the interview season

The Interview The Interview SeasonSeason

Donna M. Morgan, C-TAGMEDonna M. Morgan, C-TAGMEEM & EM/IM Residency EM & EM/IM Residency

CoordinatorCoordinatorEast Carolina UniversityEast Carolina University

Brody School of MedicineBrody School of MedicineVidant Medical Center Vidant Medical Center

Greenville, NCGreenville, NC

Applicant ResourcesApplicant ResourcesInternet Sites:Internet Sites:

SAEM Residency CatalogSAEM Residency Catalog

FREIDAFREIDA

EMRA MatchEMRA Match

Scutwork.comScutwork.com

Recommendations from othersRecommendations from others

Residency RecruitmentResidency RecruitmentWebsite: Residency / GME Website: Residency / GME

Brochure/CDsBrochure/CDs

Residency FairsResidency Fairs

Medical Student ClerkshipMedical Student Clerkship

ED involved in Medical School ED involved in Medical School

Emergency Medicine Interest Group ActivitiesEmergency Medicine Interest Group Activities

Social FunctionsSocial Functions

The Interview SeasonThe Interview Season

SeptemberSeptemberOctoberOctoberNovemberNovemberDecemberDecemberJanuaryJanuaryFebruaryFebruaryMarchMarch

ERASERASElectronic Electronic ResidencyResidency Application Service Application Service

Electronic Electronic ApplicationsApplications

ERAS Post Office – ERAS Post Office – September 1September 1

FREE to Program!FREE to Program!

Applicant SelectionApplicant SelectionEstablish CriteriaEstablish Criteria

Resident Selection Resident Selection CommitteeCommittee

Applicant Invited to Applicant Invited to InterviewInterview

Applicant Accepts or Applicant Accepts or DeclinesDeclines

Interview Day PreparationInterview Day PreparationApplicantApplicant

FacultyFaculty

ResidentsResidents

Clerical StaffClerical Staff

ED(s)ED(s)

Social FunctionSocial Function

Interview DayInterview DayOrientationOrientation

Review Salary/Benefits Review Salary/Benefits Provide Sample Contract!Provide Sample Contract!

Interview with PD ,Interview with PD ,Faculty and ResidentsFaculty and Residents

(Coordinators (Coordinators ))

Tour of Training Site(s)Tour of Training Site(s)

Lunch with ResidentsLunch with Residents

During Applicant’s VisitDuring Applicant’s Visit Create a positive impression – SMILE Encourage residents to be positive Make notes of interaction with each

applicant

Post-InterviewPost-Interview

Interview Day Interview Day EvaluationEvaluation

Residency Committee Residency Committee Debriefing Debriefing

Letter/email of thanks Letter/email of thanks to applicantto applicant

RankingRankingResident Selection Resident Selection

CommitteeCommittee

Objectively Ranks Objectively Ranks CandidatesCandidates

Submission of Submission of Rank Order ListRank Order List

““Match Rules”Match Rules”

NRMPNRMPNational Resident Match ProgramNational Resident Match Program

Rank Order ListRank Order List

The “Match”The “Match”

www.nrmp.orgwww.nrmp.org

Supplement Offer and Supplement Offer and Acceptance Program (SOAP)Acceptance Program (SOAP)

Residencies will notify NRMP to participateResidencies will notify NRMP to participate Applicants may submit a total of 45 applications Applicants may submit a total of 45 applications

during SOAP through ERASduring SOAP through ERAS Programs may begin to download applications at 2:00 Programs may begin to download applications at 2:00

on Monday.on Monday. Residency will review, evaluation and make initial Residency will review, evaluation and make initial

contact with applicantscontact with applicants Residencies will contact applicant and/or medical Residencies will contact applicant and/or medical

school staff if additional information is needed school staff if additional information is needed Refer to NRMP SOAP User Guidelines for instructions Refer to NRMP SOAP User Guidelines for instructions

creating a preference list (creating a preference list (http://www.nrmp.org/res_match/user.html))

8 SOAP Rounds 8 SOAP Rounds

Match DayMatch DayMatch ListMatch List

““Match Rules”Match Rules”

Announcement Announcement

Contact Matched Contact Matched ApplicantsApplicants

POST MATCHPOST MATCH Obtain current Obtain current

contact contact information for information for new residentsnew residents

Provide new Provide new residents with residents with initial appointment initial appointment informationinformation

POST-MATCHPOST-MATCH

Send Out Send Out Appointment Appointment

Packets (Contracts)Packets (Contracts)

Evaluate Interview Evaluate Interview SeasonSeason

Start planning for Start planning for next year (Budget?)next year (Budget?)

Hope to see you in Denver Hope to see you in Denver

Take time out for Yourself! Life Take time out for Yourself! Life is short and so is the time is short and so is the time

between interview seasons between interview seasons