utah comprehensive counseling & guidance program another tool for your ccgp box: needs...

Utah Comprehensive Counseling & Guidance Program

Another Tool for your CCGP Box: Needs Assessment

USCA Fall Conference 2014

Utah Comprehensive Counseling & Guidance Program

“School Counseling is a necessity to ensure that all our young people get the education they need to succeed in today’s economy.” -- Michelle Obama, ASCA 2014 Conference

Utah Comprehensive Counseling & Guidance Program

1:354 Utah K-12

1:782ASCA

1:350Board Rule R277-462-5

1:250 Utah 7-12

Utah Comprehensive Counseling & Guidance Program

Quality of CCR Surveyed

Within Last 3 Years

SIPs, SHARP, etc.

SOAR Data Report

Utah Comprehensive Counseling & Guidance Program

Analysis of Different Data

Disaggregated Data

Completed 1 Year Prior

Parents, Students, Faculty

Student Learning Outcomes

Utah Comprehensive Counseling & Guidance Program

FREE

Counselor Requested

Counselor Designed Tool

Crosswalk to Student Learning Outcomes of Four Domains:-Life/Career Development-Personal/Social Development-Academic/Learning Development-Multicultural/Global Development

Counselorsroom.org

Utah Comprehensive Counseling & Guidance Program

Added Items to State Needs Assessment Tool:

- Parent Survey is also available in Spanish- Additional Teach/Touch Survey can be used

at another time during year

Utah Comprehensive Counseling & Guidance Program

Set Up: Counselorsroom.org

- EVERY CCGP-approved School is already Registered

- Login Information Emailed to your CTE Director

- Try using the normal Username/Password retrieval mechanism first

Try this FIRST

EVERY school Registered

Utah Comprehensive Counseling & Guidance Program

Click here

-This screen will appear after you log in

-Note: The tab “Guide” is highlighted

-Click on “Index of Surveys You are Currently Editing”

Utah Comprehensive Counseling & Guidance Program

- This screen is repeated twice and I don’t know why

- Pay attention to DATES of when the Surveys were

-Established-Modified-Activated-Used-Response-Count

Utah Comprehensive Counseling & Guidance Program

- Note: After you clicked on “Index of Surveys You are Currently Editing,” the highlighted tab is “Design”

- Click on “Work with (edit) this survey”

- Editing is available for Student, Parent, and Teachers

Utah Comprehensive Counseling & Guidance Program

- Note: ONLY use the links, DO NOT USE THE BACK BUTTON ON BROWSER

- DO NOT edit any of the questions that are preset

- You may add up to 5 questions at the end of each survey. Make sure you add questions to ALL surveys to make your evaluations consistent.

- Participant must answer all “required” questions in order to exit survey

Utah Comprehensive Counseling & Guidance Program

-Most questions on Survey are tied to Crosswalk to Student Learning Outcomes of:

-Life/Career Development-Personal/Social Development-Academic/Learning

Development-Multicultural/Global

Development

Utah Comprehensive Counseling & Guidance Program

Adding 5 Questions to Survey...

1. All Needs Assessment surveys have been ACTIVATED by the State2. If you have already LAUNCHED your survey to the public (# responses are posted),

you can no longer edit nor add questions to your survey3. If you have NOT launched your survey, you may add questions to survey by clicking on

“Activate” tab at top of screen4. Click on “deactivate” survey

Utah Comprehensive Counseling & Guidance Program

1. Click on “Add a Question to Survey at bottom of screen

2. Add your question

3. Consider question types

Utah Comprehensive Counseling & Guidance Program

• Double-check your work by clicking on “See Response Format”

• Example of what you will see

Utah Comprehensive Counseling & Guidance Program

• After you have added up to 5 questions, then click on “Activate” tab at top of screen

Utah Comprehensive Counseling & Guidance Program

• Check the box “or elect that respondents will not have pin assigned (OPEN) box

• Click on “Activate this Survey”

Utah Comprehensive Counseling & Guidance Program

Any questions about Adding 5 Questions and Activating the Needs Assessment?

Utah Comprehensive Counseling & Guidance Program

You do not need to use “Invite” tab because you have invited all participants.

Utah Comprehensive Counseling & Guidance Program

Direct those taking the survey to this URL: http://www.counselorsroom.org/UtahDD. “DD” is replaced by your district number. (Example: for Alpine School District schools the URL is: http://www.counselorsroom.org/Utah1. Your link can be added to your webpage for participants to take the survey on their own computer. ***If you do not know your district number, please contact your lead counselor or CTE Director. We suggest that you provide contact information to your survey takers • Go to your My Account tab • Edit your email and / or your phone number • Edit your options (just below the phone number)

Launching Needs Assessment Survey to Students, Parents, Teachers

Utah Comprehensive Counseling & Guidance Program

This is what your participants will see…

• Participant will identify self

• As participant is typing in school name, a list will be generated and school will appear

Utah Comprehensive Counseling & Guidance Program

Any Questions About the Launch?

Utah Comprehensive Counseling & Guidance Program

• Click on “Results” to look at different types of data

Different Data Extraction Modes:- One Graph on Screen- Show all Results on Screen- Build Stacked Bar- Select Slides

Utah Comprehensive Counseling & Guidance Program

Data Feature: “One Graph on Screen”…

Utah Comprehensive Counseling & Guidance Program

Any Graph can be converted to a word document…

Utah Comprehensive Counseling & Guidance Program

Filter Features…

• Why would we choose exclude a featured group?

• Look below for an example: • I chose to exclude students

whose parents’ highest level of education was 2+ years of college. Why?

Utah Comprehensive Counseling & Guidance Program

Utah Comprehensive Counseling & Guidance Program

I wanted to know if there was a difference of aspirations between Students whose Parents completed 2+ years of college Vs. Parents who did not complete 2+ years of college……

I found results to be…

Thus, my conclusions are…

Utah Comprehensive Counseling & Guidance Program

When counselors make classroom presentations, or run groups, which topics do you feel are most valuable? 1 = This would be most valuable 2 = This would be valuable 3 = This would be valuable but not as valuable as 1 and 2

Data Feature: “Show all results on screen”…

What is the Data showing?

Utah Comprehensive Counseling & Guidance Program

Data Feature: “Select Slides”…

Utah Comprehensive Counseling & Guidance Program

PlanSmart Build Stacked BarFilter is set to include ALL results.   . . 2000 1   2000Classification    What is the highest level of education of your parent/guardian? CategoryWhat is your race or ethnicity? OPTIONAL B 1 I 40 360

Filter Feature added to “Stacked Bar” Data Feature…

What do you see here?

Utah Comprehensive Counseling & Guidance Program

Not Filtered: Includes all students

Filtered to only include Hispanic/Latino

Filtered to include all Multicultural Students

Using Filter and comparing data…

Utah Comprehensive Counseling & Guidance Program

• Bringing it all together:

• The State Needs Assessment covers the 4 Domains from the Comprehensive Counseling and Guidance Student Learning Outcomes• Vetted through counselors throughout state for 2 years• FREE tool for CCGP-approved programs • Available in Spanish for Spanish-speaking Parents• It supports counselor time providing direct services to

students• The Teach/Touch Survey is an added feature available, too

• It is one of the pieces of data combined with other available data to help Counselors and Principal identify and target interventions

• The data and targeted intervention goals are shared with faculty and staff. The results of these interventions are shared with school community including school board

Utah Comprehensive Counseling & Guidance Program

Counselorsroom.org

Momi Tuua – momi.tuua@school.utah.gov