training module 2 responsibilities of governing bodies

Training Module 2Training Module 2

Responsibilities of Responsibilities of Governing BodiesGoverning Bodies

Prepared by RCAP Solutions for Prepared by RCAP Solutions for

the PA Department of the PA Department of

Environmental ProtectionEnvironmental Protection

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ResponsibilitiesResponsibilities

• As an elected or appointed officialAs an elected or appointed official

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Course OverviewCourse Overview

• Know your responsibilitiesKnow your responsibilities

• Adequate capacityAdequate capacity

• Specifying roles Specifying roles

• Procedures and practicesProcedures and practices

• Delegating tasksDelegating tasks

• Legal and financial issuesLegal and financial issues

• Decision makingDecision making

• Customer educationCustomer education

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ResponsibilitiesResponsibilities

• Legal and FinancialLegal and Financial

• Managerial and EthicalManagerial and Ethical

• Personal liabilityPersonal liability

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ResponsibilitiesResponsibilities

• Numerous responsibilitiesNumerous responsibilities

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Legal ResponsibilitiesLegal Responsibilities

• Includes:Includes:– Carrying out OrdinancesCarrying out Ordinances– Environmental ComplianceEnvironmental Compliance– Record KeepingRecord Keeping– Contracts and PurchasingContracts and Purchasing– Non-discrimination and Worker Non-discrimination and Worker

ProtectionProtection

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Legal ResponsibilitiesLegal Responsibilities

• Operator dutiesOperator duties

– ReportingReporting– ProceduresProcedures– RegulationsRegulations

• Board is ultimately responsible!Board is ultimately responsible!

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Legal ResponsibilitiesLegal Responsibilities

• Record KeepingRecord Keeping

– Generally requiredGenerally required– Organization and Storage issuesOrganization and Storage issues– Possession and RetrievalPossession and Retrieval– Dispute ResolutionDispute Resolution

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Legal ResponsibilitiesLegal Responsibilities

• Sunshine ActSunshine Act

• Right to KnowRight to Know

• ““Open Meetings/Open Records“ Open Meetings/Open Records“ documentdocument

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Legal ResponsibilitiesLegal Responsibilities

• Appendix AAppendix A

• List of Federal LawsList of Federal Laws– SafetySafety– Job DiscriminationJob Discrimination

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Legal ResponsibilitiesLegal Responsibilities

• PurchasingPurchasing

• BiddingBidding

• ““Purchasing Handbook”Purchasing Handbook”

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Legal ResponsibilitiesLegal Responsibilities

• ContractsContracts

• ObligationsObligations

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Financial ResponsibilitiesFinancial Responsibilities

• Fair rate structureFair rate structure

• Paying bills on timePaying bills on time

• Equitable delinquency collectionEquitable delinquency collection

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Financial ResponsibilitiesFinancial Responsibilities

• Spend wiselySpend wisely

• Selection of consultantsSelection of consultants

• Contract the ContractorContract the Contractor

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Financial ResponsibilitiesFinancial Responsibilities

• Purchasing delegationPurchasing delegation

• Fair wagesFair wages

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Financial ResponsibilitiesFinancial Responsibilities

• Grant applicationsGrant applications

• Loans and bondsLoans and bonds

• InvestmentsInvestments

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ExerciseExercise

• 50 sit ups!50 sit ups!

• Just kidding!Just kidding!

• Take a few minutes to complete the Take a few minutes to complete the exercise in your workbooksexercise in your workbooks

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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities

• Utility ManagerUtility Manager

• Procedures and PracticesProcedures and Practices

• Avoid unexpected problemsAvoid unexpected problems

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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities

• Areas of concernAreas of concern– TreatmentTreatment– DistributionDistribution– PersonnelPersonnel– FinancesFinances– Compliance and SecurityCompliance and Security– CustomersCustomers

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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities

• PracticesPractices– Monitoring programsMonitoring programs– Testing and ReportingTesting and Reporting– MeetingsMeetings– Performance reviewsPerformance reviews– Complaint response proceduresComplaint response procedures

• Board member oversightBoard member oversight

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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities

• Roles and Responsibilities of WorkersRoles and Responsibilities of Workers

– Job descriptionsJob descriptions– Contracts and agreementsContracts and agreements

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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities

• Future viability of the systemFuture viability of the system

• Planning to ensure thisPlanning to ensure this

• Technical assistance with source Technical assistance with source protectionprotection

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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities

• Security of the water systemSecurity of the water system

• Sometimes easy to correctSometimes easy to correct

• Technical assistance with security Technical assistance with security assessmentassessment

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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities

• Do the right thing!Do the right thing!

• Conflict of InterestConflict of Interest

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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities

• Commitment to the water systemCommitment to the water system

• Working togetherWorking together

• Making unpopular decisionsMaking unpopular decisions

• Timely decision making Timely decision making

• Moving past roadblocksMoving past roadblocks

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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities

• Common goalsCommon goals

• StakeholdersStakeholders

• Statement of PurposeStatement of Purpose

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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities

• Customer educationCustomer education

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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities

• Attendance at meetingsAttendance at meetings

• Asking questionsAsking questions

• ““Show them”Show them”

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Managerial and Ethical Managerial and Ethical ResponsibilitiesResponsibilities

• Customer complaintsCustomer complaints

• Address them!Address them!

• Keep recordsKeep records

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ExerciseExercise

• 10 pull ups!10 pull ups!

• Just kidding!Just kidding!

• Take a few minutes to complete the Take a few minutes to complete the exercise in your workbooksexercise in your workbooks

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SummarySummary

• Key pointsKey points

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ResourcesResources

• DEP websitesDEP websites• Pennsylvania State Association of Pennsylvania State Association of

Township Supervisors, (717) 763-0930Township Supervisors, (717) 763-0930• Governor’s Center for Local Government Governor’s Center for Local Government

Services, (717) 720-7395 Services, (717) 720-7395 • RCAP Solutions, Don Schwartz, PA/NJ RCAP Solutions, Don Schwartz, PA/NJ

Program Manager, (814) 861-6093Program Manager, (814) 861-6093• National Environmental Training Center for National Environmental Training Center for

Small Communities, located in Small Communities, located in Morgantown, WV, (800) 624-8301Morgantown, WV, (800) 624-8301