spstoronto 2017 - intranet still relevant in office 365

SharePoint Saturday Toronto#SPSToronto

@valleelp

https://en.share-gate.com/blog

Thank You Sponsors!

How many of you have an intranet in your organization?

THE INTRANET IS DEAD!

“The Intranet is being slowly pushed aside by the

Modern Workplace empowered by Office 365.”

- @jasoosterveld

“As companies begin to embrace

the cloud, mobile apps, enterprise

social and big data and analytics

the role of the traditional intranet

or employee portal is somewhat

falling behind.”

- LiveTiles

“The intranet is still very much the go-to dumping ground for an Internal Commsteams” - @flackhackjack

“There was a time when an intranet was

the best possible solution for internal

communication.”

- Tom Petrocelli in CMSWire

LET’S LOOK AT THE HISTORY

OF INTRANETS

An intranet is a private network accessible only to an organization's staff….

A company-wide intranet can constitute an important focal point of internal communication and collaboration,

and provide a single starting point to access internal and external resources.

Request for proposal

Consulting partners

Intranet portal

HOW MOST PROJECT GO DOWN

NO MATTER WHAT IS YOUR

ORGANIZATION!

Communicate relevant and targeted information

Improve collaboration between the teams

Search for resources within the organization

BUSINESS OBJECTIVES

NO MATTER WHAT IS YOUR

ORGANIZATION!

INTRANET AS A PRODUCT

http://www.cmswire.com/social-

business/comparing-6-sharepoint-

intranets-in-a-box/

And many more …

TRADITIONNAL INTRANET

“Hey! We already have SHAREPOINT.

It has a lot of OOTB features, let’s build our

Intranet on this platform.

We’ll make it the gateway to our business

information.”

ANY OF YOU ARE IN THIS SITUATION?

- Custom/mobile design is difficult

- SharePoint developers are hard to come by

- Can cost between 200k and 500k$

- Collaboration site creation is protected by IT admins

- Managing an intranet infrastructure is complicated and expensive

COMMON PROBLEMS

IS IT AN INTRANET?

COMMUNICATION / COLLABORATION TOOLS

DOCUMENT MANAGEMENT AND SEARCH

ACTIVE DIRECTORY FOR SEARCH AND SECURITY

ALL MY RESOURCES ARE ACCESSIBLE FROM (ALMOST) EVERYWHERE IN

OFFICE 365

IS THE INTRANET STILL

RELEVANT?

OUR NEEDS ARE STILL THE

SAMEBUT NEW

SOLUTIONS ARE AVAILABLE

ANY OF YOU ARE CONSIDERING A MOVE TO O365?

INTRANET EXEMPLE

Office 365 Intranet’s goals:

Improve communication and

productivity

MOVING YOUR INTRANET TO OFFICE 365

The goal is the same:

IMPROVE COMMUNICATION AND

PRODUCTIVITY

WHERE TO START?

PRE-REQUISITES

Your Active Directory users should be synchronized to

Azure Active Directory using Azure AD Connect

You should migrate your mailboxes to Exchange Online

COMMUNICATIONS

DEPARTMENT

tool to publish important corporate

information, documents and news

DEPARTMENT

interested in the collaboration side

(project sites, document

management, security etc.)

• Company/Department news and events

• Employee directory

• Useful links to my productivity tools

• Links to my collaboration/team sites

• My latest documents

TOP 5 FEATURES

STEP 1: COLLABORATION INTRANET

Let’s be honest. THIS MENU CAN BE

FRIGHTENING

Moving Personal Files to OneDrive for Business1

Groups team sites (Modern Team sites)2

LET IT SINK IN3

WHAT ABOUT COMMUNICATIONS

STEP 2: PUBLISHING INTRANET

DEALING WITH NEWS

IN OFFICE 365

NEWS FROM TEAM SITES IN THE SHAREPOINT HOME

• 100 % Out of the box

• News are indexed in SharePoint Online (10-15 min)

• Displayed by publishing date only

• Not customizable

Create public department sitesShare news to everyone

News from these sites are visible in the

SharePoint home

INTRANET USE CASE

Downfall

Corporate communicationsNot a good solution as each news is equally

important

COMMUNICATION SITES NEWS2

• Easy and quick to edit

• No development skills required

• Mobile friendly

• Self serve

• Does not support multilingual

Public communication site owned by the communication department

dedicated to top/bottom communications

Other departments/teamshave collaboration permissions on this site

have communication sites of their own

INTRANET USE CASE

PUBLISHING SITE3

• Not a modern experience (yet)

• Not mobile

• Publishing features

• Simple moderation workflow

• Variations

• Taxonomy navigation

Jeff Teper’s answer about the future of publishing sites :

https://twitter.com/SharePoint/status/884454780369739776

TEAMS CHANNELS (think outside de box)4

• Teams or Skype ?

• Strong engagement

• Linked to groups

• Desktop and mobile app

available

Create a team that will

include everyone

Create channels targeting different

communication subjects that the business

needs to address.

INTRANET USE CASE

WHAT’S BEST?

ANDNOW?

TECHNICAL APPROACH

Out-of-the-box

On-top of Share Point

Intranet in a box

So … the answer is?

THE INTRANET

IS NOT DEAD!

My advise

- Choose a good partner to help you with

your Intranet project

- Make sure to have a clear roadmap for

this transition

- Don’t underestimate the need for

change management

- Work on user adoption

Thank you and see you next year!

THANK YOU & See you next year!

Join us for SharePint after the event @ 5:30pm

6982 Financial Dr. (Drake A Firkin) and don’t forget to

submit feedback after each session for your chance to

win great prizes at the end of the day!

Survey Link: http://bit.ly/2vWCcoM

Intranet still relevant ?

https://en.share-gate.com/blog/intranet-dead-long-live-modern-workplace

https://www.interact-intranet.com/webinar-intranets-still-relevant/

https://www.interact-intranet.com/intranets-still-relevant/

Architecture of news

https://jaredmatfess.com/2017/07/08/architecting-news-in-office-365/

Communication sites

https://en.share-gate.com/blog/sharepoint-online-communication-sites-explained

Publishing features

http://sharepointmaven.com/activate-publishing-features-in-sharepoint/

THANK YOU!

spstoronto 2017 - intranet still relevant in office 365

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