tri-athy 2008 race organisation & marshal plan. thank you! thank you, thank you, thank you!

Tri-Athy 2008

Race Organisation & Marshal Plan

THANK YOU!

Thank you, thank you, thank you!

Briefing Objective

Briefing Objective:

Ensure that every marshal: - Knows where to be

- Knows their individual role- Understands how the race organisation will work

- Is aware of communications systems- Knows what to do in any emergency incident

Briefing Structure

1.  All About Race Day2. The Course3.  Description of general role4.  What to do in an emergency5.  About course communications (texts, etc)6.  Expected 'race live' and 'peak' periods7. Getting There8.  Do's and Don't's9.  Lunch / T-shirt, etc.10. Final Word11. What to do Next

Dooley TriAthy

• Irelands Biggest Triathlon – Officially!

• The Irish National Championships

• Two Races, one course– Olympic – 1500m Swim / 40km Cycle / 10km

Run– Sprint – 750m Swim / 20km Cycle / 5km Run

• National Record – Will it be broken… Again?

Dooley TriAthy

• 12 Race Starts10:30– Olympic 11:40 – Sprint

10:40– Olympic 11:50 – Sprint

10:50– Olympic 12:00 – Sprint

11:00– Olympic 12:10 – Sprint

11:10– Olympic 12:20 – Sprint

12:30 – Sprint

• Last Finisher – apx 4.5hrs after race start

Dooley TriAthy

• Swim Start – Rowing Club

• Swim Exit – Heritage Centre

• Cycle Start / Finish – Emily Square

• Run Start / Finish – Barrow Way

• Race Live– 10:30-13:30 – River (Swim)– 10:45-15:00 – Road (Bike)– 11:45-15:30 – Barrow Way (Run)

The Course

• Swim from Rowing Club to Horse Shoe Bridge, exit at Emily Square

• Transition Area – Emily Square

• Cycle – 10km to Maganey (and back, twice)

• Run – 5km out and back; Sprint with loops

The Transition Area

The Road Closure

• In-force from 10:15 to 4:00• Place your barrier across the junction and remain at the

junction• Rationale? Safety of 4200 cyclists & 2000 runners.• Legally applied for and standing• Public Information Campaign this week• Emergency Access with Garda Assistance only (nearest

back-road route only)• ABC - Always be courteous, but be firm. Suggest using

back roads.• Coneyboro region – residents bus available to town• Any known special events

Race Support Teams

• TriAthy Marshall Team – 95 Volunteers

• Civil Defence – (assume) 12

• Gardai – 25 Gardai

• On-water safety team – Crew of 12

• 2 Ambulance Crews

• Approx 150 people working together– Excellent Safety Ratio 1:8– Excellent Distribution across course

TriAthy Marshal Plan

• Car-park team (6 persons)• Registration team (30 persons)• Information Host team (4 persons)• Transition management (8 persons)• Emily Square Turnaround (6 persons)• Swim Course marshals – (18 persons)• Cycle Course Marshals (28 persons)• Run Course Marshals (10 persons)• Water Stations (6 persons)• Other Roles (9 persons)• Race / Course Directors (4 persons)

Your Role

• Ensure that competitors have a SAFE, FAIR and ENJOYABLE race at TriAthy

• Safety– Active Marshalling – Be Seen, Be Heard– Keep Traffic off route– Keep Spectators out of the way– Be vigilant for accidents & incidents– Report all emergencies

• Fairness– Watch for unsafe cycling– Rules of road and triathlon apply– Report race numbers for drafting and dangerous behaviour

• Enjoyable Race– Make sure people know where they are going– Advance warning of turns / turnarounds

Marshal Brief Sheet

Important Functions

Emergency Instructions

Role Description

Thank you Message

Where to Go

Map – Specific to location

Emergency Numbers

Location Guide: - Nearest Garda - Distance to E. Square - Course Ref (for reporting emergencies) - Where to direct stray traffic off the course

Getting There

• Bus – Departs:– Run / Cycle Course – 09:30– Leaving from Heritage Centre

• Your Location – Note your Code• Look for code sheet when you arrive.

– It will be attached to a road barrier at your location

Your Location

About Your Location

Race Communications Plan

• Text Broadcasts– At Wave1 Start (“Course Now Live”)– At end - Race Director decision

(“Re-open roads”)

• Text Queries - Outbound– To Marshals re: race progress / incidents

• Text Queries - Inbound– Request for substitution / etc

Emergency Procedures

• Call Mick with details of any emergency– Accident– Incident– Public Order / Course Issue

• Never Text an Emergency!• Mick will take next actions –

– Ambulance– Civil Defence– Gardai– Race Director

• If you fail to get Mick, then call Athy Gardai – 059 8631669

Communications Central

• Mick – 087-9885950 – PLEASE STORE!• Athy Gardai 059 8631669 – Store this one too!• Mick has everyones Name, Location & Number• Text Broadcasts:

– Race Now Live– Race Now Closed

• Text Queries– Sent to you - e.g. “Has the last swimmer finished?”– Please Respond – Always by Text

Do’s & Don’ts

• DO – Be Seen!

• DO – Be Heard

• DO – Be Encouraging

• DO – Be Vigilant

• DO – Report Every Emergency

• DO – Note and Report Illegal Racing

• DO – Have a Good Time!

Do’s & Don’ts

• DON’T – Abandon a station (check with Mick first)

• DON’T – Ask another volunteer to leave their station – if you are bogged down, please contact Mick. Extra resources can be sent.

• DON’T – Accept Abuse from anyone– Competitor – please tell us– Member of public – please tell Gardai

Other Information

• Please Sign On• At sign on you receive

– Packed Lunch– Goodie Bag– T-shirt– High vis Bib.

• Bus – To Take you there & back• Afterwards – Food in Recovery area, showers at

GAA centre.• Be aware of media presence

The Final Word

• Be Vocal, Be Seen

• Report any emergency – – By Phone

• to Mick!

• Have a Great Day!

• Planning a Great Night afterwards (in Portlaoise)

Individual Briefings

• Registration

• Cycle Course

• Run Course

• Transition

• Other Roles