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Analysis/Intelligence:Data Model - Expense FolderUser Guide

Last Revised: November 14, 2020

Table of ContentsData Model - Expense Folder..................................................................................................................................1

Section 1: Folder – Commonly Used Fields.......................................................................................................2Section 2: Folder – Expense Reports................................................................................................................3Expense Reports > Report Header Information....................................................................................................................................................3Expense Reports > Report Header Information > Amounts (reimbursement currency).......................................................................................4Expense Reports > Report Header Information > Amounts (reporting currency)................................................................................................5Expense Reports > Report Header Information > Exceptions and Approval Summaries.....................................................................................5Expense Reports > Report Header Information > Receipt Information................................................................................................................5Expense Reports > Report Header Information > Associated Counts..................................................................................................................6Expense Reports > Report Header Information > Concept Fields........................................................................................................................6Expense Reports > Report Header Information > Additional Report Details........................................................................................................7Expense Reports > Report Header Information > Manage Card Program Details................................................................................................8Expense Reports > Report Header Information > Manage Card Program Details > Program Details..................................................................8Expense Reports > Report Header Information > Reporting Segments...............................................................................................................8Expense Reports > Report Header Information > Additional Employee Details...................................................................................................9Expense Reports > Report Header Information > Additional Employee Details > Traveler User Fields.............................................................10Expense Reports > Report Header Information > Report Diary.........................................................................................................................11Expense Reports > Report Header Information > Keys......................................................................................................................................11Expense Reports > Report Header Information > Keys > Prompt Keys.............................................................................................................12Expense Reports > Report Header Information > Keys > Do Not Use (Internal Only).......................................................................................12Expense Reports > Report Dates and Statuses..................................................................................................................................................12Expense Reports > Report Dates and Statuses > First Submitted Date Attributes............................................................................................13Expense Reports > Report Dates and Statuses > First Approved Date Attributes.............................................................................................13Expense Reports > Report Dates and Statuses > Sent for Payment Date Attributes.........................................................................................14Expense Reports > Report Dates and Statuses > Paid Date Attributes.............................................................................................................15Expense Reports > Report Dates and Statuses > Current Date Attributes........................................................................................................15Expense Reports > Report Dates and Statuses > Keys......................................................................................................................................16Expense Reports > Report Dates and Statuses > Keys > Prompt Keys.............................................................................................................16Expense Reports > Common Report Header Filters...........................................................................................................................................17Expense Reports > Common Report Header Filters > Filters Based on Sent for Payment Date........................................................................17Expense Reports > Common Report Header Filters > Filters Based on Paid Date.............................................................................................17Expense Reports > Entry Information.................................................................................................................................................................18Expense Reports > Entry Information > Transaction Date Attributes................................................................................................................19Expense Reports > Entry Information > Amounts (reimbursement currency)...................................................................................................20Expense Reports > Entry Information > Amounts (reporting currency).............................................................................................................21Expense Reports > Entry Information > Normalized Vendor..............................................................................................................................22Expense Reports > Entry Information > Receipt Information.............................................................................................................................23

Analysis/Intelligence: Data Model - Expense Folder User Guide iLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.

Expense Reports > Entry Information > Associated Counts...............................................................................................................................23Expense Reports > Entry Information > Associated Trip Reservation................................................................................................................23Expense Reports > Entry Information > Travel Allowance Information..............................................................................................................23Expense Reports > Entry Information > Concept Fields.....................................................................................................................................24Expense Reports > Entry Information > TripIt Details........................................................................................................................................24Expense Reports > Entry Information > Additional Entry Details.......................................................................................................................25Expense Reports > Entry Information > Entry Extension Details.......................................................................................................................26Expense Reports > Entry Information > XML Receipt Information.....................................................................................................................26Expense Reports > Entry Information > XML Receipt Information > XML Receipt Keys....................................................................................26Expense Reports > Entry Information > Keys.................................................................................................................................................... 27Expense Reports > Entry Information > Keys > Prompt Keys............................................................................................................................28Expense Reports > Common Report Entry Filters..............................................................................................................................................28Expense Reports > Open Booking Details..........................................................................................................................................................29Expense Reports > Open Booking Details > Keys..............................................................................................................................................29Expense Reports > Expense Report Workflow Trail............................................................................................................................................29Expense Reports > Expense Report Workflow Trail > Amounts (reimbursement currency)..............................................................................30Expense Reports > Expense Report Workflow Trail > Additional Employee Details...........................................................................................30Expense Reports > Expense Report Workflow Trail > Additional Employee Details > Traveler User Fields......................................................31Expense Reports > Expense Report Workflow Trail > Additional Delegate Details............................................................................................32Expense Reports > Expense Report Workflow Trail > Keys................................................................................................................................32Expense Reports > Expense Report Workflow Trail > Keys > Prompt Keys.......................................................................................................32Expense Reports > Report Exceptions................................................................................................................................................................33Expense Reports > Report Exceptions > Report Header Exceptions..................................................................................................................33Expense Reports > Report Exceptions > Report Header Exceptions > Keys.....................................................................................................34Expense Reports > Report Exceptions > Report Entry Exceptions.....................................................................................................................34Expense Reports > Report Exceptions > Report Entry Exceptions > Keys........................................................................................................35Expense Reports > Report Exceptions > Report Entry Allocation Exceptions....................................................................................................35Expense Reports > Report Exceptions > Report Entry Allocation Exceptions > Keys........................................................................................35Expense Reports > Report Comments................................................................................................................................................................36Expense Reports > Report Comments > Report Header Comments..................................................................................................................36Expense Reports > Report Comments > Report Header Comments > Keys.....................................................................................................36Expense Reports > Report Comments > Report Entry Comments.....................................................................................................................36Expense Reports > Report Comments > Report Entry Comments > Keys.........................................................................................................36Expense Reports > Expense Allocation.............................................................................................................................................................. 37Expense Reports > Expense Allocation > Amounts (reimbursement currency).................................................................................................37Expense Reports > Expense Allocation > Amounts (reporting currency)...........................................................................................................37Expense Reports > Expense Allocation > Concept Fields...................................................................................................................................38Expense Reports > Expense Allocation > Additional Allocation Details.............................................................................................................38Expense Reports > Expense Allocation > Keys..................................................................................................................................................39Expense Reports > Expense Attendees..............................................................................................................................................................39

ii Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020

© 2004 - 2020 SAP Concur All rights reserved.

Expense Reports > Expense Attendees > Amounts...........................................................................................................................................40Expense Reports > Expense Attendees > Expense Entry Information...............................................................................................................40Expense Reports > Expense Attendees > Associated Counts............................................................................................................................40Expense Reports > Expense Attendees > Additional Attendee Details..............................................................................................................40Expense Reports > Expense Attendees > Keys..................................................................................................................................................41Expense Reports > Expense Attendees > Keys > Prompt Keys.........................................................................................................................41Expense Reports > Employee Taxability............................................................................................................................................................ 41Expense Reports > Employee Taxability > Keys................................................................................................................................................42Expense Reports > Mobile Quick Expense Entry................................................................................................................................................42Expense Reports > Mobile Quick Expense Entry > Amounts..............................................................................................................................42Expense Reports > Mobile Quick Expense Entry > Keys....................................................................................................................................42Expense Reports > Expense Taxes.....................................................................................................................................................................42Expense Reports > Expense Taxes > Expense Tax............................................................................................................................................42Expense Reports > Expense Taxes > Expense Tax > Additional Fields.............................................................................................................43Expense Reports > Expense Taxes > Expense Tax > Amounts (transaction currency).....................................................................................43Expense Reports > Expense Taxes > Expense Tax > Amounts (reimbursement currency)..............................................................................43Expense Reports > Expense Taxes > Expense Tax > Amounts (reporting currency)........................................................................................43Expense Reports > Expense Taxes > Expense Tax > Keys................................................................................................................................44Expense Reports > Expense Taxes > Expense Tax > Keys > Prompt Keys.......................................................................................................44Expense Reports > Expense Taxes > Expense Tax Allocation...........................................................................................................................44Expense Reports > Expense Taxes > Expense Tax Allocation > Amounts (transaction currency)....................................................................44Expense Reports > Expense Taxes > Expense Tax Allocation > Additional Allocation Details..........................................................................45Expense Reports > Expense Taxes > Expense Tax Allocation > Amounts (reimbursement currency)..............................................................45Expense Reports > Expense Taxes > Expense Tax Allocation > Amounts (reporting currency).......................................................................45Expense Reports > Expense Taxes > Expense Tax Allocation > Keys...............................................................................................................45Expense Reports > Car Expenses.......................................................................................................................................................................45Expense Reports > Car Expenses > Additional Car Details................................................................................................................................46Expense Reports > Car Expenses > Drive Mileage Details.................................................................................................................................47Expense Reports > Car Expenses > Keys...........................................................................................................................................................47Expense Reports > Car Expenses > Keys > Prompt Keys..................................................................................................................................47Expense Reports > Credit Card.......................................................................................................................................................................... 47Expense Reports > Credit Card > Credit Card Accounts....................................................................................................................................47Expense Reports > Credit Card > Credit Card Accounts > Manage Card Program Details................................................................................48Expense Reports > Credit Card > Credit Card Accounts > Additional Employee Details...................................................................................49Expense Reports > Credit Card > Credit Card Accounts > Additional Employee Details > Traveler User Fields...............................................49Expense Reports > Credit Card > Credit Card Accounts > Keys........................................................................................................................50Expense Reports > Credit Card > Credit Card Accounts > Keys > Prompt Keys...............................................................................................50Expense Reports > Credit Card > Credit Card Transactions...............................................................................................................................50Expense Reports > Credit Card > Credit Card Transactions > Amounts............................................................................................................52Expense Reports > Credit Card > Credit Card Transactions > Normalized Vendor...........................................................................................52Expense Reports > Credit Card > Credit Card Transactions > Additional Transaction Details..........................................................................53

Analysis/Intelligence: Data Model - Expense Folder User Guide iiiLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.

Expense Reports > Credit Card > Credit Card Transactions > Additional Merchant Details..............................................................................53Expense Reports > Credit Card > Credit Card Transactions > Billed To Credit Card Account...........................................................................54Expense Reports > Credit Card > Credit Card Transactions > Tax Information.................................................................................................54Expense Reports > Credit Card > Credit Card Transactions > Reporting Segments.........................................................................................55Expense Reports > Credit Card > Credit Card Transactions > Actionable Analytics..........................................................................................55Expense Reports > Credit Card > Credit Card Transactions > Keys..................................................................................................................55Expense Reports > Credit Card > Credit Card Transactions > Keys > Prompt Keys..........................................................................................56Expense Reports > Credit Card > Additional Transaction Details......................................................................................................................56Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information..........................................................56Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information > Pickup & Return Locations............56Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information > Rates, Charges & Other Amounts. 57Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information > Additional Car Rental Details........57Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information > Keys..............................................57Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information..............................................................58Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information > Rates, Charges & Other Amounts.....58Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information > Lodging Location...............................59Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information > Additional Lodging Information.........59Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information > Keys..................................................59Expense Reports > Credit Card > Additional Transaction Details > Lodging Folio Details.................................................................................59Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Air and Travel Information.....................................................59Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Air and Travel Information > Keys.........................................60Expense Reports > Credit Card > Additional Transaction Details > Travel Segment Details............................................................................60Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Other Goods & Services.........................................................61Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Other Goods & Services > Keys............................................61Expense Reports > Credit Card > Additional Transaction Details > Other Goods & Services Details................................................................61Expense Reports > Credit Card > Additional Transaction Details > Credit Card - Fleet/Fuel Information..........................................................62Expense Reports > Credit Card > Additional Transaction Details > Credit Card - Fleet/Fuel Information > Keys.............................................62Expense Reports > Receipts Viewed.................................................................................................................................................................. 63Expense Reports > Receipts Viewed > Report Receipts Viewed........................................................................................................................63Expense Reports > Receipts Viewed > Report Receipts Viewed > Keys............................................................................................................63Expense Reports > Receipts Viewed > Entry Receipts Viewed..........................................................................................................................63Expense Reports > Receipts Viewed > Report Receipts Viewed > Keys............................................................................................................63Expense Reports > Japanese Public Transportation...........................................................................................................................................63Expense Reports > Japanese Public Transportation > IC Cards.........................................................................................................................63Expense Reports > Japanese Public Transportation > IC Cards > Additional Employee Details........................................................................63Expense Reports > Japanese Public Transportation > IC Cards > Keys.............................................................................................................64Expense Reports > Japanese Public Transportation > IC Cards > Keys > Prompt Keys.....................................................................................64Expense Reports > Japanese Public Transportation > Route Legs.....................................................................................................................64Expense Reports > Japanese Public Transportation > Route Legs > Flags........................................................................................................65Expense Reports > Japanese Public Transportation > Route Legs > Amounts..................................................................................................65Expense Reports > Japanese Public Transportation > Route Legs > Keys.........................................................................................................66Expense Reports > Japanese Public Transportation > Route Legs > Keys > Prompt Keys................................................................................66

iv Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020


Section 3: Folder – Authorization Requests....................................................................................................66Authorization Requests > Authorization Request Headers.................................................................................................................................67Authorization Requests > Authorization Request Headers > Amounts (request currency)................................................................................67Authorization Requests > Authorization Request Headers > Amounts (reporting currency).............................................................................67Authorization Requests > Authorization Request Headers > Request Dates.....................................................................................................67Authorization Requests > Authorization Request Headers > Additional Request Details...................................................................................68Authorization Requests > Authorization Request Headers > Reporting Segments............................................................................................68Authorization Requests > Authorization Request Headers > Additional Employee Details................................................................................68Authorization Requests > Authorization Request Headers > Additional Employee Details > Traveler User Fields............................................69Authorization Requests > Authorization Request Headers > Keys.....................................................................................................................69Authorization Requests > Authorization Request Headers > Keys > Prompt Keys............................................................................................69Authorization Requests > Authorization Request Category Entries....................................................................................................................70Authorization Requests > Authorization Request Category Entries > Amounts (request currency)...................................................................70Authorization Requests > Authorization Request Category Entries > Amounts (reporting currency)................................................................70Authorization Requests > Authorization Request Category Entries > Additional Request Category Details......................................................70Authorization Requests > Authorization Request Category Entries > Keys........................................................................................................71Authorization Requests > Authorization Request Category Entries > Keys > Prompt Keys...............................................................................71Authorization Requests > Authorization Request Workflow Trail........................................................................................................................71Authorization Requests > Authorization Request Workflow Trail > Additional Employee Details......................................................................72Authorization Requests > Authorization Request Workflow Trail > Additional Employee Details > Traveler User Fields..................................72Authorization Requests > Authorization Request Workflow Trail > Additional Delegate Details........................................................................73Authorization Requests > Authorization Request Workflow Trail > Keys...........................................................................................................73Authorization Requests > Authorization Request Workflow Trail > Keys > Prompt Keys...................................................................................73Authorization Requests > Authorization Request Exceptions.............................................................................................................................73Authorization Requests > Authorization Request Exceptions > Authorization Request Header Exceptions......................................................73Authorization Requests > Authorization Request Exceptions > Authorization Request Header Exceptions > Keys..........................................74Authorization Requests > Authorization Request Exceptions > Authorization Request Category Exceptions...................................................74Authorization Requests > Authorization Request Exceptions > Authorization Request Category Exceptions > Keys.......................................74Authorization Requests > Authorization Request Comments.............................................................................................................................74Authorization Requests > Authorization Request Comments > Authorization Request Header Comments.......................................................74Authorization Requests > Authorization Request Comments > Authorization Request Header Comments > Keys..........................................75Authorization Requests > Authorization Request Comments > Authorization Request Category Comments....................................................75Authorization Requests > Authorization Request Comments > Authorization Request Category Comments > Keys.......................................75Authorization Requests > Authorization Request Attendees..............................................................................................................................75Authorization Requests > Authorization Request Attendees > Amounts...........................................................................................................75Authorization Requests > Authorization Request Attendees > Additional Attendee Details..............................................................................76Authorization Requests > Authorization Request Attendees > Keys..................................................................................................................76Authorization Requests > Authorization Request Attendees > Keys > Prompt Keys.........................................................................................76Section 4: Folder – Travel Requests...............................................................................................................77

Analysis/Intelligence: Data Model - Expense Folder User Guide vLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.

Travel Requests > Travel Request Headers........................................................................................................................................................77Travel Requests > Travel Request Headers > Amounts (request currency)......................................................................................................78Travel Requests > Travel Request Headers > Amounts (reporting currency)....................................................................................................78Travel Requests > Travel Request Headers > Request Dates............................................................................................................................78Travel Requests > Travel Request Headers > Additional Request Details.........................................................................................................78Travel Requests > Travel Request Headers > Reporting Segments...................................................................................................................79Travel Requests > Travel Request Headers > Additional Employee Details......................................................................................................79Travel Requests > Travel Request Headers > Additional Employee Details > Custom Fields...........................................................................79Travel Requests > Travel Request Headers > Additional Employee Details > Concept Fields..........................................................................80Travel Requests > Travel Request Headers > Travel User Fields.......................................................................................................................80Travel Requests > Travel Request Headers > Additional Travel Agencey Office Details...................................................................................81Travel Requests > Travel Request Headers > Keys...........................................................................................................................................81Travel Requests > Travel Request Headers > Keys > Prompt Keys...................................................................................................................81Travel Requests > Travel Request Headers > Keys > DO NOT USE (Internal Only)...........................................................................................82Travel Requests > Travel Request Entries..........................................................................................................................................................82Travel Requests > Travel Request Entries > Amounts (transaction currency)...................................................................................................82Travel Requests > Travel Request Entries > Amounts (request currency).........................................................................................................82Travel Requests > Travel Request Entries > Amounts (reporting currency)......................................................................................................82Travel Requests > Travel Request Entries > Additional Travel Request Entry Details.......................................................................................82Travel Requests > Travel Request Entries > Keys..............................................................................................................................................83Travel Requests > Travel Request Entries > Keys > Prompt Keys.....................................................................................................................83Travel Requests > Travel Request Attendees.....................................................................................................................................................83Travel Requests > Travel Request Attendees > Amounts..................................................................................................................................83Travel Requests > Travel Request Attendees > Associated Counts...................................................................................................................84Travel Requests > Travel Request Attendees > Additional Attendee Details.....................................................................................................84Travel Requests > Travel Request Attendees > Keys........................................................................................................................................84Travel Requests > Travel Request Attendees > Keys > Prompt Keys................................................................................................................84Travel Requests > Travel Request Workflow Trail..............................................................................................................................................84Travel Requests > Travel Request Workflow Trail > Amounts (request currency).............................................................................................85Travel Requests > Travel Request Workflow Trail > Amounts (reporting currency)..........................................................................................85Travel Requests > Travel Request Workflow Trail > Additional Employee Details.............................................................................................85Travel Requests > Travel Request Workflow Trail > Additional Delegate Details..............................................................................................87Travel Requests > Travel Request Workflow Trail > Keys..................................................................................................................................87Travel Requests > Travel Request Workflow Trail > Keys > Prompt Keys.........................................................................................................87Travel Requests > Travel Request Segments.....................................................................................................................................................88Travel Requests > Travel Request Segments > Departure/Arrival Information.................................................................................................88Travel Requests > Travel Request Segments > Dates.......................................................................................................................................88Travel Requests > Travel Request Segments > Additional Travel Request Segment Details............................................................................89Travel Requests > Travel Request Segments > Keys.........................................................................................................................................89Travel Requests > Travel Request Segments > Keys > Prompt Keys................................................................................................................89Travel Requests > Travel Request Entry Allocation............................................................................................................................................89

vi Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020


Travel Requests > Travel Request Entry Allocation > Amounts (request currency)...........................................................................................89Travel Requests > Travel Request Entry Allocation > Amounts (reporting currency)........................................................................................89Travel Requests > Travel Request Entry Allocation > Additional Travel Request Entry Allocation Details........................................................90Travel Requests > Travel Request Entry Allocation > Keys................................................................................................................................90Travel Requests > Travel Request Exceptions....................................................................................................................................................90Travel Requests > Travel Request Exceptions > Travel Request Header Exceptions........................................................................................90Travel Requests > Travel Request Exceptions > Travel Request Header Exceptions > Keys............................................................................90Travel Requests > Travel Request Exceptions > Travel Request Entry Exceptions...........................................................................................90Travel Requests > Travel Request Exceptions > Travel Request Entry Exceptions > Keys...............................................................................91Travel Requests > Travel Request Exceptions > Travel Request Segment Exceptions......................................................................................91Travel Requests > Travel Request Exceptions > Travel Request Segment Exceptions > Keys.........................................................................91Travel Requests > Travel Request Entry Comments..........................................................................................................................................92Travel Requests > Travel Request Entry Comments > Travel Request Header Comments...............................................................................92Travel Requests > Travel Request Entry Comments > Travel Request Header Comments > Additional Employee Details..............................92Travel Requests > Travel Request Entry Comments > Travel Request Header Comments > Keys...................................................................92Travel Requests > Travel Request Entry Comments > Travel Request Entry Comments..................................................................................92Travel Requests > Travel Request Entry Comments > Travel Request Entry Comments > Additional Employee Details.................................93Travel Requests > Travel Request Entry Comments > Travel Request Entry Comments > Keys......................................................................93Travel Requests > Travel Request Entry Comments > Travel Request Segment Comments............................................................................93Travel Requests > Travel Request Entry Comments > Travel Request Segment Comments > Additional Employee Details...........................93Travel Requests > Travel Request Entry Comments > Travel Request Segment Comments > Keys................................................................94Section 5: Folder – Travel Allowances............................................................................................................94Travel Allowances > Fixed Travel Allowance......................................................................................................................................................94Travel Allowances > Fixed Travel Allowance > Amounts...................................................................................................................................96Travel Allowances > Fixed Travel Allowance > Rate Locations..........................................................................................................................96Travel Allowances > Fixed Travel Allowance > Reporting Segments.................................................................................................................97Travel Allowances > Fixed Travel Allowance > Additional Employee Details.....................................................................................................97Travel Allowances > Fixed Travel Allowance > Additional Employee Details > Traveler User Fields.................................................................97Travel Allowances > Fixed Travel Allowance > Keys..........................................................................................................................................98Travel Allowances > Fixed Travel Allowance > Keys > Prompt Keys.................................................................................................................98Travel Allowances > Reimbursable Travel Allowance.........................................................................................................................................98Travel Allowances > Reimbursable Travel Allowance > Amounts....................................................................................................................100Travel Allowances > Reimbursable Travel Allowance > Rate Locations...........................................................................................................100Travel Allowances > Reimbursable Travel Allowance > Reporting Segments..................................................................................................100Travel Allowances > Reimbursable Travel Allowance > Additional Employee Details......................................................................................101Travel Allowances > Reimbursable Travel Allowance > Additional Employee Details > Traveler User Fields.................................................101Travel Allowances > Reimbursable Travel Allowance > Keys...........................................................................................................................102Travel Allowances > Reimbursable Travel Allowance > Keys > Prompt Keys..................................................................................................102Travel Allowances > Itineraries.........................................................................................................................................................................102Travel Allowances > Itineraries > Xpressway Taxation....................................................................................................................................103Travel Allowances > Itineraries > Locations.....................................................................................................................................................103

Analysis/Intelligence: Data Model - Expense Folder User Guide viiLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.

Travel Allowances > Itineraries > Reporting Segments....................................................................................................................................104Travel Allowances > Itineraries > Additional Employee Details.......................................................................................................................104Travel Allowances > Itineraries > Additional Employee Details > Traveler User Fields...................................................................................104Travel Allowances > Itineraries > Keys............................................................................................................................................................ 105Travel Allowances > Itineraries > Keys > Prompt Keys....................................................................................................................................105Travel Allowances > Itinerary Segments..........................................................................................................................................................106Travel Allowances > Itinerary Segments > Keys..............................................................................................................................................106Travel Allowances > Itinerary Segments > Keys > Prompt Keys.....................................................................................................................106Travel Allowances > Xpressway Travel Allowance...........................................................................................................................................107Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations..............................................................................107Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Location............................................................107Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Amounts (reporting currency)..........................107Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Amounts (rate currency)...................................107Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Amounts (payment currency)...........................108Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Conversion........................................................108Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Deductions........................................................108Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Reporting Segments.........................................109Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Additional Employee Details.............................109Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations > Keys..................................................................110Section 6: Folder – Cash Advances...............................................................................................................111Cash Advances > Cash Advance Details...........................................................................................................................................................111Cash Advances > Cash Advance Details > Additional Cash Advance Details...................................................................................................111Cash Advances > Cash Advance Details > Reporting Segments......................................................................................................................112Cash Advances > Cash Advance Details > Additional Employee Details.........................................................................................................112Cash Advances > Cash Advance Details > Additional Employee Details > Traveler User Fields.....................................................................113Cash Advances > Cash Advance Details > Keys..............................................................................................................................................114Cash Advances > Cash Advance Details > Keys > Prompt Keys......................................................................................................................114Cash Advances > Cash Advance Workflow Trail...............................................................................................................................................115Cash Advances > Cash Advance Workflow Trail > Additional Employee Details..............................................................................................115Cash Advances > Cash Advance Workflow Trail > Additional Employee Details > Traveler User Fields.........................................................116Cash Advances > Cash Advance Workflow Trail > Additional Delegate Details...............................................................................................116Cash Advances > Cash Advance Workflow Trail > Keys...................................................................................................................................117Cash Advances > Cash Advance Workflow Trail > Keys > Prompt Keys..........................................................................................................117Cash Advances > Cash Advance Comments....................................................................................................................................................117Cash Advances > Cash Advance Comments > Keys........................................................................................................................................117Cash Advances > Cash Advance Usage............................................................................................................................................................117Section 7: Folder – Expense Journal.............................................................................................................118Expense Journal > Associated Expense Report Information.............................................................................................................................119

viii Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020


Expense Journal > Associated Report Entry Information..................................................................................................................................119Expense Journal > Associated Report Entry Allocation Information..................................................................................................................119Expense Journal > Associated Cash Advance Information................................................................................................................................119Expense Journal > Keys.................................................................................................................................................................................... 119Section 8: Folder – Cash Advance Journal.....................................................................................................120Cash Advance Journal > Associated Cash Advance Information.......................................................................................................................121Cash Advance Journal > Keys........................................................................................................................................................................... 121Section 9: Folder – Payment Manager..........................................................................................................122Payment Manager > Batch...............................................................................................................................................................................122Payment Manager > Batch > Payor Account....................................................................................................................................................122Payment Manager > Batch > Master Account..................................................................................................................................................123Payment Manager > Batch > Keys...................................................................................................................................................................123Payment Manager > Batch > Keys > Prompt Keys..........................................................................................................................................123Payment Manager > Payment Demand............................................................................................................................................................123Payment Manager > Payment Demand > Employee Bank Account.................................................................................................................124Payment Manager > Payment Demand > Keys................................................................................................................................................124Payment Manager > Payment Demand > Keys > Prompt Keys.......................................................................................................................124Payment Manager > Item Payee...................................................................................................................................................................... 124Payment Manager > Item Payee > Associated Expense Report Information...................................................................................................124Payment Manager > Item Payee > Associated Cash Advance Information......................................................................................................124Payment Manager > Item Payee > Keys..........................................................................................................................................................125Payment Manager > Payment Expense Journal................................................................................................................................................125Payment Manager > Payment Expense Journal > Associated Expense Report Information.............................................................................125Payment Manager > Payment Expense Journal > Associated Report Entry Information..................................................................................125Payment Manager > Payment Expense Journal > Associated Report Entry Allocation Information.................................................................126Payment Manager > Payment Expense Journal > Associated Cash Advance Information...............................................................................126Payment Manager > Payment Expense Journal > Keys....................................................................................................................................126Section 10: Folder – Payment Journal..........................................................................................................127Payment Journal > Associated Batch Information.............................................................................................................................................127Payment Journal > Associated Payment Demand Information.........................................................................................................................127Payment Journal > Associated Item Payee Information....................................................................................................................................127Payment Journal > Associated Item Payee Information > Associated Expense Report Information.................................................................128Payment Journal > Keys....................................................................................................................................................................................128Payment Journal > Keys > Prompt Keys...........................................................................................................................................................128

Analysis/Intelligence: Data Model - Expense Folder User Guide ixLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.

Section 11: Folder – Audit Service...............................................................................................................128Audit Service > Concur Audit Service...............................................................................................................................................................128Audit Service > Concur Audit Service > Keys...................................................................................................................................................129Audit Service > Concur Audit Service > Keys > Prompt Keys..........................................................................................................................129Audit Service > Audit Reasons......................................................................................................................................................................... 129Audit Service > Audit Reasons > Keys.............................................................................................................................................................129Section 12: Folder – Audit Service Details...................................................................................................130Audit Service Details > Expense Report Audit..................................................................................................................................................130Audit Service Details > Expense Report Audit > Audit Date Attributes............................................................................................................130Audit Service Details > Expense Report Audit > Keys......................................................................................................................................131Audit Service Details > Expense Report Audit > Keys > Prompt Keys.............................................................................................................131Audit Service Details > Expense Report Audit Result.......................................................................................................................................131Audit Service Details > Expense Report Entry Audit........................................................................................................................................131Audit Service Details > Expense Report Entry Audit > Amounts (reimbursement currency)...........................................................................132Audit Service Details > Expense Report Entry Audit > Amounts (reporting currency)....................................................................................132Audit Service Details > Expense Report Entry Audit > Keys............................................................................................................................132Audit Service Details > Expense Report Entry Audit > Keys > Prompt Keys...................................................................................................132Audit Service Details > Expense Report Entry Audit Result..............................................................................................................................132Section 13: Folder – Performance Metrics....................................................................................................133Performance Metrics > Keys.............................................................................................................................................................................133Performance Metrics > Keys > Prompt Keys....................................................................................................................................................133Section 14: Folder – Mobile Usage Metrics...................................................................................................134Mobile Usage Metrics > Event Date Attributes.................................................................................................................................................134Mobile Usage Metrics > Keys............................................................................................................................................................................135Section 15: Folder – User Rating Information...............................................................................................135Section 16: Folder – Billing.........................................................................................................................136Billing > First Submitted Date Attributes..........................................................................................................................................................136Billing > Keys.................................................................................................................................................................................................... 137Billing > Keys > Prompt Keys........................................................................................................................................................................... 137Section 17: Folder – Audit Trail (Change Log)..............................................................................................137Audit Trail (Change Log) > Report Audit...........................................................................................................................................................137Audit Trail (Change Log) > Report Audit > Additional Details..........................................................................................................................138

x Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020


Audit Trail (Change Log) > Report Entry Audit.................................................................................................................................................138Audit Trail (Change Log) > Report Entry Audit > Additional Details.................................................................................................................138Audit Trail (Change Log) > Employee Audit......................................................................................................................................................138Audit Trail (Change Log) > Employee > Additional Details..............................................................................................................................139Section 18: Folder – Bursting......................................................................................................................139Bursting > Reporting Hierarchy Bursting..........................................................................................................................................................139Bursting > Reporting Hierarchy Bursting > Keys..............................................................................................................................................139Bursting > BI Manager Bursting........................................................................................................................................................................139Bursting > Reporting Hierarchy Bursting > Keys..............................................................................................................................................140Bursting > Custom Bursting............................................................................................................................................................................. 140Bursting > Custom Bursting > Keys................................................................................................................................................................. 140Section 19: Folder – Lists............................................................................................................................140Lists > Employee Information...........................................................................................................................................................................141Lists > Employee Information > Concept Fields...............................................................................................................................................141Lists > Employee Information > Traveler User Fields.......................................................................................................................................142Lists > Employee Information > Additional Details..........................................................................................................................................142Lists > Employee Information > Default Approvers..........................................................................................................................................143Lists > Employee Information > Delegate Details............................................................................................................................................144Lists > Employee Information > Preferences................................................................................................................................................... 145Lists > Employee Information > Keys...............................................................................................................................................................146Lists > Employee Information > Keys > Prompt Keys......................................................................................................................................146Lists > Guest Information................................................................................................................................................................................. 147Lists > Guest Information > Keys.....................................................................................................................................................................147Lists > Employee Budget.................................................................................................................................................................................. 147Lists > Employee Budget > Current Date Attributes........................................................................................................................................148Lists > Employee Budget > Keys......................................................................................................................................................................148Lists > Employee Budget > Keys > Prompt Keys.............................................................................................................................................148Lists > Travel Employee History.......................................................................................................................................................................148Lists > Travel Employee History > Keys...........................................................................................................................................................149Lists > Travel Employee History > Keys > Prompt Keys..................................................................................................................................149Lists > Employee Roles.....................................................................................................................................................................................149Lists > Employee Roles > Keys........................................................................................................................................................................ 149Lists > Employee Roles > Keys > Prompt Keys................................................................................................................................................149Lists > Employee Role History.......................................................................................................................................................................... 149Lists > Employee Role History > Keys..............................................................................................................................................................149Lists > Employee Role History > Keys > Prompt Keys.....................................................................................................................................150

Analysis/Intelligence: Data Model - Expense Folder User Guide xiLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.

Lists > Approval Statuses................................................................................................................................................................................. 150Lists > Payment Statuses................................................................................................................................................................................. 150Lists > Cash Advance Statuses.........................................................................................................................................................................150Lists > Expense Types...................................................................................................................................................................................... 150Lists > Parent Expense Types...........................................................................................................................................................................151Lists > Payment Types......................................................................................................................................................................................151Lists > Policies.................................................................................................................................................................................................. 151Lists > Ledgers................................................................................................................................................................................................. 151Lists > Dates..................................................................................................................................................................................................... 151Lists > Exceptions............................................................................................................................................................................................. 152Lists > Process and Steps................................................................................................................................................................................. 152Lists > Custom and Connected Lists.................................................................................................................................................................152Lists > Currencies............................................................................................................................................................................................. 153Lists > Cars....................................................................................................................................................................................................... 153Lists > Cars > Additional Car Details................................................................................................................................................................154Lists > Cars > Additional Employee Details......................................................................................................................................................154Lists > Cars > Additional Employee Details > Traveler User Fields.................................................................................................................154Lists > Cars > Keys...........................................................................................................................................................................................155Lists > Cars > Keys > Prompt Keys..................................................................................................................................................................155Section 20: Folder – Last Expense Archive...................................................................................................156Section 21: Folder – Rollup Information.......................................................................................................156Rollup Information > Spend Category Rollup....................................................................................................................................................156Rollup Information > Spend Category Rollup > Keys.......................................................................................................................................157Rollup Information > Spend Category Rollup > Keys > Prompt Keys...............................................................................................................157Section 22: Folder – Digitized Receipts........................................................................................................157Digitized Receipts > Supplier Address..............................................................................................................................................................158Digitized Receipts > Amounts (transaction currency)......................................................................................................................................158Digitized Receipts > Keys................................................................................................................................................................................. 158Digitized Receipts > Keys > Prompt Keys........................................................................................................................................................159Section 23: Folder – Digitized Receipts Taxes..............................................................................................159Digitized Receipts Taxes > Amounts (transaction currency)............................................................................................................................159

xii Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020


Digitized Receipts Taxes > Keys.......................................................................................................................................................................159

Analysis/Intelligence: Data Model - Expense Folder User Guide xiiiLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.

Revision HistoryDate Revision Notes/Comments

November 14, 2020 Monthly release changes; refer to the November Analysis/Intelligence release notes.September 19, 2020 Monthly release changes; refer to the September Analysis/Intelligence release notes.June 24, 2020 Changed the Last Revised Date on the cover from June 20, 2020 to June 24, 2020 to correspond with the

new June release date. June 20, 2020 Monthly release changes; refer to the June Analysis/Intelligence release notes.May 16, 2020 Monthly release changes; refer to the May Analysis/Intelligence release notes.March 14, 2020 Monthly release changes; refer to the March Analysis/Intelligence release notes.February 14, 2020 Monthly release changes; refer to the February Analysis/Intelligence release notes.January 18, 2020 Monthly release changes; refer to the January Analysis/Intelligence release notes.

Also added missing Current Version Flag field under Expense Reports > Expense Attendees.December 7, 2019 Monthly release changes; refer to the December Analysis/Intelligence release notes.September 13, 2019 Monthly release changes; refer to the September Analysis/Intelligence release notes.August 17, 2019 Monthly release changes; refer to the August Analysis/Intelligence release notes.June 8, 2019 Monthly release changes; refer to the June Analysis/Intelligence release notes.May 11, 2019 Monthly release changes; refer to the May Analysis/Intelligence release notes.April 13, 2019 Monthly release changes; refer to the April Analysis/Intelligence release notes.March 15, 2019 Monthly release changes; refer to the March Analysis/Intelligence release notes.February 9, 2019 Updated copyright and removed references to Insight Premium from guideDecember 8, 2018 Monthly release changes; refer to the December Analysis/Intelligence release notes.November 17, 2018 Monthly release changes; refer to the November Analysis/Intelligence release notes.October 2, 2018 Added the Trip Match Cd field under the Expense > Expense Reports > Entry Information >

Associated Trip Reservation folder.September 17, 2018 The September release has moved to September 22, 2018.

xiv Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020


Date Revision Notes/Comments

September 15, 2018 Monthly release changes; refer to the September Analysis/Intelligence release notes.August 18, 2018 Monthly release changes; refer to the August Analysis/Intelligence release notes.July 21, 2018 Monthly release changes; refer to the July Analysis/Intelligence release notes.June 9, 2018 Monthly release changes; refer to the June Analysis/Intelligence release notes.May 14, 2018 Monthly release changes; refer to the May Analysis/Intelligence release notes.April 14, 2018 Monthly release changes; refer to the April Analysis/Intelligence release notes.February 10, 2018 Monthly release changes; refer to the February Analysis/Intelligence release notes.January 13, 2018 Monthly release changes; refer to the January Analysis/Intelligence release notes.December 9 2017 Monthly release changes; refer to the December Analysis/Intelligence release notes.November 4 2017 Monthly release changes; refer to the November Analysis/Intelligence release notes.October 14 2017 Monthly release changes; refer to the October Analysis/Intelligence release notes.September 18 2017 Monthly release changes; refer to the September Analysis/Intelligence release notes.August 19 2017 Monthly release changes; refer to the August Analysis/Intelligence release notes.July 29 2017 Monthly release changes; refer to the July Analysis/Intelligence release notes.July 8 2017 Monthly release changes; refer to the June Analysis/Intelligence release notes.June 3 2017 Monthly release changes; refer to the May Analysis/Intelligence release notes.April 25 2017 Added descriptions for the Display Limit, Allowance Limit, and Allowable Threshold fields under the Travel

Allowances > Reimbursable Travel Allowance > Amounts folder.April 22 2017 Monthly release changes; refer to the April Analysis/Intelligence release notes.March 18 2017 Monthly release changes; refer to the March Analysis/Intelligence release notes.February 17 2017 Monthly release changes; refer to the February Analysis/Intelligence release notes.December 16 2016 Changed copyright; no other content changes.December 9 2016 Monthly release changes; refer to the December Analysis/Intelligence release notes.November 4 2016 Monthly release changes; refer to the November Analysis/Intelligence release notes.

Analysis/Intelligence: Data Model - Expense Folder User Guide xvLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.


October 14 2016 Monthly release changes; refer to the October Analysis/Intelligence release notes.August 15 2016 Monthly release changes; refer to the August Analysis/Intelligence release notes.July 8 2016 Monthly release changes; refer to the July Analysis/Intelligence release notes.June 21 2016 Monthly release changes; refer to the June Analysis/Intelligence release notes.May 19 2016 Monthly release changes; refer to the May Analysis/Intelligence release notes.April 21 2016 Monthly release changes; refer to the April Analysis/Intelligence release notes.March 23 2016 Monthly release changes; refer to the March Analysis/Intelligence release notes.February 22 2016 Added note that the Rollup Information > Spend Category Rollup totals are based on the approved amountJanuary 19 2016 Changed from book "chapters" to stand-alone guides; no content changes December 14 2015 Added information about the Expense Reports > Expense Taxes > Expense Tax > Additional Fields

folderAdded definitions for these fields:

Net Tax Amount Net Adjusted Tax Amount Net Reclaim Amount New Reclaim Adjusted Amount

Located here: Expense Reports > Entry Information > Amounts (reimbursement currency) Expense Reports > Entry Information > Amounts (reporting currency)

December 3 2015 Monthly release changes; refer to the November Analysis/Intelligence release notes.October 20 2015 Monthly release changes; refer to the October Analysis/Intelligence release notes.August 14 2015 Monthly release changes; refer to the August Analysis/Intelligence release notes.May 18 2015 Monthly release changes; refer to the May Analysis/Intelligence release notes.April 9 2015 Changed name to Analysis/Intelligence

Monthly release changes; refer to the April Analysis/Intelligence release notes.March 13 2015 Refer to the March Concur Insight release notes.

xvi Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020



January 19 2015 Refer to the January Concur Insight release notes.December 18 2014 Refer to the December Concur Insight release notes.November 30 2014 Refer to the November Concur Insight release notes.October 22 2014 Added information breakfast/lunch/dinner provided and lodging type for travel allowancesOctober 17 2014 Refer to the September Concur Insight release notes.September 12 2014 Refer to the September Concur Insight release notes.

Analysis/Intelligence: Data Model - Expense Folder User Guide xviiLast Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.

Section 2: Folder – Expense Reports

Data Model - Expense FolderThe Expense folder contains these folders:

Commonly Used Fields Expense Reports Authorization Requests Travel Requests Travel Allowances Cash Advances Expense Journal Cash Advance Journal Payment Manager Payment Journal Audit Service Audit Service Details Performance Metrics Mobile Usage Metrics User Rating Information Billing Audit Trail (Change Log) Bursting Lists Last Expense Archive Rollup Information Digitized Receipts Digitized Receipts Taxes

Analysis/Intelligence: Data Model - Expense Folder User Guide 1Last Revised: November 14, 2020© 2004 - 2020 SAP Concur All rights reserved.


Section 1: Folder – Commonly Used Fields

Field Description

Employee Employee last name, first name, and middle initialEmployee ID Unique number or code that identifies the employeeReport Name Employee-entered name of the expense report Report Type Type of expense report Report Type CodeSent for Payment Date Date paidExpense Type Expense type assigned to the expenseTransaction Date Date the transaction was incurredPersonal Indicates whether the employee marked the expense

as personal (do not reimburse)Vendor Vendor associated with the expenseEntry City/Location City/Location where the expense was incurredPayment Type Method by which the employee paid for the expense,

such as cash or a credit cardEntry Expense Amount (reimbursement currency)

Amount of the expense, converted as needed to the employee's reimbursement currency

Entry Approved Amount Amount of the expense approved for reimbursement, converted as needed to the employee's reimbursement

2 Analysis/Intelligence: Data Model - Expense Folder User GuideLast Revised: November 14, 2020



Field Description

currencyNumber of Attendees Number of attendees associated with the expense


Field Description

Expense Reports > Report Header InformationEmployee Employee last name, first name, and middle initialEmployee ID Unique number or code that identifies the employeeReport Name Employee-entered name of the expense report Report ID Unique system-assigned code that identifies the

expense report



Field Description

Report Type Unique name that identifies the expense report by its type

Report Type CodePurpose Employee-entered business purpose or description

of the expense reportApproval StatusPayment Status

Expense Reports > Report Header Information > Amounts (reimbursement currency)

Reimbursement Currency Currency in which the employee was reimbursedTotal Report Amount Total amount of the expenses on the reportTotal Personal Amount Total expense amounts marked as personal (non-

reimbursable)Total Claimed Amount Total amount of expenses on the report, less

personal and less cash advance returnTotal Approved Amount Total amount approved to be reimbursedTotal Company Paid Total amount paid to vendors by the company (for

example, charges on a company-paid credit card)Total Due Employee Total amount to be reimbursed to the employeeTotal Due Credit Cards Total amount to be reimbursed to credit cards or

other accountsTotal Amount not Approved Difference between the Total Expense Amount and

the Total Approved AmountTotal Cash Advance Used Total amount of cash advances applied against

expenses on the reportTotal Cash Advance Returned Total amount of cash advance the employee

returned to the companyEmployee Payment Confirmed Amount

Total amount imported from the payment system that has been paid to the employee

Company Cards and Account Payment Confirmed Amount

Total amount imported from the payment system that has been paid to the company cards by the company

Expense Reports > Report Header Information > Amounts (reporting currency)

Reporting Currency Currency defined by the client as the corporate, common currency; various reimbursement currencies are converted to this currency in order to obtain totals in one currency

Total Report Amount (rpt) Total amount of the expenses on the report




Field Description

Total Personal Amount (rpt) Total expense amounts marked as personal (non-reimbursable)

Total Claimed Amount (rpt) Total amount of expenses on the report, less personal and less cash advance return

Total Approved Amount (rpt) Total amount approved to be reimbursedTotal Company Paid (rpt) Total amount paid to vendors by the company (for

example, charges on a company-paid credit card)Total Amount not Approved (rpt) Difference between the Total Expense Amount and

the Total Approved Amount

Expense Reports > Report Header Information > Exceptions and Approval Summaries

Report Has Exceptions Indicates whether the expense report generated any exceptions, at either the report header level or entry level

Report Has Cleared Exceptions Indicates whether an Expense Processor has cleared any of the exceptions that the report generated

Exception Level Total Sum of the severity levels assigned to exceptions the expense report generated

Exception Level Maximum Maximum severity level among the exceptions the expense report generated

Report Is Exception Approved Indicates whether an Authorized Approver with Exception Approval rights approved the expense report

Report Is Limit Approved Indicates whether an Authorized Approver with sufficient Limit Approval rights approved the expense report

Expense Reports > Report Header Information > Receipt Information

Receipt Required Indicates whether any expenses on the report require a receipt

Receipt Image Required Indicates whether any expenses on the report require a scanned image of the receipt

Receipt Received Indicates whether receipts have been marked as received for the report

Receipt Image AvailableReceipt Container ID

Expense Reports > Report Header Information > Associated Counts

Number of Entries Total number of entries submitted on the expense report

Number of Comments Total number of comments, at the report header level only, on the expense report



Field Description

Number of Exceptions Total number of exceptions generated for the expense report, at either the report header level or entry level

Number of Cleared Exceptions Total number of exceptions that have been cleared by an Expense Processor

# Reports

Expense Reports > Report Header Information > Concept Fields

DivisionDivision - CodeDepartment Department - CodeBusiness UnitBusiness Unit - CodeCost Center Cost Center - CodeProjectProject - CodeCompanyCompany - CodeCRM OpportunityCRM Opportunity - CodeCRM AccountCRM Account- CodeCRM EventCRM Event- Code

Expense Reports > Report Header Information > Additional Report Details

Submitted by a Delegate Indicates whether the expense report was submitted by a delegate on behalf of the employee who incurred the expenses

Approved by a Delegate Indicates whether the expense report was approved by a delegate on behalf of the employee from whom workflow required approval

Created by a Delegate Indicates whether the expense report was created by a delegate on behalf of another employee

Cash Advance Return Received Indicates whether cash advance returns entered by the employee on the expense report have been marked as received




Field Description

Country (of Employee) Employee countryNOTE: Typically, this information copies down from the employee record; however, depending on a client's configuration of the report header form, it is possible that the Country could be different from the employee's assigned country.

Country Code (of Employee)Country Numeric Code (of Employee)State/Region/Province (of Employee) Employee sub-country (State/Province/Region)

NOTE: Typically, this information copies down from the employee record; however, depending on a client's configuration, this information could be changed on the expense report.

Ledger Code Code that identifies the ledger associated with the account codes charged for the expenses and other entries on the reportNOTE: Typically, this copies down from the employee record.

Policy Code that identifies the policy used to determine the configuration settings governing the expense report

Concur Audit StatusIs ReopenedEver Sent BackSent Back Reason CodeSent Back Reason TextPayment Confirmation Reference NumberOrg Unit 1 - Name throughOrg Unit 6 - Name

Name values of the customizable expense report Org Unit fields

Org Unit 1 - Code throughOrg Unit 6 - Code

Code values of the customizable expense report Org Unit fields

Custom 1 - Name throughCustom 20 - Name

Name values of the customizable expense report Custom fields

Custom 1 - Code throughCustom 20 - Code

Code values of the customizable expense report Custom fields

Expense Reports > Report Header Information > Manage Card Program Details

Statement Start DateStatement End DateStatement Status



Field Description

EXPENSE REPORTS > REPORT HEADER INFORMATION > MANAGE CARD PROGRAM DETAILS > PROGRAM DETAILS

Program NameProgram TypeProgram IssuerProgram Issuer CodeProgram Default PolicyProgram CountryProgram Country – CodeProgram FrequencyProgram Start Day 1Program Start Day 2Program Is Deleted

Expense Reports > Report Header Information > Reporting Segments

Reporting GroupSegment 1 - Name throughSegment 10 - NameSegment 1 - Code throughSegment 10 - Code

Expense Reports > Report Header Information > Additional Employee Details

Employee First NameEmployee Last NameEmployee NicknameIs Non Employee Indicates whether a user is a non-employee. For

this field, a non-employee is a user designated as a sponsored guest user in Concur.

Default Approver Name of the employee's default approver, which, depending on the client's configuration, may or may not be the approver for this report

Default Approver ID Unique number or code that identifies the employee's default approver

Default Approver Email AddressBI ManagerBI Manager IDBI Manager E-mail Address




Field Description

Employee E-mail AddressEmployee Login IDEmployee Active FlagExpense Audit Required Used on the Audit Statistics Details report and the

Audit Exception Details reportExpense Audit Required CodeEmployee Country Code Two-character code that identifies the employee's

countryEmployee Ledger CodeEmployee Ledger NameEmployee DivisionEmployee Division - CodeEmployee Department Employee Department - CodeEmployee Business UnitEmployee Business Unit - CodeEmployee Cost Center Employee Cost Center - CodeEmployee ProjectEmployee Project - CodeEmployee CompanyEmployee Company - CodeEmployee CRM OpportunityEmployee CRM Opportunity - CodeEmployee CRM AccountEmployee CRM Account- CodeEmployee CRM EventEmployee CRM Event- CodeEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - Name

Name values of the customizable employee Org Unit fields

Employee Org Unit 1 - Code throughEmployee Org Unit 6 - Code

Code values of the customizable employee Org Unit fields

Employee Custom 1 - Name throughEmployee Custom 22 - Name

Name values of the customizable employee Custom fields



Field Description

Employee Custom 1 - Code throughEmployee Custom 22 - Code

Code values of the customizable employee Custom fields

EXPENSE REPORTS > REPORT HEADER INFORMATION > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS

Purpose Of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) through 20 (User)

Expense Reports > Report Header Information > Report Diary

Start DateEnd DateLocationReport Diary Purpose

Expense Reports > Report Header Information > Keys

Report Key Unique system-assigned key that identifies the expense report

Report Legacy KeyEmployee Key Unique system-assigned key that identifies the

employeeEmployee Expense Legacy KeyEmployee Travel Legacy KeyPolicy Key Unique system-assigned key that identifies the

policy assigned to the expense report




Field Description

Approval Status Key Unique system-assigned key that identifies the approval status of the expense report

Payment Status Key Unique system-assigned key that identifies the payment status of the expense report

Ledger Key Unique system-assigned key that identifies the ledger assigned to the expense report

Default Report Approver Key Unique system-assigned key that identifies the default approver

Reimbursement Currency Key Unique system-assigned key that identifies the employee is reimbursed

Reporting Currency Key Unique system-assigned key that identifies the reporting currency

Approval Status Legacy KeyPayment Status Legacy KeyAssociated Card Program KeyCard Program Type KeyCard Program Country KeyCard Program Default Policy KeyAssociated Cash Advance KeyAssociated Itinerary KeyProcessing Payment Date KeySponsoring Employee KeyGuest Key

EXPENSE REPORTS > REPORT HEADER INFORMATION > KEYS > PROMPT KEYS

Employee Prompt KeyPolicy Prompt KeyLedger Prompt KeyApproval Status Prompt KeyPayment Status Prompt KeyDefault Report Approver Prompt KeyReimbursement Currency Prompt KeyCard Program Type Prompt KeyCard Program Country Prompt KeyCard Program Default Policy Prompt Key



Field Description

EXPENSE REPORTS > REPORT HEADER INFORMATION > KEYS > DO NOT USE (INTERNAL ONLY)

Travel Request Key

Expense Reports > Report Dates and StatusesCreated Date Date that the expense report was createdCreation Date/Time Date and time that the expense report was createdStart DateEnd DateReport DateLast Submitted Date Date that the expense report was last submitted by

the employee for approvalNOTE: If the employee submitted the report more than once, for example, because it was returned to the employee for corrections, this date is the date the report was last submitted.

Last Submitted Date/Time Date and time that the expense report was last submitted by the employee for approval

First Submitted Date Date that the expense report was first submitted for approvalNOTE: If the report was returned to the employee and had to be resubmitted, this date is the date the report was first submitted.

First Submitted Date/Time Date and time that the expense report was first submitted for approval

Payment Confirmation Date Date an expense report payment was confirmedThis field can be populated by Concur Expense Pay and the import of a payment confirmation file.

Expense Reports > Report Dates and Statuses > First Submitted Date Attributes

First Submitted Month NumberFirst Submitted MonthFirst Submitted Quarter NumberFirst Submitted QuarterFirst Submitted YearFirst Submitted Fiscal Month NumberFirst Submitted Fiscal Quarter NumberFirst Submitted Fiscal Quarter




Field Description

First Submitted Fiscal YearFirst Submitted Fiscal Year NameFirst Submitted Fiscal Year Sequence

Approval Status Status of the expense report in the approval process

First Approved Date Date that the expense report passed the first step in the approval process

Expense Reports > Report Dates and Statuses > First Approved Date Attributes

First Approved Month NumberFirst Approved MonthFirst Approved Quarter NumberFirst Approved YearFirst Approved QuarterFirst Approved Fiscal Month NumberFirst Approved Fiscal Quarter NumberFirst Approved Fiscal QuarterFirst Approved Fiscal YearFirst Approved Fiscal Year NameFirst Approved Fiscal Year Sequence

Payment Status Status of the expense report in the payment process NOTE: The payment process does not begin until the approval process has completed.

Processor Start DateSent for Payment Date Date the expense report was extracted from the

expense system for payment in another accounting system (such as Accounts Payable or Payroll)

Sent for Payment Date/Time Date and time the expense report was extracted from the expense system for payment in another accounting system (such as Accounts Payable or Payroll)



Field Description

Expense Reports > Report Dates and Statuses > Sent for Payment Date Attributes

Day of WeekDay of Month NumberWeek of Year NumberMonth NumberMonthQuarter NumberQuarterYearFiscal Day of Month NumberFiscal Week of Year NumberFiscal Month NumberFiscal MonthFiscal Quarter NumberFiscal QuarterFiscal YearFiscal Year NameFiscal Year Sequence

Paid Date Date the report was paidPaid Date/Time

Expense Reports > Report Dates and Statuses > Paid Date Attributes

Paid Day of WeekPaid Day of Month NumberPaid Week of Year NumberPaid Month NumberPaid MonthPaid Quarter NumberPaid QuarterPaid YearPaid Fiscal Day of Month NumberPaid Fiscal Week of Year Number




Field Description

Paid Fiscal Month NumberPaid Fiscal MonthPaid Fiscal Quarter NumberPaid Fiscal QuarterPaid Fiscal YearPaid Fiscal Year NamePaid Fiscal Year Sequence

Current Date

Expense Reports > Report Dates and Statuses > Current Date Attributes

Current Date Day of WeekCurrent Date Day of Month NumberCurrent Date Week of Year NumberCurrent Date Month NumberCurrent Date MonthCurrent Date Quarter NumberCurrent Date QuarterCurrent Quarter Days RemainingCurrent Quarter Days ElapsedCurrent Date YearCurrent Date Fiscal Day of Month NumberCurrent Date Fiscal Week of Year NumberCurrent Date Fiscal Month NumberCurrent Date Fiscal MonthCurrent Fiscal Quarter NumberCurrent Date Fiscal QuarterCurrent Date Fiscal Quarter Days RemainingCurrent Date Fiscal Quarter Days ElapsedCurrent Date Fiscal Year



Field Description

Current Date Fiscal Year NameCurrent Fiscal Year Sequence

Expense Reports > Report Dates and Statuses > Keys

Report KeyApproval Status KeyPayment Status KeyFirst Submitted Date KeyFirst Approved Date KeyLast Submitted Date Key

EXPENSE REPORTS > REPORT DATES AND STATUSES > KEYS > PROMPT KEYS

Approval Status Prompt KeyPayment Status Prompt Key

Expense Reports > Common Report Header Filters

Expense Reports > Common Report Header Filters > Filters Based on Sent for Payment Date

Today (Based on Sent for Payment Date)Yesterday (Based on Sent for Payment Date)Last 7 Days (Based on Sent for Payment Date)Last Month (Based on Sent for Payment Date)

Last Quarter (Based on Sent for Payment Date)Last Year (Based on Sent for Payment Date)Last Thirty Days (Based on Sent for Payment Date)MTD (Based on Sent for Payment Date)QTD (Based on Sent for Payment Date)YTD (Based on Sent for Payment Date)Fiscal MTD (Based on Sent for Payment Date)




Field Description

Fiscal QTD (Based on Sent for Payment Date)Fiscal YTD (Based on Sent for Payment Date)Last Fiscal Year (Based on Sent for Payment Date)

Expense Reports > Common Report Header Filters > Filters Based on Paid Date

Today (Based on Paid Date)Yesterday (Based on Paid Date)Last 7 Days (Based on Paid Date)Last Month (Based on Paid Date)Last Quarter (Based on Paid Date)Last Year (Based on Paid Date)Last Thirty Days (Based on Paid Date)MTD (Based on Paid Date)QTD (Based on Paid Date)YTD (Based on Paid Date)Fiscal MTD (Based on Paid Date)Fiscal QTD (Based on Paid Date)Fiscal YTD (Based on Paid Date)Last Fiscal Year (Based on Paid Date)

Exclude Submitted ReportsExclude Unsubmitted ReportsExclude Unpaid ReportsExpense Reports OnlyWorkflow Process CompletedReceipts RequiredReceipts ReceivedReceipt Image Required Receipt Image AvailableReport Submitted by a Delegate Indicates whether the expense report was

submitted by a delegate on behalf of another employee



Field Description

Report Approved by a Delegate Indicates whether the expense report was approved by a delegate on behalf of another employee

Created by a Delegate Indicates whether the expense report was created by a delegate on behalf of another employee

Exclude Non Employees For this field, a non-employee is a user designated as a sponsored guest user in Concur.

Show Non Employees only For this field, a non-employee is a user designated as a sponsored guest user in Concur.

Expense Reports > Entry InformationTransaction Type One of these:

REG = Regular PAR = Parent (when an expense is

itemized) CHD = Child (when an expense is

itemized)Expense Type Expense type assigned to the expenseParent Expense Type Another expense type under which the entry's

expense type has been groupedFor example, the expense types Breakfast, Lunch, and Dinner might be grouped under another expense type called Meals.

Spend CategorySpend Category CodeTransaction Date Date that the expense was incurred

Expense Reports > Entry Information > Transaction Date Attributes

Transaction Day of WeekTransaction Day of Month NumberTransaction Week of Year NumberTransaction Month NumberTransaction MonthTransaction Quarter NumberTransaction QuarterTransaction YearTransaction Fiscal Day of Month NumberTransaction Fiscal Week of Year NumberTransaction Fiscal Month Number




Field Description

Transaction Fiscal MonthTransaction Fiscal Quarter NumberTransaction Fiscal QuarterTransaction Fiscal YearTransaction Fiscal Year NameTransaction Fiscal Year Sequence

Personal Indicates whether the employee marked the expense as personal (do not reimburse)

Vendor Vendor associated with the expense City/Location City or location where the expense was incurred Location CodeState/Province/Region State, province, or region where the expense was

incurredCountry Country where the expense was incurredCountry Code ISO country code for the country where the expense

was incurredRegionPayment Type Method by which the employee paid for the

expense, such as cash or a credit cardPayment Type Code NamePayment Type CodePurpose Employee-entered business purpose or description

of the expense entry Vendor Tax ID The tax ID for merchants associated with credit

card transactionsIs Agency Sourced Expense Flag Indicates whether the originating source of an

expense is a TMC/travel agency

Expense Reports > Entry Information > Amounts (reimbursement currency)

Reimbursement Currency Currency in which the employee is reimbursedExpense Amount (reimbursement currency)

Amount of the expense, converted as needed to the employee's reimbursement currency

Claimed Amount Amount of the expense the employee is claiming for reimbursement NOTE: This may differ from the Expense Amount if, for example, a portion of the expense has been marked as personal.



Field Description

Approved Amount Amount of the expense approved for reimbursement, converted as needed to the employee's reimbursement currency

Adjusted Amount In most cases, the adjusted amount equals the approved amount. For travel allowance expenses, however, the adjusted amount may additionally reflect the amount that exceeds the travel allowance limit, pro-rated over more than one expense.

Requested AmountTransaction Currency Currency in which the expense was incurredExpense Amount (transaction currency)

Amount of the expense, in the currency in which it was incurred

Exchange Rate Exchange rate used to convert the expense from the transaction currency amount to the reimbursement currency amount

Exchange Rate Direction Either: M = the amount was multiplied by the

exchange rate to determine the reimbursement amount

D = the transaction amount was divided by the exchange rate to determine the reimbursement amount

Total Tax Posted AmountTotal Tax Adjusted AmountTotal Reclaim Posted AmountTotal Reclaim Adjust AmountNet Tax AmountNet Adjusted Tax AmountNet Reclaim AmountNew Reclaim Adjusted Amount

During the approval process, the approver may be able to reduce the amount of an expense that is approved for payment. This is a rare occurrence, but we do allow for it in VAT handling.Net Tax Amount: The sum of all of the VAT taxes for the expense that are calculated and tracked in Concur (remember that Canada typically has both federal and provincial taxes, though the rest of the world would have one)Net Adjusted Tax Amount: Above sum prorated to take into account any reduction in the approved amount. This is the field we recommend that clients use, as it takes the more conservative accounting position and will avoid any overstatement of the VAT.Net Reclaim Tax Amount: The sum of the reclaimable tax amount based on the net tax amount above and any calculation applied to identify the reclaimable amount. Typically there are some expense types where for example only 50% of the tax is reclaimable by the business.




Field Description

Net Reclaim Adjusted Tax Amount: Above amount prorated to account for any reduction in the approved amount. This is the field that we recommend clients use, as it takes the more conservative accounting position and will avoid any overstatement of the VAT reclaim amount.

Expense Reports > Entry Information > Amounts (reporting currency)


Expense Amount (rpt) Amount of the expense, converted as needed to the reporting currency

Claimed Amount (rpt) Amount of the expense the employee is claiming for reimbursement NOTE: This may differ from the Expense Amount if, for example, a portion of the expense has been marked as personal.

Approved Amount (rpt) Amount of the expense approved for reimbursement, converted as needed to the reporting currency

Adjusted Amount (rpt) In most cases, the adjusted amount equals the approved amount. For travel allowance expenses, however, the adjusted amount may additionally reflect the amount that exceeds the travel allowance limit, pro-rated over more than one expense.

Requested Amount (rpt)Total Tax Posted Amount (rpt)Total Tax Adjusted Amount (rpt)Total Reclaim Posted Amount (rpt)Total Reclaim Adjust Amount (rpt)Net Tax Amount (rpt)Net Adjusted Tax Amount (rpt)Net Reclaim Amount (rpt)New Reclaim Adjusted Amount (rpt)

See Expense Reports > Entry Information > Amounts (reimbursement currency)

Expense Reports > Entry Information > Normalized Vendor

Vendor Alliance Alliance groups such as Marriott Hotels & Resorts, Avis Budget Group, Star Alliance

Vendor Brand Vendors within the alliance such as Courtyard by Marriott, Avis, Budget

Vendor Name Specific vendor such as Courtyard by Marriott in Albany



Field Description

Vendor Type Hotel, rental car, hotel, etc.Vendor Address 1Vendor Address 2Vendor Address 3Vendor Address 4Vendor CityVendor StateVendor Postal CodeVendor CountryVendor Region

Expense Reports > Entry Information > Receipt Information

Receipt Required Indicates whether the policy dictates that a receipt be submitted for the expense

Receipt Image Required Indicates whether the policy dictates that scanned (or faxed) image of the receipt be submitted for the expense

Receipt Received Indicates whether receipts have been marked as received for the report

Receipt Type Indicates whether a receipt is available for the expense and, if so, whether the receipt includes tax information (for VAT purposes)

E-Receipt ID The unique identification number identifying the receipt

E-Receipt Type The type of e-receipt receivedE-Receipt Image Posted Indicates if the e-receipt is available for the report

Expense Reports > Entry Information > Associated Counts

Number of Attendees Number of attendees (not including the employee) associated with the expense

Number of Comments Number of comments associated with the expenseNumber of Exceptions Number of exceptions the expense generatedNumber of Entries

Expense Reports > Entry Information > Associated Trip Reservation

Trip NameStart DateEnd Date




Field Description

Reservation RateHotel Negotiated RateTrip Match TypeTrip Match Cd

Expense Reports > Entry Information > Travel Allowance Information

Travel Allowance Expense Indicates whether the expense is a travel allowance or counts against a travel allowance

Rate Type Code

Expense Reports > Entry Information > Concept Fields


Expense Reports > Entry Information > TripIt Details

Segment TypeBooking SourceTransaction Date (TripIt)Ticket Number (TripIt)



Field Description

Class of ServiceStart LocationStart Date (TripIt)End Date (TripIt)Vendor (TripIt)Total DaysNumber of UnitsTransaction Currency (TripIt)Reporting Currency (TripIt)Daily RateDaily Rate (reporting currency)Total AmountTotal Amount (reporting currency)

Expense Reports > Entry Information > Additional Entry Details

Airline Ancillary Fee TypeFrom Credit CardHas VAT Indicates whether the expense has associated VATForeign or Domestic Indicates whether the expense was incurred in the

employee's country, either: Domestic Foreign

Foreign or Domestic CodeVendor (free-form entry) Employee-entered vendor nameVendor (from list) Vendor name, as selected from the corporate

vendor listFrom LocationTo LocationAllocation StateCar Rental DaysHotel Checkin DateHotel Checkout DateHotel DaysTicket NumberIs Billable




Field Description

Is ReviewedCreated SourceIs Created By ExpenseItAirline Service CodeHas AffidavitOrg Unit 1 - Name throughOrg Unit 6 - Name

Name values of the customizable expense Org Unit fields


Code values of the customizable expense Org Unit fields


Name values of the customizable expense Custom fields


Code values of the customizable expense Custom fields

Expense Reports > Entry Information > Entry Extension Details

Amount 1 through Amount 15 Bool 1 through Bool 5Text 1 through Text 15

Expense Reports > Entry Information > XML Receipt Information

Is AssignedCertificate NumberVendor DescriptionTax ID RFC ID for the supplier of the goods or serviceXML Receipt CurrencyStatus Status of the validationComment Comment when Status is 'Valid with warnings' or

'Invalid'UUID If the "parent" itemized expense contains the UUID,

then the UUID is automatically copied to all of the associated "children" itemized expenses.Any leading zeros in the UUID will be removed.

XML Receipt AmountXML Receipt Amount (rpt)

EXPENSE REPORTS > ENTRY INFORMATION > XML RECEIPT INFORMATION > XML RECEIPT KEYS

XML Receipt KeyXML Receipt Legacy Key



Field Description

XML Receipt Status KeyXML Receipt Status Prompt Key

Expense Reports > Entry Information > Keys

Entry Key Unique system-assigned key that identifies the expense

Entry Legacy Key Allows users to match expense entries in Analysis/Intelligence with the same values in Concur Expense

Associated Report Key Unique system-assigned key that identifies the expense report on which the expense was submitted

Parent Entry Key Unique system-assigned key that identifies the child expense's parent expense NOTE: If the expense was not itemized, then there is no Parent Entry Key.

Expense Type Key Unique system-assigned key that identifies the expense type

Parent Expense Type Key Unique system-assigned key that identifies the parent expense type

Expense Type Code Code that indicates the expense type to which the employee assigned the expense

Parent Expense Type Code Code that indicates the parent expense type to which the entry's expense type belongs

Payment Type Key Unique system-assigned key that identifies the payment type (method) used to pay the expense

Payment Type Legacy KeyAssociated Credit Card Transaction Key

Unique system-assigned key that identifies a credit card transaction, if the expense originated from a downloaded credit card transaction

Associated Travel Reservation KeyAssociated XML Receipt KeyVendor Key Unique system-assigned key that identifies the

vendor associated with the expenseLocation Key Unique system-assigned key that identifies the

location where the expense was incurredRegion KeyTransaction Currency Key Unique system-assigned key that identifies the

currency in which the expense was incurredFixed Travel Allowance KeyReimbursable Travel Allowance Key




Field Description

Authorization request Category KeyCar Log Entry KeyAirline Ancillary Fee Type KeyNormalized Vendor KeyHotel Checkin Date KeyHotel Checkout Date KeyAssociated Mobile Entry KeyItinerary Legacy KeyItinerary KeyTransaction Date KeyAssociated Digitized Receipt Timestamp Key

EXPENSE REPORTS > ENTRY INFORMATION > KEYS > PROMPT KEYS

Expense Type Prompt KeyParent Expense Type Prompt KeyExpense Vendor Prompt Key Location Key Prompt KeyRegion Prompt KeyPayment Type Prompt KeyTransaction Currency Prompt KeyHas Lodging TaxAirline Ancillary Fee Type Prompt KeyNormalized Vendor Prompt KeyCountry PromptCountry Prompt Key

Expense Reports > Common Report Entry FiltersExclude Parent EntriesExclude ItemizationsExclude Personal EntriesAttendee Entries OnlyAttendee Entries OnlyPersonal Entries Only



Field Description

Travel Allowance Entries OnlyVAT Entries OnlyDomestic Entries OnlyForeign Entries Only

Expense Reports > Open Booking DetailsSegment TypeBooking SourceTransaction DateTicket NumberClass of ServiceStart LocationStart DateEnd DateVendorTotal DaysNumber of UnitsTransaction CurrencyReporting CurrencyDaily RateDaily Rate (rpt_Total AmountTotal Amount (rpt)

Expense Reports > Open Booking Details > Keys

Associated Report Entry Legacy Key

Expense Reports > Expense Report Workflow TrailCurrent Workflow Instance Indicates the workflow instance through which the

transaction is currently progressingNOTE: A single transaction may have more than one associated workflow instance, but only one will be active or current. For example, if an expense report is sent back to the employee, that action terminates one workflow instance. When the employee resubmits the report, that action initiates a new workflow instance.




Field Description

Current Workflow Flag (Current = 1) Indicates whether the workflow instance has been completed

Workflow Process CompleteStep Name of a particular step in the workflowProcessStep Sequence Number that indicates the order or sequence of this

particular step within the workflowStep Entry Date/Time Date and time when the transaction moved into this

step in the workflowStep Action Date/Time Date and time when action was taken to complete

this workflow stepEmployee Assigned to Step Last name, first name, and middle initial of the

employee designated to take action in this step of the workflow

Role Role of the employee designated to take action in this step of the workflow

Delegate Last name, first name, and middle initial of an employee acting as a delegate on behalf of the person designated to take action in this workflow step

Status Upon Step Completion Status of the transaction when this workflow step completes

Cost Center Name of the cost center. For cost object approvals.Cost Center Code Code for the cost center. For cost object approvals.COA Direct Used For cost object approvalsCOA Type For cost object approvalsIs Cost Object Step For cost object approvalsNext Step For cost object approvalsNext Process For cost object approvalsNext Approver For cost object approvalsNext Approver ID For cost object approvals

Expense Reports > Expense Report Workflow Trail > Amounts (reimbursement currency)

Approved AmountClaimed Amount

Expense Reports > Expense Report Workflow Trail > Additional Employee Details

Employee First Name



Field Description

Employee Last NameEmployee IDEmployee NicknameEmployee Email AddressEmployee Active FlagBI ManagerBI Manager IDBI Manager E-mail AddressEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - Name








EXPENSE REPORTS > EXPENSE REPORT WORKFLOW TRAIL > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS





Field Description

Expense Reports > Expense Report Workflow Trail > Additional Delegate Details

Delegate IDDelegate Email AddressDelegate Active Flag

Expense Reports > Expense Report Workflow Trail > Keys

Workflow Instance Key Unique system-assigned key that identifies the workflow instance

Workflow Instance Legacy KeyReport Key Unique system-assigned key that identifies the

expense reportEmployee Key Unique system-assigned key that identifies the

employeeDelegate Employee Key Unique system-assigned key that identifies the

delegate designated to take action in this workflow step

Process Step Key Unique system-assigned key that identifies the process step

Role KeyRole Legacy KeyStatus Upon Step Completion Key Unique system-assigned key that identifies status

of the transaction when this workflow step completes

Status Upon Completion Legacy KeyStep Legacy KeyProcess Legacy KeyNext Step Instance KeyNext Approver KeyIs Cost Object Step KeyCOA Type Key Unique system-assigned key that identifies the cost

object approver typeCost Center Legacy Key Legacy key for the cost center

EXPENSE REPORTS > EXPENSE REPORT WORKFLOW TRAIL > KEYS > PROMPT KEYS

Employee Prompt KeyStatus Prompt Key



Field Description

Expense Reports > Report Exceptions

Expense Reports > Report Exceptions > Report Header Exceptions

Exception Code Code that identifies the report-level exception associated to the audit rule that was triggered

Exception Level Severity level of the report-level exceptionException Text Text description of the report-level exceptionDeleted Indicates whether the report-level exception has

been deleted, so as to be no longer available for use with audit or workflow rules

Cleared Indicates whether an Expense Processor has cleared the report-level exception

Exception Event Code that indicates the point in the workflow process when the report was checked for the exception:

ENTRY_SAVE = Entry Save ENTRY_SUBMIT = Entry Submit PMT_HDR_POSTSUBMIT =

Payment Post Request Submit PMT_HEADER_SAVE =

Payment Request Save PMT_HEADER_SUBMIT =

Payment Request Submit PMT_LINEITEM_SAVE =

Payment Request Details Save PMT_LINEITEM_SUBMIT =

Payment Request Details Submit REPORT_POSTSUBMIT = Post Report

Submit REPORT_SAVE = Report Save REPORT_SUBMIT = Report Submit RL_ENTRY_SAVE = Entry Save - Receipt

Limit TR_ENTRY_SAVE = Travel Request

Category Save TR_ENTRY_SUBMIT = Travel Request

Category Submit TR_POSTSUBMIT = Post Travel Request

Submit TR_SAVE = Travel Request Save TR_SUBMIT = Travel Request Submit

# Exceptions




Field Description

Exception Visible By Code that identifies the users that see the report-level exception:

1 = Traveler, Travel Request Approver, and Travel administrator

2 = Travel Request Approver, and Travel administrator

3 = Travel administrator

EXPENSE REPORTS > REPORT EXCEPTIONS > REPORT HEADER EXCEPTIONS > KEYS

Associated Report Key Unique system-assigned key that identifies the report that generated the exception

Exception Key Unique system-assigned key that identifies the exception

Exception Prompt Key

Expense Reports > Report Exceptions > Report Entry Exceptions

Exception Code Code that identifies the expense-level exception associated to the audit rule that was triggered

Exception Level Severity level of the expense-level exceptionException Text Text description of the expense-level exceptionDeleted Indicates whether the expense-level exception has

been deleted, so as to be no longer available for use with audit or workflow rules

Cleared Indicates whether an Expense Processor has cleared the expense-level exception

Exception Event Code that indicates the point in the workflow process when the report was checked for the exception:

ENTRY_SAVE = Entry Save ENTRY_SUBMIT = Entry Submit PMT_HDR_POSTSUBMIT =

Payment Post Request Submit PMT_HEADER_SAVE =

Payment Request Save PMT_HEADER_SUBMIT =

Payment Request Submit PMT_LINEITEM_SAVE =

Payment Request Details Save PMT_LINEITEM_SUBMIT =

Payment Request Details Submit REPORT_POSTSUBMIT = Post Report

Submit REPORT_SAVE = Report Save REPORT_SUBMIT = Report Submit RL_ENTRY_SAVE = Entry Save - Receipt



Field Description

Limit TR_ENTRY_SAVE = Travel Request

Category Save TR_ENTRY_SUBMIT = Travel Request

Category Submit TR_POSTSUBMIT = Post Travel Request

Submit TR_SAVE = Travel Request Save TR_SUBMIT = Travel Request Submit

# ExceptionsException Visible By Code that identifies the users that see the expense-

level exception: 1 = Traveler, Travel Request Approver,

and Travel administrator 2 = Travel Request Approver, and Travel

administrator 3 = Travel administrator

EXPENSE REPORTS > REPORT EXCEPTIONS > REPORT ENTRY EXCEPTIONS > KEYS

Associated Report Key Unique system-assigned key that identifies the report containing the expense that generated the exception

Associated Report Entry Key Unique system-assigned key that identifies the expense that generated the exception

Exception Key Unique system-assigned key that identifies the exception

Exception Prompt KeyAssociated Report Entry Legacy Key

Expense Reports > Report Exceptions > Report Entry Allocation Exceptions

Exception CodeException LevelException TextDeletedClearedException Event# ExceptionsException Visible By




Field Description

EXPENSE REPORTS > REPORT EXCEPTIONS > REPORT ENTRY ALLOCATION EXCEPTIONS > KEYS

Associated Report KeyAssociated Report Entry KeyAssociated Report Entry Allocation Legacy KeyAssociated Report Entry Allocation KeyException KeyExpense Prompt Key

Expense Reports > Report Comments

Expense Reports > Report Comments > Report Header Comments

Commenter's Name Last name, first name, and middle initial of the employee entering the report-level comment

Comment Text of the report-level commentComment Date/Time Date and time when the report-level comment was

enteredComment for

EXPENSE REPORTS > REPORT COMMENTS > REPORT HEADER COMMENTS > KEYS

Associated Report Key Unique system-assigned key that identifies the report on which the report-level comment was entered

Comment Employee Key Unique system-assigned key that identifies the employee that entered the report-level comment

Comment for Employee Key

Expense Reports > Report Comments > Report Entry Comments

Commenter's Name Last name, first name, and middle initial of the employee entering the expense-level comment

Comment Text of the expense-level commentComment Date/Time Date and time when the expense-level comment

was enteredComment for

EXPENSE REPORTS > REPORT COMMENTS > REPORT ENTRY COMMENTS > KEYS

Associated Report Entry Key Unique system-assigned key that identifies the expense on which the expense-level comment was entered



Field Description

Associated Report Entry Legacy KeyAssociated Report Key Unique system-assigned key that identifies the

report containing the expense on which the expense-level comment was entered

Comment Employee Key Unique system-assigned key that identifies the employee that entered the expense-level comment

Commenter Employee Key

Expense Reports > Expense AllocationPercentage Percentage of the expense allocated to the account

codeAccount Code 1 Account code to which the allocated portion of the

expense is chargedAccount Code 2 Second account code if needed

NOTE: Some expenses (or portions of an expense) may be charged to more than one account code. For example, for a travel allowance expense that exceeds a daily travel allowance, the allowable portion may be charged to one account and the overage may be charged to another account.

Expense Reports > Expense Allocation > Amounts (reimbursement currency)

Reimbursement Currency Currency in which the employee is reimbursedApproved Amount Amount of the allocation approved for

reimbursement, converted as needed to the employee's reimbursement currency

Expense Amount Amount of the allocation, converted as needed to the employee's reimbursement currency

Claimed Amount Amount of the allocation for the expense the employee is claiming for reimbursement

Adjusted Amount In most cases, the adjusted amount equals the approved amount. For travel allowance expenses, however, the adjusted amount may additionally reflect the amount that exceeds the travel allowance limit, pro-rated over more than one expense.

Expense Reports > Expense Allocation > Amounts (reporting currency)


Approved Amount (rpt) Amount of the allocation approved for reimbursement, converted as needed to the reporting currency




Field Description

Expense Amount (rpt) Amount of the allocation, converted as needed to the reporting currency

Claimed Amount (rpt) Amount of the allocation for the expense the employee is claiming for reimbursement

Adjusted Amount (rpt) In most cases, the adjusted amount equals the approved amount. For travel allowance expenses, however, the adjusted amount may additionally reflect the amount that exceeds the travel allowance limit, pro-rated over more than one expense.

Expense Reports > Expense Allocation > Concept Fields


Expense Reports > Expense Allocation > Additional Allocation Details


Name values of the customizable allocation Custom fields


Code values of the customizable allocation Custom fields



Field Description

Expense Reports > Expense Allocation > Keys

Allocation Key Unique system-assigned key that identifies the allocation

Allocation Legacy KeyAssociated Report Entry Key Unique system-assigned key that identifies the

expense being allocatedAssociated Report Entry Legacy KeyReimbursement Currency Key Unique system-assigned key that identifies the

currency in which the employee is reimbursedReporting Currency Key Unique system-assigned key that identifies the

reporting currency

Expense Reports > Expense AttendeesAttendee Name Last Name, First Name of an attendee associated

with the expenseAttendee First NameAttendee Last NameAttendee Middle InitialAttendee SuffixTitle Job title of the attendeeCompany Company employing the attendeeAttendee Type Type of attendee at the expensed event, such as

business guest, employee, or spouseAttendee Type Code Attendee type code associated with the attendee

typeExternal ID ID for the attendee in the external source systemDeleted Indicates that the attendee is inactive on the

attendee list; does not indicate the attendee was deleted from the expense entry

Is Traveling Associated with the attendee "status" field that was introduced to the attendee screen (Attendee Detail View) for clients to define the attendee status (travelling or non-travelling) for the "employee" attendee type.

Is Traveling CodeCurrent Version Flag




Field Description

Expense Reports > Expense Attendees > Amounts

Attendee Currency Currency associated with the attendee: As defined in the attendee import, if

imported- or -

Same as the employee's reimbursement currency, if the attendee was added by an employee

Approved Amount (Attendee Currency)

Amount of the expense approved for reimbursement, converted as needed to the attendee currency

Reimbursement Currency Currency in which the employee was reimbursedApproved Amount (Reimbursement Currency)

Amount of the expense approved for reimbursement, converted as needed to the employee's reimbursement currency


Approved Amount (Reporting Currency)

Amount of the expense approved for reimbursement, converted as needed to the reporting currency

Transaction Currency Currency in which the expense was incurredApproved Amount (Transaction Currency)

Amount of the expense approved for reimbursement, in the currency in which the expense was incurred

Expense Reports > Expense Attendees > Expense Entry Information

Expense Attendee Custom 1 – Name through Custom 5 - Name

Name values of the customizable attendee Custom fields

Expense Attendee Custom 1 – Code through Custom 5 - Code

Code values of the customizable attendee Custom fields

Is Amount Edited Indicates whether the amount was edited by the employee

Expense Reports > Expense Attendees > Associated Counts

Attendee Instance Count Represents the count field for the attendee record, which exists for every type of attendee but is not commonly editable for attendee types other than No Show

Expense Reports > Expense Attendees > Additional Attendee Details


Name values of the customizable attendee Custom fields



Field Description


Code values of the customizable attendee Custom fields

Expense Reports > Expense Attendees > Keys

Attendee Key Unique system-assigned key that identifies the attendee

Attendee Legacy KeyAssociated Report Entry Key Unique system-assigned key that identifies the

expense to which the attendee has been assignedAssociated Report Entry Legacy KeyReporting Currency Key Unique system-assigned key that identifies the

reporting currencyReimbursement Currency Key Unique system-assigned key that identifies the

employee is reimbursedTransaction Currency Key Unique system-assigned key that identifies the

currency in which the expense was incurredAttendee Type Key Unique system-assigned key that identifies the

attendee type (employee, spouse, etc.)Attendee Currency Key Unique system-assigned key that identifies the

currency assigned to the attendee

EXPENSE REPORTS > EXPENSE ATTENDEES > KEYS > PROMPT KEYS

Attendee Currency Prompt Key

Expense Reports > Employee TaxabilityInsert Date/Time For German Three-Month Tax Rule but can actually

be used for any appropriate tax reportingTransaction Currency For German Three-Month Tax Rule but can actually

be used for any appropriate tax reportingTaxable Amount For German Three-Month Tax Rule but can actually

be used for any appropriate tax reportingReporting Currency For German Three-Month Tax Rule but can actually

be used for any appropriate tax reportingTaxable Amount (rpt) For German Three-Month Tax Rule but can actually

be used for any appropriate tax reportingNon Taxable Amount For German Three-Month Tax Rule but can actually

be used for any appropriate tax reportingNon Taxable Amount (rpt) For German Three-Month Tax Rule but can actually

be used for any appropriate tax reportingFlat Rate Taxable Amount For German Three-Month Tax Rule but can actually

be used for any appropriate tax reporting




Field Description

Flat Rate Taxable Amount (rpt) For German Three-Month Tax Rule but can actually be used for any appropriate tax reporting

From Service

Expense Reports > Employee Taxability > Keys

Associated Report Entry Key Unique system-assigned key that identifies the expense report

Associated Report Entry Legacy Key

Expense Reports > Mobile Quick Expense EntryEmployeeEmployee IDExpense TypeVendor NameLocationTransaction DateReceipt Image ID

Expense Reports > Mobile Quick Expense Entry > Amounts

Transaction CurrencyTransaction AmountReporting CurrencyTransaction Amount (rpt)

Expense Reports > Mobile Quick Expense Entry > Keys

Mobile Entry KeyEmployee KeyMobile Entry Legacy KeyReporting Currency KeyTransaction Currency KeyTransaction Date Key

Expense Reports > Expense Taxes

Expense Reports > Expense Taxes > Expense Tax

Tax Authority NameTax Authority LabelTax Rate Type



Field Description

SourceTax CodeReclaim CodeProportional FlagProportional Flag Code

EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX > ADDITIONAL FIELDS

Tax Rate Type DeletedCustom 1 - Name throughCustom 10 - NameCustom 1 - Code throughCustom 10 - Code

EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX > AMOUNTS (TRANSACTION CURRENCY)

Transaction CurrencyTax on Expense AmountTax on Adjusted AmountReclaimable Tax on Expense AmountReclaimable Tax on Adjusted AmountLost Reclaimable Tax

EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX > AMOUNTS (REIMBURSEMENT CURRENCY)

Reimbursement CurrencyTax on Expense Amount (reimb)Tax on Adjusted Amount (reimb)Reclaimable Tax on Expense Amount (reimb)Reclaimable Tax on Adjusted Amount (reimb)VAT Reclaim Amount (reimb)

EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX > AMOUNTS (REPORTING CURRENCY)

Reporting CurrencyTax on Expense Amount (rpt)Tax on Adjusted Amount (rpt)




Field Description

Reclaimable Tax on Expense Amount (rpt)Reclaimable Tax on Adjusted Amount (rpt)VAT Reclaim Amount (rpt)

EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX > KEYS

Report Entry Tax KeyAssociated Report Entry KeyAssociated Report Entry Legacy KeyTax Authority KeyTax Rate Type KeyTransaction Currency KeyReimbursement Currency KeyReporting Currency Key

Expense Reports > Expense Taxes > Expense Tax > Keys > Prompt Keys

Tax Authority Prompt KeyTax Rate Type Prompt KeyTransaction Currency Prompt KeyReimbursement Currency Prompt Key

Expense Reports > Expense Taxes > Expense Tax Allocation

Fringe Benefit Reclaim CodeFringe Benefit Attendee TypePercentageAccount Code 1Account Code 2

EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX ALLOCATION > AMOUNTS (TRANSACTION CURRENCY)

Transaction CurrencyTax on Expense AmountTax on Adjusted AmountReclaimable Tax on Expense AmountReclaimable Tax on Adjusted Amount



Field Description

EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX ALLOCATION > ADDITIONAL ALLOCATION DETAILS

Custom 1 - Name throughCustom 20 - NameCustom 1 - Code throughCustom 20 - Code

EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX ALLOCATION > AMOUNTS (REIMBURSEMENT CURRENCY)

Reimbursement CurrencyTax on Expense Amount (reimb)Tax on Adjusted Amount (reimb)Reclaimable Tax on Expense Amount (reimb)Reclaimable Tax on Adjusted Amount (reimb)

EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX ALLOCATION > AMOUNTS (REPORTING CURRENCY)

Reporting CurrencyTax on Expense Amount (rpt)Tax on Adjusted Amount (rpt)Reclaimable Tax on Expense Amount (rpt)Reclaimable Tax on Adjusted Amount (rpt)

EXPENSE REPORTS > EXPENSE TAXES > EXPENSE TAX ALLOCATION > KEYS

Report Entry Tax Allocation KeyAssociated Report Entry KeyAssociated Report Entry Legacy KeyAssociated Report Entry Allocation Key

Expense Reports > Car ExpensesFrom LocationTo LocationOdometer StartOdometer End




Field Description

Business DistancePersonal Distance Distance UnitDistance Unit CodePassenger CountVehicle IDRate Criteria NameConfiguration NameConfiguration LabelRoute IDData Source Source of the mileage route information for car

expenses

Expense Reports > Car Expenses > Additional Car Details

Engine SizeEnergy Energy name – the same way it appears in the

Expense user interface, such as PetrolCO2 Emission RateFirst Date of CirculationFirst Date Of Circulation For CompanyEnd Date Of CirculationRegistration DateRate Criteria SequenceCompany or Personal ConfigurationConfiguration TypeConfiguration Period UnitsConfiguration Starting MonthConfiguration Starting Day in MonthCustom 1 - Name through Custom 5 - NameCustom 1 - Code through Custom 5 - Code

Expense Reports > Car Expenses > Drive Mileage Details

User IDDistance



Field Description

UnitRoute SourceAvoid HighwaysAvoid TollsRound TripJourney Type

Expense Reports > Car Expenses > Keys

Car Log Entry KeyCar Log KeyCar KeyCar Legacy KeyCar Criteria KeyCar Criteria Legacy KeyCar Configuration KeyMileage Route Key

EXPENSE REPORTS > CAR EXPENSES > KEYS > PROMPT KEYS

Car Prompt KeyCar Criteria Prompt KeyCar Configuration Prompt Key

Expense Reports > Credit CardFilter: Include Only Assigned TransactionsFilter: Include Only Unassigned Transactions

Expense Reports > Credit Card > Credit Card Accounts

Employee Name of the employee to whom the card has been assignedNOTE: Not all cards may be assigned to an employee.

Employee ID Unique code or number that identifies the employee assigned to the cardNOTE: Not all cards may be assigned to an employee.

Name on Card Name on the corporate card, as supplied by the credit card vendor




Field Description

Last Four Account Digits Last four digits of the credit card account numberAccount TypeAccounting CodeDefault PolicyMarket CodePayment TypeCard Provider MarketCard Provider StatusCard Provider Status CodeCard Cancel DateEffective DateIs Deleted FlagIs Deleted Flag Code

EXPENSE REPORTS > CREDIT CARD > CREDIT CARD ACCOUNTS > MANAGE CARD PROGRAM DETAILS

Program NameProgram TypeProgram IssuerProgram Issuer CodeProgram Default PolicyProgram CountryProgram Country CodeProgram FrequencyProgram Start Day 1Program Start Day 2Program Is Deleted

EXPENSE REPORTS > CREDIT CARD > CREDIT CARD ACCOUNTS > ADDITIONAL EMPLOYEE DETAILS

Employee First NameEmployee Last NameEmployee NicknameEmployee E-mail AddressEmployee Login ID



Field Description

Employee Active FlagEmployee Country Code Two-character code that identifies the employee's

countryDefault ApproverDefault Approver IDDefault Approver Email AddressBI ManagerBI Manager IDBI Manager E-mail AddressEmployee Ledger CodeEmployee Ledger NameEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - Name








Expense Reports > Credit Card > Credit Card Accounts > Additional Employee Details > Traveler User Fields





Field Description

EXPENSE REPORTS > CREDIT CARD > CREDIT CARD ACCOUNTS > KEYS

Credit Card Account Key Unique system-assigned key that identifies the account, or credit card, on which the transaction was charged

Employee Key Unique system-assigned key that identifies the employee

Payment Type Key Unique system-assigned key that identifies the payment type (method) used to pay the expense

Associated Card Program KeyAccount Type KeyDefault Policy KeyProgram Type KeyProgram Default Policy KeyProgram Country Key

Expense Reports > Credit Card > Credit Card Accounts > Keys > Prompt Keys

Employee Prompt KeyPayment Type Prompt KeyAccount Type Prompt KeyDefault Policy Prompt KeyProgram Type Prompt KeyProgram Default Policy Prompt KeyProgram Country Prompt Key

Expense Reports > Credit Card > Credit Card Transactions

Card TypeTransaction Status Code that indicates the availability status of the

credit card transaction: AS = Assigned to report BA = Prior to card assignment CH = Configuration hidden ED = Prior to effective date HD = User hidden PD = Potential duplicate PH = Payment hidden UN = Unassigned to report



Field Description

Transaction Status Value Transaction status description: Assigned to Report Prior to Card Assignment Configuration Hidden Prior to Effective Date User Hidden Potential Duplicate Payment Hidden Unassigned to Report

Transaction Type One of these: CHG = Charge PAY = Payment CAV = Cash Advance RPE = Credit

Transaction Type Name Name of the transaction type: Charge Payment Cash Advance Credit

Merchant Name of the merchant, or vendor, with whom the transaction was conducted

Merchant ID ID of the merchant, or vendor, with whom the transaction was conducted

Default Expense Type Default expense type associated with the merchant on the transaction NOTE: Employees may change the default expense type after they assign the credit card transaction to an expense report.

Posted Date Date the transaction was posted to the credit card's systems

Transaction Date Date the transaction was incurredDownload Date Date the transaction was imported into the expense

systemBilling Date

EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > AMOUNTS

Posted Amount (credit card currency) Transaction amount converted, as needed, from the transaction currency to the credit card's currency

Posted Amount (reimbursement currency)

Transaction amount converted, as needed, from the transaction currency to the currency in which the employee is reimbursed




Field Description

Posted Amount (reporting currency) Transaction amount converted, as needed, from the transaction currency to the reporting currency

Credit Card Currency Credit card's base currencyReimbursement Currency Currency in which the employee was reimbursedReporting Currency Currency defined by the client as the corporate,

common currency; various reimbursement currencies are converted to this currency in order to obtain totals in one currency

Transaction Amount Amount of the transaction in the currency in which the transaction was incurred

Transaction Currency Currency in which the transaction was incurred

EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > NORMALIZED VENDOR

Vendor Alliance Alliance groups such as Marriott Hotels & Resorts, Avis Budget Group, Star Alliance

Vendor Brand Vendors within the alliance such as Courtyard by Marriott, Avis, Budget

Vendor Name Specific vendor such as Courtyard by Marriott in Albany

Vendor Type Hotel, rental car, hotel, etc.Vendor Address 1Vendor Address 2Vendor Address 3Vendor Address 4Vendor CityVendor StateVendor Postal CodeVendor CountryVendor Region

EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > ADDITIONAL TRANSACTION DETAILS

Transaction ID Unique number that identifies the credit card transaction

Reference NumberAcquirer Reference NumberProcessor Reference NumberSequence Number



Field Description

Description Further description of the transactionCharge Description Line 2Charge Description Line 3Charge Description Line 4Charge Description Line 5Assigned FlagAddendum Type Type of level 3 information available for the

transaction: TRVL = Air and Other Travel PRCH = Other Goods or Services LODG = Lodging CAR = Car Rental

Addendum Type CodeBilling TypeStatement Start DateStatement End DateStatement StatusCustom 1 throughCustom 10

Additional fields that contain other information supplied by the credit card vendor

Credit Card Account Code 1 throughCredit Card Account Code 10

EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > ADDITIONAL MERCHANT DETAILS

Merchant DescriptionMerchant Code Code that identifies the merchantMerchant Reference Number Reference number that identifies the merchantMerchant Address Street address where the merchant is locatedMerchant City/Location City or location where the merchant is locatedMerchant State/Province/Region State, province, or region where the merchant is

locatedMerchant Country Country where the merchant is locatedMerchant Country Code ISO country code for the country where the

merchant is locatedMerchant Postal Code Postal code that applies to the merchant location




Field Description

Standard Merchant Code Concur-standardized code that identifies the merchant; if the vendor provides other than an MCC code, then Concur attempts to provides a translated value in this column

Merchant Region

EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > BILLED TO CREDIT CARD ACCOUNT

Billed To Payment TypeBilled To Account TypeBilled To Name on CardBilled To Last Four Account DigitsBilled To Market CodeBilled To Provider StatusBilled To Cancel DateBilled To Effective DateBilled To Is Deleted

EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > TAX INFORMATION

Tax AmountOther Tax AmountGST or VAT AmountSales Tax AmountLocal Tax AmountAccredited VAT MerchantCustomer VAT NumberMerchant VAT Number

EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > REPORTING SEGMENTS

Reporting GroupSegment 1 - Code throughSegment 10 - CodeSegment 1 - Name throughSegment 10 - Name



Field Description

EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > ACTIONABLE ANALYTICS

Transaction Status CodeTransaction Exceeds LimitIs Anomaly Merchant Category

EXPENSE REPORTS > CREDIT CARD > CREDIT CARD TRANSACTIONS > KEYS

Credit Card Transaction Key Unique system-assigned key that identifies the credit card transaction

Credit Card Transaction Legacy KeyCredit Card Account Key Unique system-assigned key that identifies the

account, or credit card, on which the transaction was charged

Associated Cash Advance Key Unique system-assigned key that identifies a cash advance that may have been created by the import of the credit card transaction

Associated Cash Advance Legacy KeyEmployee Key Unique system-assigned key that identifies the

employeePayment Type Key Unique system-assigned key that identifies the

payment type (method) used to pay the expenseTransaction Status Key Unique system-assigned key that identifies the

transaction statusTransaction Type Key Unique system-assigned key that identifies the

transaction typeDefault Expense Type Key Unique system-assigned key that identifies the

default expense typeExpense Type CodeReporting Currency Key Unique system-assigned key that identifies the

reporting currencyCredit Card Currency Key Unique system-assigned key that identifies the

credit card's base currencyTransaction Currency Key Unique system-assigned key that identifies the

currency in which the expense was incurredReimbursement Currency Key Unique system-assigned key that identifies the

currency in which the employee is reimbursedBilled To Account KeyBilled To Payment Type KeyBilled To Account Type KeyNormalized Vendor Key




Field Description

Merchant Region Key

Expense Reports > Credit Card > Credit Card Transactions > Keys > Prompt Keys

Credit Card Currency Prompt KeyTransaction Currency Prompt KeyExpense Type Prompt KeyTransaction Status Prompt KeyTransaction Type Prompt KeyBilled To Payment Type Prompt KeyBilled To Account Type Prompt KeyNormalized Vendor Prompt KeyMerchant Region Prompt Key

Expense Reports > Credit Card > Additional Transaction Details

EXPENSE REPORTS > CREDIT CARD > ADDITIONAL TRANSACTION DETAILS > CREDIT CARD-CAR RENTAL INFORMATION

Rental Agreement NumberRenter NameClass CodeNumber of Rental DaysPickup Date/TimeReturn Date/Time

Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information > Pickup & Return Locations

Pickup Property IDPickup City/LocationPickup State/Province/RegionPickup CountryReturn Property IDReturn City/LocationReturn State/Province/RegionReturn Country



Field Description

Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information > Rates, Charges & Other Amounts

Distance RateDaily RateWeekly RateTotal DistanceRegular Distance ChargeExtra Distance ChargeOne Way Drop ChargeLate ChargeFuel ChargeInsurance ChargeOther ChargeAdjustment AmountExtra Charge CodeExtra Charge Amount

Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information > Additional Car Rental Details

Number of CarsMaximum Free DistanceCommodity CodeCustom 1 throughCustom 5

Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Car Rental Information > Keys

Associated Credit Card Transaction Key

EXPENSE REPORTS > CREDIT CARD > ADDITIONAL TRANSACTION DETAILS > CREDIT CARD-LODGING INFORMATION

Folio NumberMerchant Record NumberProperty PhoneArrival Date/TimeDeparture Date/Time




Field Description

Number of Room NightsGuest NameNumber in PartyRoom TypeNumber of Rooms

Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information > Rates, Charges & Other Amounts

Daily Room RateDaily Room TaxBar ChargeFood ChargeParking ChargePhone ChargeGift ChargeLaundry ChargeMovie ChargeTip ChargeOther ChargeCharge DescriptionPrepaid AmountTotal Room TaxAdjustment AmountTotal Lodging AmountTotal Non-Room ChargeTotal Folio Cash AdvanceTotal Business Center ChargesHealth Club ChargesConference ChargesInternet Access Charges

Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information > Lodging Location

Lodging City/LocationLodging State/Province/Region



Field Description

Lodging Postal CodeLodging Region IDLodging CountryLodging Property ID

Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information > Additional Lodging Information

Commodity CodeProgram CodeOther Services CodeCustom 1 throughCustom 5

Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Lodging Information > Keys


EXPENSE REPORTS > CREDIT CARD > ADDITIONAL TRANSACTION DETAILS > LODGING FOLIO DETAILS

Folio Transaction TypeFolio Transaction Type DescriptionTransaction Date/TimePosted Date/TimeTransaction AmountTransaction Description

EXPENSE REPORTS > CREDIT CARD > ADDITIONAL TRANSACTION DETAILS > CREDIT CARD-AIR AND TRAVEL INFORMATION

Ticket NumberPassenger NameDeparture Date/TimeIssuing CarrierTotal FareIssued DateNumber of LegsBase FareTotal Fee




Field Description

E-TicketTravel Agency CodeTravel Agency NameConjunction IDRefund Ticket NumberExchanged Ticket NumberExchanged Ticket AmountCommodity CodeCustom 1 throughCustom 5

Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Air and Travel Information > Keys


EXPENSE REPORTS > CREDIT CARD > ADDITIONAL TRANSACTION DETAILS > TRAVEL SEGMENT DETAILS

Travel Leg NumberCarrier CodeService ClassDeparture LocationArrival LocationFlight NumberLeg Departure Date/TimeLeg Arrival Date/TimeForeign DepartureDeparture Country Originating LegForeign ArrivalArrival CountryFinal DestinationFareFeeConjunction Ticket NumberExchange Ticket Number



Field Description

Segment Custom 1 throughSegment Custom 5

EXPENSE REPORTS > CREDIT CARD > ADDITIONAL TRANSACTION DETAILS > CREDIT CARD-OTHER GOODS & SERVICES

Invoice NumberOrder Date/TimePurchase Date/TimeProduct CodeDescriptionNumber of Line ItemsDiscount AmountShipping AmountDuty AmountVAT Ship Tax AmountCommodity CodeCustom 1 throughCustom 10

Expense Reports > Credit Card > Additional Transaction Details > Credit Card-Other Goods & Services > Keys


EXPENSE REPORTS > CREDIT CARD > ADDITIONAL TRANSACTION DETAILS > OTHER GOODS & SERVICES DETAILS

Item IDItem QuantityUnit of MeasureUnit AmountDescriptionItem Discount AmountExtended AmountTotal Line AmountDetail Sequence NumberNet GrossDiscount




Field Description

Item Commodity CodeItem Commodity Code ExtendedItem Custom 1 throughItem Custom 10

EXPENSE REPORTS > CREDIT CARD > ADDITIONAL TRANSACTION DETAILS > CREDIT CARD - FLEET/FUEL INFORMATION

Card Assigned ToDriver IDVehicle NumberFuel TypeFuel Type CodeProduct TypeProduct Type CodeService TypeService Type Code

Expense Reports > Credit Card > Additional Transaction Details > Credit Card - Fleet/Fuel Information > Keys

Associated Credit Card Transaction KeyCard Assigned to Legacy Key

Include Only Fleet/Fuel Cards Assigned to Driver

(filter)

Include Only Fleet/Fuel Cards Assigned to Vehicle

(filter)

Expense Reports > Receipts Viewed

Expense Reports > Receipts Viewed > Report Receipts Viewed

Receipts Viewed Date/TimeReceipts Viewed By EmployeeReceipts Viewed By Employee - ID

EXPENSE REPORTS > RECEIPTS VIEWED > REPORT RECEIPTS VIEWED > KEYS

Associated Report Legacy KeyAssociated Employee Expense Legacy Key



Field Description

Expense Reports > Receipts Viewed > Entry Receipts Viewed

Receipts Viewed Date/TimeReceipts Viewed By EmployeeReceipts Viewed By Employee - ID

EXPENSE REPORTS > RECEIPTS VIEWED > REPORT RECEIPTS VIEWED > KEYS

Associated Report Entry Legacy KeyAssociated Employee Expense Legacy Key

Expense Reports > Japanese Public Transportation

Expense Reports > Japanese Public Transportation > IC Cards

EmployeeEmployee IDCard IDCard NameIs ActiveRegister Date

EXPENSE REPORTS > JAPANESE PUBLIC TRANSPORTATION > IC CARDS > ADDITIONAL EMPLOYEE DETAILS

Employee First NameEmployee Last NameEmployee NicknameEmployee Email AddressEmployee Login IDEmployee Active FlagEmployee Country CodeEmployee Country NameDefault ApproverDefault Approver IDDefault Approver Email AddressBI ManagerBI Manager Email AddressEmployee Ledger Code




Field Description

Employee Ledger NameEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - NameEmployee Org Unit 1 - Code throughEmployee Org Unit 6 - CodeEmployee Custom 1 - Name throughEmployee Custom 21 - NameEmployee Custom 1 - Code throughEmployee Custom 21 - Code

EXPENSE REPORTS > JAPANESE PUBLIC TRANSPORTATION > IC CARDS > KEYS

IC Card KeyEmployee Key

Expense Reports > Japanese Public Transportation > IC Cards > Keys > Prompt Keys

Employee Prompt Key

Expense Reports > Japanese Public Transportation > Route Legs

CommentIC Record IDOrigin TypeTravel ClassTransaction DateTransaction Date/TimeFrom LineFrom Line (Japanese)To LineTo Line (Japanese)From LocationTo Location

EXPENSE REPORTS > JAPANESE PUBLIC TRANSPORTATION > ROUTE LEGS > FLAGS

Is FastIs Cheap Is EasyIs From Commuter Pass UsedIs To Commuter Pass used



Field Description

EXPENSE REPORTS > JAPANESE PUBLIC TRANSPORTATION > ROUTE LEGS > AMOUNTS

Transaction CurrencyTransaction Currency – NameAmountTotal AmountAdditional ChargeTotal Additional ChargeReimbursement CurrencyReimbursement Currency – NameAmount (reimbursement currency)Total Amount (reimbursement currency)Additional Charge (reimbursement currency)Total Additional Charge (reimbursement currency)Reporting CurrencyReporting Currency (Name)Amount (reporting currency)Total Amount (reporting currency)Additional Charge (reporting currency)Total Additional Charge (reporting currency)

EXPENSE REPORTS > JAPANESE PUBLIC TRANSPORTATION > ROUTE LEGS > KEYS

Route Leg KeyIC Card KeyAssociated Report Entry KeyTravel Class KeyOrigin Type KeyFrom Line KeyTo Line KeyFrom Location KeyTo Location Key




Field Description

Expense Reports > Japanese Public Transportation > Route Legs > Keys > Prompt Keys

From Line Prompt KeyTo Line Prompt KeyTravel Class Prompt KeyFrom Location Prompt KeyTo Location Prompt Key

Section 3: Folder – Authorization Requests

Field Description

Authorization Requests > Authorization Request HeadersAuthorization Request NameRequesting EmployeeEmployee IDRequest IDRequest Purpose Approval StatusPolicyClosed FlagDeletedNumber of Request Category Entries



Field Description

Authorization Requests > Authorization Request Headers > Amounts (request currency)

Request CurrencyRequested AmountApproved AmountRemaining Amount

Authorization Requests > Authorization Request Headers > Amounts (reporting currency)

Reporting CurrencyRequested Amount (rpt)Approved Amount (rpt)Remaining Amount (rpt)

Authorization Requests > Authorization Request Headers > Request Dates

Creation Date Submit DateAuthorized DateExpiration DateTravel Start DateTravel End Date

Authorization Requests > Authorization Request Headers > Additional Request Details

Custom 1 - Name throughCustom 20 - NameCustom 1 - Code throughCustom 20 - Code

Authorization Requests > Authorization Request Headers > Reporting Segments





Field Description

Authorization Requests > Authorization Request Headers > Additional Employee Details

Employee First NameEmployee Last NameEmployee NicknameDefault ApproverDefault Approver IDDefault Approver E-mail AddressBI ManagerBI Manager IDBI Manager E-mail AddressEmployee E-mail AddressEmployee Login IDEmployee Active FlagEmployee Ledger CodeEmployee Ledger NameEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - NameEmployee Org Unit 1 - Code throughEmployee Org Unit 6 - CodeEmployee Custom 1 - Name throughEmployee Custom 22 - NameEmployee Custom 1 - Code throughEmployee Custom 22 - Code

AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST HEADERS > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS

Purpose Of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)



Field Description

Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) through 20 (User)

Authorization Requests > Authorization Request Headers > Keys

Authorization Request KeyAuthorization Request Legacy KeyEmployee KeyDefault Authorization Request Approver KeyPolicy KeyApproval Status KeyRequest Currency Key

AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST HEADERS > KEYS > PROMPT KEYS

Employee Prompt KeyDefault Authorization Request Approver Prompt KeyPolicy Prompt KeyRequest Currency Prompt KeyApproval Status Prompt Key

Authorization Requests > Authorization Request Category EntriesExpense Category NameDescriptionVendorFrom City/LocationFrom State/Province/RegionFrom CountryTo City/LocationTo State/Province/RegionTo Country




Field Description

From DateTo DateNumber of Attendees

Authorization Requests > Authorization Request Category Entries > Amounts (request currency)


Authorization Requests > Authorization Request Category Entries > Amounts (reporting currency)


Authorization Requests > Authorization Request Category Entries > Additional Request Category Details

Vendor (free -form entry)Vendor (from list)Custom 1 - Name throughCustom 40 - NameCustom 1 - Code throughCustom 40 - Code

Authorization Requests > Authorization Request Category Entries > Keys

Authorization Request Category KeyAssociated Authorization Request KeyExpense Category KeyExpense Category Legacy KeyFrom Location KeyTo Location KeyExpense Vendor KeyRequest Currency Key



Field Description

AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST CATEGORY ENTRIES > KEYS > PROMPT KEYS

Expense Category Prompt KeyFrom Location Prompt KeyTo Location Prompt KeyExpense Vendor Prompt KeyRequest Currency Prompt Key

Authorization Requests > Authorization Request Workflow TrailCurrent Workflow Instance Current Workflow Flag (Current = 1)Workflow Process CompleteStepProcessStep SequenceStep Entry Date/Time Step Action Date/Time Employee Assigned to Step RoleDelegateStatus Upon Step Completion

Authorization Requests > Authorization Request Workflow Trail > Additional Employee Details

Employee First NameEmployee Last NameEmployee NicknameEmployee ID Employee Email AddressEmployee Active FlagBI ManagerBI Manager IDBI Manager E-mail AddressEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - Name




Field Description

Employee Org Unit 1 - Code throughEmployee Org Unit 6 - CodeEmployee Custom 1 - Name throughEmployee Custom 22 - NameEmployee Custom 1 - Code throughEmployee Custom 22 - Code

AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST WORKFLOW TRAIL > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS


Authorization Requests > Authorization Request Workflow Trail > Additional Delegate Details

Delegate IDDelegate Email Address Delegate Active Flag

Authorization Requests > Authorization Request Workflow Trail > Keys

Authorization Request Workflow Instance KeyAuthorization Request KeyEmployee KeyDelegate Employee KeyProcess Step Key



Field Description

Role KeyRole Legacy KeyStatus Upon Step Completion KeyStep Legacy KeyProcess Legacy Key

AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST WORKFLOW TRAIL > KEYS > PROMPT KEYS


Authorization Requests > Authorization Request Exceptions

Authorization Requests > Authorization Request Exceptions > Authorization Request Header Exceptions

Exception CodeException Level Exception TextDeletedClearedException Event# Exceptions Exception Visible By

AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST EXCEPTIONS > AUTHORIZATION REQUEST HEADER EXCEPTIONS > KEYS

Associated Authorization Request KeyException Key Exception Prompt Key

Authorization Requests > Authorization Request Exceptions > Authorization Request Category Exceptions

Exception CodeException LevelException TextDeletedClearedException Event




Field Description

# ExceptionsException Visible By

AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST EXCEPTIONS > AUTHORIZATION REQUEST CATEGORY EXCEPTIONS > KEYS

Associated Authorization Request Category KeyAssociated Authorization Request Key Exception KeyException Prompt Key

Authorization Requests > Authorization Request Comments

Authorization Requests > Authorization Request Comments > Authorization Request Header Comments

Commenter's NameComment Comment Date/Time

AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST COMMENTS > AUTHORIZATION REQUEST HEADER COMMENTS > KEYS

Associated Authorization Request KeyComment Employee Key

Authorization Requests > Authorization Request Comments > Authorization Request Category Comments

Commenter's NameComment Comment Date/Time

AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST COMMENTS > AUTHORIZATION REQUEST CATEGORY COMMENTS > KEYS

Associated Authorization Request Category Key Associated Authorization Request KeyCommenter Employee Key

Authorization Requests > Authorization Request AttendeesAttendee Name Attendee First Name



Field Description

Attendee Last NameAttendee Last NameAttendee Middle InitialAttendee SuffixTitleCompanyAttendee TypeExternal IDDeletedAttendee Instance Count

Authorization Requests > Authorization Request Attendees > Amounts

Attendee Currency Approved Amount (Attendee Currency)Remaining Amount (Attendee Currency)Request Currency Request Amount (Request Currency) Approved Amount (Request Currency)Reporting CurrencyRequest Amount (Reporting Currency)Approved Amount (Reporting Currency)

Authorization Requests > Authorization Request Attendees > Additional Attendee Details

Is Amount EditedCustom 1 - Name throughCustom 25 - NameCustom 1 - Code throughCustom 25 - Code

Authorization Requests > Authorization Request Attendees > Keys

Attendee KeyAssociated Authorization Request Entry KeyReporting Currency Key




Field Description

Request Currency KeyAttendee Currency Key Attendee Type Key

AUTHORIZATION REQUESTS > AUTHORIZATION REQUEST ATTENDEES > KEYS > PROMPT KEYS


Section 4: Folder – Travel Requests

Field Description

Travel Requests > Travel Request HeadersTravel Request NameRequesting EmployeeEmployee IDRequest IDRequest PurposeApproval StatusPolicyRequest PolicyRequest Policy Type



Field Description

Travel AgencyIs DeletableIs DeletedIs ClosedDelegate SubmittedDelegate ApprovedEver Sent BackUser ReviewedLimit ApprovedException ApprovedReceipts ReceivedReceipt Image AvailableWorkflow Completed

Travel Requests > Travel Request Headers > Amounts (request currency)


Travel Requests > Travel Request Headers > Amounts (reporting currency)


Travel Requests > Travel Request Headers > Request Dates

Creation Date Submit DateFirst Submit DateFirst Approve DateAuthorized DateStart DateEnd Date




Field Description

Processor Entry DateApproval Limit Date

Travel Requests > Travel Request Headers > Additional Request Details

City/LocationLocation CodeState/Province/RegionCountryCountry CodeOrg Unit 1 – Name through Org Unit – Name 6Org Unit 1 – Code through Org Unit – Code 6Custom 1 – Name through Custom 20 - NameCustom 1 – Code through Custom 20 - Code

Travel Requests > Travel Request Headers > Reporting Segments


Travel Requests > Travel Request Headers > Additional Employee Details

Employee First NameEmployee Last NameEmployee NicknameBI ManagerBI Manager IDBI Manager E-mail AddressDefault ApproverDefault Approver IDDefault Approver E-mail AddressEmployee Login IDEmployee Active Flag



Field Description

Employee Ledger CodeEmployee Ledger Name

TRAVEL REQUESTS > TRAVEL REQUEST HEADERS > ADDITIONAL EMPLOYEE DETAILS > CUSTOM FIELDS

Employee Org Unit 1 - Name throughEmployee Org Unit 6 - NameEmployee Org Unit 1 - Code throughEmployee Org Unit 6 - CodeEmployee Custom 1 - Name throughEmployee Custom 22 - NameEmployee Custom 1 - Code throughEmployee Custom 22 - Code

TRAVEL REQUESTS > TRAVEL REQUEST HEADERS > ADDITIONAL EMPLOYEE DETAILS > CONCEPT FIELDS

Employee DivisionEmployee Division - CodeEmployee DepartmentEmployee Department - CodeEmployee Business UnitEmployee Business Unit - CodeEmployee Cost CenterEmployee Cost Center - CodeEmployee ProjectEmployee Project - Code

TRAVEL REQUESTS > TRAVEL REQUEST HEADERS > TRAVEL USER FIELDS





Field Description


Travel Requests > Travel Request Headers > Additional Travel Agencey Office Details

Travel Agency Email AddressTravel Agency Code Travel Agency Locale CodeTravel Agency Is Active

Travel Requests > Travel Request Headers > Keys

Travel Request KeyTravel Request Legacy KeyEmployee keyDefault Travel Request Approver KeyPolicy KeyRequest Policy KeyApproval Status KeyApproval Status Legacy KeyTravel Agency Office KeyLocation KeyCountry KeyCountry Subdivision KeyRequest Currency KeyReporting Currency Key

TRAVEL REQUESTS > TRAVEL REQUEST HEADERS > KEYS > PROMPT KEYS

Employee Prompt KeyDefault Travel Request Approver Prompt KeyPolicy Prompt KeyRequest Policy Prompt Key



Field Description

Approval Status Prompt KeyTravel Agency Office Prompt KeyLocation Prompt KeyCountry Prompt KeyCountry Subdivision Prompt KeyRequest Currency Prompt KeyReporting Currency Prompt Key

TRAVEL REQUESTS > TRAVEL REQUEST HEADERS > KEYS > DO NOT USE (INTERNAL ONLY)

Report Key

Travel Requests > Travel Request EntriesDescriptionExpense TypeAllocation StateTransaction DateRate Type Code

Travel Requests > Travel Request Entries > Amounts (transaction currency)

Transaction CurrencyTransaction Amount

Travel Requests > Travel Request Entries > Amounts (request currency)


Travel Requests > Travel Request Entries > Amounts (reporting currency)





Field Description

Travel Requests > Travel Request Entries > Additional Travel Request Entry Details

Org Unit 1 - Name throughOrg Unit 6 - Name

Name values of the customizable travel request Org Unit fields


Code values of the customizable travel request Org Unit fields


Name values of the customizable travel request Custom fields


Code values of the customizable travel request Custom fields

Travel Requests > Travel Request Entries > Keys

Travel Request Entry KeyAssociated Travel Request KeyExpense Type KeyExpense Type Legacy KeyAssociated Itinerary Key

TRAVEL REQUESTS > TRAVEL REQUEST ENTRIES > KEYS > PROMPT KEYS

Expense Type Prompt Key

Travel Requests > Travel Request AttendeesAttendee NameAttendee First NameAttendee Last NameAttendee Last NameAttendee Middle InitialAttendee SuffixTitleCompanyAttendee TypeExternal IDDeleted

Travel Requests > Travel Request Attendees > Amounts

Attendee CurrencyApproved Amount (Attendee Currency)



Field Description

Reimbursement CurrencyApproved Amount (Reimbursement Currency)Reporting CurrencyApproved Amount (Reporting Currency)Transaction CurrencyApproved Amount (Transaction Currency)

Travel Requests > Travel Request Attendees > Associated Counts

Attendee Instance Count

Travel Requests > Travel Request Attendees > Additional Attendee Details

Custom 1 – Custom 20 NameCustom 1 – Custom 20 Code

Travel Requests > Travel Request Attendees > Keys

Attendee KeyAttendee Legacy KeyReporting Currency KeyReimbursement Currency KeyAttendee Currency KeyAttendee Type KeyCurrency KeyTransaction Currency Key

TRAVEL REQUESTS > TRAVEL REQUEST ATTENDEES > KEYS > PROMPT KEYS


Travel Requests > Travel Request Workflow TrailCurrent Workflow InstanceCurrent Workflow Flag (Current = 1)Workflow Process CompleteStepProcessStep Sequence




Field Description

Step Entry Date/TimeStep Action Date/TimeEmployee Assigned to StepRoleDelegateStatus Upon CompletionCost Center Name of the cost center. For cost object approvals.Cost Center Code Code for the cost center. For cost object approvals.COA Direct Used For cost object approvalsCOA Type For cost object approvalsIs Cost Object Step For cost object approvalsNext Step For cost object approvalsNext Process For cost object approvalsNext Approver For cost object approvalsNext Approver ID For cost object approvals

TRAVEL REQUESTS > TRAVEL REQUEST WORKFLOW TRAIL > AMOUNTS (REQUEST CURRENCY)

Approved AmountClaimed AmountRequest Currency For cost object approvals

TRAVEL REQUESTS > TRAVEL REQUEST WORKFLOW TRAIL > AMOUNTS (REPORTING CURRENCY)

Approved Amount (rpt) For cost object approvalsClaimed Amount (rpt) For cost object approvalsReporting Currency For cost object approvals

TRAVEL REQUESTS > TRAVEL REQUEST WORKFLOW TRAIL > ADDITIONAL EMPLOYEE DETAILS

Employee First NameEmployee Last NameEmployee NicknameEmployee IDEmployee Email AddressEmployee Active Flag



Field Description

Employee BI ManagerEmployee BI Manager IDEmployee BI Manager Email AddressTravel Requests > Travel Request Workflow Trail > Additional Employee Details > Concept FieldsEmployee DivisionEmployee Division - CodeEmployee DepartmentEmployee Department - CodeEmployee Business UnitEmployee Business Unit - CodeEmployee Cost CenterEmployee Cost Center - CodeEmployee ProjectEmployee Project - CodeTravel Requests > Travel Request Workflow Trail > Additional Employee Details > Custom FieldsEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - Name

Name values of the customizable travel request Employee Org Unit fields


Code values of the customizable travel request Employee Org Unit fields


Name values of the customizable travel request Employee Custom fields


Code values of the customizable travel request Employee Custom fields

Travel Requests > Travel Request Workflow Trail > Additional Employee Details > Travel User FieldsPurpose of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)




Field Description

Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) throughProfile Custom 20 (User)

TRAVEL REQUESTS > TRAVEL REQUEST WORKFLOW TRAIL > ADDITIONAL DELEGATE DETAILS

Delegate Employee IDDelegate Email AddressDelegate Active Flag

TRAVEL REQUESTS > TRAVEL REQUEST WORKFLOW TRAIL > KEYS

Travel Request Workflow Instance KeyTravel Request KeyEmployee KeyDelegate Employee KeyProcess Step KeyRole KeyRole Legacy KeyStatus Upon Completion KeyStatus Upon Completion Legacy KeyNext Step Instance KeyNext Approver KeyIs Cost Object Step KeyCOA Type Key Unique system-assigned key that identifies the cost

object approver typeCost Center Legacy Key Legacy key for the cost center

Travel Requests > Travel Request Workflow Trail > Keys > Prompt Keys

Employee Prompt KeyDelegate Employee Prompt KeyStatus Upon Completion Prompt KeyProcess Step Prompt KeyRole Prompt Key



Field Description

Travel Requests > Travel Request SegmentsVendor NameVehicle TypeClient LocatorItinerary LocatorSegment LocatorSegment TypeAgency BookedSegment BookedPNRClass of ServiceFlight NumberDuration

Travel Requests > Travel Request Segments > Departure/Arrival Information

Departure LocationDeparture State/Province/RegionDeparture CountryDeparture Location DetailArrival LocationArrival State/Province/RegionArrival CountryArrival Location Detail

Travel Requests > Travel Request Segments > Dates

Departure DateDeparture TimeArrival DateArrival Time




Field Description

Travel Requests > Travel Request Segments > Additional Travel Request Segment Details

Vendor (free-form entry)Vendor (from list)Custom 1 - Name throughCustom 40 - Name




Travel Requests > Travel Request Segments > Keys

Travel Request Segment KeyAssociated Travel Request Entry KeySegment Type Key

TRAVEL REQUESTS > TRAVEL REQUEST SEGMENTS > KEYS > PROMPT KEYS

Segment Type Prompt Key

Travel Requests > Travel Request Entry AllocationPercentagePercent EditedIs HiddenTransaction Date

Travel Requests > Travel Request Entry Allocation > Amounts (request currency)

Request CurrencyPosted AmountApproved AmountRemaining Amount

Travel Requests > Travel Request Entry Allocation > Amounts (reporting currency)

Reporting CurrencyPosted Amount (rpt)Approved Amount (rpt)Remaining Amount (rpt)



Field Description

Travel Requests > Travel Request Entry Allocation > Additional Travel Request Entry Allocation Details





Travel Requests > Travel Request Entry Allocation > Keys

Travel Request Entry Allocation KeyAssociate Travel Request Entry Key

Travel Requests > Travel Request Exceptions

Travel Requests > Travel Request Exceptions > Travel Request Header Exceptions

Exception CodeException LevelException TextIs DeletedIs ClearedIs LoggedException EventException Visibly By

TRAVEL REQUESTS > TRAVEL REQUEST EXCEPTIONS > TRAVEL REQUEST HEADER EXCEPTIONS > KEYS

Travel Request Exception KeyAssociated Travel Request KeyException KeyException Event KeyTravel Requests > Travel Request Exceptions > Travel Request Header Exceptions > Keys > Prompt KeysException Prompt KeyException Event Prompt Key

Travel Requests > Travel Request Exceptions > Travel Request Entry Exceptions

Exception CodeException Level




Field Description

Exception TextIs DeletedIs ClearedIs LoggedException EventException Visible By

TRAVEL REQUESTS > TRAVEL REQUEST EXCEPTIONS > TRAVEL REQUEST ENTRY EXCEPTIONS > KEYS

Travel Request Entry Exception KeyAssociated Travel Request Entry KeyException KeyException Event KeyTravel Requests > Travel Request Exceptions > Travel Request Entry Exceptions > Keys > Prompt KeysException Prompt KeyException Event Prompt Key

Travel Requests > Travel Request Exceptions > Travel Request Segment Exceptions

Exception CodeException LevelException TextIs DeletedIs ClearedIs LoggedException EventException Visible By

TRAVEL REQUESTS > TRAVEL REQUEST EXCEPTIONS > TRAVEL REQUEST SEGMENT EXCEPTIONS > KEYS

Travel Request Segment Exception KeyAssociated Travel Request Segment KeyException KeyException Event Key



Field Description

Travel Requests > Travel Request Exceptions > Travel Request Segment Exceptions > Keys > Prompt KeysException Prompt KeyException Event Prompt Key

Travel Requests > Travel Request Entry Comments

Travel Requests > Travel Request Entry Comments > Travel Request Header Comments

Commenter's NameCommentCreation Date/TimeComment for Employee

TRAVEL REQUESTS > TRAVEL REQUEST ENTRY COMMENTS > TRAVEL REQUEST HEADER COMMENTS > ADDITIONAL EMPLOYEE DETAILS

Commenter's Employee IDCommenter's Email AddressComment for Employee IDComment for Employee Email Address

TRAVEL REQUESTS > TRAVEL REQUEST ENTRY COMMENTS > TRAVEL REQUEST HEADER COMMENTS > KEYS

Travel Request Comment KeyAssociated Travel Request KeyCommenter Employee KeyComment For Employee KeyTravel Requests > Travel Request Entry Comments > Travel Request Header Comments > Keys > Prompt KeysCommenter Employee Prompt KeyComment for Employee Prompt Key

Travel Requests > Travel Request Entry Comments > Travel Request Entry Comments

Commenter's NameCommentCreation Date/TimeComment for Employee




Field Description

TRAVEL REQUESTS > TRAVEL REQUEST ENTRY COMMENTS > TRAVEL REQUEST ENTRY COMMENTS > ADDITIONAL EMPLOYEE DETAILS


TRAVEL REQUESTS > TRAVEL REQUEST ENTRY COMMENTS > TRAVEL REQUEST ENTRY COMMENTS > KEYS

Travel Request Entry Comment KeyAssociated Travel Request Entry KeyCommenter Employee KeyComment for Employee KeyTravel Requests > Travel Request Entry Comments > Travel Request Entry Comments > Keys > Prompt KeysCommenter Employee Prompt KeyComment For Employee Prompt Key

Travel Requests > Travel Request Entry Comments > Travel Request Segment Comments

Commenter's NameCommentCreation Date/TimeComment For Employee

TRAVEL REQUESTS > TRAVEL REQUEST ENTRY COMMENTS > TRAVEL REQUEST SEGMENT COMMENTS > ADDITIONAL EMPLOYEE DETAILS


TRAVEL REQUESTS > TRAVEL REQUEST ENTRY COMMENTS > TRAVEL REQUEST SEGMENT COMMENTS > KEYS

Travel Request Segment Comment KeyAssociated Travel Request Segment KeyCommenter Employee Key



Field Description

Comment For Employee KeyTravel Requests > Travel Request Entry Comments > Travel Request Entry Comments > Keys > Prompt KeysCommenter Employee Prompt KeyComment For Employee Prompt Key

Section 5: Folder – Travel Allowances

Field Description

Travel Allowances > Fixed Travel AllowanceAllowance DateEmployeeEmployee IDMeal, Lodging or Combined Exclude Date from Travel Allowance EligibilityFull or Partial Allowance DayOvernight




Field Description

Breakfast Provided Not provided Provided Taxable Business entertainment Company event Working meal Incentive meal External activity

Breakfast Provided CodeLunch Provided Not provided

Provided Taxable Business entertainment Company event Working meal Incentive meal External activity

Lunch Provided CodeDinner Provided Not provided


Dinner Provided CodeLodging Type HOTEL – Hotel (existing)

NCOOK – Other accommodations without cooking facilities (existing)

YCOOK – Other accommodations with cooking facilities (existing)

YRCPT – Lodging (receipt) NORCT – Overnight allowance NNONE - None

Apply Percent RuleApply Extended Trip RuleWithin Municipal Area



Field Description

Travel Allowances > Fixed Travel Allowance > Amounts

Reimbursement CurrencyBase AmountAllowance AmountReport Entry Approved AmountGovernment Allowed Amount Government Base AmountBreakfast Amount (reimbursement currency)Breakfast Transaction CurrencyBreakfast Amount (transaction currency)Exchange RateExchange Rate OperatorRate CurrencyMeals RateLodging RateBase Amount (Rate Currency)

Travel Allowances > Fixed Travel Allowance > Rate Locations

Rate LocationRate Location Administrative RegionRate Location State/Province/RegionRate Location CountryCustom Rate Location Custom Rate Administrative RegionCustom Rate Location State/Province/RegionCustom Rate Location CountryLodging Rate LocationLodging Rate Administrative RegionLodging Rate Location State/Province/RegionLodging Rate Location Country




Field Description

Travel Allowances > Fixed Travel Allowance > Reporting Segments


Travel Allowances > Fixed Travel Allowance > Additional Employee Details

Employee First NameEmployee Last NameEmployee NicknameEmployee Email AddressEmployee Active FlagDefault ApproverDefault Approver IDDefault Approver Email AddressEmployee Country CodeBI ManagerBI Manager IDBI Manager E-mail AddressEmployee Ledger CodeEmployee Ledger NameEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - NameEmployee Org Unit 1 - Code throughEmployee Org Unit 6 - CodeEmployee Custom 1 - Name throughEmployee Custom 22 - NameEmployee Custom 1 - Code throughEmployee Custom 22 - Code

TRAVEL ALLOWANCES > FIXED TRAVEL ALLOWANCE > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS

Purpose Of TripCost Center (User)Department (User)



Field Description

Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) through 20 (User)

Travel Allowances > Fixed Travel Allowance > Keys

Fixed Travel Allowance Key Itinerary KeyEmployee KeyRate Location KeyCustom Rate Location KeyLodging Rate Location KeyReimbursement Currency Key

TRAVEL ALLOWANCES > FIXED TRAVEL ALLOWANCE > KEYS > PROMPT KEYS

Employee Prompt KeyRate Location Prompt KeyCustom Rate Location Prompt KeyLodging Rate Location Prompt Key Reimbursement Currency Prompt Key

Travel Allowances > Reimbursable Travel AllowanceAllowance DateEmployeeEmployee ID Meal, Lodging or CombinedExclude Date from Travel Allowance Eligibility




Field Description

Full or Partial Allowance DayBreakfast Provided Not provided


Breakfast Provided CodeLunch Provided Not provided


Lunch Provided CodeDinner Provided Not provided


Dinner Provided CodeLodging Type HOTEL – Hotel (existing)

NCOOK – Other accommodations without cooking facilities (existing)

YCOOK – Other accommodations with cooking facilities (existing)

YRCPT – Lodging (receipt) NORCT – Overnight allowance NNONE - None

Apply Percent RuleApply Extended Trip RuleWithin Municipal Area



Field Description

Travel Allowances > Reimbursable Travel Allowance > Amounts

Reimbursement CurrencyDisplay Limit Populates the Allowance Limit column in the UIAllowance Limit Defines the cap for reimbursementAllowable Threshold Represents the amount of the allowance for that

date. The actual expenses can exceed this amount. This data changes based on configuration.

Report Entry Approved AmountRate CurrencyMeals RateLodging Rate

Travel Allowances > Reimbursable Travel Allowance > Rate Locations

Rate LocationRate Location Administrative RegionRate Location State/Province/RegionRate Location CountryCustom Rate LocationCustom Rate Administrative RegionCustom Rate Location State/Province/Region Custom Rate Location CountryLodging Rate LocationLodging Rate Administrative RegionLodging Rate Location State/Province/RegionLodging Rate Location Country

Travel Allowances > Reimbursable Travel Allowance > Reporting Segments

Reporting Group Segment 1 - Name throughSegment 10 - NameSegment 1 - Code throughSegment 10 - Code




Field Description

Travel Allowances > Reimbursable Travel Allowance > Additional Employee Details

Employee First NameEmployee Last NameEmployee NicknameEmployee Email AddressDefault ApproverDefault Approver IDDefault Approver Email AddressEmployee Country CodeBI ManagerBI Manager IDBI Manager E-mail AddressEmployee Active FlagEmployee Ledger CodeEmployee Ledger NameEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - NameEmployee Org Unit 1 - Code throughEmployee Org Unit 6 - CodeEmployee Custom 1 - Name throughEmployee Custom 22 - NameEmployee Custom 1 - Code throughEmployee Custom 22 - Code

TRAVEL ALLOWANCES > REIMBURSABLE TRAVEL ALLOWANCE > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS




Field Description


Travel Allowances > Reimbursable Travel Allowance > Keys

Reimbursable Travel Allowance KeyItinerary KeyEmployee KeyRate Location KeyCustom Rate Location Key Lodging Rate Location KeyReimbursement Currency Key

TRAVEL ALLOWANCES > REIMBURSABLE TRAVEL ALLOWANCE > KEYS > PROMPT KEYS

Employee Prompt KeyRate Location Prompt KeyCustom Rate Location Prompt Key Lodging Rate Location Prompt KeyReimbursement Currency Prompt Key

Travel Allowances > ItinerariesItinerary NameEmployeeEmployee ID Travel Allowance ConfigurationFirst Departure Date/TimeFirst Arrival Date/TimeFinal Departure Date/TimeFinal Arrival Date/TimeLocal First Departure Date/Time Local Final Arrival Date/TimeSingle Day Trip




Field Description

Short Distance TripTrip LengthTrip Length CodeItinerary Duration (hours)Itinerary Duration (days)Contract Type CodeTrip Type CodeData SourceWith Overnight Y for Yes

N for No EMPTY for no value or null values

Travel Allowances > Itineraries > Xpressway Taxation

Itinerary IDTaxable DaysTaxation DateContextPeriod From DatePeriod To Date

Travel Allowances > Itineraries > Locations

First Departure City/LocationFirst Departure State/Province/RegionFirst Departure CountryFinal Arrival City/LocationFinal Arrival State/Province/Region Final Arrival CountryFirst Arrival City/LocationFirst Arrival State/Province/RegionFirst Arrival Country

Travel Allowances > Itineraries > Reporting Segments

Reporting GroupSegment 1 - Name throughSegment 10 - Name



Field Description

Segment 1 - Code throughSegment 10 - Code

Travel Allowances > Itineraries > Additional Employee Details

Employee First NameEmployee Last NameEmployee NicknameEmployee Email AddressDefault ApproverDefault Approver IDDefault Approver Email AddressEmployee Country CodeBI ManagerBI Manager IDBI Manager E-mail AddressEmployee Active Flag Employee Ledger CodeEmployee Ledger NameEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - NameEmployee Org Unit 1 - Code throughEmployee Org Unit 6 - CodeEmployee Custom 1 - Name throughEmployee Custom 22 - NameEmployee Custom 1 - Code throughEmployee Custom 22 - Code

TRAVEL ALLOWANCES > ITINERARIES > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS

Purpose Of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)




Field Description

Job Number (User)Division (User)Business Unit (User)Approver (User)Account Code (User)Profile Custom 1 (User) through 20 (User)

Travel Allowances > Itineraries > Keys

Itinerary KeyItinerary Legacy KeyEmployee KeyTravel Allowance Configuration KeyFirst Departure Location Key Final Arrival Location KeyFirst Arrival Location KeyAssociated Report KeyAssociated Travel Request Key

TRAVEL ALLOWANCES > ITINERARIES > KEYS > PROMPT KEYS

Employee Prompt KeyFirst Departure Location Prompt KeyFinal Arrival Location Prompt Key First Arrival Location Prompt KeyTravel Allowance Configuration Prompt Key

Travel Allowances > Itinerary SegmentsDeparture Date/TimeArrival Date/TimeSegment Duration (hours) Border Cross Date/TimeDeparture City/LocationDeparture State/Province/RegionDeparture CountryArrival City/Location



Field Description

Arrival State/Province/Region Arrival CountryArrival Rate LocationArrival Rate Location State/Province/RegionArrival Rate Location CountryWork Location Street AddressWork Location CityWork Location StateWork Location CountryWork Location Postal Code

Travel Allowances > Itinerary Segments > Keys

Itinerary Segment KeyItinerary KeyDeparture Location KeyArrival Location KeyArrival Rate Location Key

TRAVEL ALLOWANCES > ITINERARY SEGMENTS > KEYS > PROMPT KEYS

Departure Location Prompt KeyArrival Location Prompt KeyArrival Rate Location Prompt Key

Travel Allowances > Xpressway Travel Allowance

Travel Allowances > Xpressway Travel Allowance > Fixed Travel Allowance Calculations

EmployeeEmployee IDAllowance DateRate Type CodeRate Type Category CodeExpense TypeExpense Type Code




Field Description

TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > LOCATION

Rate LocationRate Location CodeRate Location CountryRate Location Country CodeRate Location State/Province/RegionRate Location State/Province/Region CodeTravel Allowance Region Code

TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > AMOUNTS (REPORTING CURRENCY)

Reporting CurrencyClient Amount (reporting currency)Government Amount (reporting currency)Benefit in Kind Amount (reporting currency)

TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > AMOUNTS (RATE CURRENCY)

Rate CurrencyClient Rate Amount (rate currency)Client Amount (rate currency)Government Rate Amount (rate currency)Government Amount (rate currency)Benefit in Kind Amount (rate currency)Client Adjusted Amount (ratecurrency)Government Adjusted Amount(rate currency)

TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > AMOUNTS (PAYMENT CURRENCY)

Payment CurrencyClient Amount (payment currency)



Field Description

Government Amount (payment currency)Benefit in Kind Amount (payment currency)

TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > CONVERSION

Conversion DateConversion RateGovernment Rate CurrencyGovernment Conversion Rate

TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > DEDUCTIONS

Client Deduction Type CodeClient Deduction Category CodeClient Deduction Amount (payment currency)Client Deduction Amount (rate currency)Client Benefit in Kind Deduction Amount (rate currency)Government Deduction Type CodeGovernment Deduction Category CodeGovernment Benefit in Kind Deduction Amount (rate currency)Government Deduction Amount (rate currency)Government Deduction Amount (payment currency)

TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > REPORTING SEGMENTS

Reporting GroupSegment 1 – Code Segment 1 – NameSegment 2 – Code Segment 2 – NameSegment 3 – Code




Field Description

Segment 3 – NameSegment 4 – Code Segment 4 – NameSegment 5 – Code Segment 5 – NameSegment 6 – Code Segment 6 – NameSegment 7 – Code Segment 7 – NameSegment 8 – Code Segment 8 – NameSegment 9 – Code Segment 9 – NameSegment 10 – Code Segment 10 – Name

TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > ADDITIONAL EMPLOYEE DETAILS

Employee First NameEmployee Last NameEmployee Nick NameEmployee Email AddressEmployee Active FlagDefault ApproverDefault Approver IDDefault Approver Email AddressBI ManagerBI Manager IDBI Manager Email AddressEmployee Country CodeEmployee Ledger CodeEmployee Ledger Name



Field Description

TRAVEL ALLOWANCES > XPRESSWAY TRAVEL ALLOWANCE > FIXED TRAVEL ALLOWANCE CALCULATIONS > KEYS

Fixed Travel Allowance KeyAssociated Travel Request KeyAssociated Report KeyAssociated Report Entry KeyEmployee KeyItinerary Legacy KeyItinerary KeyLocation Key

Section 6: Folder – Cash Advances

Field Description

Cash Advances > Cash Advance DetailsCash Advance Name Employee-entered name of the cash advance Cash Advance IDEmployee Last name, first name, and middle initial of the

employee requesting or taking the cash advanceEmployee ID Unique code or number that identifies the employeeCash Advance Date Date the employee made the cash advance requestCash Advance Amount Amount of the cash advanceCash Advance Currency The currency of the cash advanceCash Advance Amount (rpt)Cash Advance Currency (rpt)




Field Description

Cash Advance Status Status of the cash advance in the approval and authorization process

Issued Date Date the cash advance was issuedExchange RatePayment Type Payment type used to issue the cash advance

NOTE: A credit card payment type indicates that the employee took a cash advance on their credit card.

Has Receipt Image

Cash Advances > Cash Advance Details > Additional Cash Advance Details

Remaining Balance (Amount less Submitted)

Amount of the issued cash advance, less the amount of cash advance used on submitted expense reports

Remaining Balance (Amount less Unsubmitted)Balance Currency Employee's reimbursement currency.

NOTE: The two Remaining Balance amounts (two previous fields) are in this currency.

Remaining Balance (Amount less Submitted (rpt))Remaining Balance (Amount less Unsubmitted (rpt))Reporting Currency Currency defined by the client as the corporate,

common currency; various reimbursement currencies are converted to this currency in order to obtain totals in one currency

Cash Advance Account Code Account code to which the cash advance is chargedCan Carry Over Indicates whether the cash advance is allowed to

carry over to more than one expense reportIs System CreatedBalance Carry Forward Report Legacy KeyRequested Disbursement Date Date for disbursing the cash advance fundsTravel Start Date Projected first date of travelTravel End Date Projected last date of travelLocation Primary destination of the trip city selectorPurpose Business purpose for the cash advance



Field Description

Cash Advances > Cash Advance Details > Reporting Segments

Reporting Group Code that indicates the level assigned to the cash advance from the reporting hierarchy

Segment 1 - Code throughSegment 10 - CodeSegment 1 - Name throughSegment 10 - Name

Cash Advances > Cash Advance Details > Additional Employee Details

Employee First NameEmployee Last NameEmployee NicknameDefault Approver Name of the employee's default cash advance

approver, which, depending on the client's configuration, may or may not be the approver for this report

Default Approver ID Unique number or code that identifies the employee's default cash advance approver

Default Approver E-mail AddressBI ManagerBI Manager IDBI Manager E-mail AddressEmployee E-mail AddressEmployee Login IDEmployee Active FlagEmployee Country Code Two-character code that identifies the employee's

countryEmployee Ledger CodeEmployee Ledger NameEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - Name











Field Description

CASH ADVANCES > CASH ADVANCE DETAILS > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS


Cash Advances > Cash Advance Details > Keys

Cash Advance Key Unique system-assigned key that identifies the travel request

Cash Advance Legacy KeyAssociated Report KeyEmployee Key Unique system-assigned key that identifies the

employeeRequest KeyPayment Type Key Unique system-assigned key that identifies the

payment type (method) used to pay the expenseStatus KeyCash Advance Currency KeyBalance Currency KeyHas Receipt Image Flag Key

CASH ADVANCES > CASH ADVANCE DETAILS > KEYS > PROMPT KEYS

Employee Prompt KeyPayment Type Prompt Key



Field Description

Status Prompt KeyCash Advance Currency Prompt KeyBalance Currency Prompt Key

Cash Advances > Cash Advance Workflow TrailCurrent Workflow Instance Indicates whether this is the workflow instance

through which the transaction is currently progressingNOTE: A single transaction may have more than one associated workflow instance, but only one will be active or current. For example, if an expense report is sent back to the employee, that terminates one workflow instance. When the employee resubmits the report, that action initiates a new workflow instance.

Current Workflow Flag (Current = 1)Workflow Instance CompleteWorkflow Completed Flag (Completed = 1)Step Name of a particular step in the workflowProcessStep Sequence Number that indicates the order or sequence of this

particular step within the workflowStep Entry Date/Time Date and time when the transaction moved into this

step in the workflowStep Action Date/Time Date and time when action was taken to complete

this workflow stepEmployee Assigned to Step Last name, first name, and middle initial of the

employee designated to take action in this step of the workflow

Role Role of the employee designated to take action in this step of the workflow

Delegate Last name, first name, and middle initial of an employee acting as a delegate on behalf of the person designated to take action in this workflow step

Status Upon Step Completion Status of the transaction when this workflow step completes

Cash Advances > Cash Advance Workflow Trail > Additional Employee Details

Employee First NameEmployee Last Name




Field Description

Employee NicknameEmployee IDEmployee Email AddressEmployee Active FlagBI ManagerBI Manager IDBI Manager E-mail AddressEmployee Org Unit 1 - Name throughEmployee Org Unit 6 - Name








CASH ADVANCES > CASH ADVANCE WORKFLOW TRAIL > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS


Cash Advances > Cash Advance Workflow Trail > Additional Delegate Details

Delegate ID



Field Description

Delegate Email AddressDelegate Active Flag

Cash Advances > Cash Advance Workflow Trail > Keys

Workflow Instance Key Unique system-assigned key that identifies the workflow instance

Cash Advance Key Unique system-assigned key that identifies the cash advance

Cash Advance Legacy KeyEmployee Key Unique system-assigned key that identifies the

employeeDelegate Employee Key Unique system-assigned key that identifies the

delegate designated to take action in this workflow step

Process Step Key Unique system-assigned key that identifies the process step

Role KeyStatus Upon Step Completion Key Unique system-assigned key that identifies status

of the transaction when this workflow step completes

CASH ADVANCES > CASH ADVANCE WORKFLOW TRAIL > KEYS > PROMPT KEYS


Cash Advances > Cash Advance CommentsCommenter's Name Last name, first name, and middle initial of the

employee entering the cash advance commentComment Text of the cash advance commentComment Date/Time Date and time when the cash advance comment

was entered

Cash Advances > Cash Advance Comments > Keys

Associated Cash Advance Key Unique system-assigned key that identifies the cash advance on which the comment was entered

Associated Cash Advance Legacy Key

Cash Advances > Cash Advance UsageEmployee Last name, first name, and middle initial of the

employee associated with the cash advanceEmployee ID Unique code or number identifying the employee




Field Description

Cash Advance Name Name that identifies the cash advanceReport Name Name that identifies the expense report to which

the cash advance has been appliedReport ID Unique code that identifies the expense report to

which the cash advance has been appliedEntry Expense TypeEntry Transaction DateEntry Approved AmountEntry Approved Amount (rpt)Cash Advance Amount Applied Amount of cash advance applied to the expense

entry (in the employee's reimbursement currency)Cash Advance Amount Applied (rpt)

Section 7: Folder – Expense Journal

Field Description

Extracted Date/TimePayer Payment Type Payment type representing the entity responsible

for paying the amountPayee Payment Type Payment type that identifies the entity receiving the

amount



Field Description

Amount Amount to be postedNOTE: Negative amounts represent a credit; positive amounts represent a debit.

Billing AmountAccount Code Account code to be charged with the amountAttendee Type

Expense Journal > Associated Expense Report InformationReport Name Name of the expense report from which the journal

transaction originatedReport ID Unique code that identifies the expense report from

which the journal transaction originatedEmployee Name Last name, first name, and middle initial of the

employee submitting the expense report that originated the journal transaction

Employee ID Unique code or number identifying the employee

Expense Journal > Associated Report Entry InformationExpense Type Expense type assigned to the report entry

originating the journal transactionTransaction Date Transaction date of the report entry originating the

journal transaction

Expense Journal > Associated Report Entry Allocation InformationAllocation PercentageAllocation Account Code 1Allocation Account Code 2Custom 1 - Name throughCustom 20 - NameCustom 1 - Code throughCustom 20 - Code

Expense Journal > Associated Cash Advance InformationCash Advance NameCash Advance Account Code Cash Advance Request DateCash Advance Issued Date

Expense Journal > KeysJournal Key Unique system-assigned key that identifies the

journal entry




Field Description

Report Key Unique system-assigned key that identifies the expense report from which the journal entry originates

Report Legacy KeyReport Entry Key Unique system-assigned key that identifies the

report entry from which the journal entry originatesAllocation Key Unique system-assigned key that identifies the

allocation from which the journal entry originatesCash Advance KeyPayer Payment Type Key Unique system-assigned key that identifies the

payment type representing the entity responsible for issuing the journal amount

Payee Payment Type Key Unique system-assigned key that identifies the payment type representing the entity receiving the journal amount

Extract Job Run Legacy KeyExtract Credit Card TransactionAssociated Item Payee KeyAttendee Type KeyBatch ID

Section 8: Folder – Cash Advance Journal

Field Description

Extracted Date/TimePayer Payment Type Payment type representing the entity responsible

for paying the amount



Field Description

Payee Payment Type Payment type that identifies the entity receiving the amount

Amount Amount to be postedNOTE: Negative amounts represent a credit; positive amounts represent a debit.

Billing AmountAccount Code Account code to be charged with the amount

Cash Advance Journal > Associated Cash Advance InformationCash Advance Name Name of the cash advance originating the journal

transactionIssued Date Date the cash advance was issuedEmployee Last name, first name, and middle initial of the

employee submitting the expense report that originated the journal transaction

Employee ID Unique code or number identifying the employee

Cash Advance Journal > KeysJournal Key Unique system-assigned key that identifies the

journal entryCash Advance Key Unique system-assigned key that identifies the cash

advance from which the journal entry originatesCash Advance Legacy KeyPayer Payment Type Key Unique system-assigned key that identifies the

payment type representing the entity responsible for issuing the journal amount

Payee Payment Type Key Unique system-assigned key that identifies the payment type representing the entity receiving the journal amount

Section 9: Folder – Payment Manager




Field Description

Payment Manager > BatchBatch NameBatch IDTypeType CodeStatusLiability Account CodeCash Account CodeOpened DateEstimated Closed DateClosed DateEstimated Sent DateSent DateAmount

Payment Manager > Batch > Payor Account

Payor Account NamePayor Reference IDProvider NameBank CountryBank CurrencyPayor Account ActivePay Cycle

Payment Manager > Batch > Master Account

Card Program NameMaster Reference IDPayment TypeCard CurrencyMaster Account ActiveCard Program ID

Payment Manager > Batch > Keys

Batch Key



Field Description

Payor Account KeyMaster Account KeyStatus KeyStatus Legacy Key

PAYMENT MANAGER > BATCH > KEYS > PROMPT KEYS

Payor Account Prompt KeyMaster Account Prompt KeyStatus Prompt Key

Payment Manager > Payment DemandPayment Demand IDCreation DateTypeType CodeStatusFunding Initiation DateFunding Date Payment Initiation DatePayment Date Return Initiation Date Return Settlement DateReference ID AmountIs Deleted

Payment Manager > Payment Demand > Employee Bank Account

Employee NameEmployee ID Account Type Account StatusAccount CurrencyAccount CountryActive




Field Description

Payment Manager > Payment Demand > Keys

Payment Demand KeyStatus KeyStatus Legacy KeyEmployee Key Bank Account Key

PAYMENT MANAGER > PAYMENT DEMAND > KEYS > PROMPT KEYS

Status Prompt KeyEmployee Prompt Key

Payment Manager > Item PayeeCreation DateManually Paid Amount

Payment Manager > Item Payee > Associated Expense Report Information

Report NameReport IDTotal Report Amount Reimbursement Currency

Payment Manager > Item Payee > Associated Cash Advance Information

Cash Advance NameCash Advance Request DateCash Advance Issued DateCash Advance Reimbursement CurrencyCash Advance Amount

Payment Manager > Item Payee > Keys

Item Payee KeyReport Key Report Legacy Key Cash Advance KeyCash Advance Legacy Key



Field Description

Payment Demand Key

Payment Manager > Payment Expense JournalExtracted Date/TimePayer Payment TypePayee Payment Type Amount Billing Amount Account Code

Payment Manager > Payment Expense Journal > Associated Expense Report Information

Report Name Report ID Employee NameEmployee ID

Payment Manager > Payment Expense Journal > Associated Report Entry Information

Expense Type Transaction Date

Payment Manager > Payment Expense Journal > Associated Report Entry Allocation Information

Allocation Percentage Allocation Account Code 1 Allocation Account Code 2 Custom 1 - Name throughCustom 20 - NameCustom 1 - Code throughCustom 20 - Code

Payment Manager > Payment Expense Journal > Associated Cash Advance Information

Cash Advance NameCash Advance Account CodeCash Advance Request DateCash Advance Issued Date




Field Description

Payment Manager > Payment Expense Journal > Keys

Journal Key Report Key Report Legacy KeyReport Entry KeyAllocation Key Cash Advance KeyPayer Payment Type Key Payee Payment Type Key Extract Job Run Legacy KeyAssociated Item Payee Key

Section 10: Folder – Payment Journal

Field Description

Event Date/TimeJournal Entry TypeLiability Account CodeCash Account CodeAmount

Payment Journal > Associated Batch InformationBatch ID



Field Description

Batch StatusBatch Type

Payment Journal > Associated Payment Demand InformationReference IDPayment Demand StatusPayment Demand Type

Payment Journal > Associated Item Payee InformationCreation DateManually PaidPayee Amount

Payment Journal > Associated Item Payee Information > Associated Expense Report Information

Report NameReport IDTotal Report AmountReimbursement Currency

Payment Journal > KeysJournal Entry Type Key Batch KeyPayment Demand KeyItem Payee KeyReport KeyReport Legacy Key

Payment Journal > Keys > Prompt Keys

Journal Entry Type Prompt Key




Section 11: Folder – Audit Service

Field Description

Audit Service > Concur Audit ServiceReport IDReport NameAuditor CommentAudit Start DateAudit End DateAudit StatusAudit Status CodeAuditor NameAuditor IDAuditor Email AddressEmployee NameEmployee IDEmployee Email AddressIs ResubmittedIs PostpaidAudit Instance CountIs Extracted

Audit Service > Concur Audit Service > Keys

Audit KeyReport KeyAuditor KeyEmployee Key



Field Description

AUDIT SERVICE > CONCUR AUDIT SERVICE > KEYS > PROMPT KEYS

Auditor Prompt KeyEmployee Prompt Key

Audit Service > Audit ReasonsReport IDReport NameReason CodeReason NameAudit Exception Count

Audit Service > Audit Reasons > Keys

Audit KeyReason KeyReport key

Section 12: Folder – Audit Service Details

Field Description

Audit Service Details > Expense Report AuditReport IDReport NameEmployee NameEmployee IDEmployee Email AddressStatus




Field Description

Status CodeAudit DateReport Entry CountQuestion CountDuration (Time Taken)SLA

Audit Service Details > Expense Report Audit > Audit Date Attributes

Audit Day of WeekAudit Day of Month NumberAudit Week of Month NumberAudit Month NumberAudit MonthAudit Quarter NumberAudit QuarterAudit YearFiscal Audit Day of Month NumberFiscal Audit Week of Year NumberFiscal Audit Month NumberAudit Fiscal MonthFiscal Audit Quarter NumberAudit Fiscal QuarterFiscal Audit YearAudit Fiscal Year NameAudit Fiscal Year Sequence

Audit Service Details > Expense Report Audit > Keys

Employee KeyReport KeyReport Legacy KeyAudit Report Key

AUDIT SERVICE DETAILS > EXPENSE REPORT AUDIT > KEYS > PROMPT KEYS

Employee Prompt Key



Field Description

Audit Service Details > Expense Report Audit ResultAudit QuestionAudit AnswerChanged At ReviewStatusStatus Code

Audit Service Details > Expense Report Entry AuditExpense TypeTransaction DateVendorCity/LocationState/Province/RegionCountryPayment Type

Audit Service Details > Expense Report Entry Audit > Amounts (reimbursement currency)

Reimbursement CurrencyExpense Amount (reimbursement currency)Claimed AmountApproved Amount

Audit Service Details > Expense Report Entry Audit > Amounts (reporting currency)

Reporting CurrencyExpense Amount (rpt)Claimed Amount (rpt)Approved Amount (rpt)

Audit Service Details > Expense Report Entry Audit > Keys

Report Entry Fact KeyReport Entry Legacy KeyExpense Type KeyAudit Report Key




Field Description

Audit Report Entry KeyAudit Entry Legacy Key

AUDIT SERVICE DETAILS > EXPENSE REPORT ENTRY AUDIT > KEYS > PROMPT KEYS

Expense Type Prompt Key

Audit Service Details > Expense Report Entry Audit ResultAudit QuestionAudit AnswerChanged At ReviewStatusStatus Code

Section 13: Folder – Performance Metrics

Field Description

Event TypeEvent Date/TimeEvent Duration

Performance Metrics > KeysReport Legacy KeyReport Entry Legacy KeyEvent Type Key



Field Description

Performance Metrics > Keys > Prompt Keys

Event Prompt Type Key

Section 14: Folder – Mobile Usage Metrics

Field Description

EmployeeDevice PlatformEvent NameEvent DateEvent Count

Mobile Usage Metrics > Event Date AttributesDay of WeekDay of Month NumberWeek of Year NumberMonth NumberMonthQuarter NumberQuarterYear




Field Description

Fiscal Day of Month NumberFiscal Week of Year NumberFiscal Month NumberFiscal MonthFiscal Quarter NumberFiscal_QuarterFiscal Year

Mobile Usage Metrics > KeysEvent KeyEvent Legacy KeyEmployee KeyEmployee Legacy Key

Section 15: Folder – User Rating Information

Field Description

Overall Rating Overall rating provided by end users after bookingUsability Rating This field is no longer populated.

Reliability Rating This field is no longer populated.

Performance Rating This field is no longer populated.

Comments User added comments Survey Date Date the survey was taken by the user



Section 16: Folder – Billing

Field Description

EmployeeEmployee IDReport NameReport IDReport TypeFirst Submitted DateFirst Submitted Date/Time

Billing > First Submitted Date AttributesFirst Submitted Day of WeekFirst Submitted Day of Month NumberFirst Submitted Week of Year NumberFirst Submitted Month NumberFirst Submitted MonthFirst Submitted Quarter NumberFirst Submitted Quarter




Field Description

First Submitted YearFirst Submitted Fiscal Day of Month NumberFirst Submitted Fiscal Week of Year NumberFirst Submitted Fiscal Month NumberFirst Submitted Fiscal MonthFirst Submitted Fiscal Quarter NumberFirst Submitted Fiscal QuarterFirst Submitted Fiscal YearDeleted FlagDeleted Date/Time

Billing > KeysEmployee KeyReport Legacy Key

Billing > Keys > Prompt Keys

Employee Prompt Key

Section 17: Folder – Audit Trail (Change Log)IMPORTANT: Audit Trail Information - Opt In

The audit trail information is not archived into the Reporting Database automatically. If your company wants this data for reporting, call Concur Client Support and ask them to enable this feature.

Once enabled, the DW Expense Archive will move the audit trail data into the Reporting Database. The first archive will gather all audit trail data since your company was implemented. Subsequent archives will be incremental.

Field Description

Audit Trail (Change Log) > Report AuditChange Date/TimeEmployee Making Change - Name



Field Description

Employee Making Change - IDField Changed (Database Column)Old ValueNew ValueMessage

Audit Trail (Change Log) > Report Audit > Additional Details

Audit TypeEmployee Making Change - Legacy KeyReport Legacy Key

Audit Trail (Change Log) > Report Entry AuditChange Date/TimeEmployee Making Change - NameEmployee Making Change - IDField Changed (Database Column)Old ValueNew ValueMessage

Audit Trail (Change Log) > Report Entry Audit > Additional Details


Audit Trail (Change Log) > Employee AuditChange Date/TimeEmployee NameEmployee IDEmployee Making Change - NameEmployee Making Change - IDField Changed (Database Column)Old ValueNew Value




Field Description

Message

Audit Trail (Change Log) > Employee > Additional Details


Section 18: Folder – Bursting

Field Description

Bursting > Reporting Hierarchy BurstingEmployeeEmployee IDEmployee E-mail AddressReporting Group

Bursting > Reporting Hierarchy Bursting > Keys

EmployeeHierarchy Node Key

Bursting > BI Manager BurstingEmployeeEmployee IDEmployee E-mail AddressReporting EmployeeReporting Employee ID



Field Description

Bursting > Reporting Hierarchy Bursting > Keys

Employee KeyReporting Employee Key

Bursting > Custom BurstingEmployeeEmployee IDEmployee E-mail AddressCategoryValue

Bursting > Custom Bursting > Keys

Employee Key

Section 19: Folder – Lists

Field Description

Lists > Employee InformationEmployee Name




Field Description

Employee IDLast NameFirst NameTitleMiddle InitialNicknameLogon IDTravel Logon IDEmail AddressActiveReimbursement CurrencyLocaleCountryState/Province/RegionCash Advance Account CodeLedger CodeLedger NameIs Mobile Number Entered Indicates whether employee has a mobile phone

number entered in their user profile.Last User Login DateLast User Login Time

Lists > Employee Information > Concept Fields

DivisionDivision - CodeDepartmentDepartment - CodeBusiness UnitBusiness Unit - CodeCost CenterCost Center - CodeProjectProject - Code



Field Description

Lists > Employee Information > Traveler User Fields


Lists > Employee Information > Additional Details

BI ManagerBI Manager IDBI Manager Email AddressBudget ManagerBudget Manager IDBudget Manager Email AddressTravel Employee ManagerTravel Employee Manager IDTravel Employee Manager Email AddressTravel Name RemarkTravel Rule ClassTravel ConfigTravel AgencyStart DateTermination Date




Field Description

Password Change Date/TimeLink Travel to TripItLink Expense to TripItTravel Cost CenterTravel Org Unit IDEnable E-ReceiptsIs Non EmployeeIs Test UserIs Test User CodeExpense Audit RequiredADP Company CodeADP Deduction CodeReimbursement TypeADP File NumberOrg Unit 1 - Name throughOrg Unit 6 - Name








Lists > Employee Information > Default Approvers

Default Expense Report ApproverDefault Expense Report Approver IDDefault Expense Report Approver Email AddressDefault Expense Report Approver 2Default Expense Report Approver 2 IDDefault Expense Report Approver 2 Email AddressDefault Cash Advance ApproverDefault Cash Advance Approver IDDefault Cash Advance Approver Email Address



Field Description

Default Travel Request ApproverDefault Travel Request Approver IDDefault Travel Request Approver Email AddressDefault Travel Request Approver 2Default Travel Request Approver 2 IDDefault Travel Request Approver 2 Email AddressDefault Payment Request ApproverDefault Payment Request Approver IDDefault Payment Request Approver Email AddressDefault Travel Request Approver (updated)Default Travel Request Approver (updated) IDDefault Travel Request Approver (updated) Email AddressDefault Company Statement ApproverDefault Company Statement Approver IDDefault Company Statement Approver Email Address

Lists > Employee Information > Delegate Details

Delegate Name Delegate Employee IDDelegate Logon IDProduct CodeCan PrepareCan SubmitCan View Receipt ImageCan ApproveCan Receive EmailCan Receive Approval EmailCan Approve TemporarilyStart Approve Date




Field Description

End Approve Date

Lists > Employee Information > Preferences

Email when new company card transactions arrivePrompt to add company card transactions to expense reportEmail when faxed receipts receivedEmail when expense report status changesEmail when an expense report awaits approvalEmail when cash advance status changesEmail when a cash advance awaits approvalEmail when travel request status changesEmail when a travel request awaits approvalAlways prompt for travel request approverEmail when payment request status changesEmail when a payment request awaits approvalAlways prompt for payment request approverDisplay Imaging Service Introduction pageAlways prompt for report print formatDefault report print formatInclude expenses on printed reportInclude totals on printed reportShow instructional text at top of pagesExpense Assistant Setting 0 – Disabled

1 – EnabledExpense Assistant Type



Field Description

Lists > Employee Information > Keys

Employee KeyEmployee Expense Legacy KeyEmployee Travel Legacy KeyCountry KeyReimbursement Currency KeyDefault Report Approver KeyDefault Report Approver 2 KeyDefault Cash Advance Approver KeyDefault Travel Request Approver KeyDefault Travel Request Approver 2 KeyDefault Travel Request Approver (updated) KeyDefault Payment Request Approver KeyDefault Company Statement Manager KeyBI Manager KeyBudget Manager KeyLocale KeyIs Non Employee Key

LISTS > EMPLOYEE INFORMATION > KEYS > PROMPT KEYS

Default Report Approver Prompt KeyDefault Report Approver 2 Prompt KeyDefault Cash Advance Approver Prompt KeyDefault Travel Request Approver Prompt KeyDefault Travel Request Approver 2 Prompt KeyDefault Payment Request Approver Prompt KeyBI Manager Prompt KeyCountry Prompt Key




Field Description

Reimbursement Currency Prompt KeyLocale Prompt Key

Lists > Guest InformationGuest NameGuest IDGuest First NameGuest Last NameEmail AddressGuest User TypeGuest User Type IDSponsor NameSponsor IDSponsorship Start DateSponsorship End Date

Lists > Guest Information > Keys

Sponsoring Employee KeyGuest Key

Lists > Employee BudgetEmployee NameQuarter NumberQuarterYearYear NameYear SequenceReporting CurrencyAmount

Lists > Employee Budget > Current Date Attributes

Current Fiscal Quarter NumberCurrent Fiscal QuarterCurrent Fiscal Year NameCurrent Fiscal Year Sequence



Field Description

Lists > Employee Budget > Keys

Employee KeyCurrency KeyCurrent Fiscal Year Key

LISTS > EMPLOYEE BUDGET > KEYS > PROMPT KEYS

Employee Prompt Key

Lists > Travel Employee HistoryChange Date/TimeEmployee Making Change - NameEmployee Making Change - IDChange TypeEmployee NameTravel Logon IDTravel Employee ManagerTravel Name RemarkTravel Rule ClassTravel ConfigTravel AgencyStart DateTravel Cost CenterTravel Org Unit IDActiveEnable E-Receipts

Lists > Travel Employee History > Keys

Employee KeyEmployee Making Change - Key

LISTS > TRAVEL EMPLOYEE HISTORY > KEYS > PROMPT KEYS

Employee Making Change - Prompt Key

Lists > Employee RolesEmployee Employee last name, first name, and middle initial




Field Description

Role Roles assigned to the employeeRole DescriptionReporting Group

Lists > Employee Roles > Keys

Employee Key Unique system-assigned key that identifies the employee

Role KeyHierarchy Node KeyRole Legacy Key

LISTS > EMPLOYEE ROLES > KEYS > PROMPT KEYS

Employee Prompt KeyRole Prompt Key

Lists > Employee Role HistoryChange Date/TimeEmployee Making Change - NameEmployee Making Change - IDChange TypeEmployee NameRoleRole DescriptionGroup

Lists > Employee Role History > Keys

Employee Making Change - KeyEmployee KeyRole KeyHeir Node Key

LISTS > EMPLOYEE ROLE HISTORY > KEYS > PROMPT KEYS

Employee Making Change - Prompt KeyEmployee Prompt KeyRole Prompt Key



Field Description

Lists > Approval StatusesApproval Status Key Unique system-assigned key that identifies the

approval status of the expense reportApproval Status Status of the expense report in the approval

processDeleted Flag

Lists > Payment StatusesPayment Status Key Unique system-assigned key that identifies the

payment status of the expense reportPayment Status Status of the expense report in the payment

processDeleted Flag

Lists > Cash Advance StatusesCash Advance Status Key Unique system-assigned key that identifies the cash

advance statusCash Advance Status Status of the cash advance in the approval and

authorization processDeleted Flag

Lists > Expense TypesExpense Type Key Unique system-assigned key that identifies the

expense typeSpend Category Collection of similarly grouped expense types

Reporting off this value allows the Report Writer to report at a less granular level than expense types to get a more comprehensive view of spending.

Expense Type Name Name of the expense type to which the expense is assigned

Deleted Flag

Lists > Parent Expense TypesParent Expense Type Key Unique system-assigned key that identifies the

parent expense typeParent Expense Type Name Another expense type under which the entry's

expense type has been groupedFor example, the expense types Breakfast, Lunch, and Dinner might be grouped under another expense type called Meals.

Deleted Flag




Field Description

Lists > Payment TypesPayment Type Key Unique system-assigned key that identifies the

payment type (method) used to pay the expensePayment Type Method by which the employee paid for the

expense, such as cash or a credit cardDeleted FlagCredit Card Payment Type FlagCredit Card Payment Type (Y/N)

Lists > PoliciesPolicy Key Unique system-assigned key that identifies the

policy assigned to the expense reportPolicy Name Name that identifies the policy used to determine

the configuration settings governing the expense report

Deleted Flag

Lists > LedgersLedger Key Unique system-assigned key that identifies the

ledger assigned to the expense reportLedger Name Name of the ledger assigned to the expense report

Lists > DatesDateDay of WeekDay of Month NumberWeek of Year NumberMonth NumberMonthQuarter NumberQuarterYearFiscal Day of Month NumberFiscal Week of Year NumberFiscal Month NumberFiscal MonthFiscal Quarter Number



Field Description

Fiscal QuarterFiscal YearFiscal Year NameFiscal Year Sequence

Lists > ExceptionsException Key Unique system-assigned key that identifies the

exceptionException Code Code that identifies the exception associated to the

audit rule that was triggeredException Level Severity level of the exceptionException Text Text description of the exceptionDeleted Flag

Lists > Process and StepsProcess Step Key Unique system-assigned key that identifies the

process stepProcessStep Name of a particular step in the workflow

Lists > Custom and Connected ListsList KeyList Category NameListList Item KeyList Item Legacy KeyList LevelList Item Short CodeList Item Full CodeList ItemList Item Deleted FlagImport Status Single-character codes that describe the import

status: N = New D = Delete C = Complete

List Item Mapping Deleted Flag Shows 1 if the import status = D, otherwise 0.




Field Description

Lists > CurrenciesCurrency KeyCurrency Alpha CodeCurrency NameDeleted FlagReimbursement Currency Flag

Lists > CarsVehicle IDEngine SizeEnergyCO2 Emission RateFirst Date of CirculationFirst Date Of Circulation For CompanyEnd Date Of CirculationRegistration DateEmployee NameEmployee IDConfiguration NameConfiguration LabelConfiguration Starting MonthConfiguration Starting Day in MonthPersonal or Company ConfigurationConfiguration TypeConfiguration Period UnitsRate CriteriaRate Criteria SequenceDeleted

Lists > Cars > Additional Car Details

Car Custom 1 - Name through Car Custom 5 - NameCar Custom 1 - Code through Car Custom 5 - Code



Field Description

Lists > Cars > Additional Employee Details

Employee First NameEmployee Last NameEmployee NicknameEmployee Email AddressEmployee Active FlagDefault Approver NameDefault Approver IDDefault Approver Email AddressBI ManagerBI Manager IDBI Manager E-mail AddressOrg Unit 1 - Name throughOrg Unit 6 - NameOrg Unit 1 - Code throughOrg Unit 6 - CodeCustom 1 - Name throughCustom 21 - NameCustom 1 - Code throughCustom 21 - Code

LISTS > CARS > ADDITIONAL EMPLOYEE DETAILS > TRAVELER USER FIELDS

Purpose Of TripCost Center (User)Department (User)Project (User)Client Name (User)Client Number (User)Approval Code (User)Is Billable (User)Job Number (User)Division (User)Business Unit (User)Approver (User)Account Code (User)




Field Description

Profile Custom 1 (User) through 20 (User)

Lists > Cars > Keys

Car KeyCar Log KeyEmployee KeyDefault Approver KeyCar Configuration KeyCar Criteria Key

LISTS > CARS > KEYS > PROMPT KEYS

Employee Prompt KeyDefault Approver Prompt KeyCar Configuration Prompt KeyCar Criteria Prompt Key

Section 20: Folder – Last Expense Archive

Field Description

Archive Start Time Start time for the last successful archive runArchive End Time End time for the last successful archive runArchive Status Always "Successful"



Section 21: Folder – Rollup Information

Field Description

Rollup Information > Spend Category RollupSpend Category Code Spend categories are mapped to expense types to

effectively "group" data for reporting reasons. This is the category code.

Spend Category Spend categories are mapped to expense types to effectively "group" data for reporting reasons. This is the category name.

Quarter NumberQuarterYearIs DeletedReporting CurrencyAmount This is the approved amount; not the posted

amount.Average Amount

Rollup Information > Spend Category Rollup > Keys

Spend Category KeyReporting Currency Key

ROLLUP INFORMATION > SPEND CATEGORY ROLLUP > KEYS > PROMPT KEYS

Spend Category Prompt Key




Section 22: Folder – Digitized Receipts

Field Description

Receipt IDEmployeeEmployee IDInvoice NumberInvoice Type CodeSupplier NameSupplier Tax IDDigitized Country CodeDigitization StatusDigitization DateTransaction Date



Field Description

Issue DateReceipt Image IDHas Timestamp

Digitized Receipts > Supplier AddressSupplier Street AddressSupplier Postal CodeSupplier TownSupplier ProvinceSupplier CountrySupplier Country Code

Digitized Receipts > Amounts (transaction currency)Transaction CurrencyTransaction AmountDeduct VAT Amount

Digitized Receipts > KeysSDR Detail KeyEmployee KeyEmployee Expense Legacy KeyEmployee Travel Legacy KeyHas Timestamp FlagDigitized Receipt Timestamp Key

Digitized Receipts > Keys > Prompt Keys

Employee Prompt Key




Section 23: Folder – Digitized Receipts Taxes

Field Description

Tax DetailsRate TypeRate Type CodeTransaction Date

Digitized Receipts Taxes > Amounts (transaction currency)Transaction CurrencyTax RateTaxable AmountTax Amount

Digitized Receipts Taxes > KeysSDR Detail Tax KeySDR Detail Key


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