using powerpoint slide then release the shift key –then drag the whole group of slides to where...
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Using PowerPoint
What is PowerPoint?
• PowerPoint is a Presentation Graphics
program
– used to create and show a series of
―slides‖ to illustrate a message
• Very powerful and can seem daunting
– actually reasonably easy once you know
how
PowerPoint Versions
• There are several versions of
PowerPoint currently being used
• The commonest are:
– PowerPoint 2007
– PowerPoint 2003
– PowerPoint 2000
– also PowerPoint 2008 for the Mac
PowerPoint Versions
• If you buy a Windows computer today
and install Microsoft Office you will get:
– PowerPoint 2007
– It looks very different to previous versions:
PowerPoint anatomy—2003
CURRENT SLIDE
TITLE BAR MENU TOOLBAR
LE
FT
SID
EB
ARR
IGH
T S
IDE
BA
R
PowerPoint anatomy—2007
CURRENT SLIDE
LE
FT
SID
EB
AR
RIG
HT
SID
EB
AR
(S)
TITLE BAR RIBBON TOOLBAR
Saving
• Save your Slideshow as soon as you have
created the first slide
• Choose a meaningful name and save it where
you can find it
• Do not save it onto a memory stick
– copy it across when you have completely finished
Saving
• Save your Slideshow after every significant
edit e.g. creating a new slide
– the quickest way is to press Ctrl+S on the
keyboard
Making mistakes
• DO NOT PANIC when you make a
mistake
• Click Undo on the Edit menu
• Easier is to press Ctrl+Z on the
keyboard
What are we trying to
achieve?
• Display the words to the hymns
– accurately
– legibly
– legally
– consistently
– robustly
– tastefully
– without creating distraction
Accuracy
• It is essential that the words on the
screen match those in the hymn book
Legibility
• Size of text
• Font
• Colours
• Spelling
Size of text
• Font size is measured in points (pt)
• For projection aim to use at least 32 and
preferably 36
Font
• Choose your font carefully
abc abcArial—Sans serif Times New Roman—Serif
Font
• Sans serif typefaces are generally good
choice as they are easy to read
– Arial
–Verdana
– Tahoma
• Decorative typefaces are difficult to read
– Curlz
–Jokerman
Font
• You may be surprised about:
–Comic sans• Which is a very popular font but reviled
by many
– try Googling “I hate comic sans”!
Colours
• Choose contrasting colours for
background and text
• Up to 10% of the male population are
red-green colour blind
Can you read this?
• Use lighter text on a dark background
or
• Use darker text on a light background
How to change colours
• Colour scheme—can be unreliable
How to change colours
• Slide master—probably the easiest
How to change colours
• Font colour
• Background colour
Spelling
• It’s very esay to make a msiatke
• Unfortunately, it isn’t so easy to spot it
yourself!
• If you use the spellchecker make sure
the language is set to English(U.K.)
Legality
• The vast majority of songs in Hymns
and Psalms, Songs for Worship and
elsewhere are covered by our Christian
Copyright Licence
©
Legality
• In PowerPoint typing (c) will
automatically insert the copyright
symbol
©
Legality
Legality
• Be very sure that you have permission
to use a picture or other media
– acknowledge where required
– useful sources
• free image websites e.g.
– www.freefoto.com
– www.reelworship.com
– www.morguefile.com
• Wikipedia (many images are public domain)
• American Government agencies (media are
usually public domain by default)
Consistency
• To avoid confusion keep the same basic
font and layout for each verse
• If you use picture backgrounds it might
be appropriate to change the picture if it
supports the verse
Robustness
• Don’t make things so complicated that
the slideshow fails
– especially applies to animation triggered by
mouse-clicks
– remember that whoever operates the
projector is a participant in the service and
should not lose out
Taste
• A very personal matter!
– putting extras on a slide is fine if it supports
the message
Distraction-free
• Remember why we are producing the
slideshow
• We do not want anyone’s eyes to ―trip‖
over any of the elements on the slide
Distraction-free
• Even subtle layouts might distract
– inappropriate animation
– inappropriate sound effects
– ―breaking the fourth wall‖
• aim to make the congregation unaware of the
computer
• simplest way is to make the whole service into
one slideshow
Avoiding distractions
• A matter of taste and judgement
• A pure black background
– will not project the edge of the slide
– all the congregation will see is your content
– alignment problems with the projector are
less noticeable
Putting it all together
• Start with a blank slide
– Right click on the slide
– Choose (Slide) Layout and then Blank
(options appear in the right sidebar in
2003)
• Decide if you want to use a background
picture
Pictures
• Adding pictures
– choose a picture which is reasonably
simple
– needs a large area of uniform colour
– the font colour will need to contrast with the
picture
Pictures
• Adding pictures
– If possible reduce the size of pictures you
have taken yourself
– If you insert the picture after having done
the text you will need to ―send the picture
to the back‖
Pictures
• Adding pictures
Pictures
• Adding pictures
Adding text
• Once you have your background sorted
out add the hymn text
• You may be able to copy the text from
somewhere else (e.g. Family Friendly
Churches website) and paste it in
– use Paste Special and then ―Unformatted
Text‖ rather than just plain Paste
Test text
Test text
Test text
Test text
Test text
Test text
Test text
Test text
Test text
Test text
Test text
Test text
Duplicating slides
• Once you have created the first slide of
a hymn duplicate it however many times
is needed
– remember to create enough copies for
each verse and an extra copy if there is a
chorus
– perhaps do an extra copy to use as a blank
after the hymn
Duplicating slides—2003
• Select the slide in the left sidebar
Duplicating slides—2007
• Select the slide in the left sidebar
• Right click on the slide and click on
―Duplicate Slide‖
Duplicating slides
• In any version you can select the slide
and press Ctrl+D on the keyboard
– this is actually the quickest and easiest
Duplicating slides
• Then edit the words on each slide to
match the verse
– if you use a counter update that as well
• Make sure the last slide has the
copyright acknowledgement
Duplicating slides—chorus
• On the chorus copy edit the words to
match the chorus
– change the counter to say ―Chorus‖
• Then duplicate the Chorus slide for
however many choruses there are
Sorting the slides
• After all that duplicating you need to get
the verses and choruses in the right
order
• Change to ―Slide Sorter‖ view
Slide Sorter
Slide Sorter
• In this view select the slide you want to
move and drag it to where you want it
• You can select multiple slides (e.g. a
whole hymn) and move the whole group
– click on the first
– press Shift on the keyboard
– with Shift still pressed down click on the
last slide then release the Shift key
– then drag the whole group of slides to
where you want
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