[webinar] office 365 revealed: what to use when to stay productive

WEBINAR

Office 365 Revealed: What to Use When to Stay Productive

• Webinar is being recorded• 45 minute session• 15 minute Q&A session at the end• Slides and recording will be available afterwards• Send in your questions! • Type your questions in the Go-to-Webinar Question Box

on the right side of your screen

Housekeeping

Daniel Cohen-Dumani@dcohendumani

Founder and CEO

14+ years of SharePoint ExpertiseSharePoint Visionary

Interests: Productivity in the Digital Workplace. Work 2.0

Started working with SharePoint when nobody could spell it

About Daniel

About Jill

Jill Hannemann@imjillhannemannjhannemann@portalsolutions.net

Director of Advisory Services

Editor, Digital Workplace Today10+ years in Knowledge Management

SharePoint Expertise: Information Architecture, Records Management, Content Migration, Document Management

Culinary project: Biscuits!

About Portal Solutions About Office 365 The Value of Office 365 What Productivity Features to Use When What’s Coming Next Next Steps Q&A

Agenda

About Portal Solutions

5times selected in Office Early Adopter Program

40full-time employees, consultants, developers, business analysts, SMEs

14

14 years in business

410+ SharePoint and Office 365 Implementations

We deliver Digital Workplace Products and Solutions that help organizations share what they

know and find what they need by

connecting people, data, and content.

The Digital Opportunity

Of workers’ time is wasted by information overload.

of employees say mobile business apps are already changing the way they work.

of survey respondents say predictive analytics held the most potential to predict business events.

connected “things” will be in use in 2020.

Technology is making dramatic changes to the world of work. It’s shaping business growth, upending old ways of doing business and driving the invention of new industries, business models,

products, and services.

41% 40% 25million

25%

Do you currently have Office 365 deployed?

POLL

Office 365 A Little History2010 • BPOS Beta• 2007

versions

2011 • BPOS

Launch• 2010

versions

2013• Office 365

launch – 2013 Version

2014• OneDrive

unlimited• O365

Home Edition

2015• Delve• Videos• SfB Hybrid• SP Hybrid

2016• SfB Voice• Planner• New

SharePoint Experience

• PowerApps/Flow

• EMS Integration

ProductivityApplications

Office 365: A Picture is Worth Everything

ProductivityServices

User Productivity applications Office

Desktop/Online

Yammer

Skype

OneDrive

Project & Visio Office Mobile OneNote

Windows Azure Active

Directory

On Premises

Active Directory

Azure Web Services

IAAS

Custom Development

PowerApps Microsoft Flow

Power BIAnalytics for Office 365

SharePoint

Managed Metadata

Enterprise Search

PublishingRecords

Management

eDiscoveryWeb Services

Groups

Delve

Office Videos Stream

PlannerMicrosoft Teams

EMS – Enterprise Mobility + Security

Skype for Business Sway

Dynamics 365

Exchange

eDiscovery

Voice/PBX

• Office (Word, PowerPoint, Excel)

• Project & Visio• Office Mobile Apps• OneNote• Skype for Business • Sway

User

Pro

duct

ivity

Office Desktop/Online Project & Visio Office Mobile OneNote Skype for Business Sway

Skype for Business• Telephony• Web and Video Conferencing• Presence Awareness• Instant Messaging• REAL Time Communication

Sway• Presentation builder• Online resource available to Office 365• Not PowerPoint• Intended to allow interactive discovery

and sharing of information

• Exchange• SharePoint• OneDrive• Skype for Business• Delve• Office Video Stream• Yammer• eDiscovery• Voice/PBX• GroupsPr

oduc

tivity

Ser

vice

s

Yammer

Skype

OneDrive

SharePoint

Managed Metadata

Enterprise Search

PublishingRecords

Management

eDiscoveryWeb Services

Groups

Delve

Office Videos Stream

Exchange

eDiscovery

Voice/PBX

OneDrive• Personal User File

Storage• Up to 5TB per user!• Share documents • Work across different

devices

Delve• Helps in content

discovery• Leverages user

behavior to connect people, files, and objects

Groups• Provides a comprehensive collaborative space for

working teams• Includes conversations, OneNote, file storage,

security, Connector, Planner, and sites

Teams

• Threaded conversation channels

• Eliminating time spent in email for internal conversations

• Connect via threaded conversations, real time calls, or direct messaging

• Secure or keep conversations open

PowerApps

• Allows business power users to build apps for SharePoint, to connect data, and provide business capability without code

• Templates available to get started

• Data connectivity set up for SharePoint, Dynamics 365, Salesforce, OneDrive for Business, and internal databases

Flow

• Create workflow solutions that connect data from external and internal data sources

• Templates available to get started

• Simpler business scenarios• Can accomplish simple automation to

improve usability and discovery of content for users

• Microsoft Teams• PowerApps• Microsoft Flow• Power BI and

Analytics for Office 365

• Planner• Dynamics 365

Prod

uctiv

ity A

pplic

atio

nsPowerApps Microsoft Flow

Power BIAnalytics for Office 365 Planner

Microsoft Teams Dynamics 365

Power BI and Analytics

• Leverage Excel tables to create visualization on data

• Create dashboards that teams and groups can view real time data

• Ask natural language questions of data

Planner

• An “MS Project Light”• Task management against timelines with

integration for files and conversations• The team can collectively update

progress

Dynamics 365

• Combination of ERP and CRM• Two levels: Enterprise and Business

Edition• Cloud hosted and ability share data

between both functions

• Underlying architecture for Teams and Planner

• Data storage for Teams and Planner

• Deletion• Compliance• Auditing• Back up

Abou

t Offi

ce 3

65 G

roup

s

A Lot of Productivity

How many of you think your workers’ time is being wasted?

POLL

The Value of Office 365

Communications

Exchange OnlineSkype for Business (Lync)

Office VideosTeams

Groups

Mobility

OneDriveOffice Online

Outlook Web AccessiOS & Android Apps

Desktop Office 365 Desktop Pro

PlusSocial

YammerOffice Graph/

DelveOffice Groups

Teams

InsightsPower BI for Office 365

Content

OneDrive for BusinessSharePoint Online

Office GroupsOffice Videos

Teams

• Common Scenarios• Sending emails• Asking someone a question• Publishing videos• Seeing who is online• Sharing your screen• Persistent chatting• Voice and video calling

Communications

Exchange OnlineSkype for Business (Lync)

Office VideosTeams

Groups

Bridging communication across geographic separation• Presence

awareness• Persistent chat• Video calls• Screen sharing• Virtual white

boards

• Common Scenarios• Outbound Sales needs access

to the latest presentation• Execs who work off their

phones• Waiting in the airport terminal,

add feedback before the flight• Responding to a last minute

request • Approving workflows

Mobility

OneDriveOffice Online

Outlook Web AccessiOS & Android Apps

Office and Office 365 mobile apps for iOS, Android, and Windows• Office (Word, PowerPoint, Excel)• Mail• OneDrive for Business• Skype for Business• Sway• Yammer• SharePoint• Teams

• Common Scenarios• Newsfeeds• Communities/Groups• Mobile App• Enterprise Chat

Social

YammerOffice Graph/

DelveOffice Groups

Teams

Value is determined by the “what” and “how.”• Integrate Yammer newsfeeds with

sites• Teams with channels• Use Yammer alone for updates and

knowledge sharing

InsightsPower BI for Office 365Analytics for Office 365

• Common Scenarios• CEO and Leadership

dashboards• Financial projections• Sales projections

Aimed at targeting these common reporting challenges:• Labor intensive reporting• Data scattered everywhere• Reports are typically out of date

Content

OneDrive for BusinessSharePoint Online

Office GroupsOffice Videos

Teams

• Common Scenarios• Document management• Personal file storage• Access files from any

device• File sharing and collaboration• Internal communications

(think HR announcements, Training announcements)

• Internal training • Records management• Best Practice Knowledge

base/library• Intranet

SharePoint• Strength – sites, sharing content with many

regularly, doc mgmt. capabilitiesOneDrive for Business• Strength – file storage, best for in-progress

docs and sharing with a few peopleTeams• Strength – email replacements, seamlessly

connecting real-time vs. non-real timeGroups• Strength – workplace for collaboration, not a

website, lots of features, easy to create and manage

Videos• Strength – all videos should go here

Desktop Office 365 Desktop Pro

Plus

• Microsoft Office• Same great Office, but

available online• Scan and review docs

without having to download• Add Office to any of your

devices• Always have the latest

version of Office

What to Use When?

Let’s talk governance and the many options?

What are the pitfalls of too many choices?

Build Out Your Business Scenarios:Keep it simple! • Evaluate based on ease of use and function• Align workloads with the business scenarios• Every culture and requirements are different

Office Video

Urge

ncy

/ Tim

e Se

nsiti

vity

Audience (Internal or External)

Skype For Business

Call

IMSkype

Presence

Skype for Business Online

Meetings

Outlook E-Mail

OneDrive for

Business

SharePoint Team Sites

SharePoint Intranet

Yammer Company

Communications

Yammer GroupsOffice 365

Groups

Individual OrganizationalGroup

Ad-h

oc /

Low

Urge

nt /

High

Delve Boards

Use the Best Tool for the Job…

How can you optimize how you work?

Would Yammer or Skype for Business be better?

What about Microsoft Teams or Groups?

When should you use SharePoint Team Sites vs. Groups?

What About More Targeted Purposes?

This is a dynamic matrix and will change as your organization matures!

Every organization will have a different targeted purpose!

Office Video

Urge

ncy

/ Tim

e Se

nsiti

vity

Audience (Internal or External)

Skype For Business

Call

IMSkype

Presence

Skype for Business Online

Meetings

Outlook E-Mail

OneDrive for

Business

SharePoint Team Sites

SharePoint Intranet

Yammer GroupsOffice 365

Groups

Individual OrganizationalGroup

Ad-h

oc /

Low

Urge

nt /

High

Delve Boards

SfB Online Meeting

Office Video

Urge

ncy

/ Tim

e Se

nsiti

vity

Audience (Internal or External)

Skype For Business

Call

IMSkype

Presence

Outlook E-Mail

OneDrive for

Business

SharePoint

Publishing Sites

SharePoint Intranet

Yammer Company

Communications

Office 365

Groups

Individual OrganizationalGroup

Ad-h

oc /

Low

Urge

nt /

High

Microsoft Teams

Skype Broadcast

2017

Today

Feb Mar Apr May Jun Jul

Email Roll out3/20/2017

Instant Message and Video/Web Conferencing4/17/2017

Collaboration Workspaces for Small Teams5/1/2017

Personal file storage and mobile access6/15/2017

Corporate Intranet7/10/2017

2/20/2017Scenario Building and Governance Definition

3/17/2017

Incremental Roll OutRoll out one scenario at a time• Target easy workloads or high business value• Focus on scenarios and use cases

What’s New and What’s Coming

Office 365 Roadmap

https://products.office.com/en-us/business/office-365-roadmap

What Was Recently Released (Selected Features)• Microsoft Teams Preview• Office Groups integration with SharePoint• SharePoint modern team sites (watch for many limitations)• SharePoint framework• Skype for Business PSTN and voice• SharePoint content sync (using OneDrive client)• New User profile in Delve• My Analytics (Delve Analytics)• PowerApps and Flow• Skype for Business client for MAC• SharePoint mobile apps• SharePoint Online site collection limit to 25TB• OneDrive improvements (better sync client)

What’s Coming

SharePoint Online site customization

Convergence of Yammer and Office Groups (yes it’s coming)

External Users in Microsoft Teams

Q2 SharePoint Online

publishing sites

True PBX support for Skype for Business (call queues, auto-attendant, custom dial-plan)

Q3

One Approach to Simplifying Office 365 Deployment• Turnkey intranet on Office 365

Questions and Answers

Next StepsMeet with Daniel and Jill to continue the conversation.

Schedule Your Free 1-Hour Consultation

Thank you.

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