technical and systems

Technical and SystemsCarl T. Thurnau, PE

Thomas V. Robert, RA

NYS Education Department

Office of Facilities Planning

www.p12.nysed.gov/facplan/

www.p12.nysed.gov/facplan/

The KEY to public

school facility

compliance resources

Important Tool Search Box

RESCUE Requirements

FACPLAN web site

“155” - Search

•Safety Committee Involvement

•Construction Project Inspections

•Building Occupant Notification

•Building Condition Survey (5/years)

•Annual Visual Inspection

•Five-Year Capital Plan w/Annual Update

•School Facility Report Card w/Annual Update

•Comprehensive Maintenance Plan

8 NYCRR 155 Regulations of the

Commissioner of Education

• 8 NYCRR Regulations

• Rebuilding Schools to Uphold Education (RESCUE)

• School Responsibilities under 155.5

• Guidelines for Health and Safety Committees 12/3/00

• Project SAVE vs Health and Safety Committees

• 155.5 Items that Must Appear in Contract Documents

• Asbestos work banned in occupied buildings-exceptions

• Clarification of Lead Hazards Reduction in Schools

Americans with Disabilities Act

Accessibility

• Federal Regulations

– Section 504 of the Rehab Act of 1973

– ADA 28 CFR Part 35 Non-Discrimination on

the Basis of Disability in State and Local

Government Services

– DOJ - “Deep Pockets”

SED Guideline for Emergency Egress

“emergency egress” - Search

Building Condition Survey

• Important tool

• Completed by Nov. 15, 2010

• Submitted by Jan. 15, 2011

• Can include 5yr Capital Plan

• You Get What You Pay For

Fire Safety Inspections

• Education Law Section 807-a

• 11 Month Cycle

• Certified Inspector

• Notify Local Fire Department

• Submit Report to SED

• Public Notice of Inspection

• Post Inspection Meeting

Capital Projects / Administration

• “Instruction Guide” - Search

Most of what you need to know

Call Facilities for the rest

• “SEQRA” - Search

Lead Agency – Local

• “SHPO” - State Historic Preservation

Office – Part of OPRHP Law 14.09

SEQR- 6NYCRR 617

617.1(c) – The basic purpose of

SEQR is to incorporate the

consideration of environmental

factors into the existing planning,

review and decision making

processes of state, regional and

local governmental agencies at

the earliest possible time.

SEQR

– Type I, II, or unlisted project

- 617.5 – Type II actions,

subparagraph

(c)(8) : “routine activities of

educational institutions, including

expansion of existing facilities by

less than 10,000 sq.ft…….”

Capital Projects / Administration

• Supervision of Projects

“Construction Supervision”- Search

“Fox Guarding the Hen House”

Capital Projects / Administration

• Prevailing Wages

The NYS Dept of Labor requires the

payment of prevailing wages on all

public works contracts.

They also require that the contractor

submit payroll records to the

contracting agency (school district)

Capital Projects / Administration

• Equivalents

• General Municipal Law 103

requires that equivalents be bid

“freely”

• “Reasonably Equivalent”

Building Construction Systems

NY-CHPS

High Performance

School Guidelines

• New Certification Process

• Available through NYSERDA

• nyserda.org “schools” - search

Local Code Issues

• No Local Codes or Ordinances

• No zoning or planning

• Curb cuts

• Construction in flood plains

• Utility connections such as: rpz’s,

electric or gas requirements

Hardware

• Always openable from the inside of any room!

• No Deadbolts!

• No Magnetic Locks!

• No Delayed Egress Locks!

• No Electric Touch Bars

• Lockdown?

• ADA Compliance– Lever Handles

– Maneuvering Clearance

Personal Items in use by Staff

• Refrigerators, Microwaves, Toaster

Ovens, Coffee Pots

– Burn Hazard

– Plug Load

– Environmental - Rodents, Insects

• District Policy

Electrically Operated

Folding Partitions

• Safety System Required

Why? Two children killed in separate

incidents

Requirement NYCRR 155.25

Applies to roll down curtains also

Safety System required to be tested

during annual Fire Safety Inspection

Discovered Buildings

• Includes shipping containers and tool

sheds and any other lockable building,

regardlessof size

• Requirements for submission:

- Form FP-AU

- certification by architect

- architectural drawings

- Fire Safety Report

- AHERA management plan

Addenda and Change Orders

• Addenda alter Plans and Specs

BEFORE the project is bid

• Change orders alter Plans and Specs

AFTER bid process, contract signing

and work begun

• A “Change Order Certification” form is

required with all change orders

Examples of Facilities issues…

• Emergency planning

• Fire Safety• Chromated Copper Arsenate (CCA) Playgrounds

Prohibition took effect on March 15, 2003

• Electrically operated partitions were required to be compliant by June 1, 2003 or made inoperable

• Green cleaning legislation effective September 1, 2006. Visit OGS at http://greencleaning.ny.gov/entry.asp

• Asbestos, lead and PCB’s in caulk

• Indoor air quality, and temperature

Fill for Fields -

No such thing as a “free field”

Building Construction Systems

NY-CHPS

High Performance

School Guidelines

• New Certification Process

• Available through NYSERDA

• nyserda.org “schools” - search

NY

–C

HP

S

Hig

h P

erf

orm

an

ce

Sch

oo

ls G

uid

eli

ne

s NYS Board of Regents

Bill of Rights for Children

• Every child has a right to an

environmentally safe and healthy

learning environment which is

clean and in good repair.

NY

–C

HP

S

Hig

h P

erf

orm

an

ce

Sc

ho

ols

Gu

ide

lin

es

What is a High

Performance SchoolHealthy and comfortable learning and

working environment

Less Costly to operate over the life of

the building

Conserve important resources such as

energy and water

new media

center - better

artificial and

natural light,

acoustics

NY

–C

HP

S

Hig

h P

erf

orm

an

ce

Sc

ho

ols

Gu

ide

lin

es

SED Priorities

Better natural and artificial lighting and very low

mechanical equipment sound levels improve learning,

test scores and teachers “teachability”

Provide long term benefit to students, teachers and

taxpayers

Encourages multi-use, flexible and community use

space

Proposes many life cycle operational and utility cost

savings

Most important:

Provide students and teachers

with an outstanding teaching

environment

NY

–C

HP

S

Hig

h P

erf

orm

an

ce

Sc

ho

ols

Gu

ide

lin

es

SED Priorities School facilities must be durable-

Consider material that will last 30

years or more

School facilities must be easy to

maintain- Select materials that are

low maintenance, low chemical use

School facility materials and systems

must create an environmentally safe

interior environment for students and

teachers

School facilities should maximize use

of the site’s natural resources and

reduce use of off-site energy and

water

NY

–C

HP

S

Hig

h P

erf

orm

an

ce

Sc

ho

ols

Gu

ide

lin

es

SED Priorities High performance renovations can help

NY’s older schools to take advantage of

the many improvements NY-CHPS

facilitates

Building in long-term savings in better

materials and more efficient systems is

more important than lowest first cost

NY-CHPS will facilitate a better and

higher level of expertise in the design,

construction and operation of a new

generation of renovated and new

healthy and high performance school

buildings in New York State

NY

–C

HP

S

Hig

h P

erf

orm

an

ce

Sch

oo

ls G

uid

eli

ne

sHow Much More

Will It Cost

National report indicates that High Performance Schools

cost 1.5% to 2.5% more

But High Performance Schools provide financial benefits

10 to 20 times larger

Saving accrue from reduced energy, water and sewer

use, reduced equipment maintenance and replacement,

reduced building and site maintenance, reduced

materials wearing out, reduced sick building liability and

reduced sick time losses for students and teachers

NY

–C

HP

S

Hig

h P

erf

orm

an

ce

Sc

ho

ols

Gu

ide

lin

es NY-CHPS

Content

NY-CHPS Guidelines Manual includes introductory material

and seven (7) section categories of prerequisites and

credits:

1. SITE (15 points, 13%)

2. WATER (3 points, 2%)

3. ENERGY (26 points, 20%)

4. MATERIALS (26 points, 20%)

5. INDOOR ENVIROMENTAL QUALITY (32 points, 28%)

6. OPERATIONS AND MAINTENANCE (15 points, 13%)

7. EXTRA CREDIT (16 points, 11%)

NY

–C

HP

S

Hig

h P

erf

orm

an

ce

Sch

oo

ls G

uid

eli

ne

s NY-CHPSScoring System

1.1 Site Selection

1.1.1 Prerequisite: Code Compliance

1.1.2 Prerequisite: Joint Use of Facilities

1.1.3 Credit: No Development near wetlands

1.1.4 Credit: No Development on Parklands

1.1.5 Credit: No Buildings on Floodplains

1.1.6 Credit: Reduced Building Footprint

1.1.7 Credit: Sustainable Site & Building Layout

1.2 Stormwater Management

1.2.1 Prerequisite: Construction Erosion & Sedimentation Control

1.2.2 Credit: Post-Construction Stormwater Management

1.3 Outdoor Surfaces

1.3.1 Credit: Design to Reduce Heat Islands

1.4 Outdoor Lighting

1.4.1 Credit: Exterior Light Pollution

1.5 Transportation

1.5.1 Credit: Locate Near Public Transit

1.5.2 Credit: Pedestrian/Bike Access

1.5.3 Credit: Minimize Parking

1 SITE (15 points, 13%)

NY

–C

HP

S

Hig

h P

erf

orm

an

ce

Sch

oo

ls G

uid

eli

ne

s NY-CHPSScoring System

2.1 Outdoor Systems

2.1.1 Credit: No Irrigation For Landscaping

2.1.2 Credit: Reduce Potable Water For Landscaping

2.2 Indoor Water Systems

2.2.1 Credit: Indoor Water Use Reduction

2 WATER (3 points, 2%)

NY

–C

HP

S

Hig

h P

erf

orm

an

ce

Sch

oo

ls G

uid

eli

ne

s NY-CHPSScoring System

3.1 Energy Efficiency

3.1.1 Prerequisite: Exceed Code by 20%

3.1.2 Prerequisite: HVAC System Sizing

3.1.3 Credit: Superior Energy Performance

3.2 Alternative Energy Sources

3.2.1 Credit: On-Site Electricity Generating Renewables

3.2.2 Credit: On-Site Thermal Energy Renewables

3.3 Commissioning & Training

3.3.1 Prerequisite: Third-Party Commissioning

3.3.2 Prerequisite: Third-Party Training

3.3.3 Prerequisite: Identify an Energy Manager

3.3.4 Prerequisite: Comprehensive Maintenance Plan Tool

3.3.5 Prerequisite: Energy Management System Controls

3.3.6 Credit: Additional Commissioning

3.3.7 Credit: Energy Management System Monitoring

3.3.8 Credit: Submetering

3 ENERGY (26 points, 20%)

NY

–C

HP

S

Hig

h P

erf

orm

an

ce

Sch

oo

ls G

uid

eli

ne

s NY-CHPSScoring System

4.1 Materials Durability

4.1.1 Prerequisite: Wallboard Products

4.1.2 Credit Floor Systems Based Upon LCC

4.1.3 Credit: Interior Wall Systems based upon LCC

4.1.4 Credit: Exterior Wall Systems based on LCC

4.1.5 Credit: Roof Systems based on LCC

4.2 Waste Reduction

4.2.1 Prerequisite: Storage & Collection of Recyclables

4.2.2 Credit: Site Construction Waste Management

4.3 Sustainable Materials

4.3.1 Credit: Building Reuse 75%

4.3.2 Credit: Combined Materials Attributes

4 MATERIALS (26 points, 14%)

NY

–C

HP

S

Hig

h P

erf

orm

an

ce

Sch

oo

ls G

uid

eli

ne

s NY-CHPSScoring System

5.1 Daylighting & Views

5.1.1 Prerequisite: Access to Views, 70%

5.1.2 Credit: Daylighting in Classrooms

5.1.3 Credit: Access to Views 90%

5.2 Lighting Quality

5.2.1 Credit: Visual Performance

5.3 Indoor Air Quality Design

5.3.1 Prerequisite: Walk-Off Grills/Mats

5.3.2 Prerequisite: Filter Efficiency

5.3.3 Prerequisite: Drainage

5.3.4 Prerequisite: Irrigation Design

5.3.5 Prerequisite: Electric Ignition Stoves

5.3.6 Prerequisite: Air Intake Location

5.3.7 Prerequisite: Duct Insulation

5.3.8 Credit: Low-Emitting Materials

5.3.9 Credit: Pollutant Source Control, Off-Gassing

5.3.10 Credit: Pollutant Source Control, Ducted HVAC Returns

5.3.11 Credit: Pollutant Source Control, High Efficiency Filters

5 INDOOR ENVIRONMENTAL QUALITY (32 points, 28%)

NY

–C

HP

S

Hig

h P

erf

orm

an

ce

Sch

oo

ls G

uid

eli

ne

s NY-CHPSScoring System

5.4 IAQ During Construction

5.4.1 Prerequisite: Construction IAQ Plan

5.4.2 Prerequisite: Mold Protection

5.4.3 Prerequisite: Filters During Construction

5.4.4 Credit: Construction IAQ, Ventilation of VOCs

5.4.5 Credit: Construction IAQ, Duct Protection

5.4.6 Credit: Construction IAQ, HEPA Vacuuming

5.4.7 Credit: Construction IAQ, Building Flushout

5.5 Acoustics

5.5.1 Prerequisite: Minimum Acoustical Performance

5.5.2 Credit: Improved Acoustical Performance

5.5.3 Credit: Sound Isolation

5.6 Thermal Comfort

5.6.1 Prerequisite: ASHRAE Standard 55-2004 Compliance

5.6.2 Prerequisite: Controllability of Systems

5.6.3 Credit: Thermal/Light Control

5 INDOOR ENVIRONMENTAL QUALITY (32 points, 28%)

NY

–C

HP

S

Hig

h P

erf

orm

an

ce

Sch

oo

ls G

uid

eli

ne

s NY-CHPSScoring System

6.1 Operations

6.1.1 Prerequisite: Energy Plan

6.1.2 Credit: Energy Benchmarking

6.1.3 Credit: Indoor Environmental Management Plan

6.1.4 Credit: U.S. Green Building Council LEED EB Updates

6.1.5 Credit: BOC Training

6.1.6 Credit: Certified Superintendent of Buildings and Grounds

6.1.7 Credit: Continuous Commissioning

6.2 Maintenance

6.2.1 Prerequisite: Maintenance Plan

6.2.2 Prerequisite: Green Cleaning

6.2.3 Prerequisite: Integrated Pest Management Plan

6.2.4 Prerequisite: Purchase HEPA Vacuums

6.2.5 Credit: Computerized O&M Plan, CMMS

6 O & M (15 points, 13%)

NY

–C

HP

S

Hig

h P

erf

orm

an

ce

Sch

oo

ls G

uid

eli

ne

s NY-CHPSScoring System

7.1 Performance Monitoring

7.1.1 Credit: Performance Monitoring

7.2 Purchasing Standards

7.2.1 Prerequisite: Prohibit Fossil-Fuel-Burning Equipment Indoors

7.2.2 Credit: ENERGY STAR New Equipment

7.2.3 Credit: Purchase Low-Mercury Lighting

7.3 Clean Energy

7.3.1 Credit: Clean Energy

7.4 Transportation

7.4.1 Credit: Alternative Fuels Buses

7.4.2 Credit: Alternatively Fueled Maintenance Vehicles & Equipment

7.4.3 Credit: Anti-Idling Measures

7.4.4 Credit: Install Diesel Oxidation Catalysts On All Buses

7.5 Design for Flexible Use

7.5.1 Credit: Design to Use components of the Building as Laboratory

7.5.2 Credit: Design to Use as Red Cross/ Community Shelter

7.6 Innovations

7.6.1 Credit: Innovation Credits

7 EXTRA CREDIT (16 points, 11%)

NY

–C

HP

S

Hig

h P

erf

orm

an

ce

Sch

oo

ls G

uid

eli

ne

s The average NYS public school is

55 years old

Take the BCS Seriously

Recent Facilities issues…

• Chapter 85 – no pesticides on

school playfields and

playgrounds

• New EPA lead Paint rules

• Asbestos, lead and PCB’s in

caulk

• Bed Bugs

What does the future hold?

Regents state aid proposal released on 11/16/09

• Facilities foundation formula

• Proposed elimination of 10% incentive

• Proposed elimination of select building aid ratio

• Proposed elimination of incidental cost “loophole”

• Proposed elimination of reorganization incentive aid after 5 years

• Potential requirements for High performance schools

THANK YOU

CHECK OUR WEBSITE and talk to your project

manager for your capital construction needs,

questions and answers!

www.p12.nysed.gov/facplan/