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U N / L O C O D E

31 May 2018

UN/LOCODE

Yan ZhangEconomic Cooperation and Trade DivisionUnited Nations Economic Commission for Europe

UN/LOCODE

In this presentation

Q&A

Maintenance

Overview

Background

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UN/LOCODE

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UN/LOCODE

Trade Facilitation for International Trade

Simplification StandardizationHarmonization

Procedures Information flow

GoodsService

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UN/LOCODE

UN/CEFACT – The United Nations Centre for Trade Facilitation and Electronic Business

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UN/LOCODE

Code for Trade and Transport Locations

Code for Ports and Other Locations

UN/LOCODE –

Originally stands for :

Since 2001:

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UN/LOCODE

UN/LOCODE Background

Why??• Identification of location required in International trade and transport

Location Name ?

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UN/LOCODE

UN/LOCODE Background

• Names of locations spelt in different languages!!

create confusion and difficulty.

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UN/LOCODE

UN/LOCODE Background

?

Geneva

EN

Genève

FR

Ginevra

IT

Genevra

RM

Genf

DE

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UN/LOCODE

UN/LOCODE Background

A unique and unambiguous way:

• a code system foro facilitation of trade procedures & documentation

o data exchange in a safer and more economical way

• Recommendation No. 16 (third edition in 1998)

Geneva = CH GVA

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UN/LOCODE

In this presentation

Q&A

Maintenance

Overview

Background

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UN/LOCODE

Recommendation No.16

1. the five-character code system:

I. 2-character country code

II. 3-character location code

2. used for purposes of trade

3. to designate locations

UN/LOCODE Overview

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UN/LOCODE

CH GVA

Country codes based on ISO 3166-1

26 alphabets & Numbers (2-9):• Not case-sensitive• 1 confused with l• 0 confused with o

UN/LOCODE Overview

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UN/LOCODE

Website: http://www.unece.org/cefact/locode/welcome.html

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UN/LOCODE

From website:

▪ UNECE Recommendation No. 16

▪ Code List by Country on the website (http://www.unece.org/cefact/locode/welcome.html )

▪ Download of complete code list on the website in three formats:• mdb• txt• csv

▪ Link to Online Data Maintenance Request System

▪ Link to list of UN/LOCODE Focal Points

UN/LOCODE Website

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UN/LOCODE

Use of UN/LOCODE

Note:

The figure doesn't include

• national trade which also uses UN/LOCODE

• trade in services

• other applications (like European Maritime Safety agency or FLUX which processes 1.2 million messages per day) which use UN/LOCODE but don't issue trade documents

• the fact that with eBusiness there is more data transmitted and more copies generated (hence more UN/LOCODES)

UN/LOCODE is used for at least 1.5 billions times for international trade each year.

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UN/LOCODE

• International Trade and Transport – EDIFACT

– WCO Data Model

– BIC

. Maritime Security

• Environmental Protection

Use of UN/LOCODE

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UN/LOCODE

Milestones:

• 2000: Directories are published biannually instead of annually

• 2001: Rename of UN/LOCODE from ‘the United Nations Code for Ports and Other Locations’ to ‘the United Nations Code for Trade and Transport Locations’

• 2002: Restructuring of the UN/LOCODE database by defining a new model. The UN/LOCODE directories are generated in formats of text, CSV, HTML and MS Access file and are published in the UNECE website.

• 2004: Launch of UN/LOCODE Online Data Maintenance Request System to enable registered users to submit online requests for new entries and modification.

▪ 2015: UN/LOCODE Focal Point Network establishment

▪ 2017: UN/LOCODE Advisory Group setup

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UN/LOCODE Development

UN/LOCODE

UN/LOCODE Directory Publication

Release No. Issue Date Cut-off Date

YYYY-1 Beginning of July End of March

YYYY-2 End of December End of September

The latest release is published on the website free-of-charge.

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UN/LOCODE

UN/LOCODE Entries

0

20000

40000

60000

80000

100000

120000

UN/LOCODE Entries

Directories Releases:

The first issue in 1981 contained codes for 8,000 locations.

The latest release 2017-2 includes over 100,000 entries covering 249 countries , dependent territories and special areas .

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UN/LOCODE

UN/LOCODE Focal Point

ToRs of UN/LOCODE Focal Points

(http://www.unece.org/fileadmin/DAM/cefact/cf_plenary/2016_plenary/CF_2016_016E_UNLOCODE-FocalPoints.pdf)

UN/LOCODE Focal Points tasks:

• One-time review of existing code list

• Validation of new Data Maintenance Requests for each release (biannually published)

UN/LOCODE Focal Point Network

National Focal Points

Institutional Focal Points

http://www.unece.org/cefact/locode/focalpoint.html

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A link on the homepage of UN/LOCODE

UN/LOCODE

UN/LOCODE Focal Point Nomination

List of UN/LOCODE National Focal Points (http://www.unece.org/cefact/locode/focalpoint.html)

Letters to request for nomination of FP sent to the Missions

The Secretariat is contacted for further information if necessary

Nomination letters sent to the Secretariat

The Secrectariatarchives the letters and updates the website.

UN/LOCODE

UN/LOCODE Focal Point Network

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So far, we have 33 UN/LOCODE National Focal Points.

UN/LOCODE

In this presentation

Q&A

Maintenance

Overview

Background

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UN/LOCODE

Column "Ch" (Change Indicator)

Ch LOCODE Name NameWoDiacritics SubDiv Function Status Date IATA Coordinates Remarks

DE BWZ Bad Wurzach Bad Wurzach BW -23--6-- RL 0901 4754N 00954E

+ FR AC6 Arçonnay Arconnay 72 --3----- RL 1301 4824N 00050E

¦ IN DMA Dhamara Dhamara OR 123----- RL 1301 2048N 08654E @Fun

# US PFT Pfafftown Pfafftown NC --3----- RL 1301 3609N 08021W

X AU GNO Geelong North Geelong North VIC --3----- XX 1301 3806S 14420E Use AU GGN

+ added entry

# Change in the location name

X entry to be removed

¦ entry has been changed

1 port

2 rail terminal

3 road terminal

4 airport

5 postal exchange office

6 reserved for multimodal functions, ICDs etc.

7 reserved for fixed transport functions (e.g. oil platform)

B border crossing

AA Approved by competent national government agencyAC Approved by Customs AuthorityAF Approved by national facilitation bodyAI Code adopted by international organisation (IATA or ECLAC)AS Approved by national standardisation bodyRL Recognised location RN Request from credible national sources for locations in their own countryRQ Request under considerationRR Request rejectedQQ Original entry not verified since date indicatedXX Entry that will be removed from the next issue of UN/LOCODE

Column "SubDiv" (Subdivision)✓ state, province, department, etc✓ Based contain the ISO 3166-2

Country codes based on ISO 3166-1

UN/LOCODE Directory

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UN/LOCODE

Maintenance Policy

▪ Free of Charge

▪ Biannual directory publication :

▪ Online submission of DMRs

• Request for a new code

• Request for modification

• Request for deletion ( Soft deletion)

▪ Download complete code list on the website in three formats:

UN/LOCODE Maintenance

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UN/LOCODE

Current UN/LOCODE System

Front-end : Online Data Maintenance Request Submission (.Net +MS SQL)

Back-end: Production & Publication (MS ACCESS) 27

UN/LOCODE

DMRs prepared off-line

Data Synchronisation

Bi-annually, free of charge

Current workflow

Country with a National Focal Point (NFP)?• If yes, the DMR is forwarded to NFP for

validation• If not, the secretariat validate the DMR

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UN/LOCODE

UN/LOCODE DMRs

Total

Approved

Addition

Changes of names

Other changes

Deletion

0

1000

2000

3000

4000

5000

6000

7000

8000

9000

2012-2 2013-1 2013-2 2014-1 2014-2 2015-1 2015-2 2016-1 2016-2 2017-1 2017-2

UN/LOCODE Data Maintenance Request (DMR)

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UN/LOCODE

UN/LOCODE DMR System

https://apps.unece.org/unlocode/

UN/LOCODE Data Maintenance Request system

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UN/LOCODE

UN/LOCODE DMR Submission

Step 1: New User Registration.

Option 1

Option 2

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UN/LOCODE

New User Registration:Mandatory fields:• Requestor’s

company/organization name• Contact person name• E-mail address• Phone number• User name• Password

UN/LOCODE DMR Submission

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UN/LOCODE

Step 2: Login

UN/LOCODE DMR Submission

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UN/LOCODE

Main Menu:

UN/LOCODE DMR Submission

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UN/LOCODE

Step 3 Online request submission• Request for a new code

UN/LOCODE DMR Submission

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UN/LOCODE

Step 3 Online request submission• Fill in a web form to Request for a new code

Prior to the submission of a request, the requestor is invited to: • verify the existence of the location, • copy the exact reference (URL, web-link) to the

website confirming the submitted data into the field ’Web link’ of the form

• fill in the remaining mandatory input fields. Incomplete or unproved requests will be considered depending on the availability of the Secretariat’s resources.

Check

Fill in

Submit

UN/LOCODE DMR Submission

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UN/LOCODE

Step 3 Online request submission• Request for changes

UN/LOCODE DMR Submission

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UN/LOCODE

Step 3 Online request submission• Request for changes, including changes in location name, other meta data and deletion.

UN/LOCODE DMR Submission

• Changes in place names will be accepted only from official and authoritative sources.

• Changes of existing LOCODEs will be accepted only exceptionally and when convincing reasons have been presented, or when it can be established that the existing code has never been put into actual use.

• Changes in subdivisions will be accepted only when evidence is presented that a published subdivision code is erroneous.

• Changes of functions will be accepted if the existing entry is incomplete or erroneous

• Completion of coordinates will be encouraged where they are missing and accepted if the published coordinates are not correct.

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UN/LOCODE

In this presentation

Q&A

Maintenance

Overview

Background

UN/LOCODE

UN/LOCODE Project

• Revision of Rec. 16 (UN/LOCODE)

Project leader: Mr. Alper Keceli

How to join:

• Register as a UN/CEFACT expert

• Send an email to project leader (alper.keceli@udhb.gov.tr)

• Participate in teleconferences

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UN/LOCODE

UN/CEFACT Upcoming Events

• 32nd UN/CEFACT Forum14-19 October 2018, Hangzhou, China

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UN/LOCODE

For Further Information

Ms. Yan Zhang

Yan.zhang@unece.org

+41 22 917 3010

Palais des Nations, Geneva

UN/LOCODE Secretariat

Locode@unece.org

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