using colleges and universities as event venues

Using Colleges and Universities as Event VenuesChuck Salem, President of Unique VenuesNorma Charette, Director of Conference Sales for Campus Conference Solutions by Sodexo

Campus Venues Have Come A Long Way

Do you remember when…

Campus Venues Have Come A Long Way

Fast Forward…2014

The Trend According to Meeting Professionals International’s

(MPI) Future Watch …

Over 20% of professional meeting and event planners are using non-

traditional venues.

Why ? Declining Budgets

Perception

Affordability

DistinctiveVS

What makes us different? Ambiance & Atmosphere

Built-in theme

Unwavering Economic downturns and upturns don’t change us We like it all…day, overnight, youth groups and adult

groups

Technology Built-in Cost effective

What makes us different? Business Model

Core Mission VS Auxiliary Mission

Pricing Affordability Wide range of rates Value added experience

Service standards One Stop Shop VS Decentralized

What makes us different? Unique Contractual Items

Attrition Clauses Deposits Cancellations Insurance Requirements

Limitations Space Guarantees Availability Alcohol Usage Catering Requirements

We’ve got it all covered…

GATHERBREAK BREAD

PRAYPLAYSLEEP

Meeting & Event Facilities Worship Centers Upscale Ballrooms Traditional Classrooms Smart Classrooms Auditoriums and Amphitheaters Student Unions Performing Arts Centers Outdoor Spaces Stadiums and Arenas Residence Hall Spaces

Gather

Dining Residential Restaurants

Aka…dining halls Food Courts

National and local brands Specialty Restaurants Catering

Break Bread

Chapels

Introspective Areas

Residence Hall Spaces

Pray

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Onsite Ropes Courses

Campus Recreation Centers

Swimming Pools

Hiking Trails

Art Outlets

On-Campus Museums

Game Rooms

Playing Fields and Courts

Play

Traditional Residence Halls

Residence Hall Suites

Apartment Style Suites

Private Residence Halls

Townhouses

Hotel Style Rooms

Hotels

Guest Homes

Sleep

Campus Conference Planner Checklist

One-stop shopping

Sponsorship requirements

Booking timelines

Space guarantees

Insurance requirements

Security requirements

Master billing and individual billing policies

Payment terms

Know all the fees

Parking policies

Commissions

Campus Conference Planner Checklist

Rate negotiation

Contract deposit

Catering requirements

Alcohol policies (just in case you allow it)

Complimentary room nights

Staff availability

Cancellation and attrition policies

Supplier arrangements

Spouse/guest tour programs

501C3 status requirements

Venue Finding Resource List UniqueVenues.com and UniqueVenues.ca

Over 500 campus venues online and in print USA and Canada

Campus Conference Solutions Campusconferencesolutions.com Across USA

Association of Collegiate Conference and Events Director – International www.acced-i.org

Association of College Unions International www.acui.org

Venue Finding Resource List Association of College and University Housing

Officers International www.acuho-i.org

Canadian and University and College Conference Organizers Association www.cuccoa.org

Venuemasters UK www.Venuemasters.co.uk

THANK YOU!Visit Campus Venues…Section 700-717

Chuck Salem814-254-1310

chuck@uniquevenues.com

Norma Charette207-391-9187

norma.charette@sodexo.com