wall-e & the digital landfill

WALL-E & The Digital Landfill

A Survival Guide to Information Management

Who is WALL-E?

Image from the movie WALL-E by Pixar/Disney

Agenda

Source: Wordle.net

The Digital Landfill

What is the Digital Landfill?Word files

PowerPoint filesExcel files

…and multiple various versions of these documents

JPEGsTIFFs

E-mails…and all their attachmentsBusiness system documents…on the network on PCs on sticks on phones on PDAs

…and so on

By 2011, the digital universe will be

10Xas big as it was in 2006

Source: IDC

For each type of content, evaluate the degree of control that exists in your organization in

managing it.

All respondents (476)

Will you become WALL-E?

Image from the movie WALL-E by Pixar/Disney

The Future for Information Workers?

The Information Age

Worker Models

1. Islands of Me2. One-way Me3. Team Me4. Proactive Me5. Two-way Me6. Islands of We7. Extended Me

Apple.com

From...

To…

Microsoft Surface

The Office Information Worker Board of the Future

Technology as a 6th sense

Source: MIT MediaLab

Worker Strategies

• The Digital Delusionals• The WebEmersonians• The Delegationals• The Cyber-Sailors• The Boundaries• The Neo-Utopians

Source: May Thornton, IT Leadership Academy

Survival Guide for Information

Management

1. Business benefits of information

Information Alignment Framework

• Minimize risks– Market, financial, legal, and operational risks

• Add value– Customers and markets

• Reduce costs– Transaction and processes

• Create New Reality– Intelligence (social, political, technological, etc)

Source: Prof Donald Marchand, IMD

When you consider document and records management technologies, what is the most significant business driver ?

All respondents (476)

2. Strategies, methods and tools to find, control and optimize information

Enterprise Content Management

• Document-Centric Collaboration• Imaging• Document Management• Electronic Records Management• Workflow• Web Content Management

Which 3 of these typical aspects of ECM products would be most important in your choice of new products or satisfaction with

existing products?

All respondents (275)

Have you implemented Microsoft SharePoint 2007 (WSS/MOSS) in your

organization?

50% of organizations polled using or implementing SharePoint All respondents (406)

Do you currently use or have immediate plans to use SharePoint 2007/MOSS in the

following applications?

SharePoint users (233)

Use of SharePoint with regard to existing ECM, DM and RM suite

SharePoint users (233)

3. Strategy and blueprint

3. Strategic Program Blueprint

Source: The Open Methodology MIKE2, www.openmethodology,org

How would you describe the return on investment (ROI) of your document/records

management or ECM system?

System users (289)

4. Roadmap and foundation activities

Think big, implement small

Which 3 of these typical problems have affected your organization’s document or records management implementation?

All respondents (284)

5. Governance

PreventDetectRespond

Factors for Success

1. Collaboration

Image from the movie WALL-E by Pixar/Disney

Government & Enterprise 2.0

• A system of web-based technologies that provide rapid and agile collaboration, information sharing, emergence and integration capabilities in the extended enterprise

Image from StarTrek

Search

Links

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Authoring

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Tags

38© AIIM | All rights reserved

Extensions

39

Signals

2. Control

Information Management Compliance

Compliance = legal requirements + industry standards + organisational policies and guidelines, and more...– Finding and retrieving information on demand– Controlling access and confidentiality– Monitoring and reporting for enforcement– Comprehensive auditing– Secure retention and destruction

Source: Ovum

Electronic Records Management

• Declaration• Classification• Access Control• Disposition• Long-term

preservation

3. Users

My work

Image from the movie WALL-E by Pixar/Disney

Benefits

Corporate benefits

Personal benefits

Source: http://gobigalways.com/old-people-ruining-social-software-young-people-ruining-the-workplace/

Simplicity

Next Step?

Do not end up like WALL-E….

Get Educated

www.aiim.org/training

Thank You!

Atle Skjekkeland

Vice President, AIIM

Web:

www.aiim.org

Email:

askjekkeland@aiim.org

Twitter:

twitter.com/skjekkeland

LinkedIn:

www.linkedin.com/in/skjekkeland

Image from the movie WALL-E by Pixar/Disney