separating out your g/l accts to make documenting easier troubleshooting if your reports arent...

Separating out your G/L accts to make Separating out your G/L accts to make documenting easierdocumenting easier

Troubleshooting if your reports aren’t Troubleshooting if your reports aren’t balancing to our ledgerbalancing to our ledger

Check list for EOY report that your auditors Check list for EOY report that your auditors might requestmight request

Emailing your reports to your auditorsEmailing your reports to your auditors

Before running any reports, Insure a good cutoff Before running any reports, Insure a good cutoff between the past fiscal year and the new fiscal between the past fiscal year and the new fiscal year.year.

Separating out your G/L accts to make documenting easierSeparating out your G/L accts to make documenting easier

Inventory Receivers that are merged should go to a separate G/L number

Separating out your G/L accts to make documenting easierSeparating out your G/L accts to make documenting easier

This allows you to balance the Inventory Received not Invoiced Report to the General Ledger

Open Inventory Received for a Given Month ReportOpen Inventory Received for a Given Month Report

This report allows you to balance the Inventory Received G/L by month to it.

• This report doesn’t work “out of the box”. Different fields were added to U8INVNT during version upgrades.

• If you run this report and find many old records, we need to adjust your inventory records to make the report work correctly.

• For AgVantage to work on the records, the Inventory Received not invoiced Report needs to balance to the General Ledger.

• If your company is trying to track and value inventory by using the system, this report will subtotal inventory total quantity and value by each General Ledger number and complete total.

• The subtotals by General Ledger number then can be entered as inventory adjustments to the inventory G/L numbers in the General Ledger.

Separating out your G/L accts to make documenting easierSeparating out your G/L accts to make documenting easier

If possible, use different G/L numbers

Balance the AP G/L account to these 2

reports

The A/R crossover account should be at a zero balance at the EOM and EOY

Customer Aging ReportCustomer Aging ReportThis should be balanced to the AR G/L# as often as possible.This should be balanced to the AR G/L# as often as possible.

Monthly – Weekly – Daily Monthly – Weekly – Daily

If this isn’t run for every month, at least run it for the end of the If this isn’t run for every month, at least run it for the end of the fiscal year. Because it can’t be run after the time has passed.fiscal year. Because it can’t be run after the time has passed.

5 - 8 - 7

This creates file CO_DATA / U5CNFRMThis creates file CO_DATA / U5CNFRM

To run this for May 2010Build from Capture File 05 10End of Month Date 053110

5 - 8 - 7

This report will show total amount by cropThis report will show total amount by crop

38 - 4 - 3

Make sure that you changeReport Type from 1 to 2

Print Ledger Lines from N to Y

Before running option 9 Print – Activity Report Before running option 9 Print – Activity Report

9 - 1

Run options 3, 4, & 5.Run options 3, 4, & 5.After running option 9, run option 13After running option 9, run option 13

• Reconcile Fiscal Year Balance from GL to the Earnings Report

• Accrued Vacation Valuations and Adjustments

• Proper Posting Dates on Last Payroll of Fiscal Year

• 401k (etc) Account Reconciliation

• Detailed Account by Account Reconciliation and Supporting Schedules

• AR/AP/IR all balance to GL

• Separating out Prepays,etc to make balancing easier

• Emailing Reports to your Auditors to help them prepare as well for your Audit

• Balance Sheet and Income Statements - making sure those are in sync before your Auditors arrive

Inventory Received not invoiced report Open Inventory Received for a Given Month report Summary Inventory Report in G/L Number Seq Open Payables Open Payables for Given Month Customer Aging Report Purchase Control Report by Crop Print - Activity Report Calculate & Print Patronage Dividend Report from Activity Trial Balance Financials

Report ChecklistReport Checklist