sharepoint saturday belgium 2014 - a practical guide for navigating the clouds

A Practical Guide for Navigating the Clouds

#SPSBE13

Mary Leigh Mackie

@mlmackie | mlmackie@avepoint.com

April 26th, 2014

Agenda

The Way We Work

Trends impacting the way we work

1 billion smartphones, 4 years

ahead of predictions

50% of enterprise customers

are “on the road” to

cloud

For the first time in modern

history, workplace

demographics now span

3 generations

Office Productivity Essential for business and consumers

Enterprise-grade cloud services

Comprehensive tools to do your best work

Microsoft Cloud

$3bn+ investment in cloud infrastructure

Dark Fiber between hubs with multiple international edge points

ISO27001, EU Model Clauses, HIPAA, FISMA

DC, physical, software

Benchmark setting Power Usage Effectiveness (PUE)

Microsoft’s productivity vision

Online On Premises

Hybrid

Cloud on your terms

Messaging Voice

& Video

Content

Management

Enterprise

Social

Reporting

& Analytics

Best experience across devices

Integrated best-of-breed solutions

Microsoft’s Cloud Portfolio

Public Private

What is important to you?

Control & Management Security & Reliability Anywhere Access

Cloud Service Models

Service layers

IaaS PaaS SaaS

Storage

Network

Servers

Virtualization

O/S

Middleware

Runtime

Data

Applications

Storage

Network

Servers

Virtualization

O/S

Middleware

Runtime

Data

Applications

Storage

Network

Servers

Virtualization

O/S

Middleware

Runtime

Data

Applications

Windows Azure Overview

AWS overview

IaaS

Storage

Applications

Servers

Virtualization

O/S

Middleware

Runtime

Data

Applications

Office 365 Overview

Why choose Office 365?

Configuration Work from anywhere Worry free IT

Focus on Office 365

Deployment Scenarios - “All In”

Pros Cons

Single Management

Cost effective way to obtain SharePoint, Lync and

Exchange

Fastest way to deploy this technology

Storage Limitations

Features Missing

Online.Microsoft.com

Active Directory

Deployment Scenarios - Untrusted, Non-SharePoint Hybrid

Pros Cons

Outsource Lync & Exchange

Full SP feature set

Ability to leave services on legacy SharePoint major

versions

Dual Management

Multiple Authentication

Online.Microsoft.com

Active Directory

Microsoft

Office SharePointServer2007

Deployment Scenarios - “Untrusted Hybrid”

Online.Microsoft.com

Active Directory

Collab | BI

Search | MySites Apps

Microsoft

Office SharePointServer2007

Apps

Pros Cons

Full SP feature set

Ability to leave services on legacy SharePoint major

versions

Dual SharePoint Management

Multiple Authentication

Deployment Scenarios - “Trusted Hybrid”

Active Directory

Pros Cons

Simple authentication

Full SP feature set

Ability to leave services on legacy SharePoint major

versions

Dual SharePoint Management

Microsoft

Office SharePointServer2007

Deployment Scenarios - “Extranet”

Online.Microsoft.com

Active Directory

Pros Cons

Isolate external users from external content

Outsource authentication and firewall complexity

issues

Complexity of Publication / Replication

Collab

Collab

Publication

Replication

Example: Education

Constantly

Onboarding Users

Planning SharePoint Online Workloads

Understanding Hybrid

Resources

Planning IA

Information Architecture vs. Management

Organize and describe content

Inputs

Outcomes

Manage the content & service

Inputs

Outcomes

@danholme

Some Specific Risks to Consider

How Much Governance is Needed?

Personal/My Sites

Governance

Vis

ibil

ity

Project/Team Sites

Community Sites

Portal

Hackers gaining access

80%

70%

60%

50%

40%

30%

20%

10%

0% Accidental employee

breach

Accidental 3rd party breach

Intentional Employee

breach

Intentional 3rd party

breach

Source: HCCA;, “Data Privacy: How Big a Compliance Challenge?”; January 2011

8%

61%

41%

30%

13%

How likely do you think the following privacy breach risks are of occurring?

ISO27001

EU Model Clauses/ EU Safe Harbor

Data Processing Agreement

Addressing Compliance in O365 Microsoft is the first and only major cloud based productivity to offer…

Management Controls and Scopes

Farm

Content DB

Top-level site

List/Library

[Folder]

Item / Document

Web Application Zone Service Application

Site collection

Sub site Sub site

Intranets / Extranets

Site Collection

HR

Site Collection

Marketing

Site Collection

Intranet Home

Finance Marketing HR

Farm

Content

DB

Content

DB

Content

DB

Don’t panic – plan with the end in mind… On-Premises Farm

Content

DB

Social Extranet Teams* Teams Intranet Apps <LOB>

Content

DB

Content

DB

Content

DB

Site Collection

Intranet Home

HR Finance Marketin

g

Services Farm

Site

Collection

HR

Site

Collection

Marketing

Site

Collection

Finance

Search Metadata Profile BCS

The Migration Opportunity

Mixed Junk IN

Filter for Compliance Prioritize for

Business Need

Structure for

Governance

Organized

Gold OUT

Migration: Choosing Your Approach

Manual Automated

Planning Considerations

Migration: Best Practice Approach

Assessment Migration Optimization

2 3 1

Migration Approach: The Details

Assessment

Pre-scan Identify Discover

Migration

Customize Test-run Monitor

Optimization

Manage Customize

1 2 3 1 2 3

1 2

Summary

Our Resources: Learn More AvePoint

Our Goal: Your Satisfaction

Sales@avepoint.co

m

AvePoint.com

US: 1-800-661-

6588

Thank you!