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Webinar: Projectplace eXtended, prosjekt- program- og porteføljestyring med

ressurshåndtering 04.juni 2014

KRISTIAN HAANES | SAE | kristian.haanes@projectplace.com

Målet med dette webinaret

Dagens agenda

the people-centric approach

We create collaborative tools that empower people and organizations

to reach their goals

145,780

registered users 945,396

Founded as one of the world’s first

SaaS companies

1998

170 number of projects

in people-centric collaboration

employees in eight countries

Pioneer

uptime 99.97%

Average service

The old way Separate systems for management, sharing, storing, reporting, communicating, planning, execution and task allocation.

Centered around diverse legacy systems. Impaired transparency. No singular overview. Resources need to be actively managed. Technology interrupts collaboration.

The new way Visual management, Gantt, kanban, self-organizing teams, communication, sharing, management, messaging, distribution, reporting, resourcing, collaboration, mobility, engagement. All under one roof.

Technology enables collaboration.

Project management &

execution

Team & task collaboration

Document collaboration

All tools in one place

Årshjul - prosjektstyring

1.Kvartal

2.Kvartal 3.Kvartal

4.Kvartal

Nytt år, nye muligheter $#!

Prosjektstyringsmøte Prosjektstyringsmøte

Prosjektstyringsmøte Prosjektstyringsmøte

Reprioritering?

Reprioritering?

Reprioritering?

Neste år?

Ressurser? Budsjetter?

Powerful and easy-to-use tool for project execution

Project control and reporting tools for management

› Master planning

› Resource pool

› Absence management

› Portfolio management

› Time, budget and expense management

› Reporting

Projectplace eXtended

› Collaboration

› Communication

› Planning (Gantt and kanban)

› Documents

› Online meetings

Project Portfolio Management (PPM) in pre- and post- project phases

Project Business Benefits Business Case Business Request

APPR APPR APPR APPR Need

Need

Need

Need Project Control

Strategic Planning

Controlling

Change control and re-prioritising

Approval process

What is Projectplace eXtended?

Common situation ...

”The loudest shouting guy”

Our Story (an example of a Portfolio):

Project Execution Business Benefits Business Case Business Request

G2 G3 G4 G5 Need

Need

Need

Need

Portfolio Management (incl. IT & Process Board)

Project Steering/Controlling

Team Communication

G1

Execution Controlling Finishing Business Case Business Request

G2 G3 Need

Need

Need

Need

The PMO/Management focusing on; (1) Ranking and prioritization of project initiatives and (2) Approval processes of which projects that should be planned, get resources and be executed.

G1

Capture ideas Initiatives Masterplan Resources Approval

Capture ideas Initiatives Masterplan Resources Approval

G1

Capture ideas Initiatives Masterplan Resources Approval

Improved GPS Product Development

CRM and ERP integration

IT

New Diesle Engine Product Development

”Lean” training Organization

Remote service Maintinence

200 000 800 000

25 000 100 000

2 500 000 7 000 000

70 000 100 000

25 000 500 000

2 HE, 2 SD, 1 UxD, 1 Integration specialist

3 BO, 4 IT DEV, 2 ext. specialist

20 EE, 10 DTE, 10 ext. specialist.

4 SE

152 employees

Capture ideas Initiatives Masterplan Resources Approval G1

Capture ideas Initiatives Masterplan Resources Approval

G2 Capture ideas Initiatives Masterplan Resources Approval

G2 Capture ideas Initiatives Masterplan Resources Approval

Capture ideas Initiatives Masterplan Resources Approval

Capture ideas Initiatives Masterplan Resources Approval

Improved GPS Product Development

CRM and ERP integration

IT

New Diesle Engine Product Development

”Lean” training Organization

Remote service Maintinence

200 000 800 000

25 000 100 000

2 500 000 7 000 000

70 000 100 000

25 000 500 000

2 HE, 2 SD, 1 UxD, 1 Integration specialist

3 BO, 4 IT DEV, 2 ext. specialist

20 EE, 10 DTE, 10 ext. specialist.

4 SE

152 employees

G3

Capture ideas Initiatives Masterplan Resources Approval

Capture ideas Initiatives Masterplan Resources Approval G3

Our Story (an example of a Portfolio):

Project Execution Business Benefits Business Case Business Request

G2 G3 G4 G5 Need

Need

Need

Need

Portfolio Management (incl. IT & Process Board)

Project Steering/Controlling

Team Communication

G1

Project Management in Project phases

Hand-over/Acceptance Finishing Execution Planning

APPR APPR APPR APPR

Project

Project Control

Pre-Project Phase

APPR

Change Management

Approval Process

Approval Execution Controlling the Portfolio

Change Management

Finishing

Detailing the Masterplan

Communications Status Reporting

The PMO/Management needs to ensure an efficient way to manage how projects are done.

G3 G4

Detailing the Masterplan

Communications Status Reporting

Detailing the Masterplan

Communications Status Reporting

Detailing the Masterplan

Communications Status Reporting

Detailing the Masterplan

Communications Status Reporting

Detailing the Masterplan

Communications Status Reporting

Development

Map Interface

Detailing the Masterplan

Communications Status Reporting

Improved GPS

Improved GPS

Development

Test

Adjust

sandra.collins@xtra.com [40 hours]

100 80

100 80

60

Detailing the Masterplan

Communications Status Reporting

Approval Execution Controlling the Portfolio

Change Management

Finishing

Reporting Dynamic Portfolio handling

Project vs budget Earned value Utilization

”The PMO/Management needs to have control of the projects in the Portfolio throughout the whole life cycle

G3 G4

40 30 20 10

A B

Reporting Dynamic Portfolio handling

Project vs budget Earned value Utilization

40 30 20 10

A B

Reporting Dynamic Portfolio handling

Project vs budget Earned value Utilization

40 30 20 10

A B

Reporting Dynamic Portfolio handling

Project vs budget Earned value Utilization

40 30 20 10

A B

Reporting Dynamic Portfolio handling

Project vs budget Earned value Utilization

40 30 20 10

A B

Reporting Dynamic Portfolio handling

Project vs budget Earned value Utilization

40 30 20 10

A B

Reporting Dynamic Portfolio handling

Project vs budget Earned value Utilization

40 30 20 10

A B

Reporting Dynamic Portfolio handling

Project vs budget Earned value Utilization

40 30 20 10

A B

Dynamic Portfolio handling

Reporting Project vs budget Earned value Utilization

40 30 20 10

A B

Dynamic Portfolio handling

Reporting Project vs budget Earned value Utilization

40 30 20 10

A B

Dynamic Portfolio handling

Reporting Project vs budget Earned value Utilization

40 30 20 10

A B

Dynamic Portfolio handling

Reporting Project vs budget Earned value Utilization

40 30 20 10

A B

Dynamic Portfolio handling

Reporting Project vs budget Earned value Utilization

40 30 20 10

A B

Approval Execution Controlling the Portfolio

Change Management

Finishing

Approved Change Request

”The PMO/Management needs to APPROVE which projects that should be re-planned, get reallocated resources and executed!”

G3 G4

Approved Change Request

Improved GPS

Development

Approved Change Request

Improved GPS Development R&D PS1

Approval Execution Controlling the Portfolio

Change Management

Finishing

Resources released Project delivery

G3 G4

Resources released Project delivery

Our Story (an example of a Portfolio):

Project Execution Business Benefits Business Case Business Request

G2 G3 G4 G5 Need

Need

Need

Need

Portfolio Management (incl. IT & Process Board)

Project Steering/Controlling

Team Communication

G1

Track Effects

It’s like a toolbox

Real time Views

Forecast analysis

Dashboards

Business Report Generator

Approval processes and workflows

Interfaces (API:s) Dynamic Portfolio handling

Tips for å komme i gang

› Forankre i ledelsen › Fører til høyere treffsikkerhet og lønnsomhet › Strømlinje formet prosess › Fleksible prosesser og struktur › Internt tilpasset malverk basert på beste praksis

rammeverk › Prosesseier(e) › Enkel prosjekt portfølje håndtering og løpende

kalibrering

Gartner’s Five Progressive Levels of the Maturity Model

Source: Gartner (April 2012)

The scalable and secure cloud

Grow with us

• ISO 27001 certified • Strong access control, data

encryption and audit logging built in

• 99,9% availability • Systems hosted in Sweden • Seamless integration with single

sign-on • Rated “Enterprise-ready” by

SkyHigh networks • Awarded the SECURE Seal by

independent auditors Qualys

State-of-the-art Security

Training and support

Getting Started webinars Training for all users

Training for project managers & administrators

Free, online & prerecorded Online or onsite introduction to making every user productive

immediately.

Online or onsite training on how to set up and drive projects to achieve

goals successfully.

Support center

› Support from the start: › Training › Consulting services › Projectpedia - online learning center › Support center

”Each hour of effective training saves five hours during the project.” Gartner

Product offering

Team One project

CORE FEATURES

Project overview

Documents

Projectplace planner

Tasks

Issues

Meetings

Enterprise Customised solution

Multi Five projects

Five projects

Pre-defined project models

Training for project members

Training for project managers & administrators

Unlimited projects

Pre-defined project models

Portfolios

Project directory

Resource overview

Archiving

Training for project members

Training for project managers & administrators

One project

Pre-defined project models

Training for project members

Training for project managers & administrators

Online meetings

iOS and Android

Members & Contacts

Document management add-ons

Feedback & History

Own project templates

External project site

Support

Getting started

Mobile apps

eXtended Resource Management

Add on module

Master planning

Resource pool

Absence management

Portfolio management

Time budget and expense management

Reporting

Project Lifecycle Management

Spørsmål?

Send spørsmål/kommentarer til

kristian.haanes@projectplace.com

excellence in collaboration