the cost saving school bett 2011

Cost Saving IdeasWith the help of…

Our topics…

•Virtualisation

•Power Management

•The Paperless

School

Virtualisation

Virtualisation - The Benefits

• Electricity- 24 physical servers to 9 physical servers

• Cooling- Less servers to cool has cut down on our need to increase

our cooling facilities

• Maintenance- Less physical servers to maintain- Virtually no downtime

• Responsive- Easily install new server- Easily increase resources available to a server

£12,000

Our topics…

•Virtualisation

•Power Management

•The Paperless

School

Microsoft Options

Power Down

• 3rd Party Software

• Schedule windows for

shut down & start up

• Setup individual

windows for regular

or one-off settings

£14,000

Our topics…

•Virtualisation

•Power Management

•The Paperless

School

Why ?

• 1.5 million sheets of paper a

year

• Printing costs for letters,

reports

• Postage costs for letters,

reports

• Admin time

• Increase availability of data

• Data analysis

- Easier than paper

- Export to Excel

Academic Review Day

• Drop down day for students

• All students, along with parents, attend interview with teacher

• Fill in an online form• Form is emailed to

student and parent• Data is all saved to

SharePoint 2010

How Did We Do It

• Create lists on our SharePoint farm

• Office InfoPath 2010 to create the form

• SharePoint Designer 2010 to create the workflows

Getting At The Data

• Links to pages in the navigation of the Learning Gateway

• Page uses a filter to show only the relevant data

A Constant Reminder

• Student are emailed a live copy of the form for their records

• Their targets are on the main page of the Learning gateway

What does this all mean

Virtualisation £12,000 a year

saving

Power Management £14,000 a year

saving

Paperless School £8,000 a year

saving

Total Savings £34,000 a year

What Next

• Find out what software you have in School

• Put power management in place using group

policy

• Identify areas that will benefit from moving them

online

• Communicate

Questions

• Come see me in the demo pod area

• Email me: arichards@westhatch.essex.sch.uk

• Check my blog: www.edutechnow.com

• Twitter: @arichards_Saruk

Ask for your free copy of the

“ICT Money Saving Tips”

e-book