welcome. don’t waste paper! how to: share a document fax a document convert a document sign a...

Welcome

Don’t Waste Don’t Waste Paper!Paper!

How To:

• Share a Document

• Fax a Document

• Convert a Document

• Sign a Document

Share a Document

• You can save it to your “I Drive” and email everyone in your building a link to it to view for themselves.

• Or you can attach it to an email and send it to people outside of your building.

When you have a physical document with information that everyone needs to see:

Share a Document

Share a Document

• Each button is a direct representation of a folder in the “I Drive”• Insert document on feeder and select an option

Share a Document

• Add additional page to feeder and select “Scan More” to add to your current scan

• Tap arrows to scroll pages

• Tap “X” to delete current page

• Tap “ “ to rotate the current page

• Tap “Send” to Finish

Share a Document

• Tap arrows to scroll for folders• Tap “Folders” to search by folder name, street address, or city which

will allow access to folders that are too far away alphabetically to be viewed by scrolling

Share a Document

Share a Document• You can locate your scan from

any computer in the building• The name of your scan will

include the Copier Name, Date, and Time

• This scan came from the Upstairs Copier on 09-12-2007 at 09:54:22

• To rename the scan, right-click, then click “Rename” or click to highlight, then press “F2”

• Make sure to never delete “.pdf” (most will not see “.pdf”, if you see it, but don’t want to, call IT)

Share a Document

• You’re Done!

• You Can:– Send as a link inside your building– Send as an attachment outside your building– Open from any computer– Print (as a last resort)

Fax a Document

• There is no need to use any paper when sending a fax to a client

• Every computer has the program “Multi-Tech Fax Finder”

Fax a Document

• Go to “File”, click “Print” in any program• Do not click any print links or hotkeys (i.e. Ctrl+P)• Make sure to click “Multi-Tech FaxFinder”

Fax a Document

• Do not type “9” before the fax number

• Only the fax number is necessary to send a fax

• If “BC Fax Cover Page” is not in your list of cover pages please inform IT

Fax a Document

Convert a Document

• When scanning a document the copier produces a PDF (Portable Document File)

• PDF’s are easy to share and open with Adobe Acrobat Reader which is free to all people.

Convert a Document

• Go to “File”, click “Print” in any program• Do not click any print links or hotkeys (i.e. Ctrl+P)• Make sure to click “E-Copy Desktop 9.0 Printer”

Convert a Document

• Your new document can be saved easily as a PDF or E-mailed as “Untitled” with the “Save” or “Mail” button

• When you do, check that PDF is selected

Sign a Document

• Once something is opened in “eCopy Desktop” it can be signed.

• You can print anything to the eCopy printer to open it

• If it is a PDF you can simply open it

Sign a Document

Sign a Document

• If your signature doesn’t show up please inform IT• When you are done you can E-mail or save as PDF

Save Paper with:

• The Copier

• Multi-Tech Fax Finder

• eCopy Desktop

Producer Director

Art DirectorGraphic Consultant Production Manager

Editor Special Thanks To

Aaron DutcherCalvin MillironDanny DeanChris EppersonPaul JohnsonDianna WebsterThe Paper(Star of Strong Bad)

End