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An Image Worth Sharing Your Club’s Public Relations Plan

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Page 1: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility

An Image Worth Sharing

Your Club’s Public Relations Plan

Page 2: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility

Public Relations and Public Image

Public Relations:

Informs the community about your club activities, events and services … builds awareness and credibility

Public Image:

What your club stands for and how you are perceived… your clubs image in the community

Page 3: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility

Effective Public Relations

Enhance the club’s public image

Gain support and resources for projects

Build links with other community organizations

Attract qualified members

Recognize Rotary members for their contribution to the community

Correct misconceptions about the club and Rotary

What are the benefits of an effective public relations plan for your Club?

Page 4: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility

Your Club’s PR Plan – 7 Steps for an

Effective Plan

Page 5: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility

Step 1: Get Your PR Committee in Place

• First Step: PR Committee Chair

• Who would you ask to be on your PRCommittee?

Page 6: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility

Step 2: Evaluate What you are Doing Now

• Who should do the evaluation?A small group of Rotarians and non-Rotarians

• What should you evaluate?

Clubs website

Brochures, other materials and media

Review past news releases

• Are you using the new Rotary identity?

Do your current efforts reflect the image you want?

Page 7: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility

Step 3: Building your Campaign

What is your goal?

Identify your target audiences….who are they?

Identify your key message or story…. Polio Day, your clubs signature event

What are the five W’s of a news release?

What is more compelling? … an event or service?

Include photos, audio or video

Page 8: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility

TELL COMPELLING STORIES WITH CONSISTENT MESSAGES

• Real people,real stories

• Tug the heartstrings

• Focus on the WHY,not the HOW

• Define your impact

Page 9: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility

Step 4: Call to Action

What could you use as a Call to Action?

Exciting community service project

Prestigious speaker

After hours social

Like us on Facebook

Other?

Page 10: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility

Step 5: Funding and Resources

Resources to support your club’s PR:

Human capital can be more impactful than financial

Club budget line item for PR

Partner with other organizations

Use of social media

Page 11: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility

Step 6: PR Tactics and Tools

What media outlets can you target?Newspaper articles and ads

Business journals

Local TV/Radio ads and announcements

Billboards

Club and members social media

You Tube

Your website and newsletter

Community Blogs

Page 12: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility

Step 7: Develop your PR Calendar

Your PR calendar:Your events and service projects for the year

World Polio Day October 24th

Rotary’s anniversary February 23rd

Transition of leadership

Rotarians at Work Day

Rotary Day

Sample PR Calendar “Effective Public Relations –

A Guide for Rotary Clubs’’ #257-EN

Page 13: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility

BANG THE DRUM AND DON’T STOP

Public Relations Resources

Page 14: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility

Resources

District, Zone and RI Resources

The Club Public Relations Committee Manual

Effective Public Relations: A Guide for Rotary Clubs

Rotary PR Tips newsletter

Rotary’s Brand and Media Centers

Tell Rotary’s Story: Voice and Visual Identity Guidelines

Page 15: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility
Page 16: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility

OUR VOICE AND VISUAL IDENTITY

Download the guidelines

Create your own club logo

Use templates as a starting point

Use images to inspire your ownphotos

Page 17: An Image Worth Sharing · Public Relations and Public Image Public Relations: Informs the community about your club activities, events and services … builds awareness and credibility

THE END RESULT

million

members

delivering a

consistent

message

1.3 = =

more members,

donors, partners

stronger brand greater

impact

=


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