synergetic synergetic management systems system overview presentation

SynergeticSynergetic Management Systems

System OverviewPresentation

• 1978 Development of first computerised management system for

schools in Victoria

• 1988 NICHE for PC Networks

• 1999 Synergetic general release

• 2002 Synergetic web access initial release

• 2005 Synergetic Community Portal initial release

• 2007 Synergetic C# web interface released

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Computing Directions HistoryComputing Directions History

A history of response to technology change

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Major Synergetic Development RoadmapMajor Synergetic Development Roadmap

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Synergetic TechnologySynergetic Technology

• Developed using Delphi 2009 by Embarcadero Technologies and Visual Studio C#.NET by Microsoft

SynergeticSynergetic Management Systems

Synergetic TechnologySynergetic Technology• Developed using Delphi 2009 by Embarcadero Technologies

and Visual Studio C#.NET by Microsoft

• Uses leading edge database Microsoft SQL Server

SynergeticSynergetic Management Systems

Synergetic TechnologySynergetic Technology• Developed using Delphi by Borland and C# by Microsoft

• Uses leading edge database Microsoft SQL Server

• Crystal Reports fully integrated reporting

SynergeticSynergetic Management Systems

Synergetic TechnologySynergetic Technology• Developed using Delphi by Borland and C# by Microsoft

• Uses leading edge database Microsoft SQL Server

• Crystal Reports fully integrated reporting

• Advanced client/server database design

• Intuitive interface based on Windows/Web standards

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Community PortalCommunity Portal

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Parent Interview Online BookingsParent Interview Online Bookings

Synergetic Application Software

Microsoft SQL Server

Synergetic Database

Other Applications

Crystal Reports, Word, Excel with MSQuery

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Data Transfer Outline/AbilitiesData Transfer Outline/Abilities

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Student Records

and

Student Services

Enrolments

School Development

and

Past Students

Financial Management

Community Database

Synergetic DatabaseSynergetic Database

One ID for One Person

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Includes each individual in the school community

• Maintains Core Demographic Information - Title, Surname, Given Names, Addresses

- Contacts: telephone home/bus/mob, fax, email

- Occupations: code, description, employer

- Flags: primary/partner, deceased

- Full Detail and Address History

- Australia Post Barcode Database integration

School Community DatabaseSchool Community Database

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• Maintains Core Demographic Information

• Relationships: How one individual relates to another - mother of / son of

- brother of / sister of

- aunt / uncle / niece / nephew etc

• Constituencies: How an individual relates to the school - future parent

- current parent

- current student

- past student

- current staff

- past staff

- foundation member

- friend

- supplier

- Your choice

School Community DatabaseSchool Community Database Includes each individual in the school community

SynergeticSynergetic Management Systems

Interactive with Posting Control

Synergetic Finance DatabaseSynergetic Finance Database

General Ledger

Receipts

Debtors

Creditors

Payroll

Donors

Asset Register

Enrolment Deposits

Purchase Orders

School Community

Names & Addresses

Core Database

* Constituencies

* Relationships

* Binary Objects

Future Students

Current Students Student Services

Development

Past Students Fundraising Donations

Finance

Core advantages:• fully relational integrated database

• one core record of information for each school

community member

• data is maintained once and then accessed by multiple

departments - no duplication

• integrity of data and high level of validation

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Property / Objects

Synergetic SystemSynergetic System

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Daily OrganiserDaily Organiser

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Student InformationStudent Information

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Student ResultsStudent Results

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Student AttendanceStudent Attendance

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Student AttendanceStudent Attendance

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Staff ScheduleStaff Schedule

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Object MaintenanceObject Maintenance

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Community ProfilingCommunity Profiling

SHORE

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TrainingTraining

• On-site

• In regional groups

• Head office

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Australia wide/New ZealandAustralia wide/New Zealand

Aquinas College Melbourne and PerthBallarat Grammar School VictoriaCarey Baptist Grammar School MelbourneCaulfield Grammar School MelbourneCanberra Girls Grammar School ACTDiocesan School for Girls AucklandFirbank Grammar School MelbourneHale School PerthIvanhoe Grammar School MelbourneKings College Auckland

Melbourne Grammar School MelbournePembroke School AdelaideScotch College Adelaide and PerthShore School SydneySt Kentigern School & College AucklandSt Peter’s College AdelaideSt Peter’s Lutheran College BrisbaneTrinity Grammar School MelbourneWenona School SydneyWesley College Melbourne and Perth

100+ Independent Schools around Australia and New Zealand

and many more…

SynergeticSynergetic Management Systems

Australia wide/New ZealandAustralia wide/New Zealand100+ Independent Schools around Australia and New Zealand

SHORE

Receive first copy of school’sdata – school to extract

No disruption to current systems

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School ExtractsTrial Data

Implementation of SystemImplementation of System

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Trial Training4 days

Conversion8 weeks

Implementation of SystemImplementation of System

CDA to convert data CDA on-site for initial lab training

No disruption to current systems

School Extract DataTrial Extract

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Trial Training4 days

Conversion8 weeks

VerifyPlay time6-8 weeks

Implementation of SystemImplementation of System

School to verify conversion andadvise changes

School to ‘play’ with system in non-live environment

School Extract DataTrial Extract

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Trial Training4 days

Conversion8 weeks

VerifyPlay time6-8 weeks

Live ExtractMonday 12pm

ReconvertTue-Fri

Implementation of System Implementation of System

Current system now ‘read only’

Reconvert in 4 business days

School Extract DataTrial Extract

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Trial Training4 days

Conversion8 weeks

VerifyPlay time8 weeks

Live ExtractMonday 12pm

ReconvertTue-Fri

Install/ReconcileMonday

Live Training8 man days

Implementation of System Implementation of System

CDA on-site to assist reconciliation

CDA on-site for live training

School Extract DataTrial Extract

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Trial Training4 days

Conversion8 weeks

VerifyPlay time6-8 weeks

Follow upTraining

4 days / 2 mths

Implementation of SystemImplementation of System

Minimal downtime

Minimal stress

School Extract DataTrial Extract

Live ExtractMonday 12pm

ReconvertTue-Fri

Install/ReconcileMonday

Live Training8 man days

For further information contact our Melbourne administration office on +61 3 9803 8000

www.cda.com.au