the hard work of systems analysis: “team leader position descriptions”

The Hard Work of Systems Analysis:

“Team Leader Position Descriptions”

Schedule8:45-9:10 Context9:10-9:30 Position Descriptions - Review9:30-9:50 Breakouts9:50-10:05 Common Responsibilities10:05-10:15 Q/A10:15 Break

Context

Context• Meeting in January 2009

• Realized systems problems were creating behavior problems

Context• Identified key areas to address

o Sunday schoolo Synchronize organization and budgeto Clarify Mission statemento Church calendar

From Sunday School toAscend Discipleship

Context• Sunday school became Ascend Discipleship – April 2009

• Concept was right, but implementation of the system had problems

• 35,000 foot auto-pilot

ContextJohn Maxwell-

Making decisions is no big deal, the trickis managing those decisions from day to day.

It only takes 14 days to stop managing a good decision.

Context• Leadership is the key to implementation

• In our excitement, we left Pastor John to build the barbecue grill with no instructions

• With Trey, the instructions would have fit on an index card

Context• Despite having a great concept and competent leaders, the result was a product that did not look like the original intent

• Without thorough, clearly defined, well thought out parameters, the leader is set up to fail

Organization Chart

Context• Found that, over time, the budget and organizational chart had evolved independently

• Restructured the organization chart and budget to better reflect each other in Fall 2009

Context• The purpose of the System is to implement the Mission• Mission Statement hangs on the wall, Mission is accomplished down the hall• Purpose of the organization structure is to support the system

ContextMission

System

Organization

Context

One Mind One Accord

Context• Get leadership team on board with vision, not doctrine (we assume you are ok with that)

• Leader Covenant – higher standard

• Mission Statement

Position Descriptions

Position Descriptions•Clarify roles within the system•Eliminate the collision of expectations•Help us stay in our lanes •Frees leaders up to lead by providing clear parameters•Promotes atmosphere of creativity

Position DescriptionsProcess: Surveys

• How do you see your role?• What do you do?• What are your challenges?• What can we do to help?

Position DescriptionsProcess: Interviews

• Compared responses to the Pastor’s vision• Our ministry, as extensions of Sr. Pastor• We are the hands

Position DescriptionsProcess: Interviews

•Swindoll: Differentiate between a God-ordained position of significance, and a God-given role of assistance

Position DescriptionsProcess: Review and Breakouts

• Jeff & Jimmy: Hank, Ken and JR

• Josh & John: Chris and Diane

• Scott & Dale: Jason and Mike

Position DescriptionsProcess: Review and Breakouts• Initial observations• What is missing or incorrect• Goals moving forward, obstacles• How can we help

Common Responsibilities

The Hard Work of Systems Analysis:

“Team Leader Position Descriptions”

One Mind One Accord