spreadsheet compliance and management in office and sharepoint 2013 pitch
Post on 11-Apr-2017
208 Views
Preview:
TRANSCRIPT
Click to add optional icon or picture
Michel SaderEnterprise Technical Strategist@micleus
Spreadsheet Compliance and Management in Office and SharePoint 2013
The Scenario
End users creating complicated spreadsheets out there– Financial statements– Marketing plans
Important decision making processes based on spreadsheets
Not IT controlled, just end user thingsNo test, lots of risk and lack of control
The Issue
"Nothing within the technology environment has a greater chance of directly causing financial statements to be materially misstated than spreadsheets......
Furthermore, no technology is less-controlled than spreadsheets.”
Source: Comments to CIO of top 5 global bank by Microsoft Executive
MICROSOFT CONFIDENTIAL – INTERNAL ONLY
Invisible Cells
Negative Formulas
Broken Link
Very Hidden Sheet
Plugged Formula
Do You Trust This Spreadsheet?
CFO’s Questions
Who is responsible?How many of these spreadsheets do we have, where are they, who has access to them?
Which ones contain error or fraud?How do we prevent this from happening again?
Addressing these questions is what the new features in Office 2013 are about…
Gartner is a registered trademark of Gartner, Inc. or its affiliates.
Resolution 4: Decide Which Information Will Matter
CEO Advisory: Chief Executive Information and Technology Resolutions, 2013 (1 February 2013) G00246797
MICROSOFT CONFIDENTIAL – INTERNAL ONLY
Office 2013 Spreadsheet Control tools help Mitigate Risk,
Improve Compliance, and Drive Productivity Gains
Logic Inspectio
n
Version
Control
Access
Control
Change
Control
Uncontrolled EUCs
Controlled EUCs
…
Steps To Mitigate Spreadsheet & EUC Risk
Microsoft Confidential.
Spreadsheet Compare (Office Professional Plus 2013 only)Compare spreadsheets side-by-side to identify and categorize their differences
Database Compare (Office Professional Plus 2013 only)Compare Access databases side-by-side
Spreadsheet Inquire (Office Professional Plus 2013 only, Excel add-in)Analyze, document, understand and diagnose spreadsheet
Discovery and Risk Assessment (SharePoint Server 2013 ECAL)Assess and categorize spreadsheets and databases based on relevance, materiality and business impact
Audit and Control Management Server (SharePoint Server 2013 ECAL)Non-intrusive auditing of changes made to Excel spreadsheets and Access databases
Spreadsheet Control Tools In Office 2013
MICROSOFT CONFIDENTIAL – INTERNAL ONLY
Inventory Risk Assessment Control Optimization Reporting
Reporting Services / BI Tools
Discovery and Risk
Assessment
Audit and Control
Management
Server
Spreadsheet
Compare / Database Compare
Spreadsheet Inquire
Best Practices, Domain Expertise, World Class Support
Microsoft System
MICROSOFT CONFIDENTIAL – INTERNAL ONLY
demoSpreadsheet Compliance and Management in Office and SharePoint 2013
Imagine your Company in the headlines
Is Excel the most
dangerous piece of
software in the world?
Feb 11, 2013
“After subtracting the old rate from the new
rate, the spreadsheet divided by their sum
instead of their average, as the modeler had
intended. This error likely had the effect of
muting volatility by a factor of two and of
lowering the VaR…”
The Importance of ExcelFebruary 9, 2013
I spent the past two days at a financial regulation
conference in Washington (where I saw more
BlackBerries than I have seen in years—can’t
lawyers and lobbyists afford decent phones?). In his
remarks on the final panel, Frank Partnoy
mentioned something I missed when it came out a
few weeks ago: the role of Microsoft Excel in
the “London Whale” trading debacle.
As a consequence, Excel is everywhere you look
in the business world—especially in areas
where people are adding up numbers a lot,
like marketing, business development, sales,
and, yes, finance.
… the total costs per gigabyte reviewed were generally around $18,000 …
The main risk in the financial reporting procedures is that errors or deliberate action (fraud) prevents facts from adequately reflecting the company financial position and performance.Such decisions may incur serious damage, like financial loss, the imposition of sanctions by the banking supervisor or reputational harm.
Annual Report 2011
Security, Risk, and ValueHow do you organize the hours of your day?
Role Where Most Our Customers Are Today
Accountant 61%Protector 24%
Business Leader 15%
Role Where Most Our Customers Are
Today
Where Most Companies Would Like
To Be
Accountant 61% 28%Protector 24% 29%Business Leader 15% 43%
Cloud Computing for Finance: Evaluating Security, Risk, and Value Webinar - Intacct
Current Activities:• Send emails asking for information• Copy and paste information from several sources• Prepare reports to management
Aspired Activities:• Advice their peers on room for savings• New opportunity and risks• Brainstorming on what can be done to maximize the value for the company
State of Current Financial SolutionsEffectiveness Gap
Cloud Computing for Finance: Evaluating Security, Risk, and Value Webinar - Intacct
Be 100% Compliant with Office 2013
It lets you securely share information with your CPA firm advisors and auditors in real-time Reduces fees – they don’t need to come on-site to do their work Better advice – they can more easily be proactive since they have your most current
information Start elevating the conversations (from “we are missing these invoices” to “here are best
practices that we have seen in your industry”) and improve their pay for the buck transforming them in advisers.
Cloud Computing for Finance: Evaluating Security, Risk, and Value Webinar - Intacct
© 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
MICROSOFT CONFIDENTIAL – INTERNAL ONLY
Compare spreadsheets side-by-side to identify and categorize their differences
Spreadsheet Compare
MICROSOFT CONFIDENTIAL – INTERNAL ONLY
Analyze, document, understand and diagnose spreadsheets
Spreadsheet Inquire (Excel add-in)
MICROSOFT CONFIDENTIAL – INTERNAL ONLY
Track changes in spreadsheets and Access databases
Audit And Control Management Server (ACM)
MICROSOFT CONFIDENTIAL – INTERNAL ONLY
Discover and assess business critical Excel spreadsheets and Access databases
Discovery And Risk Assessment (Server)
MICROSOFT CONFIDENTIAL – INTERNAL ONLY
• Open• Change• Save
User• Review changes using
• Audit Trail• Spreadsheet/Access Compare
Audit And Control Management Server Review & Approval
MICROSOFT CONFIDENTIAL – INTERNAL ONLY
File Shares
SharePoint
File Shares
EventCompare
New Version
Previous Version
Alerts
WorkflowArchive Version
(File Shares Only)
ACM Database
ContinuousDiscovery and Risk
Assessment
Audit Trail,Version History
in a Browser
Office users
ACM Server Architecture
top related