and cover letters for phds effective resumes, cvs · 3100 hornbake library, south wing •...
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3100 HORNBAKE LIBRARY, SOUTH WING
WWW.CAREERS.UMD.EDU • 301.314.7225
@UMDCAREERCENTER
Effective Resumes, CVs and Cover Letters for PhDs
Dr. Susan Martin, Program [email protected]
Today’s take-aways - You will:1. Be able to describe the difference between a
resume and CV and when each should be used2. Increase your knowledge of basic principles for
creating high quality, tailored resumes, CVs and cover letters.
3. Learn about credible resources you can use later as your prepare your application materials.
4. Be motivated to actively engage in your career and professional development using available resources.
Today’s Webinar 20 Minutes (Basics)• Career Services for PhDs• Resume vs. CV• General Resume Advice• General CV Advice• General Cover Letter Advice10 Minutes ( Resources)• Versatile PhD• ImaginePhD15 Minutes (Q&A)
UMd Career Services• University Career Center & The President’s Promise
• Careers4Terps (C4T)• workshops, panels, networking events, fairs• appointments with me through C4T
• Engineering Co-Op & Career Services• Careers4Engineers• walk-in 8:30-4:15• workshops, events, fairs
• Robert H. Smith School of Business Career Services • School of Public Policy Career Services
Utilize online info & services!
Set up & Use Your Accounts
C4T (all disciplines/accessing my workshops and programs), C4Engineers (engineering PhDs only), HireSmith (only Business School Phds), and UMD Public Policy Jobs (Only Pub Policy Phds)
Career Self-Management Competencies1. Know yourself (interests, skills, and values).
Communicate convincingly about your transferable skills and strengths.
2. Able to name the specific type of jobs you are looking for within specific industries and understand the qualifications and typical career paths.
3. Keep up with discipline/industry trends. Continue to develop required skills.
4. Effectively build, maintain and utilize your professional network at all stages of your career. Use it for gaining information, job search assistance, and identifying opportunities.
5. Manage a professionally branded and effective online presence.
6. Know sources of postings. Understand application processes & timelines.
7. Able to draft, edit and tailor documents (CV, resume, cover letters, email correspondence, letters of acceptance and decline...).
8. Master the art of effective interviewing.
9. Able to effectively negotiate and accept/decline offers.
10. Accepts responsibility for ongoing career and professional development. Maintains positive mindset and demonstrates resilience.
CV vs. Resume? Other documents?
• CVs are used when searching for an academic position and are an extensive list of accomplishments and activities.
• Resumes are focused on skills and describing outcomes/value added by you.• Resumes are tailored for the specific job/company
What types of experiences go on a resume?
• RA/GA/TA experience• Other work experience- part-time, internships• Unpaid experiences• Roles and involvement/leadership in student
organizations or Grad Student Government• Roles in departmental activities such as Dean’s
Advisory Boards, orientation committees, mentoring programs
• Membership/roles in professional organizations• Civic organization involvement
Start by Making a Master Resume in Word
• Don’t worry about formatting yet!• Get all of your dates, job titles, and organizations
listed• Develop effective bullet points• Use the list of action verbs in the UCLA Guide or
Terp Guide• This becomes your raw material for future
TARGETED resumes
What goes on a CV? (typical sections)
• Education• Research• Teaching
• TA and instructor of record• Service
• Departmental Committees• University Involvement• Professional Association Roles
• Publications• Presentations• Awards and Honors• Grants/Funding
Resources to Get Started
Every Resume is Targeted for Specific Position!!!!!
• Format is consistent and easy to read quickly• Overall organization (2 pages is fine for PhDs)
• one or more experience sections based on job posting• goal is enable reader to immediately see that you are a
highly qualified candidate• Choose which experiences are included
• Don’t have to include every experience• how bullets are written-words used• order of the bullets describing an experience• showing results and outcomes you acheived
• Selected publications and presentations may be included
Industry Cover Letters- 1 page
• Formal letter format; direct, professional tone
• 1st paragraph - position you are applying for; naming skills
• 2nd/3rd paragraph-persuasive summary/example of your qualifications
• Closing paragraph- why you are a good fit for this organization--make it meaningful; show you understand the companies priorities and mission. Make the connection between you/your skills & experiences and them.
Academic Cover Letters- up to 2 pages
• scholarly/academic tone• when you are graduating, program. Position you are
applying for and case for why you are a strong candidate for this particular type of faculty position
• Dissertation research other research experience; future research
• Teaching experience and interests• How you will contribute to the
department;institutional mission• Remember that your future faculty colleagues are
reading this cover letter.
Versatile PhD: Use this URLhttp://apps.gradschool.umd.edu/versatilephd
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Resume Resources1. Resume info on the University Career Center website & other
center sites. 2. UCLA Career PreparationToolkit3. Harvard PhD Resume and Cover Letter Guide4. ImaginePhD Resource sheets5. VersatilePhD Examples (narrative, job posting, resume,
coverletter and CV for comparison)6. The VAULT Tips & Resources (inside your C4T account - so
set it up!)7. LinkedIn Learning (CAS Authenticated so use your UMD
login) 8. Article: Optimizing your resume for Applicant Tracking
Systems9. Professional Association Websites
CV & Academic Job Search Resources
1. UCLA Career PreparationToolkit2. The Professor is In book and website3. ImaginePhD Resources (Faculty Job Family)
examples of application packages4. CIRTL Network Commons-academic job search
online workshops5. TLTC - research, teaching diversity statements;
teaching portfolio workshops; University Teaching and Learning Program (TLTP)
6. YOUR FACULTY MENTORS & Professional Associations!
Federal Application Process
Now what? You might:• Set up C4T account• Review the resources we covered today• Create a Master Resume• Regularly update master resume & CV• Draft a basic cover letter for later use• If you know what type of positions you are going to
apply for draft a tailored resume and cover letter• Once you have a draft….Get a critique from your
career center. It does not need to be perfect-upload resume to C4T or your center’s portal and scheule an appointment.
• Also get feedback from faculty (academic positions) and alumni working in types of career you are going to pursue after graduation.
Dr. Susan [email protected]
• Attend other webinars. Tell your classmates and collegeagues
• Seek advice early and often• Make time for your career and professional
development• Connect and pay attention to events!• Make appointment in C4T • Follow me on Twitter: @UMDPHDCareers• Read my monthly PhD Career Updates
Newsletter!