agenda and evaluate any deviation from the historic trends. we are fully transparent in ex- we are...

BOARD OF EDUCATION MEETING Owego Apalachin Central School District

Owego, NY

AGENDA

September 18, 2014

6:00 PM BOE TOUR OF OES CONSTRUCTION SITE7:00 PM REGULAR SESSION

OFA LGI

I. CALL TO ORDER II. ROLL CALL III. ADOPTION OF THE AGENDA IV. CONSIDERATION OF THE NEED FOR EXECUTIVE SESSION V. HEARING THE PUBLIC VI. CONSENT AGENDA A. Approval of Minutes of Previous Meetings 1. September 4, 2014 Board Meeting

B. Consent Business

1. Personnel

a) Resignations (1) Thomas Silvanic – Substitute Teacher (2) Francine Reynolds – Extra Duty/Vending Machine/Clerical (3) Jodie Gibson – Clerk Typist/OES (4) Mary Beth Townsend – Teaching Assistant/AES b) Appointments (1) Jacob Warner – Substitute Teacher (2) Michael Rice – Substitute Teacher (3) Stephanie Hills – Substitute Teacher (4) Heidi Higgins – Substitute Teacher Aide (5) Sharon McFarland – Substitute Teacher Aide (6) Jennifer Chandler – Extra Duty/Vending Machine/Clerical (7) Fenimore Thomas III – Custodial Worker/OAMS (8) James Maxam – Custodial Worker/OFA (9) Kenn Briggs – Custodial Worker/OES (10)Amanda Corson – Substitute Teacher Aide

(11)Marsha Heeter – Substitute Clerk Typist (12)Carrie Snyder – Substitute Teacher (13)2014-2015 Winter & Spring Coaches – see attached (14) Jenifer Haskins- Teaching Assistant c) Change in Classification (1) Donald Race – Maintenance Mechanic – From Groundskeeper to Maintenance Mechanic

2. Finance a) August Treasurer’s Reports b) Corrections to the Tax Roll 3. Facilities a) NetZero Phase II . 4. Special Needs a) Committee on Special Education Sub Committee Appointment

VII. PRESIDENT'S REPORT VIII. SUPERINTENDENT'S REPORT A. Enrollment Report B. Rebuilding OACSD

IX. DISTRICT BUSINESS A. OSC Audit Report & Corrective Action Plan B. Special Education Annual Report

X. PUBLIC COMMENTS (2 min. limit per person, please) XI. BOARD COMMITTEE REPORTS XII. DISTRICT COMMITTEE OF THE WHOLE XIII. ACTION ITEM SUMMARY A. Policy Review B. Veterans Tax Exemption XIV. CONSIDERATION OF THE NEED FOR EXECUTIVE SESSION IV. ADJOURNMENT

OWEGO APALACHIN CENTRAL SCHOOL DISTRICT OWEGO, NEW YORK

September 18, 2014

MOTION IN SUPPORT OF CONSENT AGENDA

RESOLVED, that the minutes of the September 4, 2014 Regular Board meeting be approved as presented;

AND BE IT FURTHER RESOLVED that the Resignations, Appointments and Change in Classification be approved according to Schedule A; that the August Treasurer’s Report be approved according to Schedule B and that the Corrections to the Tax Rolls be approved according to Schedule C; that the Net Zero Phase II SEQR resolution be approved according to Schedule D; that the Committee on Special Education Placement Sub Committee Appointment be approved according to Schedule E

OWEGO APALCHIN CENTRAL SCHOOL DISTRICT Owego, New York

September 18, 2014

PERSONNEL COMMITTEE

RESIGNATION

Substitute Teacher

Thomas Silvanic, 134 Southside Drive, Owego, New York 13827

Effective Date: September 3, 2014

Extra Duty – Vending Machine Maintenance/Clerical

Francine Reynolds – OFA

Effective Date: June 30, 2014

Processed By: Jill Bennedum, Director of Human Resources

Recommended By: William C. Russell, Superintendent of Schools

Personnel Committee – September 18, 2014

APPOINTMENTS

Substitute Teachers

Jacob Warner, 558 Long Creek Road, Apalachin, New York 13732

Michael Rice, 3309 Pearl Street, Endwell, New York 13760

Stephanie Hills, 466 Halsey Valley Road, Barton, New York 13734


Substitute Teacher Aide

Heidi Higgins, 1 Deerfield Drive, Owego, New York 13827

Hourly Rate: $9.59


Recommended By: Kenneth Francisco, Jr., Assistant Principal, Owego Apalachin Middle School

Substitute Teacher Aide

Sharon McFarland, 3 King Point Circle, Owego, New York 13827

Hourly Rate: $9.59


Recommended By: Thomas Beatty, Principal, Owego Apalachin Middle School




APPOINTMENTS

Extra Duty – Vending Machine Maintenance/Clerical

Jennifer Chandler – OFA

Effective Date: 2014-2015 School Year

Recommended By: Michaelene Heierman, Assistant Principal, Owego Free Academy

Custodial Worker – OAMS

Fenimore Thomas III, 15 Temple Street, Owego, New York 13827

Hourly Rate: $9.90


Appointment Conditions: 8 to 52 Week Probationary Appointment

Recommended By: Tony Clark, Supervisor of Facilities

Custodial Worker – OFA

James Maxam, 2663 South Apalachin Road, Apalachin, New York 13732

Hourly Rate: $9.90

Effective Date: October 6, 2014






APPOINTMENT

Custodial Worker – OES

Kenn Briggs, 300 Tuttle Road, Nichols, New York 13812

Hourly Rate: $9.90

Effective Date: October 6, 2014






CHANGE IN CLASSIFICATION

Maintenance Mechanic

Donald Race, 3440 Cadis Road, Rome, PA 18837

From: Groundskeeper

To: Maintenance Mechanic

Hourly Rate: $14.89


Appointment Conditions: 12 – 26 Week Probationary Appointment




OWEGO APALCHIN CENTRAL SCHOOL DISTRICT Owego, New York

September 18, 2014

PERSONNEL COMMITTEE

APPOINTMENT

ADDENDUM #2

Teaching Assistant – Apalachin Elementary School

Jenifer Haskins, 1400 Long Creek Road, Apalachin, New York 13732

Educational Preparation: State University of New York at Cortland BS

Area: Teaching Assistant

Certification: NYS Initial, Childhood Education, Grades 1-6 NYS Initial, Early Childhood Education, Birth – Grade 2


Recommended By: Joseph DiCosimo, Principal, Apalachin Elementary School




OWEGO APALACHIN CENTRAL SCHOOL DISTRICT Owego, New York

Employment Recommendation Office of the Superintendent of Schools

September 18, 2014

NAME: Jenifer Haskins

ADDRESS: 1400 Long Creek Road, Apalachin, New York 13732

EDUCATION: State University of New York at Cortland BS

EXPERIENCE: Owego Apalachin Central School District, 1 yr. Substitute Teaching

APPOINTMENT CONDITIONS: Three year probationary appointment effective September 1, 2013 through September 1, 2016

CERTIFICATION: NYS Initial Childhood Education, Grades 1-6, effective September 1, 2012 NYS Initial Early Childhood Education, Birth – Grade 2, effective September 1, 2012

TENURE AREA: Teaching Assistant

ASSIGNMENT: It is expected that the assignment for this candidate will be a Teaching Assistant appointment at the Owego Free Academy

ANNUAL SALARY: $23,035 Base

PROCESSED BY: Joseph DiCosimo, Principal, Apalachin Elementary School and Jill Bennedum, Director of Human Resources have

processed this candidate in accordance with district employment procedures.

RECOMMENED BY: William. C. Russell, Superintendent of Schools

OWEGO APALACHIN CENTRAL SCHOOL DISTRICT OWEGO, NY

September 18, 2014

PROPOSAL: Appointment of subcommittee on special education for the 2014-2015 school year.

BACKGROUND: The law requires a school district to establish subcommittee membership. The required members that the board appoints are: the parent the student, student’s regular education teacher, the student’s special education teacher or, if appropriate, a special education provider of the student, school psychologist, chairperson, student (if appropriate), and other appropriate members.

RECOMMENDATION: We would like to recommend the following people for subcommittee on special education Meetings for the 2014-2015 school year.

Owego Free Academy Alternates

Ms. Melissa O’Flanagan SE Teacher

PREPARED BY: Thomas E. Comerford, III, Director Pupil Personnel Services

RECOMMENDED BY: Dr. William C. Russell Superintendent of Schools

4-Apalachin Elementary 9/8/10 9/6/11 9/5/12

UUPKGrade K 70Grade 01 73Grade 02 74Grade 03 69Grade 04 68Grade 05 69Grade UKGrade U1Grade U2Grade U3Grade U4Grade U5

BUILDING TOTAL 413 437 476 495 461 456

3-Owego Elementary 9/8/10 9/6/11 9/5/12

UPKGrade K 81Grade 01 84Grade 02 84Grade 03 82Grade 04 81Grade 05 85

BUILDING TOTAL 503 589 543 525 497 531

2-OA Middle School9/8/10 9/6/11 9/5/12

GGrade 06 164Grade 07 168Grade 08 171Grade U6Grade U7Grade U8

BUILDING TOTAL 534 510 505 499 494 508

1-Owego Free Academy9/8/10 9/6/11 9/5/12

Grade 09 181Grade 10 172Grade 11 163Grade 12 153Grade U9Grade UAGrade UBGrade UC

BUILDING TOTAL 686 683 664 690 676 680

DDistrict Cumulative Total 2176

[email protected]

Owego Apalachin Central School District 5 Sheldon Guile Boulevard – Owego, New York 13827

Dr. William C. Russell Phone: (607) 687-6224 Superintendent of Schools Fax: (607) 687-6313

Corrective Action Plan in response to the

Report of the Audit of the State of New York Office of the State Comptroller

August, 2014

The State of New York Office of the State Comptroller (OSC) conducted an audit of the Owego Apalachin Central School District in the Winter and Spring of 2014. The scope of the audit covered: 1) the capital projects arising from the flooding of the district in Septem-ber, 2011; and 2) the District’s financial condition. This Corrective Action Plan (CAP) re-sponds to the recommendations contained in the report of that audit. Recommendation 1: The Board should closely monitor actual expenses to the proposed spending plan for the project’s life to ensure it stays within the approved scope. To perform this monitoring, the Board should require that it be provided with complete and accurate financial reports relat-ing to the project. Corrective Action: The BOCES Central Business Office and the District’s FEMA consultant (Simmons Re-covery Consulting) are currently engaged in an effort to fully reconcile the District’s finan-cial records, using the District’s financial management software, with those kept by Sim-mons for FEMA reporting purposes. It is expected that this reconciliation process will be complete by October 31, 2014. From that point forward, the Board will be provided with detailed financial reports each month documenting all spending and revenue associated with this project. Recommendation 2: The Board and District officials should develop and adopt budgets that include esti-mates for expenditures based on contractual and historical data. Corrective Action: The District makes every effort to budget expenditures and revenues after making a close analysis of actual historical data. We publish three years of actual spending and rev-enue data each budget cycle, so our Board and our public can examine this information in detail, and evaluate any deviation from the historic trends. We are fully transparent in ex-plaining any over- or under-estimation on either side of the ledger. We are committed to continuing this practice in future budgets.

[email protected]

Recommendation 3: The Board should discontinue the practice of adopting budgets with the appropriation of unexpended surplus funds that will not be used. Corrective Action: The District has committed to a long-range strategy of decreasing reliance on the use of appropriated fund balance to manage cash flow during the beginning of the fiscal year, be-fore any tax or state aid revenue comes into the District. For example, we have decreased from $2.6 million to $2.0 million over the past two years. Our typical expenses for July and August each year average just over $3.1 million. We plan to gradually reduce the appropri-ated fund balance to $1.5 million over the next few years. This planned reduction is contin-gent upon available funding that would allow the District to retain sustainable and worth-while educational programs and services for our students. If we were to discontinue this practice altogether, the only alternative would be to bor-row money through the issuance of Revenue Anticipation Notes, the cost of which (interest and borrowing costs) would impose an additional burden on our taxpayers. Recommendation 4: District officials should develop a formal plan to use surplus fund balance while continu-ing to closely monitoring their fund balance levels. Corrective Action: For each of the years covered by this audit, our unassigned fund balance has been below the statutory limit of 4%. By the conclusion of 2013-14, our total fund balance and reserves had dropped from over $12 million to $7.82 million over the past 5 years, which is an addi-tional cause for concern. We will continue to rigorously monitor our spending to keep our unassigned fund balance below 4%. The Board of Education will review the use of appropriated fund balance in the budget development process annually and review all fund balance and reserve levels periodically throughout the year.


September 18th, 2014

TOPIC: Annual Special Education Report

BACKGROUND: Each year, the Special Education Department presents a report to the Board of Education giving data concerning the Special Education Program. It provides the Board with an overview of the nature and scope of the programs that our students are involved in both for the Committee on Special Education and the Committee on Preschool Special Education. If after the the presentation there are any questions in regard to the program, please contact the Pupil Personnel Department at 687-6226.

BOARD ACTION REQUESTED: Acceptance of the Annual Special Education Report

PREPARED BY: Thomas E. Comerford, III, Director Pupil Personnel Services

RECOMMENDED BY:

Dr. William C. Russell Superintendent of Schools


Annual Special Education Report Overview September 18th, 2014

At the close of the 2013-2014 school year, there were 381 students being served by the

Committee on Special Education. These students were served at a variety of locations, which

included not only our four school buildings, but also the BOCES Area Learning Center, BOCES

East Learning Center, BOCES West Learning Center, Children’s Home of Wyoming

Conference, Binghamton Psychiatric Hospital and BOCES district-based programs. Of the 381

students served, 339 students were serviced in the four district buildings. In addition, the district

was servicing 109 students with 504 Accommodation Plans. We also had 54 preschool students

with disabilities who were serviced in a variety of locations including the Franziska Racker

Centers, Handicapped Children’s Association, Head Start, Universal Pre-Kindergarten and

home. Paperwork necessary to meet state and federal requirements continues to expand, thus, it

takes the entire staff many hours of dedicated work to meet these requirements. I congratulate

the entire Special Education and Pupil Personnel staff on a job well done with regards to this

effort.

I see our Special Education program and staff as highly involved and motivated to do everything

in their power to provide appropriate services for our students with disabilities. We appreciate

the Board of Education and our district for their continuing support of students with disabilities.

The following pages give data and, hopefully, promote thought on the part of the reader. I invite

anyone who has questions, after reading the information presented here, to address those

questions to the Special Education office at 687-6226 and we will attempt to answer those

questions as fully as possible.

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agenda and evaluate any deviation from the historic trends. we are fully transparent in ex- we are...

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