utah education network steering committee · • (8) open apis for integrating other web...

Utah Education NetworkSteering Committee

December 17, 2010

U t a h E d U c a t i o n n E t w o r k

S t E E r i n g c o m m i t t E E

A G E N D AdEcEmbEr 17, 2010

9:00 a.m.- 12:00 noon Committee of the Whole / Business Meeting

Welcome and Introductions

Tab 8UEN StEEriNg CommittEE 2011 mEEtiNg SChEdUlE – ACtioN . . . . . . . . . . 1

Tab 9CoUrSE mANAgEmENt SyStEm CoNtrACt rECommENdAtioNS – ACtioN . . . . . . . 3

Tab 10BroAdCASt PoliCiES – ACtioN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Tab 11NtiA BtoP iNfrAStrUCtUrE grANt roUNd 1 NEtwork ProjECt UPdAtE – diSCUSSioN . . . . . . . . . . . . . . . . . . . . . . 11AttAChmENt A – fiNdiNg of No SigNifiCANt imPACt (foNSi) . . . . . . . . . . 13

Tab 12UEN PErformANCE rEPort – diSCUSSioN . . . . . . . . . . . . . . . . . . . . . 21

Tab 13PUBliC iNformAtioN rEPort – diSCUSSioN . . . . . . . . . . . . . . . . . . . . . 23

Tab 14UtAhSAiNt orgANizAtioN UPdAtE – diSCUSSioN . . . . . . . . . . . . . . . . . 25

Tab 15UEN ClimAtE SCiENCE AwArd – diSCUSSioN . . . . . . . . . . . . . . . . . . . . 27

Tab 16StEEriNg CommittEE mEEtiNg miNUtES . . . . . . . . . . . . . . . . . . . . . . . 29

Tab 17othEr . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

ii UENSteeringCommittee-December2010

U p c o m i n g m E E t i n g S

SteeringCommitteeMeeting-February18,2011,9:00a.m.

InstructionalServicesSubcommitteeMeeting-February18,2011,11:00a.m.

TechnicalServicesSubcommitteeMeeting-February18,2011,11:00a.m.

Please place these materials in your Steering Committee Binder.

c o m m i t t E E o f t h E w h o l E

t a b 8UEN StEEriNg CommittEE 2011 mEEtiNg

SChEdUlE – ACtioN

IssueUENSteeringCommitteemeetingdatesfor2011areproposed.

BackgroundThefollowingdatesareproposedforthe2011UENSteeringCommitteemeetings.ThemeetingsarescheduledforthethirdorfourthFridayofeveryothermonth(excepttheJunemeeting).

The dates avoid conflicts with the schedules of the Board of Education, Board ofRegents,theUtahSchoolSuperintendentsAssociation,andUEAconvention.Toavoidpotentialconflicts,theOctobermeetingisscheduledonthefourthFridayofthemonth.TheJunemeetingisproposedforthesecondFridayofthemonth.

Meetingtimesareproposedasfollows:theCommitteeoftheWholewillbeginat9a.m.,andmeetingsoftheInstructionalServicesandTechnicalServicessubcommitteeswillfollowatapproximately10:30a.m.Itisanticipatedthatallmeetingswillbecompletedbynoon.

AllmeetingswillbeheldattheDoloresDoréEcclesBroadcastCenter,onTheUniversityofUtahcampus.Membersmayalsoparticipate fromInteractiveVideoconferencingroomsthroughoutthestatebymakingpriorarrangementswiththeUENTechnicalServicesSupportCenter.

Proposed 2011 Steering Committee Meeting Schedule

February18

April15

June10

August19

October28

December16

2 UENSteeringCommittee-December2010

RecommendationItisrecommendedthattheproposedUENSteeringCommitteemeetingschedulefor2011beapproved.

t a b 9CoUrSE mANAgEmENt SyStEm CoNtrACt

rECommENdAtioNS – ACtioN

IssueAn evaluation committee consisting of representatives from each institution in theUtah higher education consortium has completed an evaluation of proposals inresponse to a RFP for a state-wide learning management system. The evaluationprocessissummarizedandrecommendationsoftheLMSevaluationcommitteearepresentedhereforapprovalbytheUENSteeringCommittee.

BackgroundAsreportedinpreviousUENSteeringCommitteemeetings,BlackboardwillbeendingsupportforBlackboardVistainDecember2012,andUENandallUSHEinstitutionsmustmigratetoanotherCMS/LMSplatform.UENandrepresentativesfromUSHEinstitutionshavebeenactivelyevaluatingpossiblereplacementsforBlackboardVistaforthepastseveralmonths.

Pre-RFP Proposal from Blackboard

SinceourcurrentLMScontractiswithBlackboard,wecouldextendourcurrentcontractwithBlackboard(andadoptBlackboardLearnasareplacementforBlackboardVista)withoutgoingthroughtheRFPprocess.SomeinstitutionsintheconsortiumexpressedinterestinapproachingBlackboardforacontractextensionandtoexplorebundlingofotherBlackboardproducts.

AfterreviewingacontractextensionproposalfromBlackboard(replacingVistawithBlackboardLearn), thecommitteevoted(8-1) tomoveaheadwithplans toselectareplacementbyacompetitiveRFPprocess.

RFP Process Overview

WejointlyauthoredaRFPforastate-widelearningmanagementsystemandformallyevaluatedproposalsfromvendors.TheRFPalsoincludedasectiontoprovidepricingforUtahK-12institutions.WepostedtheRFPforastate-widelearningmanagementsystemthroughTheUniversityofUtahPurchasingDepartmentonBidsynconOctober15th.ProposalsweredueonNovember18th,andwereceivedproposalsfrom8vendors.

The initial evaluation by the committee was based on the following preferredrequirements:

• Browserandmobileaccess

• Serverhostingenvironment

• Multi-institutionsupport

• SISinteroperability

• Crosslistingsupport

• Coursemigrationpath

• Integrationwith3rdpartytools

• OpenAPIs

• Multimediaworkflow

• SupportandServices

• Sandbox

• Easeofuse

• Accessibility

• Pushorsubscribermessaging

EachUSHEinstitution(onevoteperinstitution)usedthecriteriaabovetoevaluateproposalsandselectedthreefinalistsinacommitteemeetingonNovember23rd:

• Desire2Learn

• Instructure

• Blackboard

Thethreefinalistswereinvitedtogivetwoweb-basedpresentationsduringtheweekofNovember29th-December3rd:onepresentationfortheRFPevaluationcommittee,andonepresentationopentofacultyandstudents.Thepresentationforfacultyandstudentswasarchivedandmadeavailableafterwardsforthosewhowerenotabletoparticipatelive.Membersoftheevaluationcommitteealsocheckedreferencesforallthreevendors.

UENanalyzedcostsofthethreeproposalsandprovidedcost-sharingestimates(costto UEN and cost to institutions) for the alternatives and scheduled a meeting onDecember7thwith theRFPCommitteemembers todiscus theseoptions.The costsharingmodelsgenerallyconsistofUENprovidinghostingandsupportfortheLMSandcontinuingtosubsidizethe licensingcosts(sameamountsas inFY2011),withinstitutionssharingtheremainderofthecostsproportionally,basedonFTE.

Final Evaluation Criteria

TheRFPcommitteeused the followingcriteriaused toevaluate thefinalproposals(weightedvaluesinparentheses):

• (12)Totalcostforsoftwarelicensing,support,andservices,includingpotentialcostsavingswithbundlingotherserviceorproducts

• (12)Demonstratedstability,reliability,andscalabilityofthesystemtosupportmultipleinstitutions

• (12)Featureset,easeofuseandaccessibility

• (12)ProvencoursecontentmigrationpathfromBlackboardVista

• (12)IntegrationswithSISandportalsystemsandcrosslistingsupport

• (8)OpenAPIsforintegratingotherwebapplications,supportforopenstandardsforimport/exportofcontent(LTI,SCORM,CommonCartridge,QTI,etc.),andexistingintegrationswiththirdpartytools

• (8)Mobileaccessfromawidevarietyofmobiledevices(phones,mobileapps,iPad,etc.)andproviders

• (8)Pushorsubscribermessagingservicesandservicesforimplementation,integrations,training,andsupport

• (6)IntegratingmultimediaintotheLMS(workflow&process)

• (5)References

• (5)Companyhistory/stability/innovationandstrategicpartnerships

• (2)Abilitytomeetallotherterms,conditions,andspecificationsinthisRFP

Committee members met again on December 10th to make a final decision ThatrecommendationwillbepresentedtotheUENSteeringCommitteeonDec.17th.

Summary

AnewLMSfortheUtahhighereducationconsortiumhasbeenselectedinacompetitivebidprocess,withcommitteerepresentationfromallstatehighereducationinstitutions.This process culminates several months of serious investigation about alternativelearningmanagementsystems,withinputfromfaculty,staff,andstudents.

RecommendationWerecommendedthattheUENSteeringCommitteeapprovethedecisionoftheLMSevaluationcommitteesothatUENcanworkwithTheUniversityofUtahpurchasingdepartmenttofinalizeacontractandbeginimplementationplanningforthenewLMS.

t a b 10BroAdCASt PoliCiES – ACtioN

IssueIn October, the Instructional Services Subcommittee reviewed and approved thebroadcastpoliciesdescribedbelow.Thisitemisnowpresentedasasecondedmotionfrom the Instructional Services Subcommittee for approval by the UEN SteeringCommittee.

BackgroundNationallyandlocally,publicbroadcastershavecraftedenduringprinciples,policiesand practices to protect and advance our trust and integrity. These policies haveprovided legal protections for some stations. Lacking clearly defined policy, UENproposes adoption of the industry standard:Wingspread Conference Statement ofEditorial Principles for Public Broadcasting from 1984. Aworking group of publicmediaprofessionals isalsoupdating thesepoliciesbasedonnewdigitalmediaandresultswillbepresentedforCommitteeconsiderationwhentheybecomeavailable.

Wingspread Conference 1984

TheWingspread Conference on Editorial Integrity in Public Broadcasting held in1984wasconvenedinanattempttoclarifytheFirstAmendmentrightsandeditorialindependence of government funded public broadcasting. Strong protections arein place through the U.S. Constitution, Public Broadcasting Act of 1967, and FCCLicensing,butpublicbroadcastersalsohaveadiversityof licenseetypes,governingstructures,anddiversityoffundingsourcesincludingthegovernmentthatmakesthemparticularly vulnerable to external pressures and intrusions into their independentexercise of editorial discretion. Adoption of these Principles by licensees has beenimportant in court cases in which the programming or production decisions havebeen challenged.Participants in the 1984 conference includebroadcasters from 18licensees,attorneys,journalists,boardmembers,andcommunicationsauthorities.NoUtahbroadcasterswereat theconference.DallinH.OaksparticipatedaschairmanofthePBSBoardofDirectors.SinceKUENwaslicensedin1986,thesepolicieswereneveradoptedformally,althoughtheyhavebecometheindustrystandardduringtheensuingyearsandhavesincebeenadoptedbyPBS,theNationalAssociationofPublicTelevisionStations,andmanystationlicensees.

Five Principles

TheresultsoftheConferencestatethesefivePrinciplesofEditorialIntegritywhichareessentialtothepoliciesofpublicbroadcastingorganizations:

• WeareTrusteesofaPublicService

• OurServiceisProgramming

• CredibilityistheCurrencyofourProgramming

• ManyofourResponsibilitiesAreGroundedinConstitutionalorStatutoryLaw

• WehaveaFiduciaryResponsibilityforPublicFunds

A new project calledEditorial Integrity for Public Broadcasters in the 21st Century envisions expanding this dialog to informand shape a new foundation ofprinciples,policies,andpracticesthatadheretothebesttraditionsandcorevaluesofpublicbroadcasting,andhelp realize thepotentialof emergingdigitalpublicmedia.FindingsfromthisgroupwillbepresentedtotheUENSteeringCommitteewhentheybecomeavailable.

Policy Considerations

I. Purpose

a. The mission of public broadcasting is to bring to Americans the highestaccomplishmentsofoursocietyandcivilizationinallofitsrichdiversity,topermitAmerican talent to fulfill the potential of the electronicmedia to educate andinform,andtoprovideopportunitiesforthediversegroupingsoftheAmericanpeopletobenefitfromapatternofprogrammingunavailablefromothersources.

b. Nooneismoreimportanttothefulfillmentofpublicbroadcasting’smissionthanthemenandwomenoftheboardsoftrusteesofthelicenseestations.Theyarecustodiansoftheirinstitutions’fiscalreputation,acurrencynecessarytoacquiresupportfromthosewhosetaxesanddonationsmakepublicbroadcastingpossible.Theyarealsothefinalguardiansofpublicbroadcasting’seditorialintegrityanditsreputationinthemarketplaceofideas,wherereputationislegaltender.

II. Policy

a. Editorial integrity in public broadcasting programmingmeans the responsibleapplication by professional practitioners of a free and independent decisionmakingprocesswhichisultimatelyaccountabletotheneedsandinterestsofallcitizens.

b. In order to assure that programsmeet the standards of editorial integrity thepublichasarighttoexpect,thefollowingfiveprinciplesandguidelinesestablishafoundationfortrusteeaction.Theprinciplesandguidelinesalsoformabasicstandardbywhichtheservicesofapublicbroadcastinglicenseecanbejudged.Atthesametime,theyformabasisforevaluatingallaspectsofapublicbroadcastingstation’s governance, from enabling legislation to the policy positions of thelicenseeboard.Theultimategoaloftheprinciplesandguidelinesistoassistpublicbroadcastingtrusteesinfulfillingtheirvitalroleinthisimportantpublicservice.

III. Standards

a. We Are Trustees of a Public Service

1. Public broadcasting was created to provide a wide range of programmingservicesofthehighestprofessionalismandqualitywhichcaneducate,enlightenandentertaintheAmericanpublic,itsaudienceandsourceofsupport.Itisanoncommercial enterprise, reflecting theworthypurpose of the federal andstate governments to provide education and cultural enrichment to theircitizens.

2. Astrusteesofthispublicservice,partofourjobistoeducateallcitizensandpublicpolicymakers toour function,and toassure thatwecancertify toallcitizensthatstationmanagementresponsiblyexercisestheeditorialfreedomnecessarytoachievepublicbroadcasting’smissioneffectively.

b. Our Service is Programming

1. Thepurposeofpublicbroadcastingistoofferitsaudiencepublicandeducationalprogrammingwhichprovidesalternativesinquality,typeandscheduling.Allactivitiesofapublicbroadcastinglicenseeexistsolelytoenhanceandsupportexcellentprograms.Nomatterhowwellotheractivitiesareperformed,publicbroadcastingwillbejudgedbyitsprogrammingserviceandthevalueofthatservicetoitsaudiences.

2. Astrustees,wemustcreatetheclimate,thepoliciesandthesenseofdirectionwhichassuresthatthemissionofprovidinghighqualityprogrammingremainsparamount.

c. Credibility Is the Currency of our Programming

1. As surely as programming is our purpose, and the product by which ouraudiencesjudgeourvalue,that judgmentwilldependupontheirconfidencethat our programming is free from undue or improper influence. Our roleas trustees includes educating both citizens and public policymakers to theimportanceofthisfactandtoassuringthatourstationsmeetthischallengeinaresponsibleandefficientway.

2. Astrustees,wemustadoptpoliciesandprocedureswhichenableprofessionalmanagementtooperateinawaywhichwillgivethepublicfullconfidenceintheeditorialintegrityofourprogramming.

d. Many of our Responsibilities Are Grounded in Constitutional or Statutory Law

1. Publicbroadcastingstationsaresubjecttoavarietyofstatutoryandregulatoryrequirementsandrestrictions.Theseincludethefederalstatuteunderwhichlicenseesmustoperate,aswellasotherapplicablefederalandstatelaws.PublicbroadcastingisalsocloakedwiththemantleofFirstAmendmentprotectionofafreepressandfreedomofspeech.

2. Astrusteeswemustbesurethattheseresponsibilitiesaremet.Todosorequiresus to understand the legal and constitutional framework within which ourstationsoperate,andtoinformandeducatethosewhosepositionorinfluencemayaffecttheoperationofourlicensee.

e. We Have a Fiduciary Responsibility for Public Funds

1. Publicbroadcastingdependsuponfundsprovidedbyindividualandcorporatecontributions;andby local, stateand federal taxes.Trusteesmust thereforedevelopandimplementpolicieswhichcanassurethepublicandtheirchosenpublicofficialsalikethatthismoneyiswellspent.

2. As trustees, wemust assure conformance to sound fiscal andmanagementpractices.Wemust also assure that the legal requirements placed onus byfundingsourcesaremet.Atthesametime,wemustresisttheinappropriateuseofotherwiselegitimateoversightprocedurestodistorttheprogrammingprocesswhichsuchfundingsupports.

RecommendationItisrecommendedthatCommitteemembersapprovethepoliciesasrecommendedbytheInstructionalServicesSubcommittee.

t a b 11NtiA BtoP iNfrAStrUCtUrE grANt roUNd 1

NEtwork ProjECt UPdAtE – diSCUSSioN

IssueThis report provides the status of the progress UEN has made with the NationalTelecommunications Information Administration (NTIA) Broadband TechnologyOpportunityProgram(BTOP)infrastructureawardof$13.4millionmadetoUENinFebruary2010.Thisawardinvolvesextendingbroadbandservicesto130communityanchor locations (elementary schools, charter schools, libraries, and head startlocations).

BackgroundTheNationalEnvironmentalProtectionAct(NEPA)EnvironmentalAssessment(EA)isrequired forany federally fundedproject thathas thepotentialofenvironmentalimpactincludinggrounddisturbance,airandnoisepollution,criticalhabitat,historicsitesorstructures,wetlandsandwaterways.

ASpecialAwardCondition(SAC)wasplacedonUEN’sBTOPgrantbyNTIA,soallgrantfundingwasonholduntilNTIAissuedafindingofnosignificantimpact(FONSI)onthecompleteenvironmentalassessmentreportsubmittedbyUEN.WithinsixmonthsoftheSAC,UENhadtoestablishwithNTIAthattheBTOPprojectiscompliantwiththeNationalEnvironmentalPolicyAct(NEPA)andNationalHistoricPreservationAct(NHPA).AdraftEnvironmentalAssessment(EA)wassubmittedattheendofJulyforcomment,andarevisedseconddraftwassubmittedonSeptember24th.UENreceivedadditionalcommentsandrequestsforchangesandincorporatedthoseintothethirdandfinaldraftsubmittedonNovember11th.

UEN was notified in early December that our Environmental Assessment (EA) had been approved. We received the finding of no significant impact (FONSI) letter on December 7th. A copy of the FONSI letter is attached to this report.

JeffEgly,KevinDutt,andDanPatterson(OneTel)allprovidedimportantcontributionsontheEnvironmentalAssessmenttoreceivethisapproval.

NTIA “started the clock” onUEN’s project plan and implementation schedule lastJanuary.ThechallengeisnowthattheEAiscompleted,UENmuststayontrackwiththeprojecttimelineregardlessoftheimpactoftheenvironmentalassessmentinordertocomplywithBTOPrequirements.UENhashadmeetingswiththetelcomprovidersonthesitesurveyworkinanticipationofimplementationbeginningnextyear.

UEN is also working with Qwest Communications to satisfy the security interestrequirements of NTIA with regards to ownership of property and the federalgovernment’s interest in theassetspaid forby theBTOPgrant.UENresponded toa letter fromNTIA onDecember 3rdwith two alternatives to the security interestrequirementsforcompliance.WeexpecttohaveafinaldecisionbyDecember10thonthesecurityinterestplanwithQwestfortheproject.

BTOP Website

KarenKrierandBrentBurgoynealsoworkedtosetupawebsitefortheBTOPproject:www.uen.org/btop.Wearecontinuingtoenhancethewebsiteforprojectinformationandtomakeitausefulresourcefortheschools,schooldistricts,andlibrariesinvolvedintheproject.

RecommendationThisisaninformationitemandrequiresnofurtheractionbythecommittee.

tAB 11 AttAChmENt AfiNdiNg of No SigNifiCANt imPACt (foNSi)

t a b 12UEN PErformANCE rEPort – diSCUSSioN

IssuePerformancedataforNovember2010willbesharedusinganewUENPerformanceDashboard.DeniseTribble,UENGraphicDesigner,hasdevelopedanewDashboardinterfaceforthecommitteetoreview.

BackgroundOneofthedrivingvaluestatementsforUENis:We value accountability for the quality of service we provide, and we measure and report that accountability.Tobringaddedtransparencytoourperformance,UENstaffhavedevelopedthedashboardincludedunderthistab.Thesestatisticsarebasedonthepreviousmonth,November2010,andpresentperformancedataonfourkeyUENservices:

1. WebServices

2. LearningManagementSystem

3. InteractiveVideoConferencingSystem

4. WideAreaNetwork

Managers for these areas will present highlights during the meeting. Detailedperformancedatacanalsobeviewedonlineathttp://www.uen.org/ueninfo/.

www.uen.org Visits

300,000

600,000

900,000

1,200,000

1,500,000

SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG

2008-09 2009-10 2010-11

Pioneerlibrary.org Visits

10,000

20,000

30,000

40,000

2008-09 2009-10 2010-11

LMS - LEARNING MANAGEMENT SYSTEM

20,000

40,000

60,000

80,000

100,000

120,000

Maximum Daily Logins

010,00020,00030,00040,00050,00060,00070,00080,000

Assessments Submitted

IVC - INTERACTIVE VIDEO CONFERENCING

Total Event Recurrences

JULY AUG SEPT OCT NOV

Concurrent Higher Public Meetings Total Enrollment Education Education

JUL AUG SEP OCT NOV

Self- TotalInitiated

Total Unique Classes

JULY AUG SEPT OCT NOV

Concurrent Higher Public Meetings Total Enrollment Education Education

JUL AUG SEP OCT NOV

Self- TotalInitiated

Quick Tickets

79%TSSC Tier 1

Other Group

Logistics

TSSC Tier 2

Regional Service Group

Network Operations

Field Operations

SEP OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG

[ 2010 ]

[ NOV 2010 ]

[ 2010 ]

WEB SERVICES

NETWORK PERFORMANCE METRICS

North Ring: 63% Central Ring: 23% South Ring: 41%

Network Backbone Utilization Network Backbone Availability

99.975%

AUG SEPT OCT YR TO DATE

99.876%99.810%

99.984%

Internet Utilization Statistics

Bandwidth

12Gbps 12GbpsAvailable

7.1GbpsPeak Usage

59.2%Overall Utilization

[ NOV 2010 ]

NETWORK PERFORMANCE METRICS

t a b 13PUBliC iNformAtioN rEPort – diSCUSSioN

IssueUEN Public Information, Instructional Services, Professional Development andInteractiveVideoConferencing staff have collaborated to attend, exhibit andmakepresentationsat several recent events forUtaheducators.UENPublic InformationhasalsoworkedtheGovernor’sOffice,theUtahCouncilforCitizenDiplomacy,andTheUniversityofUtahCollegeofEducationandEnglishLanguageInstitutetobuildandmaintaineffectiverelationshipswithstateandinternationalleadersandstudents.Thisreportsummarizesrecentkeyactivities.

Background• The Utah Education Association Convention.

UENstaffproducedanddistributednewpromotionalmaterials including “Ten Tips for Highly EffectiveTeaching” at the UEA convention on October 14-15whichwasheldattheSouthTownExpoCenterinSandy.UENalsodemonstratedinteractivevideoconferencingincludinglivefieldtripsfromNASAandtheNationalGeographic Society. UEN Professional DevelopmentstaffpresentedseveraleducationaltechnologysessionsforeducatorsattheUEAconvention.

• Science Teachers’ Open House at the Utah Museum of Natural History.UENstaffpresentedinteractive video demonstrations, distributed new promotionalmaterialsandconductedscienceteachertrainingonFridayafternoon,November5.Priortotheevent,UENsentemailinvitationstotargetededucators.Thisfirst-of-its-kindeventwaswell-attendeddrawingnearly 200 attendees including teachers from as farawayastheUintahBasinandIronCounty.

• The Utah Council of Teachers of Mathematics.UENstaffdistributedpromotionalmaterialsonSTEMresources (Science, Technology, Engineering andMath)andonlineinteractivemathgamesandactivitiesforstudentsNov.19-20atBountifulHighSchool.UENProfessionalDevelopmentalsopresentedaworkshopentitled“BestWebandTechResourcesforMath.”

• The Governor’s Director of Boards and Commissions.InresponsetoarequestfromdirectorCherilynBradford,UENhasupdatedtheStateofUtah’sofficialmembershiprosteroftheUtahEducationNetworkSteeringCommittee.TheofficialrecordnowreflectsthatSanJuansuperintendentDougWrightreplacesTinticSuperintendentRonBarlowastheruralsuperintendentrepresentativeontheUENSteeringCommittee;andthatstaterepresentativeKayMcIffreplacesformerlawmakerKoryHoldawayasalegislativerepresentativeontheUENSteeringCommittee.UENalsofiledonlineapplicationsforWrightandMcIffusingutah.gov.

• Utah Council for Citizen Diplomacy and University of Utah. UENhasrecentlyconductedtoursoftheDoloresDoréEcclesBroadcastCenterforthefollowinginternationaleducationleadersandUtahstudents:HighereducationleadersfromMoldovaonSept.10;TheUniversityofUtahgraduatestudentsinInstructionalDesignandEducationalTechnologyonNov.8;andTheUniversityofUtahstudentsoftheEnglishLanguageInstituteNov.16(conductedjointlywithPoonamKumarofKUED).

t a b 14UtAhSAiNt orgANizAtioN UPdAtE – diSCUSSioN

IssueTheUtahSAINTorganizationhasbeenquitebusyinthepastnumberofmonthsandhasrecentlyachievedacoupleofnotablemilestones.

BackgroundInOctober,theUtahSAINTOrganizationsuccessfullyhelditsannualnetworksecurityfocusedconference.Theconferencethisyearwassopopularthatwesoldoutallofavailableseatsoftheconferenceweeksbeforetheactualevent.

Feedbackfromtheconferencewasextremelypositive,andwewouldliketoextendourappreciationtothemembersoftheUtahSAINTConferenceCommitteeforwhatwebelievewasthemostsuccessfulUtahSAINTConferencetodate.

WealsorecognizeandextendourappreciationtoDixieStateCollegefortheirsupportandwillingnesstodonatethefacilitywhereweheldtheevent.

t a b 15UEN ClimAtE SCiENCE AwArd – diSCUSSioN

IssueTheUENClimate Science Project was recently recognized the byUtah Society forEnvironmentalEducationasthe2010EnvironmentalEducationProgramoftheYear.

Background

Manypartnersassistedwiththeproject,including:

• PlanetNutshell

• EarthSkyCommunications

• J.WillardMarriottLibraryatTheUniversityofUtah

• TheUniversityofUtahFaculty

• UtahClimateCenter

• WestHighSchool

• UtahMuseumofNaturalHistory

• SaltLakeCenterforScienceEducation

• UtahStateOfficeofEducation

Thewebsitehasbeenpresentedtoover300teachersandfacultymembersinthelastfewmonths.Visithttp://www.uen.org/climateformoreinformation.

UEN Climate Science is an educational resourceforteachersandlearners.ThisprojectwasfundedinpartbyaScience,Technology,EngineeringandMath (STEM)ClimateScienceDigitalProductionGrantfromtheCorporationforPublicBroadcasting.

S t E E r i n g c o m m i t t E E b U S i n E S S m E E t i n g

t a b 16StEEriNg CommittEE mEEtiNg miNUtES

UTAH EDUCATION NETWORK STEERING COMMITTEE

OCTOBER 22, 2010 – 9:00 a.m.

Members Present: Debbie Rakhsha for Kenning Arlitsch, Steve Fletcher, RickGaisford,BrendaHales,KevinReeveforM.K.Jeppesen,PatLambrose,RondaMenlove,DonnaJonesMorris,GailNiklason,MikePetersen,GlenTaylor,BarryWalker,RayWalker,GaryWixom.

Others Present: Scott Allen, Adrianne Anderson, Bill Bingham, Charice Black,BarryBryson,ScottChaffin,JeffEgly,RichFinlinson,BoydGarriott,CydGrua,SherylHulmston, LauraHunter, Troy Jessup, Doug Jones, Karen Krier, Lisa Kuhn, SteveMecham,BryanPeterson,JoniRobertson,DennisSampson,JimStewart,LeeTansock,LouieValles,KathyWebb.

Welcome and Introductions

BrendaHaleswelcomedeveryonetotheOctoberSteeringCommitteemeeting.

Committee of the Whole

Tab 24 – Utah Women Tech Awards Honor UEN Content Leader

Brenda Hales reported that UEN’s Instructional ServicesDirector,LauraHunter,wasoneoffiveUtahexecutiveswhowerehonoredatthethirdAnnualWomenTechAwardsinSeptember.Finalists and winners were chosen by a committee from thetechnologyindustry,venturecapitalfirms,andgovernmentandprofessional communities. Congratulations to Laura. To seethecompletearticleinthe“UtahCEO”magazine,pleasegotohttp://www.utahceomagazine.com/article.php?id=557 The Women Tech Award

included a 16” metalsculpture entitled DefyingGravity by Andrew Smith.

Tab 25 – FY 2012 Budget Request

MikePetersenpresented thefinalizedFY2012Budget request.This budget requestrequiresapprovalbytheSteeringCommitteebeforebeingsubmittedtotheGovernorandtheLegislatureforconsideration.InordertocoverthebudgetaryneedsofUENweareproposinganincreaseinstatefundsof$1,636,000.Thisamountincludes$1,186,000in ongoing funds for operating expenses in FY 2012 and a one-time supplementalappropriationof$450,000forcapitalitemsinFY2011.

MikeoutlinedthethreeprioritiesthatUENhasrequestedfundingforalongwiththerequest of the FY 2011 appropriation costs for Emergency Replacement of CoolingSystemandUPSGenerator.ToseethesummarydetailoftheFY2012BudgetRequestsalongwiththeFY2011SupplementalRequest,pleaseseeTab25.

A motion was made and seconded to accept the budget recommendations as submitted. THE MOTION CARRIED.

Tab 26 – UEN Commercial VoIP Task Force

RayWalkerreportedthattheCommercialVoIPPolicydraftdocumentwaspresentedintheAugust2010SCTechnologyServicessubcommitteemeeting.Suggestedchangeshavebeenincorporatedintoareviseddraft.

ToseethecompletedraftonVoiceoverInternetProtocolPolicypleaserefertoTab26,AttachmentA.

A motion was made and seconded to approve the VoIP Policy as submitted. THE MOTION CARRIED.

Tab 27 – Quarter One Progress Report on FY 2011

JimStewartreportedfirstquarterprogressontheFY2011StrategicPlan.SomeofthehighlightsforWideAreaNetworkare:

• Completionofthe2nddraftoftheEnvironmentalAssessmentfortheBTOPnetworkproject

• TheRFPevaluationcommitteeforcontentfilteringservices

• ContinueddevelopmentofIPv6innetworkimplementation

• PlanningandcoordinationoftheUtahSaintConference

LauraHunteralsosharedhighlightsofexpandedEducationalWebResources.Afewofthosehighlightsare:

• ExpansionofeMediatoincludeindividualeducatoraccess,ratingsystem,savingmediasearches

• CompletedandlaunchedUENClimateSciencewebsite

• Created13mobileHTMLUENpages

Theseareonlyafewoftheareasthatwerehighlighted.PleaseseeTab27initsentiretyforallofthehighlightsinallofthevariousareas.

Tab 28 – E-Rate Update

LisaKuhnsummarizedthestatusofE-RatefundingfortheSteeringCommittee.UENisnowreceivingfundingcommitmentsforthecurrentyearJuly2010toJune2011.UENhas also received funding commitments fromUSAC forFY2011 totaling$9,951,174whichisslightlylessthan50%ofUEN’stotalFY2011fundingrequests.

PleaserefertoTable1fortheUENE-RateFundingFiscalYearsbreakdownwhichcanbefoundinTab28.

OnMarch 16, 2010 the FCC submitted the National Broadband Plan to Congress.Duringthenextseveralmonths,severalFCCrulemakingproceedingsbeganthathadasignificanteffectontheE-RateprogramandUENhasbeenveryinvolvedintheprocessofdevelopingboth comments and reply comments to theE-RateNPRMcolleagues.Afterthepubliccommentswerereceivedandreviewed,theFCCissuedtheSixthReport&OrderonSeptember28,2010.TheorderaddsseveralimportantnewfeaturestotheE-Rateprogramforthefuture.

ToseethenewfeaturespleaserefertoTab28,pages20&21.ToreviewthecompleteE-RateUpdateReportpleaserefertoTab28,AttachmentA.

Mike Petersen shared with the Steering Committee that a new practice will beimplementedmovingforward.Thenewpracticeputintoeffectimmediatelywillbethatnogiftsorluncheswillbeacceptedfromanyofourvendorsthatwehavecontractswith.Mikesharedthatthispolicyiseffectiveyearround,notjustduringourRFPprocesses.

Tab 29 – NTIA BTOP Infrastructure Grant Round 1 Network Project Update

DennisSampsonreportedontheprogressoftheRound1NTIABTOPInfrastructureGrant.DennissharedthatNTIAdeterminedafterreviewingthequestionnairethatapost-awardenvironmentalassessmentwasnecessaryforUEN’sproject.JeffEglyhasbeenveryheavilyinvolvedwiththisportionofthegrantrequest.UENhascompletedandsubmittedthefollowingreports:

• RevisedbaselineReport

• ARRAreportforthe3rdQuarter

UENisveryhopefulthatconstructionontheseprojectscanbeginin1stQuarter2011.

Tab 30 – Utah EPSCoR Proposal

LauraHunterreportedtotheSteeringCommitteeontheUtahEPSCoRProposal.TheExperimental Program to Stimulate Competitive Research (EPSCoR) is a programdesigned to fulfill the National science Foundation’s (NSF) mandate to promotescientificprogressnationwide.ThisprogramisdirectedatthosejurisdictionsthathavehistoricallyreceivedlesseramountsofNSFResearchandDevelopment(R&D)funding.

In August Utah was awarded an NSF under the EPSCoR Research InfrastructureImprovement programwith SteveCorbató a PI for that complementary effort. Thisaward will leverage the facilities and statewide reach of the UEN to expand thecapabilities of the research and education communities to more effectively engagefacultyandstudentsacrossUtahinScience,technology,engineeringandmathematicsfields.

ThereisaverydetailedTrack1ProposalthatcanbefoundinTab30,AttachmentA.Lauraencourageseveryonetoreadthisproposalinitsentirety.

Tab 31 – Network Performance and IVC Services Metrics

Troy Jessup reported Network Performance Metrics statistics for August throughOctober.YoucanalsofindinthisreporttheNetworkBackbonestatistics.

LouieVallesreportedontheIVCMetricswhichcanalsobefoundinTab30.

Tab 1 – Steering Committee Meeting Minutes

A motion was made and seconded to approve the minutes as written. THE MOTION CARRIED.

Tab 2 – Other

ThenextSteeringCommitteemeetingwillbeheldonDecember17,2010at9:00a.m.attheDoloresDoréEcclesBroadcastCenter.

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