time management

TIME MANAGEMENT

WHAT IS TIME MANAGEMENT?

• Process of planning and exercising conscious control over the amount of time spent on specific activities, especially to increase effectiveness, efficiency or productivity

WHAT IS TIME MANAGEMENT?• Good Time

Management = Good Productivity

WHY MANAGE TIME?• Minimum time loss of

at least 15min a day. Multiply that by 365days per year and that amounts to 3.8days a year of non productive days

WHY MANAGE TIME?• To save on all those

little moments in life when valuable seconds are simply lost because we aren’t paying attention to the value of time

WHY MANAGE TIME?• An organization that

values time creates a workforce of productive and efficient employees

Make Presentation much more fun

TIME HAS TO BE APPRECIATED AND WE MUST NOT LET THE THINGS AND PEOPLE AROUND US CAUSE US TO WASTE IT

Make Presentation much more fun

WHY MANAGE TIME?The greater productivity soon manifests itself in greater profits, increased job satisfaction, reduced stress and happier and better motivated workers

WHAT HAPPENS WHEN YOU ARE NOT PRACTISING GOOD

TIME MANAGEMENT• Stress

• Task Takes Longer

• Illness

• Lack of accomplishment

• Disorganized

• Sickness

TIME THEFT?

Time theft = Time can be stolen from you

TIME THEFT

• It happens when your personal habits and the habits of those around you cause unnecessary wastage of time

TIME THEFT

Telephone interruptions

Internet Surfing

Extended Breaks

TIME THEFT

Poor PlanningCluttered Workspace

Procrastination

TIME THEFTPoorly run meetings

Conversation

Misfiled information

TIME THEFTLast Minute Changes

Waiting Delay

THE TIME WASTERS: TELEPHONE; FAMILY OBLIGATIONS, VISITORS AND LONG LUNCH BREAK. IN A GROUP IDENTIFY SOLUTIONS TO MANAGE THE TIME WASTERS AND LIST ON FLIPCHART. ELECT ONE SPOKEPERSON TO SHARE THE SOLUTIONS

ACTIVITY 1

SUGGESTIONS OF SOLUTIONS FOR ACTIVITY 1

PHONE

• Set times for making and receiving phone calls.

• Call people just before lunch or near the end of the work day so that the conversation is kept short.

• Eliminate small talk. Ask the caller, “what can I do for you?” to get past the small talk and to the point of the call.

SUGGESTIONS OF SOLUTIONS FOR ACTIVITY 1

Family Obligation

• Remind your family members of your working hours/environment and seek for their understanding to have discussions about anything apart from emergency issues after working hours. This will also encourage your family members to contact you only when there is an emergency

SUGGESTIONS OF SOLUTIONS FOR ACTIVITY 1

VISITORS

• Use body language to discourage interruptions. Turn your head, but not your whole body, toward the visitors. Use signals such as glancing at your watch or the clock.

SUGGESTIONS OF SOLUTIONS FOR ACTIVITY 1

LONG LUNCH BREAK

• Avoid going in group because you will tend to talk more than you eat

• Remind yourself to limit your lunch to just 60minutes, make your plans ahead

BUDGETING TIME?

BUDGETING TIME?• Effective time

management requires you to learn to budget your time and to live within a time budget

BUDGETING TIME?• Be conscious of

whether the time you do spend on a task is actually worth that amount of time invested

BUDGETING TIME?HOW MUCH TIME SHOULD I TAKE ON ANY TASK?Be aware that the time you spend must be measured against the value that can be placed on the work you produce, ie our respond time on paging the waiting list customers

DO NOT DO LAST MINUTE WORK, PLAN EARLIER

UNLESS IF YOU ARE ABLE TO WORK UNDER PANIC SITUATION TO DELIVER

ERROR FREE RESULT

Closing activity

BIG ROCKS IN A JAR

QUESTIONS?