,

Proprietor(Signature and stamp of the Tenderers

State legal status, whether Prop. /Partner / Registered firm / Company etc.)

Encl: Samples enclosed EMD-DD No.......................................dated............................for Rs...........................

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