what management needs to know

Using Ping82.com

Increase company efficiencywhile reducing stress betweenmanagement and staff

Eliminating NeedlessReports and Meetings

What Management Should Know . . .

. . . is one element that

we never have enough of

Time

We always want more time

More FREE Time

Can Your Team AffordTo Be Unproductive?

• It’s like losing a person every year to

checking email

• One unproductive person slows down the

entire company, not just himself

• How much business is being delayed and

lost due to a non performing team?

Companies have . . . .

! Too many meetings to attend

! Too many reports to do

! Too many emails to handle

! Too many paper memos to read

and sign

Lots of Duplication

Recent Studies Show

Online Security

Has affected productivity

Information Overload

Making it nearly impossible for everyone to get things done effectively and efficiently

What can we do to

solve these problems

The Big Question

and stay productive . . .

Management seeks more

results

We all agree . . .

Management Says

I don’t have . . .

critical information

Staff are too busy and

don’t have time

common excuses . . .

spend too much time on emails, doing reportsand reading memos !

Time set aside for

motivation andbonding of teams

Meetings should be fun

Instead long meetings are

held to coordinate progressTo communicate who is doing what, when and where

So why do you still dependon meetings to stay

up to date?

But we have

CRM Email ERPto keep in touch!

Email is not an organizationaland coordination tool

CRM, ERP are Under Utilized

TOO DIFFICULT TO USEAll based on projections and assumptions

What about

daily and weekly reports?

Reports are . . . .

! Too late to prevent a problem

! Too short to detect a problem

! More likely to hide a problem

Delivery, Receive, Read and Action

Main Purpose of

Creating Messages

Email or Memo

E-mail is being used for just aboutevery type of communication

But…

Email !"Action

YouThink

Write

Send

ThemReceive?

Read?

Ignore

Delete

Most memos are ignored

You can’t track critical messagesYou can’t ensure proper delivery

Nobody could be reading or care about yourmessages and you wouldn’t even know!

Lost, Un-Read andNo Action

Most Messages end up . . .

Result - Waste of time and Money

WHY

On Memo and Email messages created

! No tracing! No tracking! No record! No accountability

No Result

Poor Performance

Ineffective delivery of messages

What Really Happens In

Most OrganizationsManagementExpectations

! Do Important Things

! Respond To Requests

! Follow up in a timely fashion

! Do Assignments

What Happens UsingTraditional tools

! Find something easy to do

! Forward email jokes

! Follow up tomorrow or never

! Think it’s someone else’s job

different sets of expectations

Security... About Online Communication

Fraudulent Activity is on the Rise

Most current methods of online fraud are fraudulent emails

What is the alternative

?

In Electronic Message

Proven to be Effective

Email, US Postal

Ping82UPS, FedEx, DHL

Non-critical, Untracked delivery

Low Cost, Low Reliability

Track & Trace messagesExtra Attention is Given to the message

Urgent DeliveryProof of Delivery with Time Stamped

THE NEW COMMUNICATION MODEL SHOULD BE A DIALOGUE

! Ensures everyone knows what to do

! Eliminate redistribution of information

! Provide automatic follow up

! Ensures managers have visibility to progress

Without asking for it!

Properly Operating Your Team

Eliminate Duplication

Ping82.com’s communication tool:

Write it once…

Inform everyone on the team

Paper Memos are of the past

Comparison

Designed for business

Tracked Message Delivery

Revoke Access if Necessary

Know exactly who read yourmessage and when they read it

Performance MetricsInstantly know how the job is going

Designed for social messaging

Deniable Message Delivery

After sent you have no control

Wonder if they evenread your mail

Hope for a status updateCan’t measure performance

Ping82 versus E-mail

Classify an issue multiple ways:Location, Project, Client,

Importance

Encrypted Messages

Give a new team member instantaccess to all messages

regarding an issue

Automatic Follow Up

No Spam!

Pick A FolderHope It Is the Right Folder

No Encryption

Your team members are alwaysmissing information

Manual follow up if any

Spam!

ComparisonPing82 versus E-mail

Email

Ping82

Sharing of InformationOutdated

Sharing of Information, requires action,

New 3rd Generation Email, Innovative with performance metrics

Ping82.com “3G E-mail”Ping82.com combines the best of…

! To Do Lists

! Organizational Tools

! Expensive Project Management Tools

! E-mail

! Alternative to Paper Memo

! Performance Measurement

Achieve better results in less time

Is Ping82 Worth using?

How much

does it cost ?

Every Day Employees Lose Time

• 10 minutes trying to remember

• 10 minutes forwarding information

• 10 minutes following up

• At Least 30 minutes wasted per day!

The Cost of 30 Minutes• Annual Salary : $30,000 / Year

• Hours Per Year : 2000 Hours

• Effective Hourly Wage : $15/hour

• Wasted Wages Per Day : $7.50/day wasted

The Yearly Cost• Daily Waste : $7.50/day

• Working Days/Year : 250 Working

• Day Yearly Waste : $1,875/year wasted!

• Can you afford this ?

Team Without the Right Tools

• Typical Team Size : 10 to 20 people

• Typical Annual Waste : $1,875/person

• 10 Person Annual Waste : $18,750/year

• 20 Person Annual Waste : $37,500/year

• That’s another person you could hire, or not!

Cost Not Including having your own IT Staff

Saving MoneyWasted Dollars Per Year

• $1,875/person

• $37,500 / 20 PersonTeam / year

Ping82.com Investment

• One Account couldwork for the wholecompany

• $50/month $588/year

Annual Savings: $36,912

The Value of $36,912• First Year ROI of 6278%

• 2500 Hours Saved

– 30 minutes a day *20 people = 10 hours/day

– 10 hours per day *250 working days = 2500 hours!

• What if your team had 2500 extra hours a year?

– That’s like an extra helping hand!

Demand Change!Productivity will only increase

if you are willing to adopt

a new way of handling

communication

Down Scale E-mailFor internal company communication

START NOW !

The power of getting things done the Ping82 way

ing82 3G email

www.Ping82.com