webinar_how to organise your time and avoid stress
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7/29/2019 Webinar_How to Organise Your Time and Avoid Stress
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How to Organise your Timeand Avoid Stress
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Poll No. 1
How many of you identify?
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SLOW is Good
Me
Usually
cold
My
lower
half
(when it
works)
What I aspire to
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Life is
.. An endless IKEA project.
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Has a definite timescale
Unique in nature
Has a definite budget
Has limited resources
Involves some risk
Achievessomething beneficial
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PURPOSE
Because we have tens ofprojects
Because we have a finiteamount of time
Because if we dont manageour time, we get stressed,
grumpy and ineffective
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OOooh..
..or Obstinate Obstacles ..
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Yes, but HOW?
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The Philosophy
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Do it NOW
Do it Now RIGHT
Do it Now RightROUTINELY
PLAN it NOW
FOLLOW UP
MAINTAIN This
ORGANISE it
NOW
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TOOLS
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Start Point
Associated
Emotion
ProposedSolution
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STEP I: DECLUTTER
Clean current clutter objects, paperwork,electronic
Create three piles: To Do (working & reference
files)
To Archive (archive file)
To Dump(recycling/donations bin)
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Decision Making I
If possible, do it now (Working file)
If you will need it often,put into reference file
If you wont needbut must keep it,
put into archive file
If you dont need itat all,
recycle it.
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Decision Making 2
If not possible to do it now
If you can do it yourself,
schedule it NOW
If you cant do it
yourself, delegate itNOW
Follow up
When the time comesDO IT NOW
Put into Work File
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Save,
dont
PRINT
STEP II: ORGANISE
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Beat the Enemy
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Past Backlog Now Future
XXXX
Past Now current & future tasks
XXXX XXXX
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STEP III: FILING
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The TICKLER FILE
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eDocs
Naming should reflect paperresources
Use software to organise access
File system to be similar to papersystem:
01WORK
02REFERENCE
03ARCHIVE
04PERSONAL
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eDocs
Purge unnecessary files Rename any documents you
keep
Place file as appropriate Clean desktop.
Learn to use the Search
function
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EMAIL
Repeat edocs process withemails
Create Groups for contacts
on Outlook
Archive anything more than 6months old
Use software to remove andstore attachments
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eMaintain
Passwords
Clean logs, temp files
Defragment Empty recycling
Be proactive, be a utiliser
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Step IV: Make it a Routine
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Do it NOW
Do it Now RIGHT
Do it Now Right
ROUTINELY
ORGANISE it
NOW
PLAN it NOW
FOLLOW UP
MAINTAIN This
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Step V: Plan it
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Poll No. 3
Diary?
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NOW
8 broadactions =100% of yourtime
Estimate timespent on each
Is anythingelse missing?Add to future.
FUTURE
How wouldyou ideallylike to spendyour time?
Schedule themNOW for thenext month(s)
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SHAPING YOUR DIARY
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Create clean TM 2 hrs Sam 24/05
Divide project into 2Kchunks
30min
Dima 24/05
Read through andagree on terminology
4 hrs Sam &Dima
25/05
Add any missingterms to Gloss
4 hrs Sam 26/05
Start translationproper
6*8hrs
Sam 01/06
Proofread 3*8hrs
Dima 02/06
Clean TM and SourceText
1 hr Sam 03/06
Check Formatting 2 hrs Dima 03/06
Submit and Invoice 30min
Dima 03/06
Merge new TM withold 30min Sam 04/06
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Step VI: Managing Time
I. MANAGE II. FOCUS
III. Minimise IV. Eliminate
Urgent ------------------------ Not UrgentImportant-------------------NotImportant
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Managing e-noise
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Managing Social Media
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Do it NOW
Do it Now RIGHT
Do it Now Right
ROUTINELY
ORGANISE it
NOW
PLAN it NOW
FOLLOW UP
MAINTAIN This
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Step VII: Follow Up
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6
Seiri Organise (sort)
Seiton Be Neat (tools)
Seiso Be Clean (de-clutter)
Seiketsu Standardise(process)
Shitsuke
Be Disciplined Sukam Make it a habit
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Step VIII: Maintain It
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But what if I
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