understanding microsoft office 2007 john f. hall it-user services

UNDERSTANDING MICROSOFT OFFICE 2007John F. Hall

IT-User Services

Overview

1. The Office Suites UD’s Campus License Agreement

2. Understanding the User Interface 3. Working with New Office File Formats 4. Getting Further Assistance

UNDERSTANDING MICROSOFT OFFICE 2007John F. Hall

IT-User Services

1The Office 2007

Suites

The Office 2007 Applications Word 2007 Excel 2007 PowerPoint 2007 Outlook 2007 Access 2007 Publisher 2007 InfoPath 2007 Groove 2007

OneNote 2007 Communicator

2007 + some others..

Office 2007 Suites

Microsoft Office Basic 2007 Microsoft Office Home & Student 2007 Microsoft Office Standard 2007 Microsoft Office Small Business 2007 Microsoft Office Professional 2007 Microsoft Office Ultimate 2007 Microsoft Office Professional Plus 2007 Microsoft Office Enterprise 2007

Complete Comparison Matrix

Business contact mgr

Accounting

Enterprise includes all except:

Campus License Agreement

Office 2007 Enterprise Download from udeploy.udel.edu

Office 2007 Enterprise Download from udeploy.udel.edu

University Owned Machines Limited “Work at home” rights for

Faculty (soon) Does NOT cover students, grad student

personal machines

What will students have?

Most likely “Basic” or “Home & Student” or “Standard”

All 3 have Word/Excel May or may not have Outlook, OneNote

& PowerPoint Likely won’t have Access, Publisher,

InfoPath, Groove or Communicator Can get “Ultimate” for $249

UNDERSTANDING MICROSOFT OFFICE 2007John F. Hall

IT-User Services

2Understanding the

User Interface

GUI Redesign :: The Ribbon

2003

2007

GUI Redesign :: Goals

Jensen Harris’ blog – “The Why of the New UI”

Fitts’ Law

1. The further away something is, the harder it is to click

2. The smaller something is, the harder it is to click

GUI Redesign :: The Ribbon

Fitts’ Law:2. The smaller something is, the harder it is to click

Office Button

Button Design Matches Vista

GUI Redesign :: The Ribbon

Quick Access Toolbar

Mile High Menus

Magic Corners

Magic Corners on Vista

Right-Clicking

Right-clicking brings up Mini Toolbar Context Menu

Fitts’ Law:1. The further away something is, the harder it is to click

3 Tips

1. Maximize Office Creates Mile-High menus and Magic Corner

2. Right-click for Mini Toolbar & Context Menu

3. Customize Quick Access

Tip #4

Complaint: “The ribbon takes up too much space and/or I don’t like looking at it all the time”

Solution: “Minimize the Ribbon” Right-click on Ribbon Double-click any Ribbon tab

Looks like menus, but clicking pops open tabs Close when you click an item Easier than dragging menu, esp

trackad/pen

UNDERSTANDING MICROSOFT OFFICE 2007John F. Hall

IT-User Services

3Working with New Office File Formats

XThe “X” Files

New File Formats

.DOC => .DOCX .PPT => .PPTX .XLS => .XLSX

What does this ‘X’ mean?

The Goal of Open Office XML “…to enable the implementation of the

Open Office XML formats by the widest set of tools and platforms, fostering interoperability across office productivity applications and line-of-business systems, as well as to support and strengthen document archival and preservation, all in a way that is fully compatible with the large existing investments in Microsoft Office documents.”

Let’s break that down…

Open Office XML

Nothing to do with “Open Office” or ODF Folder of files compressed with ZIP Open Standard : ECMA-376

•Microsoft•Apple•Barclays•BP•British Library

•Intel•Novel•Toshiba•Library of Congress

Compatibility

Office 2007 will read and write earlier versions

Earlier Office versions won’t open 2007 docs You can add a compatibility pack for 2003

on Windows A converter is available for Word 2007 docs

on Macs An add-on allows saving to PDF from 2007

Actually more…

PowerPoint .pptx or .pptm - Presentation .ppsx or .ppsm - Show .sldx or .sldm - Slide .potx or .potm - Template Macro-enabled add-in .ppam Office theme .thmx

UNDERSTANDING MICROSOFT OFFICE 2007John F. Hall

IT-User Services

4Getting Further

Assistance

Further Training Classes

http://www.present.udel.edu/calendar Word 2007 – 1/11/2007 Excel 2007 Access 2007

Help is a click away…

Fitts’ Law:• Bad: Small• Bad: Far away

• Good: “Mile Wide”

Further Online Training

http://office.microsoft.com/en-us/help/FX100485361033.aspx?pid=CL100605171033

http://office.microsoft.com/en-us/training/HA102255331033.aspx (each all one line; visit MS links in IE)

http://www.present.udel.edu/lynda

References

http://blogs.msdn.com/jensenh/ http://

office.microsoft.com/en-us/default.aspx Save as PDF Add-in

http://www.microsoft.com/downloads/details.aspx?familyid=F1FC413C-6D89-4F15-991B-63B07BA5F2E5&displaylang=en

Mac XML converter http://www.microsoft.com/mac/downloads.a

spx?pid=download&location=/mac/download/Office2004/ConverterBeta_0_2.xml