workable strategic plan document
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FUTURE FOR ALL FOUNDATION (FFAF)
STRATEGIC PLAN
2009 - 2011
Contact:
Mr. Auberon Jeleel OdoomExecutive FundraiserFuture for All FoundationP. O. Box GP 20950, AccraGhana-W/Africa
Phone: (233) 24 238 1376 / (233) 20 815 1523E-mail:jeleel@ffafghana.org
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Growth through Soccer
A not-for-profit organisation committed to improving the lives of under privileged and street
children living in the Ablekuma North District with the talent to be professional footballers. We
achieve this by providing support for their formal education and football coaching
o Accountability: Act with integrity and maintain the highest standards of ethicso Volunteerism : We promote a spirit of volunteerism and volunteer leadershipo Education : We believe in formal education as the bedrock of being a career footballero Respect : We value the contribution of everybodyo Professionalism: We strive to do the right things and things right
Mission Statement
Vision Statement
Core Values
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1)To assist and support the youth who are less privileged but are talented to beprofessional footballers
2)To support the parents of the less privileged but talented youth with the education oftheir children so the children can be literate enough to comprehend the issues
relating to football
3)To make footballers literate with respect to the games regulation and administration
L ong-T erm Objectives
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SWOT ANALYSIS
STRENGTH (Internal) WEAKNESS (Internal)
S1: Experienced Football Administration Volunteers
S2: Well Networked and Committed Volunteers
S3: Knowledge of Local Community
S4: Support from Parents of the Underprivileged
S5: Flexibility and Adaptability. Little Bureaucracy
W1: Lack of Funding and Unreliable Cashflow
W2: Lack of Legal Recognition with Ministry of Social
Welfare and District Assembly
W3: Lack of Database for Record Keeping
W4: Poor monitoring system
OPPORTUNITIES (External) THREATS (External)
O1: Tax Exemption On Imported Donations In Kind
O2: Trust Bill- Legitimacy Of Operations
O3: Public Interest in funding Grassroots football development
O4: An Improving and Enabling Environment for football
Related NGOs
O5: Partnership With District Assembly
O6: Existence of a Local Juvenile Club (Talent Stars) as a
Project
T1: New Regulation The Trust Bill
T2: Opposition from Supposed Player Managers
T3: Inadequate Support from Donors.
Environmental Scanning
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SWOT/PEST GRID
S W O T
P o Lack of LegalRecognition With
Ministry of Social
Welfare & District
Assembly
o Trust Bill-
Legitimacy of
Operations
o Partnership With
District Assembly
o Tax ExemptionOn Imported
Donations In Kind
o New
Regulation
The Trust Bill
E o Lack of Funding andUnreliable Cashflow
o Public Interest infunding Grassroots
football
development
o InadequateSupport From
Donors
S o Well Networked Volunteerso Support from Parents of the
Underprivileged
o Experienced FootballAdministration Volunteers
o Knowledge of Local
Communityo Flexibility and Adaptability:
Little Bureaucracy
o An Improving andEnabling
Environment for
Football- RelatedNGOs
o Existence of a
Local JuvenileClub (Talent Stars)
as a Project
o Opposition
from
Supposed
PlayerManagers
T o Lack of Database forRecord Keeping
o Poor monitoringsystem
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THE STAKEHOLDER ANALYSIS MATRIX
Stakeholder Expectat ions What IfExpectat ions Not Met
Level OfSignificance
1, 2 & 31-low, 3-high
Local Community Cooperation Reputation risk 3
Media Information on activities / work Limited Impact 2
Parents of the Youth Fulfill Agreement Loss of Credibility 2
The Youth Sponsorships Dissatisfaction 3
Registrar Generals Department Compliance with State Regulations Sanctions 2
Department of Social Welfare Compliance with State Regulations Sanctions 3
Accra Metropolitan Assembly Legitimacy of Existence & work Sanctions 1
Donors Abide by Agreement Withdrawal of Support 3Board Members Achievement of Objectives,
Accountability and Credibility
Withdrawal of Service 2
Volunteers Transparency and Work to be done Withdrawal of Service 3
Affiliation Bodies Honour Obligations Membership Withdrawal 1
Employees Compensation and Wellbeing Staff dissatisfaction andHigh attrition rate
3
o Human Resource-Volunteerismo Fundingo Regulatory Issueso Financial Management
Key Issues
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GROWTH STRATEGIES (BEST CASE SCENARIO) DETAILS OF STRATEGY
S1 O4 Strategy:
S1 : Experienced Football Administration Volunteers
O4 : An improving and enabling environment for football
related NGOs
To Use the experienced Football Administration Volunteers to
take advantage of the improving and enabling environment for
football Related NGOs
S2 O4 Strategy:
S2: Well Networked and Committed Volunteers
O5: Partnership With District Assembly
To use our well networked and committed Volunteers to lobby a
Partnership With the District Assembly
S2 O3 Strategy:
S2: Well Networked and Committed Volunteers
O3: Public Interest in funding Grassroots Football Development
To use our well networked and committed Volunteers to take
advantage of the Public Interest in funding Grassroots Football
Development (Raising funds)
S4 O5 Strategy :
S4: Support from Parents of the Underprivileged
O5: Partnership with District Assembly
To take advantage of the Support from the Parents of the
Underprivileged to lobby the District Assembly in undertaking
Joint Programmes
S2 O6 Strategy :
S2: Well Networked and Committed Volunteers
O6: Existence of a Local Juvenile Club (Talent Stars) as a
Project
Capitalise on the Well Networked and Committed Volunteers To
Raise Funds to Pilot a Project with the Local Juvenile Club
(Talent Stars)
Strategy Formulation
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STABILITY STRATEGIES DETAILS OF STRATEGY
W1 O3 Strategy :
W1: Lack of funding and Unreliable Cashflow
O3: Public Interest In Funding Grassroots Football Development
To take advantage of The Public Interest In Funding Grassroots
Football Development to Raise Funds and Improve Cashflow
W2 O2 Strategy :
W2: Lack of Legal Recognition with Ministry Of Social Welfare
and District Assembly
O2: Trust Bill- Legitimacy Of Operations
To adhere to the Provisions of the Trust Bill to obtain Legal
Recognition with the Ministry Of Social Welfare and the District
Assembly
S4 T2 Strategy :
S4: Support from Parents of the Underprivileged
T2: Opposition From Supposed Player Managers
To capitalize on the Support from Parents of the Underprivileged
to Neutralize the Impact of Supposed Player Managers
S2 T3 Strategy :
S2: Well Networked and Committed Volunteers
T3: Inadequate Support from Donors.
To use the well Networked and Committed Volunteers to Solicit
Support from Donors
DEFENSIVE STRATEGIES (WORST CASE SCENARIO) DETAILS OF STRATEGY
W1 T2 Strategy :
W1: Lack of Funding and Unreliable CashflowT2: Opposition from Supposed Player Managers To Increase funding and reliability of Cashflow to support thefootballers so as to reduce the Impact of the Supposed Player
Managers
W2 T2 Strategy :
W2: Lack of Legal Recognition With Ministry of Social
Welfare and District Assembly
T2: Opposition From Supposed Player Managers
Register with the Ministry of Social Welfare and the District
Assembly to legalise role being played
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STRATEGY : Capitalize On The Well Networked And Committed Volunteers To Raise Funds To Pilot A Project With
The Local Juvenile Club (Talent Stars)
OBJECTIVES (2009-2011)
(Theme :Project Funding )
1. To Officially Adopt Talent Stars By February 28, 2009 To Pilot First Programme
2. To Raise Funding/Sponsorship To Implement The Talent Stars Project By End of December 2009
STRATEGY : To Adhere To The Provisions Of The Trust Bill To Obtain Legal Recognition With The Ministry Of Social
Welfare And The District Assembly
OBJECTIVES (2009-2011)
(Theme : Regulatory Issues)
1. To Position FFAF as A Recognized NGO in Grassroots Football Development in Ghana By End of December, 2010
Strategic Objectives
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STRATEGY : To Take Advantage Of The Public Interest in Funding Grassroots Football Development To Raise
Funding and Improve Cashflow
OBJECTIVES (2009-2011)
(Theme : Publicity And Funding )
1.To Position FFAF as an Effective and Efficient NGO In Grassroot Football Development In Ghana By End Of 2011
2.To Raise Funding for Other Programmes By End Of 2011
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STRATEGIC OBJECTIVE 1: To Raise Funding/Sponsorship To Implement The Talent Stars Project By End Of December 2009
DELIVERABLES/OUTPUTS
1. Needs Analysis for The Talent Stars Project Confirmed By End Of February 2009
2.Funding Proposal For Donors/Sponsors Prepared By End of March 2009
3. Funding/Sponsorship For Talent Stars Project Raised By June 30, 2009
STRATEGIC OBJECTIVE 2 : To Position FFAF As An Effective And Efficient NGO In Grassroot Football Development InGhana By End Of 2011
DELIVERABLES/OUTPUTS
4. Website Of FFAF Developed And Hosted By December 30, 2009
5. Official Lunching Of FFAF Including Website Undertaken By End Of January 2010 In Ghana
Outputs of Strategy Objectives
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OUTPUT 1: Needs Analysis for The Talent Stars Project Confirmed By End Of February 2009
ACTIVITIES
1.
Meet with Owners of Talent Stars to Confirm the Needs Assessment of the Club Between January 15, 2009 and January
18, 2009
2.Meet with at least 70% Of The Playing Body of the Club to Confirm their Needs between January 20, 2009 and January30, 2009
3.
Meet With Parents of at least 70% of the Youth Players to Confirm the Needs Assessment of their Wards Between
February 04, 2009 and February 25, 2009
OUTPUT 2 : Funding Proposal For Donors/Sponsors Prepared By End of March 2009
ACTIVITIES
4.Put together a Budget for Funding Sponsors Between March 02, 2009 And March 09, 2009
5. Prepare funding proposal Incorporating Budget Details By March 27, 2009
Activities of Outputs
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OUTPUT 3: Funding/Sponsorship for Talent Stars Project Raised By June 30, 2009
ACTIVITIES
6. Make a list Of Prospective Funders/Sponsors with interest in football Development By April 01, 2009
7. Distribute Funding Proposals To Prospective Sponsors/Funders as Listed By April 07, 2009
8. Follow up With Prospective Funders/Sponsors for Responses Between April 15,2009 And April 30, 2009
9. Meet with interested Sponsors to further discuss details of Proposal/Implementation between May 03 and May 30, 2009
10. Follow up and Confirm Implementation Plans as agreed with Sponsors Between June 01, 2009 and June 20,2009
11. Receive Cheques And Other Sponsorship Packages Between June 23, 2009 and June 30, 2009
OUTPUT 4: Website of FFAF Developed and Hosted By December 30, 2009
ACTIVITIES
12. Send Sponsorship Proposal to Web Development Companies or Get A Web Developer Volunteer by End Of April, 2009
13. Follow Up To Get Confirmed Interest By May 30, 2009
14. Discuss Web Concept With Developer Between June 01, 2009 and June 10, 2009
15. Receive And Validate Prototype of Concept By July 30,2009
16. Provide Content for Final Development By August 15, 2009
17. Host Site On Web By October 30, 2009
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OUTPUT 5 : Official Lunching of FFAF including Website Undertaken By End of January 2010 in Ghana
ACTIVITIES
18.Hold Consultative Meetings With Key Stakeholders On Funding/ Lunching Activities Between June 01, 2009 and
September 30, 2009
19. Follow Up and Confirm launching Activities By November 30, 2009
20. Distribute Invitations By December 15, 2009
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RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
Jerseys Sets 8 600.00 4,800.00
Football Boots Pairs 120 50.00 6,000.00Gym Boots Pairs 125 30.00 3,750.00
Shin Guards Pairs 120 15.00 1,800.00Footballs 40 35.00 1,400.00Track Suits Pairs 5 30.00 150.00
T-Shirts For Officials 10 10.00 100.00Bibs Sets 8 45.00 360.00Cones Sets 3 200.00 600.00
Goalkeeper Gloves Pairs 9 40.00 360.00
Hose Sets 8 150.00 1,200.00Goal Net Sets 2 200.00 400.00Warming Up Jerseys Sets 2 90.00 180.00Field Development 1 3,000.00 3,000.00
FIFA Approved Whistles Pieces 3 30.00 90.00
SUB- TOTAL EQUIPMENT REQUIREMENT 24,190.00
Summary of Inputs
ACTIVITY 1: Meet With Owners of Talent Stars to Confirm the Needs Assessment of the Club Between January 15, 2009
and January 18, 2009
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RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
Feeding of 72 Players@ GH2.50 per match Matches 80 180.00 14,400.00
Feeding of 5 Officials @ GH2.50 per match Matches 80 12.50 1,000.00T&T for 72 players @ GH5.00 per match Matches 80 360.00 28,800.00
Winning bonus for 5 officials @ GH10.00 Matches 80 50.00 4,000.00
Referees fee per match Matches 80 15.00 1,200.00
Washing of jerseys per match 80 15.00 1,200.00
Hiring of vehicle for away matches Matches 40 50.00 2,000.00
Security for home matches Matches 40 15.00 600.00
Miscellaneous Matches 80 50.00 4,000.00
SUB-TOTAL MATCH EXPENSES57,200.00
Grand Total 81,330.00
RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
Training Allowance (Annual) Per Player 120 360.00 43,200.00
ACTIVITY 2 : Meet With at Least 70% of The Playing Body Of The Club To Confirm Their Needs Between January 20, 2009To January 30, 2009
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RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
School Fees Support Per Player 120 360.00 43,200.00
RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
Stationery(A4 Paper) 1 4 4
Budget Co-ordinator 2 - -
Total 4
ACTIVITY 3: Meet With Parents Of At Least 70% Of The Youth Players to Confirm The Needs Assessment Of Their Wards
Between February 04, 2009 to February 25, 2009
ACTIVITY 4 : Put Together A Budget For Funding Sponsors Between March 02, 2009 And March 09, 2009
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RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
Stationery 1 4 4Consultant 1 - -
Total 4
RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
Volunteer 2 - -
RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
Volunteers 10 - -T&T 10 5 50
Total 50
ACTIVITY 5 : Prepare Funding Proposal Incorporating Budget Details By March 27, 2009
ACTIVITY 6 : Make A List Of Prospective Funders/Sponsors With Interest In Football Development By April 01, 2009
ACTIVITY 7 : Distribute Funding Proposals To Prospective Sponsors/Funders As Listed By April 07, 2009
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RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
Volunteers 10T&T 10 5 50
Total 50
RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
Volunteers 5 - -T&T 5 5 25
Total 25
ACTIVITY 8: Follow Up With Prospective Funders/Sponsors For Responses Between April 15, 2009 And April 30, 2009
ACTIVITY 9: Meet with Interested Sponsors/Funders to further Discuss Details of Proposal/ImplementationBetween May 03, 2009 and May 30, 2009
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QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
Volunteers 5 - -T&T 5 5 25
Total 25
RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST(GHC)
Volunteers 10 - -T&T 10 5 50
Total 50
ACTIVITY 10: Follow Up and Confirm Implementation Plans As Agreed With Sponsors between June 01, 2009
and June 20,2009
ACTIVITY 11 : Receive Cheques And Other Sponsorship Packages Between June 23, 2009 And June 30, 2009
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RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
Volunteers -
RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
Volunteers -
RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
FFAF Director 1 - -Dinner 2 10 20
Total 20
ACTIVITY 12: Send Sponsorship Proposal To Website Development Companies Or Get A Web DeveloperVolunteer by End of April, 2009
ACTIVITY 13 : Follow Up To Get Confirmed Interest By May 30, 2009
ACTIVITY 14: Discuss Web Concept with Developer between June 01, 2009 and June 10, 2009
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RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)Volunteers -
RESOURCE REQUIRED QUANTITY UNIT COST (USD) TOTAL COST
(USD)
FFAF Director -
RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
Hosting Cost 1 200 200.00Computer 1 1,300 1,300.00
Internet Connectivity 1 50 50.00
Total 1,550.00
ACTIVITY 15: Receive and Validate Prototype of Concept by July 30, 2009
ACTIVITY 16: Provide Content for Final Development by August 15, 2009
ACTIVITY 17: Host Site on Web by October 30, 2009
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RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
Volunteers 10 -T&T 10 10 100
Total 100
RESOURCE REQUIRED QUANTITY UNIT COST (GHC) TOTAL COST
(GHC)
Volunteers 10 -T&T 10 5 50
Total 50
ACTIVITY 18 : Follow Up And Confirm Lunching Activities By November 30, 2009
ACTIVITY 19: Distribute Invitations by December 15, 2009
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ACTIVITY RESOURCE
REQUIRED
(GHC)
GHC:USD
EXH. RATE
RESOURCE
REQUIRED (USD)
SOURCE OF FUNDING
(Internal or External)
Meeting to confirm needs assesment with
owners of Talent Stars 81,330.00 1.0863 74,868.82 External
Meeting to confirm needs assesment with
playing body of Talent Stars 43,200.00 1.0863 39,768.02 External
Meeting to confirm needs assesment with
parents of players of Talent Stars 43,200.00 1.0863 39,768.02 External
Put together a budget for funding sponsors 4.00 1.0863 3.68 Internal
Prepare funding proposal 4.00 1.0863 3.68 Internal
Make list of prospective funders/sponsors - 1.0863 -
SUB-TOTAL 167,738.00 154,412.22
Resource Inventory
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ACTIVITY RESOURCE
REQUIRED
(GHC)
GHC:USD
EXH. RATE
RESOURCE
REQUIRED (USD)
SOURCE OF FUNDING
(Internal or External)
Distribute funding proposals to prospectivefunders/sponsors 50.00 1.0863 46.03 Internal
Follow up with prospective funders/sponsors for
responses 50.00 1.0863 46.03 Internal
Meet with interested sponsors/funders to discuss
details of proposal 25.00 1.0863 23.01 Internal
Follow up and confirm implementation plans
with sponsors 25.00 1.0863 23.01 Internal
Receive cheques and other sponsorship packages 50.00 1.0863 46.03 Internal
Send sponsorship proposal for website
development - 1.0863 -
Follow up to get confirmed interest - 1.0863 -
Discuss web concept development with
developer 20.00 1.0863 18.41 Internal
Receive and validate prototype of concept - 1.0863 -
Provide content for final development - 1.0863 -
Hosting of site 1,550.00 1.0863 1,426.86 External
Follow up and confirm lunching activities 100.00 1.0863 92.06 Internal
Distribute invitations for lunching 50.00 1.0863 46.03 Internal
SUB-TOTAL 1,920.00 1,767.47
GRAND TOTAL 169,658.00 156,179.69
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No Activity Milestone
Time Frame Responsibility
Resource-
funding
(USD) Assumption
Start End Assigned To Supervised By
1
Meeting to confirmneeds assessment withowners of Talent Stars
Meeting dateagreed 15/01/09 18/01/09
ProgramOfficer
ExecutiveDirector 74,868.82
That owners andvolunteers are able toattend.
2
Meeting to confirmneeds assessment withplaying body of TalentStars
Meeting dateagreed 20/0109 30/01/09
ProgramOfficer
ExecutiveDirector 39,768.02
That the playing body andvolunteers are able toattend.
3
Meeting to confirmneeds assessment withparents of players ofTalent Stars
Meeting dateagreed 4/2/2009 25/02/09 Volunteer
ProgramOfficer 39,768.02
That parents of theplayers and volunteers areable to attend.
4Put together a budgetfor funding sponsors
Budget figuresvalidated 2/3/2009 9/3/2009
ProgramOfficer
FinanceManager 3.68
That volunteers withknowledge of budgetingare available
5
Prepare funding
proposal
Draft proposal
completed 10/3/2009 27/3/2009
Program
Officer
Executive
Director 3.68
That volunteers withknowledge in proposal
writing are available
6Make list of prospectivefunders/sponsors
Draft listcompleted 20/03/09 1/4/2009
ProgramOfficer
BusinessManager -
That volunteers areavailable
7
Distribute fundingproposals to prospectivefunders/sponsors
Funding proposalcompletedSponsors listcompleted 2/4/2009 7/4/2009 Volunteer
BusinessManager 46.03
That volunteers areavailable to do thedistribution
Implementation Plan
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No Activity Milestones
Time
Frame
Responsibility
Resource-
funding
(USD) Assumption
Start End Assigned To Supervised By
8
Follow up withprospective
funders/sponsors forresponses
Acknowledgement
of proposalreceived 15/04/09 30/04/09 BusinessManager ExecutiveDirector 46.03
That funders/sponsors are
willing to be associatedwith project
9
Meet with interestedsponsors/funders todiscuss details ofproposal
Favourableresponses received 3/5/2009 30/05/09
BusinessManager
ExecutiveDirector 23.01
That funders/sponsors arewilling to be associatedwith project andvolunteers are available
10
Follow up and confirmimplementation planswith sponsors
Implementationplan completed.
Date for meetingsagreed 1/6/2009 20/06/09
BusinessManager
ExecutiveDirector 23.01
That funders/sponsorshave agreed to beassociated with project.
11
Receive cheques andother sponsorshippackages
Cheques signed.
Sponsorshipapproved 23/06/09 30/06/09
FinanceManger
ExecutiveDirector 46.03
That funding amounts andsponsorship packageshave been agreed andconcluded.
12
Send sponsorshipproposal for websitedevelopment Proposal completed 15/04/09 30/04/09 volunteer
BusinessManager -
That volunteers areavailable to writeproposal
13Follow up to getconfirmed interests
Acknowledgmentof receipt ofproposals 5/5/2009 30/05/09 volunteer
BusinessManager -
That volunteers are ableto follow up
14
Discuss web content
development withdeveloper Date of meetingconfirmed. 1/6/2009 10/6/2009 BusinessManager ExecutiveDirector 18.41
That a web content
developer has agreed tosponsor
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No Activity Milestones
Time
Frame
Responsibility
Resource-
funding
(USD) Assumption
Start End Assigned To Supervised By
15
Receive and validate
prototype of concept
Design Completed.
Prototype developed 15/07/09 30/07/09
Business
Manager
Executive
Director - That prototype is ready
16Provide content for finaldevelopment
Content collated anddelivered 3/8/2009 15/08/09
BusinessManager
ExecutiveDirector -
That prototype is readyand been approved
17 Hosting of site
Web designcompleted.
Hosting companycontacted and costagreed.
Hosting date agreed. 15/10/2009 30/10/09BusinessManager
ExecutiveDirector 1,426.86
That funding/sponsorshiphas been secured
18
Follow up and confirm
lunching activities
Input for lunchingreceived fromvolunteers/sponsors
Lunching activitiesdetermined.
Funding/Sponsorshipconfirmed
Payments made forvarious bookings
1/11/2009 30/11/09 Volunteer
Business
Manager 92.06
That lunching activities
has been planned
19Distribute invitations forlunching
Invitation cardsprinted
Names of invitesprinted on cards 1/12/2009 15/12/09 Volunteer
BusinessManager 46.03
That lunchingactivities/programme hasbeen approved andconfirmed
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No ACTIVITY MILESTONES OBJECTIVELYVERIFIABLE
INDICATORS(OVI)
MEANS OF
VERIFICATION
(MOV)1 Meeting to confirm needs assessment with
owners of Talent Stars Meeting date agreed
Letter of confirmation Correspondence file at
secretariat
2 Meeting to confirm needs assessment with
playing body of Talent Stars Meeting date agreed
Minutes of meeting Minutes file at
secretariat3 Meeting to confirm needs assessment with
parents of players of Talent Stars Meeting date agreed
Minutes of meeting Minutes file at
secretariat
4Put together a budget for funding sponsors Budget figures validated
Budget document Budget file of Finance
Assistant at secretariat
5 Prepare funding proposal Draft proposal completed Draft proposal document Business Managers file
6 Make list of prospective funders/sponsors Draft list completed Sponsors list Business Managers file
7Distribute funding proposals to prospective
funders/sponsors
Funding proposal completed
Sponsors list completed
Approved Proposal document Business Managers file
8
Follow up with prospective funders/sponsors
for responses
Acknowledgement of proposal
received
Acknowledgement letter Sponsors file at
secretariat
9
Meet with interested sponsors/funders todiscuss details of proposal Favourable responses received
Call report on meeting Sponsors file atsecretariat
10
Follow up and confirm implementation plans
with sponsors
Implementation plan completed.
Date for meetings agreed
Implementation document Sponsorship file at
secretariat
Monitoring and Evaluation
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No ACTIVITY MILESTONES OBJECTIVELYVERIFIABLE
INDICATORS(OVI)
MEANS OF
VERIFICATION
(MOV)
11
Receive cheques and other sponsorshippackages
Cheques signed. Sponsorshipapproved
Acknowledgementreceipts/letters
Correspondence file atsecretariat
12 Send sponsorship proposal for websitedevelopment Proposal completed Proposal document Proposals file atsecretariat
13 Follow up to get confirmed interests
Acknowledgment of receipt of
proposals
Acknowledgement
receipts/letters
Sponsorship file at
secretariat
14
Discuss web content development with
developer Date of meeting confirmed.
Minutes of meeting Business Managers file
at secretariat
15 Receive and validate prototype of concept
Design Completed.
Prototype developed
Soft copy of prototype on DVD Business manager at
secretariat
16 Provide content for final development Content collated and delivered
Soft copy of content on DVD Business manager at
secretariat
17 Hosting of site
Web design completed.
Hosting company contacted and cost
agreed.
Hosting date agreed.
Soft copy of completed designon DVD
Call report on meeting
Business manager atsecretariat
18 Follow up and confirm lunching activities
Input for lunching received from
volunteers/sponsors
Lunching activities determined.
Funding/Sponsorship confirmed
Payments made for various bookings
Input list
List of activities/programme
Funding confirmation letters
Receipts/confirmation/booking
letters
Business Managers
Lunching file atSecretariat
19 Distribute invitations for lunching
Invitation cards printed
Names of invites printed on cards
Invoice
List of invites
Business Managers
Lunching file at
Secretariat
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