wide area workflow (wawf) e-business/sps joint users’ conference november 15-19, 2004 houston, tx
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Wide Area Workflow(WAWF)
E-Business/SPS Joint Users’ Conference November 15-19, 2004Houston, TX
Transforming the Acquisition Domain
Wide Area Work Flow Topics
•Contracting Officer Role
•Regulatory Enablers
•Users
•WAWF Process
•Benefits
Transforming the Acquisition Domain
Wide Area Work Flow
What is WAWF?
A transaction system, supporting a distinct part of the procurement lifecycle, from:
•Submission of Electronic Invoice•Thru Invoice Inspection & Acceptance Action•To Electronic Payment Receipt
Transforming the Acquisition Domain
Wide Area Work Flow
How Does A Contracting Officer’s Role Impact WAWF?
Vendor
WAWF
Vendor EDI DEBX
VendorFTP
Vendorweb
DAAS CCR EDA
Vendor EDI
Invoice &Receiving
Report
SPS
Transforming the Acquisition Domain
How Can A Contracting Officer Support WAWF?
On All Your Contracts - Include DFARS Clause 252.232.7003 (Electronic Invoicing & Use of WAWF)
Organize CLINs to identify all end-items, at CLIN or Sub CLIN level
Wide Area Work Flow
Transforming the Acquisition Domain
What are WAWF’s Regulatory Enablers?
FAR 2.101 – “Signature”
FAR 4.5 – Electronic Commerce in Contracting
FAR 53.105 – Computer Generation
Wide Area Work Flow
Transforming the Acquisition Domain
Who’s Using WAWF Now – Nov 04?
Over 72,537 Active Government User (by role)Army, Navy, Air Force, Marine CorpsMultiple Defense Agencies (i.e. DFAS, DCMA, DISA, DCAA, DLA)
Over 21,748 Active Vendors (by role)New WAWF
Users Added Daily
Wide Area Work Flow
Transforming the Acquisition Domain
What Does WAWF Provide?
Submission of Electronic Invoice & Receiving Report Data via:
Web EDI FTP
Visibility of End to End Process Points
Electronic Payment Requests
Wide Area Work Flow
Transforming the Acquisition Domain
Email notice sent to workflow user
Vendor
WAWF
Vendor EDI DEBX
VendorFTP
Vendorweb
DAAS CCR EDA
Vendor EDI
Invoice &Receiving
Report
Wide Area Work Flow
Electronic Invoice & Receiving Report Data Submission
Transforming the Acquisition Domain
GovernmentWorkflow Users-Inspectors-Acceptors-Certifiers
Vendor
WAWF
Vendor EDI DEBX
VendorFTP
Vendorweb
DAAS CCR EDA
Vendor EDI
Invoice &Receiving
Report
Invoice &Receiving
ReportSIGN
REJECT
Wide Area Work Flow
Email notice sent to workflow user
Process Points
Transforming the Acquisition Domain
GovernmentWorkflow Users-Inspectors-Acceptors-Certifiers
Vendor
WAWF
Vendor EDI DEBX
VendorFTP
Vendorweb
DAAS CCR EDA
Vendor EDI
Invoice &Receiving
Report
Invoice &Receiving
ReportSIGN
REJECT
View Only Users-ContractingOfficer-Payment Clerks
Invoice &Receiving
ReportView
EntitlementSystems
UID Registry
• MOCAS
• SAMMS
• One Pay
• CAPS
• IAPS
• BSM
• ACMS
• SABRS
• eBiz
AccountingSystems
Wide Area Work Flow
Electronic Payment Request
Email notice sent to workflow user
Transforming the Acquisition Domain
What Benefits Do WAWF Users Receive?
Reduces Interest Penalties
Increases Timely Payments
Increases Vendor Discounts Offered
Decreases Document Error Rate
Offers Paperless Environment
Wide Area Work Flow
Transforming the Acquisition Domain
What’s Industry Reaction To WAWF?
Boeing"This collaborative environment helps accelerate the payment process, eliminates manual data entry, reduces DD 250 errors and improves the contract reconciliation process for purposes of contract closeout."
Lockheed Martin“EDI submissions to WAWF from our SAP application achieved a 2-day improvement over the paper process cycle. Instant visibility of rejected invoices saved 1-2 weeks in the re-submittal process.”
Rockwell Collins“This is an exciting new initiative for Rockwell Collins, DCMA, and the WAWF team resulting in a paperless process that reduces assets, provides strong benefits to the business cash flow, speeds shipments, reduces processing times, and improves quality of the DD250 submissions.”
Wide Area Work Flow
Transforming the Acquisition Domain
https://wawf.eb.mil(Production)
www.wawftraining.com(Web-based Training)
https://wawftraining.eb.mil(Hands-on Training)
www.dcma.mil(click on e-Invoicing)
Want More WAWF Information?
Wide Area Work Flow
Transforming the Acquisition Domain
Wide Area Work Flow
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