an introduction to application software word processing

• An introduction to application

software

• Word processing

4

An Introduction to An Introduction to Application SoftwareApplication Software

Introducing Application Software: Tools for Productivity

Integrated Programs & Suites: The All-in-One Approach

Web Integration: A New Way to Get the Word Out

Module

A

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ConsiderationsConsiderations System requirements Commercial programs, shareware,

& freeware Software licenses Distribution methods

Module

A

Introduction to application software

Not sure whether you’re using the latest version? Versions will send you e-mail notifying you of new

versions of the software you’re using.

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ConsiderationsConsiderations Documentation Software versions Installation Registration

Module

A


Many software publishers use the Internet to deliver software updates.

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Visual Metaphors:Visual Metaphors: working in familiar waysworking in familiar ways


Module

A

Successful programs do a good job of

fitting into the way we’re accustomed to

doing business

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Integrated Programs & Suites:Integrated Programs & Suites: the All-In-One Approachthe All-In-One Approach


Module

A

Office Suites (Windows 95/98/NT)

Corel Office Lotus SmartSuite Microsoft Office

Word Processing WordPerfect Word Pro Microsoft Word

Spreadsheet Corel Quattro Pro Lotus 1-2-3 Microsoft Excel

Database Paradox Lotus Approach Microsoft Access

Presentation Graphics Corel Presentations Freelance Graphics Microsoft PowerPoint

Personal Info.Managers (PIMs)

Corel InfoCentral Lotus Organizer Microsoft Outlook

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What You See Is What You GetWhat You See Is What You Get

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Introduction to Word Introduction to Word ProcessingProcessing

There are 2 major ways to process text Use a WORD PROCESSOR

One program does everythingWYSIWYG - ex: WORD

Use a Mark Up LanguageProcess uses two programs EDITOR to create the document VIEWER to render the documentWWW documents - HTML

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Mark Up LanguageMark Up Language

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Viewer Viewer

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Basic Features of WP Basic Features of WP SoftwareSoftware

write-enter the text without worrying about how it looks

edit-replace or insert text, move or delete text

format-adjusting the appearance save-put the contents to secondary storage print-produce a hard copy

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Word Processing VocabularyWord Processing Vocabulary Word Wrap - pressing enter (VAX Mail) Paragraph- text that ends with enter

keystroke Insert or typeover mode Cut and Paste Save vs. Save As Print - Use Print Preview!!!

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Word Processing VocabularyWord Processing Vocabulary justification - alignment of text at the left

or right or both (full) margins portrait mode - lines go parallel to short

edge of paper landscape mode - lines go parallel to the

long edge of the paper

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WP FORMATSWP FORMATS How to apply a format:

Enter text - Select text - Apply formatSet format before typing text

Formats apply toCharacters - font, size, color, position (normal, subscript, superscript), style (bold, italic, underline, strikethrough)Paragraph - alignment, indentationPage - header, page no. placement

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Markup FORMATSMarkup FORMATS How to apply: Use tags Formats apply to:

Characters: color, size, fontParagraphs: alignmentPages: headers, title placement

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Fonts Fonts TYPEFACE - character look, Courier,

Helvetica SIZE - measured in points and pitch

height => points - 72 points/inch12 pt = 12/72 = 1/6” or 6 lines/inch

width => pitch - cpi using monosp char. style - bold, italic, underline,

bold-italic, superscript

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FontsFonts

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FontsFonts monospaced and proportional fonts kerning - amount of space between letters

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Rules to Easy ReadingRules to Easy Reading

1. Leave white space. 1” margin all round.

2. Use 12-point for easy readability.

3. Don’t overdo emphasis attributes.

4. Don’t emphasize long blocks of text.

5. Use typeface and size consistently.

6. Main text - serif font; Titles - sans serif.

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Additional features of WP Additional features of WP SoftwareSoftware

spell checker - (in Word) electronic thesaurus (in Word) style and grammar checker (in Word) mail merge ( in Word)

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Mail merge-personalize a form letter

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Additional features of WP Additional features of WP SoftwareSoftware

macros - (Works has several macros to automate repetitive tasks in WP but has no feature of creating your own, can create your own in its communication part!)

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Word Processing Software:Word Processing Software:the electronic scribethe electronic scribe

Word processing & writing quality The Internet connection

save in HTML

Word processing

Module

B

Need some help with writing? Visit one of the most amazing sites on the Web, Purdue

University’s Online Writing Lab (OWL).

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Desktop PublishingDesktop Publishing

Module

BCombines text and graphics, and

advanced formatting to create visually appealing printed

documents, such as newsletters, brochures, magazines, and books.

Word processing

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Desktop PublishingDesktop PublishingCombines text, graphics, and advanced formatting

Page LayoutPage Layout

–PortraitPortrait

–LandscapeLandscape

FormattingFormatting

–FontsFonts

Style SheetsStyle Sheets

GraphicsGraphics

–Clip artClip art

TextText

Handwriting Font

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Desktop PublishingDesktop Publishing DTP combines text, graphics and

advanced formatting most WP packages contain many of the

DTP features usually has a larger clip art gallery ex. PageMaker

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Presentation PackagesPresentation Packages

Presentation Graphics: Liven your Presentations

The Internet Connection Using Visual Aids Effectively: Some

Pointers

Module

E

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Presentation Graphics:Presentation Graphics:Liven Your PresentationsLiven Your Presentations

Module

E

This software, like other top-selling productivity programs, uses a visual metaphor: here, a

simulation of the media (such as a 35mm slide or transparency) that you’ll actually use for

your presentation. Each “page” of the presentation is called a slide

Presentation packages

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Presentation GraphicsPresentation Graphics

Module

E


Getting fancyon-screen showtransparencies35mm slidesaudience handoutsspeaker notes

Templatesready-made designs

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View optionsslide viewoutline viewslide sorter viewnotes viewmaster


Module

E


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Slide optionstwo-column bulleted listtableorganization charttext and charttext and clip artmultimedia


Module

E


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Getting fancytransition effectexpansionbuildmultimediaautomatic presentations

Runtime version


Module

E


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Internet ConnectionInternet Connection

Module

E


The latest programs can generate output to HTML and Internet graphics formats. They can generate an entire Web presentation, including a title page and a table of contents

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Using Visual Aids Using Visual Aids EffectivelyEffectively

Module

E


One concept per slide Keep language simple Don’t tell everything Use a variety of slide formats Make sure your text is legible

an introduction to application software word processing

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