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Republic of the Philippines
PHILIPPINE HEALTH INSURANCE CORPORATION PHILHEAL TH REGIONAL OFFICE - 1
EMDC Building, Sec. Francisco Q. Duque Jr. Road, Tapuac District, Dagupan City, Pangasinan Trunkline: (075) 515-3333/ Telefax: (075) 522-9691
Email : region I @philhealth.gov.ph; www.philhealth.gov.ph
March 28, 2018
ATTY. DENNIS S. SANTIAGO Executive Director V Government Procurement Policy Board Technical Support Office Unit 2506 Raffles Corporate Center, Ortigas Center, Pasig City
Dear Atty. Santiago:
U..•.1• a;,.,., t• ~.~r-:><:
B4,. •. "")...,~wnl t'l() (K!/"<l.JI '(~~ ... , ........ ' ltr·l')O
We are submitting our initial report of APCPI to your office in compliance with the GPPB Resolution No. 10-2012 to adopt the Agency Procurement Compliance & Performance Indicators (APCPI) as monitoring system and assessment tool and to comply with the good governance conditions of Memorandum Circular 2015-1.
Respectfully submitted for your perusal.
ATTY. ODO 0 B. DEL ROS~IO, JR. MBA, CSE ~Region 1 Vice P ·esident, PRO 1 W'
teamphilhealth www. facebook.corn/Phi!Health You(D www.youtube.com/teamphilhealth actioncenter@philhealth.gov.ph
,,
ANNEX B
GOVERNMENT PROCUREMENT POLICY BOARD
CONSOLIDATED PROCUREMENT MONITORING REPORT (Page 1 of2}
Name of Agency: PhiiHealth Regional Office 1 Period Covered: CY 2017
No. of Bid No. of
Total Amount of
Approved APP
Total Number of
Procurement
Activities
No. of Contracts
Awarded
Total Amount of
Contracts Awarded
No. of Failed
Biddings
I Total No. of Entities~ Total No. of who Acquired Bid Bidders who
Docs Submitted Bids
Total No. of
Bidders who
passed Eligibility
Stage
Opportunities
1 Contract
Posted at PhiiGEPS Award Posted at PhiiGEPS
ColliOHl Column 2
la'.t~~~~:l: .~;~~':_ S:_-~1~ u . Goods I 16.329.595.38 I - -- i4____ I 1 I 14,710,428.83 I 1 I 16 T- 13 I 13 I 14 1.2. Works I 0.00 --~----0 I 0 I 0.00 I 0 I 0 ~-- 0 I 0 I 0 1.3. Consu lting Services I 0.00 -~ 0 I 0 I 0.00 I 0 I 0 1--0- I 0 I 0
-----
7 14,710,428.83 :_:?:" ~. ._.,;~ ·_·.<~!
~~~~~~~~~~~~----------+---~~~~~--~----~-----4----~1~9~--~--~3~·;64~2~,1~4~0~.00~~ 16 619,742.73 49 68 589,987.23 " 178,869.53 14 14 173,908.70
0.00 0 0 0.00 0.00 0 0 0.00 0
1,604,547.12 12 14 1,573,159.71 lil\--{l\',
3,994,244.00 2 1 1,275,000.00 9,594,877.28 72 52 7,698,988.25 6,453,168.42 212 226 6,217,840.85
26,917,228.74 377 394 21,171,024.74 13. Foreign Fur:KiedProcurement•• :it:,tt~·-;1·~~~>~--::·:-v, ').;/;"::~··::..~;~::~.;;r..!t" '~.. "'·A ...... :: ~-.:~~~~ ~~~~-~~l $.eJ':";::';.;~ .. :,t~~~ ...,~~~. _·.":~ <· .. :..·_:~~~:\~:~-;T_..::g ~~~
3.1. Publicly-Bid 0.00 0 0 0.00 ~!l.C:,_-:,_,,-:;,:~:W. I 0 0 0 f~:! . ._.~ 3.2. Alternative Modes 0.00 0 0 0.00 . :;o~~-"'?~t.;r,.;; 0 0 0 ~ _-- ~
Sub-Total 0.00 0 0 0.00 , -- l:Jt!,~~- 'c(-<:.:_'--"'!!tif~""'lrdic s»:l; ·: , c'.-:• ~ >'~c=:J="c;A:.' '~-~~ o!;i'i' til :1 l4· Others, specify: o.oo o o o.oo ~~-\::t.:'~N~,-,~l-~ '•·f ,~;~;·>-':;-~.;,., -.. ~•_,,;._._,;;, ~:•U l;h~~;; :..:"..:~ t;•~.o;. ••· ·-.':_.;~
TAl 43.246.824.12 391 401 35,881,453.57 · >:::1-•'l"h•:;.:.~;;... <'•,"·'' , -;:1\,·.'.;o\';i . ·~-'.lr<•·C's,. ), '>• ,, q~,.-~-~·-<. •. .,_.
• Should include foreign-funded publicly-bid projects per procurement type
•• All procurement using Foreign Funds excluding National Competitive Bidding (NCB) contracts; conversion to peso will be at BSP rates at the time the bids/quotations were submitted
1
109 ~ · .. =~:·· ~ 1-
toc~·;~ :-~~~ ~~4,.;~.:~ -~;' ... .:· ":':','~
~~i;t.·;.,~.~~;"'j
1.222222222
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Name of Agency: Phil Health Regional Office 1
Total No. Of
Contracts that
incurred negative
slippage
• Should include foreign-funded publicly-bid projects per procurement type
ANNEX B
GOVERNMENT PROCUREMENT POLICY BOARD
CONSOLIDATED PROCUREMENT MONITORING REPORT (Page 2 of 2}
Total No. of contracts I Ave. No. of Days for Approval
with amendments to of Resolution/Issuance of
order or variation orders Notice of Award
No. of Contracts with
Observers Attending
Period Covered: CY 2017
Ave. No.of Days to
No. of Contracts with I Resolve Requests for
COA Observers Attending Reconsiderations I Protests
•• All procurement using Foreign Funds excluding National Competitive Bidding (NCB) contracts; conversion to peso will be at BSP rates at the time the bids/quotations were sub7
~11...-
No. of Contracts
Awarded within
prescribed
timeframes
ared by Certtfi~r~ct: Approvi (j by
Chief, DMD/BAC Chairperson nagement Services~vision Regional he President, PRO 1
JOSEP . TON, DBA R M. ARZADON, M . ~ ATTYl OD LFO B. DEL ROSARIO, JR., MBA, CSE
LIZA~S~RIA HRMA 1/GrJU Procurement Team Head
HARV
Clerk Ill
2
ANNEX A
GOVERNMENT PROCUREMENT POLICY BOARD
Agency Procurement Compliance and Performance Indicator (APCPI) Self-Assessment Form
Name of Agency: PhiiHealth Regional Office 1 Date of Self Assessment : March 2018
No. Assessment Conditions Agency Score
PILLAR I. COMPLIANCE WITH LEGISLATIVE AND REGULATORY FRAMEWORK
Indicator 1. Competitive Bidding as Default Procurement Method
1 (a) Percentage of public bidding contracts in terms of
amount of total procurement 41.00%
(b) Percentage of public bidding contracts in terms of volume 2
of total procurement 1.75%
Indicator 2. Limited Use of Alternative Methods of Procurement
3 (a) Percentage of Shopping contracts in terms of amount of
total procurement 11.79%
4 (b) Percentage of Negotiated Procurement in te rms of
46.72% amount of total procurement
5 (c) Percentage of Direct Contracting in terms of amount of
0.48% total orocurement
6 (d) Percentage of Repeat Order contracts in terms of amount
of total procurement 0.00%
7 (e) Percentage of Limited Source contracts in terms of
0.00% amount of total orocurement (f) Preparation of Annual Procurement Plan for Common-
8 Use Supplies and Equipment (APP-CSE) and Procurement of
Compliant Common-Use Supplies and Equipment from the P1 · ~PrvirP
Indicator 3. Competitiveness of the Bidding Process
9 (a) Average
documents
number of entities who acquired bidding 1.14
10 (b) Average number of bidders who submitted bids 0.93
11 (c) Average number of bidders who passed eligibility stage 0.93
12 (d) Sufficient period to prepare bids Fully
Compliant
Average I PILLAR II. AGENCY INSTITUTIONAL FRAMEWORK AND MANAGEMENT CAPACITY
Indicator 4. Presence of Procurement Organizations
Fully 13 (a) Creation of Bids and Awards Committee(s)
Compliant
Fully 14 (b) Creat ion of a BAC Secretariat or Procurement Unit
Compliant
IndicatorS. Procurement Planning and Implementation
15 (a) APP is prepared for all types of procurement Compliant
APCPI Rating•
0.00
0.00
0.00
0.00
3.00
3.00
3.00
3.00
0.00
0.00
0.00
3.00
1.25
3.00
3.00
3.00
Indicator 6. Use of Philippine Government Electronic Procurement System (PhiiGEPS)
16 (a) Percentage of bid opportunities posted by the Phii-GEPs-
100.96% 3.00 reeistered Aeencv
17 (b) Percentage of contract award information posted by the
100.00% 3.00 Phii-GEPs-reeistered Aeencv (c) Percentage of contract awards procured through
18 alternative methods posted by the Ph ii-GEPs-registered 123.94% 3.00
IAPPncv
Comments/Findings to the
Indicators and Sublndicators
Resorted to Negotiated
Procurement due to failure of
biddings; Other procurement is
most advantageous through
"' Resorted to Negotiated
Procurement due to failure of
biddings; Other procurement is
most advantageous through ><>ant i otun ,,
Procurement through Shopping is
most advantageous because
these are regular office supplies
that is needed for the day-to day
operations of the office.
Procurement through Negotiated
Procurement is most
advantageous because these are
regu lar office supplies that is
needed for the day-to day
operations of the office.
Name of Evaluator:------
Position:------------
Supporting Information/Documentation
(Not to be Included in the Evaluation
PMRs
PMRs
PMRs
PMRs
PMRs
PMRs
PMRs
APP, APP-CSE, PMR
Agency records and/or PhiiGEPS records
Abstract of Bids or other agency records
Abstract of Bids or other agency records
Agency records and/or PhiiGEPS records
Verify copy of Order creating BAC;
Organizational Chart; and Certification of Tr,. ininP
Verify copy of Order creating BAC
Secretariat; Organizational Chart; and
Certification of Tra iniM
Copy of APP and its supplements (if any)
Agency records and/or Phi iGEPS records
Agency records and/or PhiiGEPS records
Agency records and/or PhiiGEPS records
;
GOVERNMENT PROCUREMENT POLICY BOARD
Agency Procurement Compliance and Performance Indicator (APCPI) Self-Assessment Form
Name of Agency: PhiiHealth Regional Office 1 Date of Self Assessment : March 2018
No. Assessment Conditions Agency Score
Indicator 7. System for Disseminating and Monitoring Procurement Information
19 (a) Presence of website that provides up-to-date Fully procurement information easily accessible at no cost Compliant
(b) Preparation of Procurement Monitoring Reports using Fully
20 the prescribed format, prompt submission to GPPB, and
loost in2 in a2encv website Compliant
Averal!e II PILLAR 1/1. PROCUREMENT OPERATIONS AND MARKET PRACTICES
Indicator 8. Efficiency of Procurement Processes
21 (a) Percentage of total amount of contracts awarded against
82.97% total amount of approved APPs (b) Percentage of total number of contracts awarded against
22 total number of procurement activities done through public 50.00%
biddin2
23 (c) Percentage of failed biddings and total number of
I orocurement activities conducted 50.00%
Indicator 9. Compliance with Procurement Timeframes
(a) Percentage of contracts awarded within prescribed 24 procurement time frames to procure goods as indicated in 100.00%
IAnnPx "('" nf thP IRR
(b) Percentage of cont racts awarded within prescribed
25 procurement time frames to procure infrastructure projects n/a as indicated in Annex "C" of the IRR
(c) Percentage of contracts awarded within prescribed 26 procurement time frames to procure consulting services as n/a
indicated in Annex "C" of the IRR
APCPI Rating•
3.00
3.00
3.00
3.00
0.00
0.00
3.00
n/a
n/a
Indicator 10. Capacity Building for Government Personnel and Private Sector Participants
27 (a) There is a system within the procuring entity to evaluate Fully
3.00 the performance of procurement personnel Compliant
28 (b) Percentage of participation of procurement staff in Between 91.00
3.00 annual procurement training 100%
29 (c) Agency has actvities to inform and update entities on
I oublic orocurement Compliant 3.00
Indicator 11. Management of Procurement and Contract Management Records
30 (a) The BAC Secretariat has a system for keeping and Fully
3.00 maintaining procurement records Compliant
(b) Implementing Unit has and is implementing a system for Fully 31
keeping and maintaining contract management records 3.00
Compliant
Indicator 12. Contract Management Procedures
(a) Agency has well defined procedures and standards for Fully
32 quality control, acceptance and inspection, supervision of 3.00
works and evaluation of contractors' performance Compliant
(b) Agency complies with the thresholds prescribed for Fully 33 amendment to order, variation orders, advance payment, 3.00
•nrl <linn,.PP in n Jbliclv bid mntr,.ct< Compliant
34 (c) Timely payment of procurement contracts On or before
30 days 3.00
Average Ill 2.50 PILLAR IV. INTEGRITY AND TRANSPARENCY OF AGENCY PROCUREMENT SYSTEM
Indicator 13. Observer Participation in Public Bidding
Name of Evaluator: ______ _
Posit ion:--- ---------
Comments/Findings to the Supporting Information/Documentation
Indicators and Sublndicators I Not to be Included in the Evaluation I
Identify specific procurement-related
portion in the agency website and specific lwPh<itP link<
Copy of PMR and received copy that it was
submitted to GPPB
APP (including Supplemental
amendments if anv) and PMRs
APP(including Supplemental amendments,
if any)and PMRs
APP (including Supplemental
Amendments if an 11 and PMRs
PMRs
PMRs
PMRs
Ask BAC Secretariat Head, verify Office
Orders on train ing of Procurement Staff
Ask for copies of Office Orders, training
modules, list of participants, schedules of l,rhool h,inino rnnrl,rt"rl Ask for copies of documentation of
activities for bidders
Verify actual procurement records and
time it took to retrieve records (shou ld be
no more than two hours)
Refer to Section 4.1 of User's Manual for
list of procurement-related documents for
record-keeping and maintenance.
Verify actual contract management
records and time it took to retrieve
records shou ld be no more than two hours
Verify copies of written procedures for
quality control, acceptance and
inspection; CPES eva luation formsz
Specific procurement contract with
amendment to order, variation order or I with noo,tiuo din '"'
Ask Finance or Accounting Head of Agency
for average period for the release of
payments for procurement contracts
GOVERNMENT PROCUREMENT POLICY BOARD
Agency Procurement Compliance and Performance Indicator (APCPI) Self-Assessment Form
Name of Agency: PhiiHealth Regional Office 1 Date of Self Assessment: March 2018
Assessment Conditions Agency Score APCPI Rating*
(a) Creation and operation of internal audit unit as
37 prescribed by DBM (Circular Letter No . 2008-5, Aprill4,
2008)
38 (b) Agency Action on Prior Year's Audit Recommendations
(APYAR) on procurement related transactions
GRAND TOTAL (Avarege I+ Average II+ Average Ill+ Average IV I 4)
Compliant 3.00
Fully
Compliant
Above 90-
100%
Fully
Compliant
3.00
3.00
3.00
Name of Evaluator: ______ _
Position:------------
umentation of anti-corruption
• A PCP I Rating is based an the APCPI Rating System found in Annex C of the User's Guide. Please use this rating system for the self-assessment. After completing the assessment,
identify those Indicators with ratings of between 0 to 2 and formulate a procurement capacity development plan called the APCPI Action Plan based on the attached format and
submit to GPPB for monitoring.
• For sub-indicators that are not applicable to your specific agency, please write the word Not Applicable in the second column and do not put a rating
Summary of APCPI Scores by Pillar
APCPI Pillars Ideal Rating Agency Rating
Pillar 1: Compliance with Legislative and Regulatory 3.0000 1.25 Framework Pillar II: Agency lnsitutional Framework and Management 3.0000 3.00 Capacity
Pillar Ill : Procurement Operations and Market Practices 3.0000 2.50
Pillar IV . Integrity and Transparency of Agency Procurement 3.0000 3.00 Systems
Total (Pillar !+Pillar II+Pillar Ill+ PillariVl/4 3.0000 2.44
;
Annex D
PROCUREMENT CAPACITY DEVELOPMENT ACTION PLAN TEMPLATE
Name of Agency: PhiiHealth Regional Office 1, Dagupan City Period: January to December 2018. ___ _
Indicators Key Area for Development Proposed Actions to Address Key Areas Responsible Entity Timetable Resources Needed I
Competitive Bidding as Default Mode of !
Indicator 1 & 2 Procurement
Conduct Bidding instead of Negotiated Procurement BAC January to December 2018
PhiiHealth Regional Office Corporate Forum Indicator 3 & 4 Competitiveness of the Bidding Process Conduct Bidders' Forum 1 (PRO 1) Mgmt.Services May 2018 Budget, Supplies,
Division (MSD) /BAC Honorarium L__
AGENCY PROCUREMENT COMPLIANCE AND PERFORMANCE INDICATOR (A PCP I)
CONFIRMATION QU ESTIONNAIRE
Name of Agency: PhiiHealth Regional Office 1 (PRO 1) Date : CY 2017 Name of Respondent: PRO 1 -Ad Hoc Committee on APCPI Position : ---------------
Instruction: Put a check ( ./) mark inside the box beside each condition/requirement met as provided below and then fill in the corresponding blanks with numerical values only.
1. Do you prepare an Annual Procurement Plan for all types of procurement? (5a)
[] Yes 0 No
2. Do you prepare an Annual Procurement Plan for Common-Use Supplies and Equipment (APP-CSE) and Procure your Common-Use Supplies and Equipment from the Procurement Service? (2f)
[] Yes 0 No
3. In giving your prospective bidders sufficient period to prepare their bids , which of these conditions is/are met? (3d)
[] Bidding documents are available at the time of advertisement/posting at the PhiiGEPS website or
Agency website ;
[] Supplemental bid bulletins are issued at least seven (7) calendar days before bid opening ;
[] Minutes of pre-bid conference are readily avai lable within three (3) days.
4 . In creating your BAC and BAC Secretariat wh ich of these conditions is/are present?
For BAC: (4a)
[] Office Order creating the Bids and Awards Committee;
[] There are at least five (5) members of the BAC;
[] Members of BAC meet qualifications ; and/or
[] Majority of the members of BAC are trained on R.A. 9184
For BAC Secretariat: (4b)
[] Office Order creating of Bids and Awards Committee Secretariat or designing Procurement Unit to
act as BAC Secretariat
[] The Head of the BAC Secretariat meets the minimum qualifications
[] Majority of the members of BAC Secretariat are trained on R.A. 9184
5. In determining whether you provide up-to-date procurement information easily accessible at no cost , which of
these conditions is/are met? (7a)
[] Agency has a working website
[] Procurement information is up-to-date
[] Information is easily accessible at no cost
6. In complying with the preparation , posting and submission of your agency's Procurement Monitoring Report ,
wh ich of these conditions is/are met? (7b)
[] Agency prepares the PMRs
[] PMRs are promptly submitted to the GPPB
[] PMRs are posted in the agency website
[] PMRs are prepared using the prescribed format
AGENCY PROCUREMENT COMPLIANCE AND PERFORMANCE INDICATOR (APCPI)
CONFIRMATION QUESTIONNAIRE
7. In evaluating the performance of your procurement personnel , which of these conditions is/are present? (1 Oa)
[J There is a written procedure within the procuring entity in evaluating the performance of procurement personnel
[J Procuring entity communicates standards of evaluation to procurement personnel
[J Procuring entity acts on the results and takes corresponding action
8. Have all of your procurement staff participated in annual procurement train ing? (1 Ob)
[J Yes 0 No
If no, please indicate the how many of your procurement staff participated in annual procurement training out of
9. Do you conduct dialogue to inform and update bidders on the procurement regulations? (10c)
[J Yes 0 No
If yes , how often ? times/year
10. In determining whether the BAC Secretariat has a system for keeping and maintaining procurement records , which of these conditions is/are present? (11 a)
[J There is a list of contract management related documents that are maintained for a period of at least five years
[J The documents are kept in a duly designated and secure location with hard copies kept in appropriate filing cabinets and soft copies in dedicated computers
[J The documents are properly filed , segregated, easy to retrieve and accessible to authorized users and audit personnel
11 . In determining whether the Implementing Units has a system for keeping and maintaining procurement records , which of these conditions is/are present? (11 b)
[J There is a list of contract management related documents that are maintained for a period of at least five years
[J The documents are kept in a duly designated and secure location with hard copies kept in appropriate filing cabinets and soft copies in dedicated computers
[J The documents are properly filed , segregated , easy to retrieve and accessible to authorized users and audit personnel
12. In determining if the agency has well defined and written procedures for quality control , acceptance and inspection of goods, works and services , which of these conditions is/are present? (12a)
[J Agency has written procedures for quality control , acceptance and inspection of goods , services and works
[J Supervision of civil works is carried out by qualified construction supervisors
[J Agency implements CPES for its works projects and uses results to check contractors ' qualifications (applicable for works only)
13. In determining whether your agency complies with the thresholds prescribed for amendments to order, variation orders , advance payment, and slippage in publicly bid contracts , which of these conditions is/are met? (12b)
G Amendments to order or variation orders , if any, are within ten percent (1 0%) of the original contract price
[J Advance payment(s) made does/do not exceed fifteen percent (15%) of the contract amount
G Goods, works and services are timely delivered
AGENCY PROCUREMENT COMPLIANCE AND PERFORMANCE INDICATOR (A PCP I)
CONFIRMATION QUESTIONNAIRE
14. How long it will take for your agency to release the final payment to your supplier/service provider, contractor/consultant? (12c) 20 days
15. Do you invite Observers in all stages of procurement? (13a)
EJ Yes D No
(please mark all applicable stages)
EJ Ads/Post of IAEB
EJ Pre-bid Conference
EJ Eligibility Check
EJ Submission/Opening of Bids
EJ Bid Evaluation
EJ Post Qualification
EJ Notice of Award
EJ Contract Signing/Approve Purchase Order
EJ Notice to Proceed
16. In creating and operating your Internal Audit Unit as prescribed by the DBM (Circular Letter No. 2008-5, April 14, 2008), which set of conditions were present? (14a)
EJ Office Order creating the Internal Audit Unit as prescribed by the DBM (Circular Letter No. 2008-5, April14 , 2008)
EJ Conduct of regular audit of procurement processes and transactions by internal audit unit
EJ Internal audit recommendations on procurement-related matters are implemented with in 6 months of the submission of the auditor's report
17. Are COA recommendations responded to or implemented within six months of the submission of the auditors ' report? (14b)
EJ Yes
If yes , percentage of COA recommendations responded to or implemented within six months 100 %
0 No procurement related recommendations received
18. In determining whether the Procuring Entity has an efficient procurement complaints system and has the capacity to comply with procedural requ irements , which of cond itions is/are present? (15a)
EJ The BAC and the HOPE resolved Requests for Reconsideration and Protests within seven (7) calendar days as per Section 55 of the IRR and decisions
EJ Decisions on Protests are submitted to GPPB
EJ Procuring entity acts upon and adopts specific measures to address procurement-related complaints , referrals , subpoenas by the Omb, COA, GPPB or any quasi-judicial/quasi-administrative body
19. In determining whether agency has a specific anti-corruption program/s related to procurement, which of these conditions is/are present? (16a)
EJ Agency has a specific good governance program including anti-corruption and integrity development;
EJ Agency has a specific office responsible for the implementation of good governance programs;
EJ Agency has specific policies and procedures in place for detection and prevention of corruption associated with procurement.
Agency Score
Sub-indicator 1a 41.00%
Sub-indicator 1b 1.75%
Sub-indicator 2a 11.79%
Sub-indicator 2b 46.72%
Sub-indicator 2c 0.48%
Sub-indicator 2d 0.00%
Sub-indicator 2e 0.00%
Sub-indicator 3a 1.14
Sub-indicator 3b 0.93
Sub-indicator 3c 0.93
Sub-ind icator 6a 100.96%
Sub-indicator 6b 100.00%
Sub-indicator 6c 27.66%
Sub-indicator 8a 82 .97%
Sub-indicator 8b 50.00%
Sub-indicator 8c 50.00%
Sub-indicator 9a 100.00%
Sub-indicator 9b #DIV/0!
Sub-indicator 9c #DIV/0!
Sub-indicator 13b 100.00%
ANNEX C
APCPI Revised Scoring and Rating System
PfUAR f. COMPUANCE WITH LEG ISLA nVf AND REGULA TORY FRAMEWORK lndiutor 1. Com tltiva 81ddin as Default Procurement Method
1 la l Percentale of ublic blddin,11. contriiCis in terms of 01mount of total procur ement 2 b Percenta eof ublkblddln contracts in termsofvolume oftotalorocurement
Indicator 2. Alt.,natlve Methods of Procuremant
3 a Percent a e of Shoppln conUiiCIS in terms of amount of total procurement b) Percent a e of Ne otiateU Procurement in terms of amount of tot~! procurement c Percenta~teofDirectCont ractin lntermsofamountoftotal rocurement
6 d Percenta e of Re at Order contracts In terms of amount of total rocurement 7 e) Percenta e of Umlted Sour ce contracts In terms of amount oftotal procurement
Ill Preparation of Annual Procurement Plan for Common-Use Supplies a11d Equipment {APP·
8 CSEI and Procurement of Common-Use Supplies and Equipment If om the Procurement
lndlcatof 3. Com tittvenns of the 8kfdln Proctu
9 Ia! Averare number of entit ies who iltouired biddin documents 10 lbl Aver a11.e number of bidders who submitted bids 11 ld AveraRe number of blddets who ~ssed ef ibil" 12 fd}Suffident riodto re 01reblds
PILLAR II. AGENCY INSnTUnONAL FRAMEWORK AND MANAGEMENT CAPACITY lndiutor 4 . Prnanca of Procurtmtnt Or anlzatlons
13 II a Creat ion of Bids and Award'i Committees BAU 14 lb CreationoliiBACSe<re!ariator Procurement Unit
Indicator 5. Procurtment Plannln and lm lementl tkm
15 laiAPPis repilredlor iiltt of rocurement Indicator 6. Use of Phill in• Govtrnment Electronic Procurtment S stem PhiiGEPs
16 a Percenta eolbld o rtunities steUbvthePhli-GEPs-re isteredA encv
17 (bl Percentage of contract award Information posted by the Phii·GEPs-regis tered Agency
18 (c) Percerotage of contract awards procured th rough alternative methods posted by the Phii-P -rl· r
Indicator 7. System for Olutmlnatln 11nd Monitor ln Procurement Information
19 (a) Presence of website I hilt provides up-to·dilte procuremefll inform<ttion easily accessible
20 (b) Prep.uation of Procurement Monitoring Reports using the prescribed format. prompt
m · n ,c;ppfl ·
PIUAR Ill. PROCUREMENT OPERA nONS AND MARKET PRAcnCES lndlcator8.Efficien ofProcurementProceun
21 (a) Percentage of totill amount of procurement 'wJrdecl agillnst tota l amount of app1oved APP
22 (b) Percentage of totili number of contracts awarded against total /\Umber of p!OCUfement 1rtNi i •tho I
13 (c) Percentage of fililecl blddings and total number of procurement actillitie'l conducte-d
lndicll tor 9: Com lianct with Procuramant nmeframas
241 :~~~::,r;;~~a!~no:~c,~n·t~~c:~;~~ded within the prescribed pefiod to proture goods as
26 (c) Percentage of contracts awarded within the prescribed period to procure wnsulting
Nl '"' "''" "C"of<h•'"R
lnd ic.&tOI'" 10. Ca liC 8ulldln for- Govarnmant Panonnaland Privat• Sector Partici anti
27 (il ) There is a system within the procuring entlly to ~aluilte the performance of
28 (b) Percentage of p~rt klp,;r tiOn of procu•ement stilff in annuill procu•ement tr aininl
29 lc A encv hitS actvltles t Inform ilnd u ilte entities on ublk rocurement
lndic11tor 11. Man~ emtnt of Procuremtnt and Contract M•na ement Rtcords
30 (a)TheBACSecretarlilthilsasystemforkeepingandmiilntainingprocurementrecords
31 (b) lmplement inl Units has and Is tmptemerotinl il system lor keeping and maintaining
Indicator 12. Contract Mana ement Proctduru
32 (a) Agency has well d~ineU procedure'!~ and standards for quality control, a tteptance 1nd inspection, supel"llisiOn of works and evaluatiOn of contrilctors' performance
33 (b) Agency complies with the thresholds prescribed for ilmendment to order, variation
' ' "" ""''""' "" 34 lc Timelvoa mentof rocurement contracts
PIUAR IV. INTEGRITY AND TRANSPARENCY OF AGENCY PROCUREMENT SYSTEMS lnditllt01'"13.0bsaf'larPutlclplltiontnPubllc Biddlnl
35 tal Observers are Invited to i111 sta es of ev ubli( biddin actlllitv
36 (b) Anendilnce of Observets in public bidding OKtivitles
lndiutor 14. Internal and Ellt.,nal Audit of Proc:uramtnt Actlvltin
37 (a) Creation and operation of Internal iiUdit un it as prescribed by DBM (Circular letter No. 1>008-' •Ill• . 2008\
38 (b) Agency Act ion on Prior Ve;ill 's Audit Recommendations (APYAR) on procurement related
Indicator 15. Ca ac to Handle Proc:uramtnl Rtlll tad Com lllnb
39 (il) The Pro:~~ng Entity has an ~iclent procurement com plillnts system and has the upaclty
lnd icatw 16. Anti--Corruption Prosnms Related to Procurement 40 il A en has il s ifk ;~ntl·couu tion ro ram 'i refilled to rocurement
Poor/Noc: Comp6iant (O)
NotCompiiilnt
NotCompliilnt
Not Com tiant Not Com liant
Not Com fiant
Not Compliant
NotCompliiint
100
NotComplliint
less thiln 60.00% Tr01ined
Not Com iilnt
Not Compliant
Not Compliant
Not Compliant
Not Compliant
After415da
Not Com liant
NotComplliint
Below 60% compliance
Not Compliant
Not Compliant
Aecepuble( l ) Satlsfactory(2) v • ..,,. _ _.,/Complb"' l
131
.. 0.70 0.81 0.91 0.20 0.40 0.50
0.06 0.05 0.03 0.12 0.08 0.03 0.04 0.03 0.01 004 0.03 0.01 0.04 0.03 0.01
Compliant
• . 00 6.00 3.00 5.00 2.00 3.00
PiirtiilllvCompliant Substantial Compliilnt '"' Com iant
Partial Com tiant Substantial Com liant Full Com fiant Partial Compliant Substantial Com liant '"' Compliant
Com liant
0.71 0.81 0.91
0.20 O.SI
0.20 0.51 0.80
Partially Compliant SubstantiiillyComplilnt Fully Compliant
PllrtratlyCPmpliant SubstllntlllllyCompliiint Fully(omplillnt
0.61 0.80
090 0.93 0.95
0.10 0.08 0.05
0.90 0.96 1.00
0.90 0.96 100
0.90 0.96 100
PilrtillllyCompliant SubstantiallyComplillnt Fully Compliant
Between 60.D0-75.99% ,,.,, .. Be!ween 76.D0-90.99% B~ween 9l.D0-100%
Com li1nt
PitrtliillyCompliant SubstilntlilllyCompliant Fully Compliant
PalliaflyCompliant Substantially Compliant Fully Compliant
PartialtyCom pliiln t SubstilntiiillyCompllilnt FultyComplrant
Partially Compliant Substantially Compliant Fully Compliant
Between38-45davs Between3 1-37davs Onorbelore30 davs
Com liant
0.70 0.80 0.90
P'rtialtyCompliant SubstanllilllyCompliilnt Fully Compliant
8e!ween61-70.99'% Between71-89.99% Above 90-100% compliance
line <Omollom
PartiilllyComplian t SubstilntlilllyCompliant fully Compliant
Pilrtial Comoliilnt Substantial Com liant '"' Compliant
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