this is dick. he is a lawyer. see dick work. work, dick, work!!

This is Dick.He is a lawyer.See Dick Work.Work, Dick, Work!!

This is Jane.She is a lawyer.See Jane Work.Work, Jane, Work!!

This is Spot.Spot is a Legal Assistant.She works like a dog.See Spot Work.Work, Spot, Work!!

Uh, Oh! Dick, Jane and Spot are NOT working.

They are looking for a letter Dick wrote to a client earlier today.

See Dick look. Look, Dick, Look!!See Jane look. Look, Jane, Look!See Spot look. Look, Spot, Look!

Looking for a letter is a waste of time.

See Dick waste time.Waste, Dick, Waste!!

See Jane waste time.Waste, Jane, Waste!!

See Spot waste time.Waste, Spot, Waste!!

See Spot smile. Spot found the letter.

It was filed under “Prospect Correspondence.”

The letter was to a Client.

It took only 15 minutes to find the letter.

Dick bills his time at $150.00 per hour.Jane bills her time at the same rate.

Dick & Jane, LLP is politically correct.

Dick and Jane bill Spot’s time at $80.00 per hour.

Dick and Jane pay Spot $20.00 per hour.

Dick & Jane, LLP is a generous employer.

Dick and Jane do not bill clients for looking for letters.

Dick & Jane, LLP is ethically correct.

See Dick Write Off Time.Write Off , Dick, Write Off!

See Jane Write Off Time.Write Off , Jane, Write Off!

How much money did the misfiled letter cause Dick and Jane to lose in Write-Off time and Spot’s generous wages?

If Dick, Jane, and Spot each spend 15 minutes every workday looking for documents, and they work only 225 days per year, (that’s 45 weeks), how much do lost documents cost Dick & Jane, LLP each year?

$$ Value of Dick’s lost time per day:15 minutes lost per day X hourly rate of $150 = $37.50

$$ Value of Jane’s lost time per day:15 minutes lost per day X hourly rate of $150 = $37.50

$$ Value of Spot’s lost time per day:15 minutes lost per day X hourly rate of $80 = $20.00

$$ Amount paid to Spot to waste time15 minutes lost per day X hourly rate of $20 = $5.00

$$ Daily cost of one lost document = $100.00

Over a period of 225 days Dick and Jane lost $22,500 because of annual avoidable hard and soft costs while looking for lost, misplaced, or misfiled documents.

How could they have spent $22,500?

Children’s college educationNew car3-week luxury cruise for twoSet of Titanium golf clubsDown payment on a houseBoatNew office furniture

Why Use a Document Management System?

1.Find documents faster2.Link them to contact and case

records3.Store them in a place for all to share4.Go “Green” and “Paper-Less” by

scanning them5.Send documents electronically6.Use less physical storage space

What is your best option?

Time Matters

Why Time Matters?Emulates your present filing

methodsDocuments are easily identifiedNot program dependentEasy to learnAccepts all kinds of filesCompatible with scanning operationsEveryone has accessBuilt-in Version Control

Document Management is part of a Suite of interrelated law office technologies that can be implemented (or not) selectively according to the office’s needs and priorities.

How much?A four person office:

First station = $905 3 additional stations = $1,575

Implementation and training = $500

Total Cost = $2,980**10% Conference discount on

software

Thank you for joiningMellitz & Associates, LLP

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