what’s up with student employment? valerie knopp, st. cloud state university jill beauregard,...

What’s up with Student Employment?

Valerie Knopp, St. Cloud State UniversityJill Beauregard, University of MN, MorrisAlissa Melberg, University of MN, Morris

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What we’ll cover

• The Basics • Forms, forms, forms• Community Service Program• Special for…what about?• Work Study• Hiring, Expectations,

Evaluation (HEE)• Support and Recognition

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The Basics: The Regs

• Federal: FSA Handbook www.ifap.ed.gov

• State: Program Manual www.ohe.state.mn.us/pdf/FAManual/StateWorkStudy.pdf

• Compare the differences between– Appendix 6 in State Work Study

Program Manual

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The Basics: Work Awards and Wage Rates• Work awards – Determined by your CBA policy–No minimum or maximum– Considerations (need, hpw, wage rate)

• Wage Rates– At least federal minimum* – Based on skills and duties–Hourly v. stipend– Variable wage structure

*Must pay state minimum if higher than federal (and in MN, it is)

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Forms, forms, forms

• Required: I-9 and W-4• I-20 (international students)• Contract (off-campus positions)• Direct Deposit (optional)• Background checks (if applicable)• Work contract/authorization• Internal forms (notification of

hiring)

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Community Service Program• What do I really need to know and

do?• FWS requirements– 7% of FWS allocation for the AY– At least one student employed in

literacy

• Contracts/Agreements• Site visits

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What about…?

• International students– F-1 visas: FT enrollment, 20 hpw max

• Site visits (community service positions)

• Garnishment– FWS: not permitted, except for COA

charges– State: allowed

• Volunteering from a paid employee

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Work study

“I just want a job where I can study.”

“Isn’t that when I get paid to study?”

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More than “just work study”

“Student employment – it’s a job, treat it as

such.”*

* Anonymous, from March 3rd workshop

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Benefits to the student

• Students who work do just as well or even better academically than those who don't.

• Students who work on campus are more likely to persist in their studies.

• Student employment allows students to: – gain career-related experience.– reduce need for student loans.– acquire self-confidence.– build a network of contacts.

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Benefits to the institution

Improves• Recruitment• Retention Rates• Graduation RatesStrengthen Alumni RelationsHelp students make connections to the “real world”

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Hiring, Expectations, Evaluations (HEE)• Jobs• Job Descriptions• Evaluations• Handbooks

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HEE: Jobs

• Made available to eligible students • Related to students’ areas of study• On- or off-campus• Hours per week – regs don’t limit• Recruitment and retention

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HEE: Job Descriptions

• Ensures meets work study qualifications

• Helps students with job selection• Helps you determine pay rate and

work award• Sets expectations, reduces

misunderstandings

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HEE: Evaluations

• Not the same as orientation, training, or mentoring

• Praise, recognition, issues, concerns

• When to complete (best practices): –Within 30 days of hire– At the time of pay increases or

promotions– At the end of the term–When the position ends

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HEE: Evaluations (cont.)

Poor performance? Use CEDAR* C: clarify the performance you expect E: explain how s/he is performingD: the difference between C and EA: agree on steps to fix the problem(s)R: review the outcome(s)

*http://www.telephonedoctor.com/management-development-library/fixing-performance-problems/ accessed October 15, 2014

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HEE: Handbooks

• Mission and Purpose• Campus and individual Departments• Campus expectations– Policies and procedures– Confidentiality– Dress code and hygiene–Hiring, evaluation, termination

• Review and update regularly (at least annually)

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Support and Recognition

• Student employees– Student Employee of the Year–National Student Employment Week

• Supervisors of student employees– Remember your community partners!

• YOU! (the administrator)– Other SE administrators –MASEA (www.masea.org)–NSEA (www.nsea.info)

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Support Systems

• How to support your student employees– online job system– connect with Career Services– finding and applying for jobs– interdepartmental work

• How to support your supervisors – Regular training– Handbook– Include supervision in the job description– Resources

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Resources

• MASEA www.masea.org• National Student Employment

Association www.nsea.info• FSA Handbook www.ifap.ed.gov• U.S. Department of Labor www.dol.gov• Handbook for Employers-Guidance for

Completing Form I-9 http://www.uscis.gov/sites/default/files/files/form/m-274.pdf

• Your campus (HR and Affirmative Action Offices)

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More Resources…• The Telephone Doctor

www.telephonedoctor.com• “Enhancing Student Learning through College

Employment” by Brett Perozzi• “Developing Leadership through Student

Employment” Ed. by Anne Devaney• The 360-Degree Leader: Developing your

influence from anywhere in the organization” by John Maxwell

• Chronicle of Higher Education: “How to Make Students’ Campus Jobs More Meaningful” by Ben Gose

• Ted Talks: “The Key to Success? Grit” & “Growth vs Fixed Mindset” (http://www.ted.com/)

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Valerie Knopp, vjknopp@stcloudstate.edu

Jill Beauregard, beaureja@morris.umn.eduAlissa Melberg, melbe023@morris.umn.edu