valley fine foods: aras implementation one year later · •pushed people to do a lot more item...

Valley Fine Foods: One Year Later The How for the WholeShawn Holguin – Process and Systems Manager

Who Am I?

• Graduated from UC Davis, BS in Food Science

• With Valley Fine Foods for 6 years

• Manage the implementation and development of all new systems

• Manage overall process flow

• Goal is to reduce information redundancy and increase overall efficiencies

Valley Fine Foods

Valley Fine Foods is a family-owned company dedicated to creating chef-inspired foods to bring delight to every meal. We began in 1984 by creating one of the first lines of fresh pasta and sauces. Since then, we have continued the tradition of delivering the best-tasting, restaurant-quality products with a light environmental footprint.

Where We Are Going Today

• What did the first couple of years using Aras look like at VFF?

• Where are we now?

• Where are we going?

Ground Level

• R&D Team was first adopter

• Started doing PD

• Nutritional Analysis

• Simple BOM management

• Ingredient Approvals

Now We’re Here

• Big push to (re)sell the system to employees

– “The How for the Whole”

• STOP. LISTEN. RELFECT. THINK.

• Simultaneously…

– Training light users or new users

– Training heavy users on more advanced functions

– Listening to heavy users about what works, what doesn’t and where we can expand

Needs Improvement

• Made our processes all encompassing

– The data needs to be usable for everyone that needs it

• Audited a lot of our data points to track them to inception

• Made our forms much more collaborative and clear

– Tailored them to peoples specific responsibilities

Needs Improvement

• Made our processes all encompassing

– The data needs to be usable for everyone that needs it

• Audited a lot of our data points to track them to inception

• Made our forms much more collaborative and clear

– Tailored them to peoples specific responsibilities

Needs Improvement

• Made our processes all encompassing

– The data needs to be usable for everyone that needs it

• Audited a lot of our data points to track them to inception

• Made our forms much more collaborative and clear

– Tailored them to peoples specific responsibilities

Utilizing Secure Social

• Pushed people to do a lot more item specific communication

• HUGE improvement for engagement

Optimize Workflow/Project Tasks

• We move fast in the food industry

• Some employees have huge inBaskets

– Make them easy to read!

Optimize Workflow/Project Tasks

• We move fast in the food industry

• Some employees have huge inBaskets

– Make them easy to read!

NEW THINGS!

• Production Forms

– Will allow us to track quality and regulatory information over time

NEW THINGS!

• Production Forms

– Will allow us to track quality and regulatory information over time

Competitor Information

• Simple solution to tracking competitor data

Regulatory Form Organization

• Next step is to manage forms used in our SQF certification

– Safe Quality Food

KISS

• In summary

– Keep it simple stupid!

• Listen to your people and involve them in anything that effects them

• Let Aras Innovator inherently provide you with suggestions

• Figure out what data you actually need

– And figure out how to only record it once!