the students union committee training 2015-2016 equipment and safety

THE STUDENTS UNION COMMITTEE TRAINING

2015-2016EQUIPMENT AND SAFETY

LEARNING OBJECTIVES•Who can support you?

•Your Role & Rewards for Contribution

•Resources

•Duty of Care & Equality

•Trip Bookings

•OTW, New Building & Awards Evenings

•Safety & Incident Reporting

•Risk Assessment, Insurance & Equipment

•Sports Specific

WHO CAN SUPPORT ME?VP Socs & CommsGem Heywood• Tel: 0117 32 87568• Email: vpsocsandcomms@uwe.ac.uk

VP Sport & HealthAdam Brittain• Tel: 0117 32 82915• Email: vpsports@uwe.ac.uk

Kirsty Tomlinson [Opportunities Manager]• Tel: 0117 32 83288• Email: kirsty.tomlinson@uwe.ac.uk

Colin Stevens [Sports Coordinator]• Tel: 0117 32 82719 • Email: colin2.stevens@uwe.ac.uk

Liam Emery [Societies Coordinator]• Tel: 0117 32 83291 • Email: liam.emery@uwe.ac.uk

WHO CAN SUPPORT ME?

WHO CAN SUPPORT ME?Helena Golunska [Academic Societies Coordinator]• Tel: 0117 32 83288 • Email: Helena.Golunska@uwe.ac.uk

Kelly Howard [Sports Participation Coordinator]• Tel: 0117 32 82577• Email: Kelly.Howard@uwe.ac.uk

Amy Leyland [Sports & Events Coordinator]• Tel: 0117 32 82577 • Email: amy.leyland@uwe.ac.uk

WHO CAN SUPPORT ME?

Position Vacant

[Finance Admin Assistant]• Tel: tbc• Email: tbc

SOCITIES EXECUTIVE

SPORTS EXECUTIVE

TIMELINE

Available to download at: http://www.uwesu.org/howto/timeline/

YOUR ROLE - EQUIPMENT AND SAFETY

Produce equipment & kit inventory by the

deadline provided.

Responsible for ensuring participants

have purchased membership.

Store & maintain all equipment in accordance

with manufacturers & governing body

guidelines.

Keep accurate & up to date records of all equipment &|

or kit checks.

Ensure that all equipment issued for an activity is suitable

for that purpose.

Ensure that equipment is not used for unofficial

trips.

To arrange for the purchase &

replacement of items of equipment & kit

Ensure that the team | group | trip

has a minimum of 2

first aiders.

To ensure that risk assessments are

regularly updated & revised.

YOUR ROLE - HEAR

Higher Education Academic Record

(s.6)•Hold office for 2 semesters•Attend committee training & 1 development meeting•OR Complete all requisite additional training & 1 development meeting•Ensure Club / Society is represented at all Committees•Submit a handover document

QUALIFICATIONS• If you believe there is training

that your committee or your members would benefit from or that would make it easier to run your club or society, we would like to hear.

• We may be able to offer financial

subsidies to make the training happen

EDGE SCHEME• As part of the Edge Scheme, members of Sports Clubs are

able to repay additional subsidies for training by volunteering their time back to their club or the wider community.

• The Edge Scheme is managed by the Centre for Sport

http://www1.uwe.ac.uk/aboutus/departmentsandservices/professionalservices/centreforsport/edgevolunteering.aspx

This is where you will find your committee admin access: http://www.thestudentsunion.co.uk/

COMMITTEE ADMIN ACCESS

GOOGLE DRIVE• Your Club or Society should already have a Gmail

email address.(This should have been done in March, ready for this year)

• It is this email address (suopportunities@gmail.com) that the SU Google Drive folders are shared with.

• Use Google Drive to:– Upload files– Store information for Handover– Review your submitted documents (constitution,

inventory, risk assessment, etc)

“HOW-TO” SECTION• Almost everything you’ll need to know about

running your club can be found here: http://www.thestudentsunion.co.uk/opportunities/howto/

SAFETY AND DUTY OF CARE• What is duty of care?

– Avoid causing injury to our members by negligent acts or omissions

– Behave as a reasonable person would, but taking in to account your specific skills, knowledge & experience

– Take equal opportunities into account at all times

SAFETY AND DUTY OF CARE• Group Exercise:

– List / brainstorm at least5 examples of The Students' Union At UWE’s duty of care to you

– List / brainstorm atleast 5 examples of how you have / how you will provide a duty of care to your members

THE BANTER BARGAIN• We want to make sure everyone has a great time at UWE,

whoever they are.• So that’s why we’re committed to keeping bullying or offensive

language out of our sports teams, societies, networks, union and our university.

• We promise to keep our activities inclusive and fun places to be in or around, and to make sure that UWE is the best place to play sport, engage with groups of student’s, study and socialise.

• Stand with us in booting offensive language out of The Students' Union At UWE: If you see it – challenge it and report it to your student officers.

• Banter should never be bullying, and remember only the individual the banter is directed at can decide it’s level of offensiveness.

• Together we’ll make sure that our university is a safe space for everyone.

Banter Bargai

n in Place

THE BANTER BARGAIN

• It’s in your constitution

• By signing a constitution you agree to uphold the Banter Bargain

Banter Bargai

n in Place

• This may come as a shock, but:– Not all students drink alcohol!

• For this reason, you needto make sure you:– Don’t apply any peer pressure to

drink alcohol– Organise socials that will appeal

to those who don’t drink alcohol– Do not permit drinking in vehicles– Adhere to initiations & alcohol

policy

ALOCOHOL, YOU SAY?!

FINANCE,WHERE DO YOU START?• Find out how much money you have!

– How can you see what’s in your account?• Email: suopportunities@uwe.ac.uk

to request a Summary Report• Alternatively, collect in person

from the SU • Get advice from our new Finance Assistant

• Get a firm handover– Find out if you should be expecting

any invoices | claims

PAYMENT VOUCHERS• Claiming money back from your

account– Rule #1 – Make sure it’s authorised

• Purchases (email Helena)• Fuel Claims (make sure driver is registered)

– Rule #2 – Plan ahead• Include as much as possible in your budget

• Let’s have a look at how to complete a claim form correctly

PAYMENT VOUCHERS• How you get your money

– Transferred to your account– Processed Thursday at 10.30am– Payment reaches your bank

account on or before the following Monday

TRIP BOOKINGS• So, you’re going on a trip?

– It’s part of our duty of careto make sure you and yourmembers are safe and sound

– That means we need to makesure your trip will run smoothly…..and safely!

– Let’s see what it involves:• http://www.thestudentsunion.co.uk/opportunities/howto/trip-form/

– Don’t forget the deadlines!

VEHICLES AVAILABLE

• “But how will we get there?”– The Students’ Union can help:

• SU Minibus• SU People Carrier• Rental vehicles (Cars, Vans, Towing)• Driven Minibuses• Driven Coaches

– All transport is booked via the trip form

FIRST AID COURSES• Want to get yourself a first aid

qualification?

• The Students' Union At UWE can help

• We offer first aid courses forjust £8 per person (normally £35)

• Want to find out more:

– http://www.thestudentsunion.co.uk/opportunities/howto/first-aid-courses/

MiDAS COURSES• Want to be able to drive the

Minibus and People Carrier?

• You’ll need to do a MiDAS course(Minibus Driver Awareness Scheme)

• We run these courses in-houseand the total cost is £20

• Want to find out more:

– http://www.thestudentsunion.co.uk/opportunities/howto/midas/

• Want to get active? Try a new sport or activity? Off The Wall offers you the chance to engage in sport, leisure and recreational activities in a fun, social and relaxed atmosphere

• No prior experience or knowledge is necessary, and no gym or sports club membership required

• You can take part in all 20 activities (or as many as you choose to) for just £10 for the whole academic year

• Want to get active? Try a new sport or activity? Off The Wall offers you the chance to engage in sport, leisure and recreational activities in a fun, social and relaxed atmosphere

• No prior experience or knowledge is necessary, and no gym or sports club membership required

• You can take part in all 20 activities (or as many as you choose to) for just £10 for the whole academic year

• ‘Off The Wall’ utilises many of the activities we already offer at The Students' Union At UWE

• If you think your Club or Society could bring something to ‘Off The Wall’, we want to know

• In return for volunteering your time for ‘Off The Wall’ your Club or Society will receive extra money to spend

• Find out more here: http://www.thestudentsunion.co.uk/opportunities/offthewall/

THE NEW BUILDINGNew SU Building

Old SUBuilding

ECC

Walls Court Farmhouse

Bus Stops

Centre forSport

THE NEW BUILDING

CGI of Bar Area CGI of Reception CGI of Cafe

LOWER GROUNDSU Bar 24 Hour Access

StorageSprung Floor Activity Studio

GROUND FLOOR

Cafe

Meeting Room 1

Advice, Jobshop, Lettings

Shop

Reception

FIRST FLOOR

SU Engagement Zone(we can go over there for chat with you)

Opportunities Team(come and see us)

IT WON’T HAPPEN TO US!• It’s closer to home than you may think:

– Mountain & HillwalkingFatality (1994)

– Snowsports Fatality (2006)– Skydive Fatality (2006)– Gliding Serious Injury (2006)– Climbing Fatality (2009)– Snowsports

Serious Injury (2011)

• These were all members of UWE Sports & Activities. Italics denote as UWESU trip

NOT A DANGEROUS ACTIVITY• We often hear the following arguments:

– What we do isn’t dangerous– We can’t do our activity if a

professional / supervisor /instructor won’t let us

– We only do things on campus

• Unfortunately, accidents canstill happen

– Transport (you still have to get there!)– Group safety (don’t lose anyone!)– Accidents can happen anywhere

IF THINGS DO GO WRONG• We hope your trips, events

and regular activities will gosmoothly and without incident

• We hope you’ll never need toemploy an emergencyprocedure

• However, in the event you do please ensure you and your committee know what to do:

http://www.thestudentsunion.co.uk/opportunities/howto/trip-form/emergency

/

INCIDENT REPORTING• What do we mean by incident:

– Accidents– Incidents– Injuries– Damage to Vehicles– Damage to Equipment

INCIDENT REPORTING• What you need to do:

– Report head injuries or ambulance calloutsimmediately:

• 0117 32 83288 |82577

– Complete the appropriateform:

• Accident Report Form• Equipment Incident Form

http://www.opportunities/opportunitieds/howto/downloads/

RESPONSIBLE MEMBERS

http://www.thestudentsunion.co.uk/opportunities/howto/downloads/

• To help minimise risk, there will be a number of things you can do:– Have as many First Aid trained members as possible (

http://www.thestudentsunion.co.uk/opportunities/howto/first-aid-courses/)

– Ensure you drivers are qualified(http://www.thestudentsunion.co.uk/opportunities/howto/midas/)

– Risk assess your activity(http://www.thestudentsunion.co.uk/opportunities/howto/downloads/)

– Mitigate any risk and ensureyou plan for the worst

ASSESSING THE RISK• Using the hand-outs:

– Risk assess your activity

INSURANCE• As a member of a The SU at

UWE Sport or Society, you are covered for:– Personal Accident & Injury– Public Liability– Equipment (Activity Owned)

EQUIPMENT INVENTORY• What you need to know:

– Only equipment on yourinventory will be insured

– It must be kept up to date– Send any updated versions

to suopportunities@uwe.ac.uk

& kirsty.tomlinson@uwe.ac.uk – Ensure any old or unused

equipment is removed

• Let’s have a look at an example

OLD / DECOMMISSIONED• If you have equipment that

is no longer of use:– Ensure it is decommissioned

• Sell it?• Dispose of it?

• Contact Kirsty Tomlinson if you have any questions about this:– Kirsty.tomlinson@uwe.ac.uk

SUMMARY• Who can support you?

• Your Role & Rewards for Contribution

• Resources

• Duty of Care & Equality

• Trip Bookings

• OTW, New Building & Awards Evenings

• Safety & Incident Reporting

• Risk Assessment, Insurance & Equipment

ANY QUESTIONS AT THIS STAGE?

SOCIETIES…YOU MAY GO

• Sports Only– Sports Specific Safety Policies– Beginners & Novices– Club Disciplinary Procedure– Sports Specific Code of Practice– Sports Physiotherapy

SPORTS SPECIFIC SAFETY POLICY

• Each sport should have one…do you?– what guidelines are in place for your activity

when things go wrong?– Sport Specific Safety Policy

CODE OF PRACTICE• Every activity has one

– Here

1. Introduction

2. General Information - incl. Beginner & Novice Procedure

3. Health & Safety Guidelines – incl. Sports Specific Safety policy & Insurance

4. Conduct of Members

SPORTS PHYSIOTHERAPY• The Students’ Union provides all members

with access to Sports Physiotherapy through the weekly Injury Referral Clinic club members can book on a first come first serve basis.

• The Clinic & Sports Sideline Physiotherapists support placements for the STAR programme

DISIPLINARY PROCESS

• What happens if a member breaks club procedure or policy?

• Does your club have guidelines for internal disciplinary action in accordance with the club constitution?

• Should you?

SUMMARY• Sports Only: Safety Policy

• Sports Only: Code of Practice

• Sports Only: Physiotherapy

• Sports Only: Disciplinary Procedure

BUT MOST IMPORTANTLY

ANY QUESTIONS?

YOUR ROLE -EQUIPMENT AND SAFETY

Produce equipment & kit inventory by the

deadline provided.

Responsible for ensuring participants

have purchased membership.

Store & maintain all equipment in

accordance with manufacturers & governing body

guidelines.

Keep accurate & up to date records of all equipment &|or kit

checks.

Ensure that all equipment issued for an

activity is suitable for that purpose.

Ensure that equipment is not used for unofficial

trips.

To arrange for the purchase & replacement of items of equipment &

kit

Ensure that the team | group | trip has a minimum of 2 first

aiders.

To ensure that risk assessments are

regularly updated & revised.

To ensure that the Code of Practice is regularly

updated & revised.

To ensure that the safety policy is regularly updated & revised [ this

is part of the Code of Practice].

To ensure that all sections of the Google

drive are updated.

Arrange the repair & disposal of unsafe

equipment & kit

Report all accidents to the Sports & Activities

Manager.

Adhere to the UWESU finance policy

THAAAAAT’S PICTURWANG!

• Second person goes behind screen– 10 seconds to draw what they see (no thinking time for this one!)– They take the original and leave their new drawing

• Third person repeats and so on…

• When last person has drawn their interpretation, we compare the final result with what it actually was to find out if it is….PICTUREWANG!

• First person reads the clue– 10 seconds to think of how they could draw it– 10 seconds to draw it– At the end of the 20 seconds, leaves drawing

behind screen and re-joins group

COMMUNICATION EXCERSISE

Runner #1

Runner #2

ViewerDescribes layout of building blocks to

Runner #1

BuilderBuilds a replica of the blocks as seen by the

Viewer

Listens to the description from the Viewer and then relays this information to Runner #2

Listens to the description from Runner #1 and then relays this information to the Builder

ClearPrecise

AttentiveListen

Remember

ClearPrecise

AttentiveListen

Remember

ClearPrecise

AttentiveListen

Follow Instr.

Runner #1 cannot see what the Viewer sees

Runner #2 can’t see what is built Timer

WHAT DID WE LEARN?

Runner #1

Runner #2

Viewer

Builder