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SCARSDALE PUBLIC
SCHOOLS
2017 Bond Project Planning Update
November 6, 2017
2018 Bond Project Scope Review
1) District-wide Improvements
2) Greenacres Spatial
3) Security Vestibules
4) Summary Totals
2017 Bond Project Scope Review – District-wide
Facility Needs
Components of District-wide Improvements (including Greenacres)
Heating & Ventilation Roofs Boilers & Steam Traps Field & Site improvements Electrical upgrades Structural repairs ADA/Doors and Handrail compliances Flooring improvements Base Security Cameras installation Other Miscellaneous
2017 Bond Project Scope – Priority Definitions
Priority IA
Safety: Required to assure physical safety and health to occupants, employees, and public.
Mandate: Mandated by law, regulation, or code, with compliance required by District.
Priority IB
Safety: Recommended to assure physical safety and health to occupants, employees, and public.
Mandate: Mandated by law, regulation, or code, with compliance recommended to upgrade conditions that
preexisted current regulations.
Priority II
Preservation: Prevent further deterioration of structure and components of facility.
Facilities Program: Alterations to building systems due to program modifications or new programs.
Safety: Significantly contributes to reducing accidental injury to occupants and damage to structure.
Priority III
Preservation: Stop progressing deterioration of surfaces and non-structural components of facility.
Facilities Program or Service: Greatly facilitates a basic program or service.
Safety: Encourage and assist safe use of facilities.
Economic: Pays for itself in one (1) or two (2) years.
2017 Bond Project Scope – Heating & Ventilation
The work identified in this area includes the installation of ventilation systems throughout the District. Not included in original BCS, but identified in further inspection of building by BBS. Does not address air conditioning. These are priority 1A or 1B items.
Edgewood – Installation of mechanical fresh air system. Fox Meadow - Installation of mechanical fresh air system.Greenacres – Replacement of older unit ventilators.Heathcote – Installation of mechanical air handler for the gym.Quaker Ridge – Installation of mechanical fresh air system to 15 classrooms and other areas.Middle School – Replacement of older unit ventilators.High School – Replacement of older unit ventilators.
2017 Bond Project Scope – Heating & Ventilation
Edgewood 2,935,456
Fox Meadow 2,650,000
Greenacres 1,585,997
Heathcote 450,000
Quaker Ridge 1,140,000
Middle School 155,000
High School 3,330,000
TOTAL HEATING & VENTILATION $12,246,453
Facility Needs - Heating & Ventilation
2017 Bond Project Scope – Roofs
The work identified in this area includes the replacement of certain roofs in the District within the next five years as identified by the Roof Master Study.
Identified roofs are currently in fair condition, approximately 25+ years of age (as of 2017), and are out of warranty.
The District currently budgets and spends $275,000 on annual upkeep of its roofs.
All Roofs: Priority 3
2017 Bond Project Scope – Roofs
Edgewood (2021) 377,076
Fox Meadow -
Greenacres (2023) 911,006
Heathcote (2019) 2,412,384
Quaker Ridge (2021) 660,812
Middle School (2021 & 2022) 3,506,579
High School (2020) 1,739,028
TOTAL ROOFS $ 9,606,885
Facility Needs - Roofs
2017 Bond Project Scope – Boilers & Steam Traps
Many of the District’s boilers were replaced as part of a District-wide project in the early 1990’s. These boilers were identified in the original Building Condition Study and on further review by BBS. They were elevated from a priority 3 to a priority 2 based on recent expensive annual repairs required to keep them operable.
Steam traps are located in a few of the District’s buildings as part of each building’s heating system. They were all replaced as part of the District’s Energy Performance Contract in 2009 and typically have a life of 7 years. Steam traps typically fail one at a time and not catastrophically.
2017 Bond Project Scope – Boilers & Steam Traps
Edgewood 550,000
Fox Meadow 575,000
Greenacres 550,000
Heathcote 400,000
Quaker Ridge -
Middle School 250,000
High School 1,106,081
TOTAL BOILERS & STEAM TRAPS $ 3,431,081
Facility Needs - Boilers & Steam Traps
2017 Bond Project Scope – Fields & Site Work
The work identified in this area includes the following:
Edgewood & Fox Meadow – Rectifies drainage issues at window well locations. Priority 3.
Greenacres – Site rehabilitation and development after expansion and drainage window well locations. Priority 3.
Quaker Ridge – Mitigate flooding at generator gates. Priority 3.
Middle School – Mitigates drainage issues, wall repair at bus driveway and fence replacement. Priority 3.
High School – Dean Field renovation per Fields Master Plan –Priority 3. Non-building brick wall repairs. Priority 2
2017 Bond Project Scope – Fields & Site Work
Dean Field
Identified as part of previous budgets to receive upgrades. Further Master study identified Dean Field as the second highest priority field in need of improvements behind Butler fields. Butler Field improvements are currently slated for the 2018-19 Budget.
Ranking based on a review of programmatic, preservation of facilities, aesthetics of facilities, sustainability, community use etc., in comparison to other District-wide site and field improvement locations.
Fields Master Study completed by landscape architect consultant and further reviewed by BBS landscape architects. Total Estimated Cost = $1,400,000
2017 Bond Project Scope – Fields & Site Work
Edgewood 85,000
Fox Meadow 75,000
Greenacres 575,000
Heathcote -
Quaker Ridge 20,000
Middle School 201,000
High School 1,629,500
TOTAL FIELDS & SITE WORK $ 2,585,500
Facility Needs - Fields & Site Work
2017 Bond Project Scope – Electrical Upgrades
Identified electrical upgrades as part of the Building Condition Survey and later confirmed or added to by BBS inspections.
District-wide
• Replace older electrical panels in all buildings. Priority 3.
Edgewood
• Utility transformer replacement. Priority 3. • Emergency lighting improvements. Priority 2.
Greenacres
• Upgrade fire alarm systems. Priority 1B/2.
Middle School
• Additional electrical panels. BBS study only. Priority 3.
2017 Bond Project Scope – Electrical Upgrades
Edgewood 638,545
Fox Meadow 150,000
Greenacres 574,326
Heathcote 200,000
Quaker Ridge 150,000
Middle School 475,000
High School 100,000
TOTAL ELECTRICAL UPGRADES $ 2,287,871
Facility Needs - Electrical Upgrades
2017 Bond Project Scope – Building Structure
The work identified in this area includes repairs to the main structure of the building.
Middle School
• Repair water intrusion in Butler breezeway. Identified by District staff. Priority 3.
• Excavate and repair wall to stop water intrusion in boiler room. Priority 2.
• Rebuild brick masonry outside Cooper link corridor and various areas of tuck pointing around the building. Priority 2.
High School
• IT workspace water intrusion, excavate & waterproof (110ft between stairwells). Priority 3.
• Other masonry repairs to the building. Priority 2.
2017 Bond Project Scope – Building Structure
Edgewood -
Fox Meadow -
Greenacres -
Heathcote -
Quaker Ridge -
Middle School 575,000
High School 557,500
TOTAL BUILDING STRUCTURE $ 1,132,500
Facility Needs - Building Structure
2017 Bond Project Scope – ADA/Doors/Handrails
All work identified by BBS during building inspections. All items listed as priority 1. Representative items district-wide include the following:
• Widening doorways where required to allow wheelchair access• Installation of door openers where required• Replacing non-compliant handrails• Installation of handrails where required• Replace doors with uneven leafs for ADA compliance where
required Greenacres • Installation of handicapped ramp to upper playground and
handicapped playground station
2017 Bond Project Scope – ADA/Doors/Handrails
Edgewood 210,000
Fox Meadow 120,000
Greenacres 299,600
Heathcote 66,000
Quaker Ridge 66,000
Middle School 452,500
High School 533,500
TOTAL ADA/Doors/Handrail Compliances $ 1,747,600
Facility Needs - ADA/Doors/Handrail Compliances
2017 Bond Project Scope – Flooring Improvements
Flooring improvements identified in the Building Condition Study and BBS inspections and recommendations as follows:
Greenacres
• Replace all corridor fritz tile. Priority 3• VAT floor tile removal. Priority 3
High School
• Remediate floor deflection outside nurse’s office. Priority 2.
2017 Bond Project Scope – Flooring Improvements
Edgewood -
Fox Meadow -
Greenacres 539,135
Heathcote -
Quaker Ridge -
Middle School -
High School 200,000
TOTAL FLOORING IMPROVEMENTS $ 739,135
Facility Needs - Flooring Improvements
2017 Bond Project Scope – Security Improvements
Installation of base security camera systems per recommendations of BBS and security consultants. Priority 2.
2017 Bond Project Scope – Security Improvements
Edgewood 56,250
Fox Meadow 56,250
Greenacres 56,250
Heathcote 56,250
Quaker Ridge 56,250
Middle School 125,000
High School 187,500
TOTAL SECURITY IMPROVEMENTS $ 593,750
Facility Needs - Security Improvements
2017 Bond Project Scope – Misc. Items
Misc. items by building are as follows:
Edgewood
• Repair/remove standpipe system. Priority 1A.
Fox Meadow
• Repair/remove standpipe system. Priority 1A.
Greenacres
• Extensive interior painting. Priority 3.
• Replace second floor lockers with wider doors. Priority 3.
• Corridor ceiling restoration. Priority 3.
• Relocate six drinking fountains. Priority 1.
Heathcote
• Replace non safety and/or wire glass glazing at corridors. Priority 2.
Quaker Ridge
• Water mitigation to stop flooding elevator shaft room. Priority 3.
Middle School
• Replace ceiling tile in small gym. Priority 2.
2017 Bond Project Scope – Misc. Items
Edgewood 100,000
Fox Meadow 100,000
Greenacres 487,000
Heathcote 99,000
Quaker Ridge 30,000
Middle School 152,000
High School -
TOTAL MISCELLANEOUS $ 968,000
Facility Needs - Miscellaneous Items
2017 Bond Project Scope – Facility Needs Totals
Edgewood 4,952,327
Fox Meadow 3,726,250
Greenacres 5,578,314
Heathcote 3,683,634
Quaker Ridge 2,123,062
Middle School 5,892,079
High School 9,383,109
TOTAL FACILITY NEEDS $ 35,338,775
Facilities Needs - Totals
2017 Bond Project Scope – Facility Needs Totals
Air Ventilation 12,246,453
Roofing 9,606,885
Boilers & Steam Traps 3,431,081
Field/Site Work 2,585,500
Electrical Upgrades 2,287,871
Building Structure 1,132,500
ADA 1,747,600
Flooring 739,135
Security Cameras 593,750
Misc. 968,000
TOTAL $35,338,775
Facilities Needs Totals
Estimates
2017 Bond Project Scope – Draft Totals
Priority 1 716,600
Priority 1A 9,188,545
Priority 1B 2,061,453
Priority 2 5,387,831
Priority 3 17,984,346
TOTAL ALL PRIORITIES $35,338,775
Facility Needs - by Priority Area
Greenacres Spatial & Building
Committee Recommendations
Interior Reconstruction & Upgrades 7,662,701
Expansion 14,379,492
Casework, Technology & Equipment 1,275,834
Engineering & Site 3,102,913
Historic Renovation/Preservation Contingency 1,000,000
TOTAL GREENACRES SPATIAL NEEDS $27,420,940
Greenacres Building Committee Recommendations 3,674,408
GREENACRES - Spatial Needs & Building Committee
Recommendations
Bond Project Scope - Greenacres
Security Vestibules
2017 Bond Project Scope – Security Vestibules
Security Vestibules were discussed at building committee meetings and were designated as a high priority in addition to air conditioning.
Security Vestibules add an extra layer of security at main entranceways and are recommended by the District’s security consultant.
2017 Bond Project Scope – Security Vestibules
Edgewood 42,176
Fox Meadow 42,176
Greenacres - (included with Greenacres spatial) -
Heathcote 156,896
Quaker Ridge 156,896
Middle School 310,101
High School -
TOTAL SECURITY VESTIBULES $ 708,245
Security Vestibules - Totals
Summaries
2017 Bond Project Scope – Draft Totals
Air Ventilation 12,246,453
Roofing 9,606,885
Boilers & Steam Traps 3,431,081
Field/Site Work 2,585,500
Electrical Upgrades 2,287,871
Building Structure 1,132,500
ADA 1,747,600
Flooring 739,135
Security Cameras 593,750
Misc. 968,000
Security Vestibules 708,245
Greenacres Spatial 27,420,940
TOTAL $63,467,960
Greenacres Building Committee Recommendations 3,674,408
CURRENT PROJECT SCOPE
2017 Bond Project Scope – Draft Totals
Facility Needs - Excluding Greenacres 29,760,461
Greenacres Project 32,999,254
Security Vestibules 708,245
TOTAL BOND PROJECT DRAFT SCOPE $ 63,467,960
Greenacres Building Committee Recommendations 3,674,408
Bond Project Draft Scope Totals
COMMITTEE UPDATES & CLARIFICATIONS
Greenacres Building Committee
• Drop-off and pick up logistics continue to be developed with planned implementation after further discussions.
• Discussion of interior renovation work• Recap of presentations made to the BOE on Oct. 23rd
• Construction details (i.e. deliveries of steel, material quality)• Next meeting will focus on noise monitoring
District-wide Facilities Committee
• Last two meetings have focused on an in-depth review of draft project scope.
• Committee recommendations to include the addition of boilers previously in an EPC project, removal of steam traps and deferment of the MS security vestibule for further study.
• Next discussion will focus on the development of final recommendations including air conditioning in context of a full bond project recommendation.
COMMITTEE UPDATES & CLARIFICATIONS
Greenacres Clarifications – GNA Meeting
ADA Compliancy for classroom bathrooms which the Building Committee is recommending for renovation
• It is only required that each grade area have access to an ADA compliant bathroom which is the planned course for the project if this work is undertaken. Grades K & 1 would have one class bathroom each slightly expanded to achieve ADA compliancy. Other grade levels would access hallway ADA compliant bathrooms.
What is the extent of pipe replacement included in the bond work?
• The District installed a new copper main (backbone) throughout the school, and any piping work they have completed recently has been replaced and tied back into that main. Any new piping in the bond associated with bathroom renovations or new bathrooms will be tied back to that new main under the current scope as well. The remaining inaccessible piping located within walls, and any piping not being touched or replaced under this project will remain in place. The District will have the ability to replace that piping in the future if any issues occur, and tie it back into the new copper main.
COMMITTEE UPDATES & CLARIFICATIONS
Greenacres Clarifications – GNA Meeting
Will construction work cease during drop-off and pick-up times?
• Construction related traffic will stop during these times; however construction work in designated construction zones will continue. Designated construction zones are behind large screened construction fences on the outside and walls on the two internal hallway areas that will interface with the proposed addition.
Further explanation of the commercial dehumidifiers
• The new commercial dehumidification system proposed in the bond is a permanent type system. It consists of a new commercial dehumidification unit, new supply and return ductwork to each of the spaces, new humidistats for control, and a condensate removal system. It will circulate the air down in that area so that it is no longer stagnant.
Future Facilities Work
Future projections of facilities work is based on the following:• Building Conditions Survey work completed by KG& D and
further analyzed and vetted by BBS Architects.• Further vetted by District
• Work already identified in the bond not included for future work
• Roof Master Study• Fields Master Study
• Based on moderate improvements only
• Other previously identified projects not included on other lists• Projects identified as Sustainability related.
• Recommended that these projects be turned over to the Sustainability Committee for further study and development into a future proposed project which will generate energy savings. This future project would be in lieu of an Energy Performance Contract.
• Recognition that other projects will arise based on future facility needs and discussions regarding how best to improve facilities for instructional use or student experience.
Future Facilities Work
Facility Master
Plan Categories
2018-19 thru
2020-21
2021-22 thru
2024-25
2025-26 thru
2027-2810+ Years TOTAL
ADA/Safety/Doors 569,590$ 520,412$ -$ 598,560$ 1,688,561$
HVAC 182,636$ 570,002$ 295,003$ 1,565,552$ 2,613,193$
Interior 330,001$ 245,688$ 322,143$ 2,168,100$ 3,065,932$
Electrical 168,601$ 89,061$ -$ 983,629$ 1,241,291$
Plumbing 93,501$ 361,901$ 947,543$ 1,324,028$ 2,726,973$
Misc. 29,934$ 22,802$ 59,003$ 148,500$ 260,239$
Asbestos 822,040$ 168,447$ -$ -$ 990,487$
Site 369,051$ 1,668,164$ 17,703$ 326,700$ 2,381,618$
Building Structure 346,501$ 136,231$ -$ -$ 482,732$
Flooring 21,322$ -$ 105,614$ -$ 126,936$
TOTALS 2,933,178$ 3,782,708$ 1,747,009$ 7,115,068$ 15,577,963$
Future Facilities Work
TOTALS OTHER
MAJOR
COMPONENTS
2018-19 thru
2020-21
2021-22 thru
2024-25
2025-26 thru
2027-28
10+
Years
Sustainability
Related ItemsTOTAL
Roofs -$ 1,350,000$ 2,500,000$ TBD -$ 3,850,000$
Fields 900,000$ 1,250,000$ 1,620,000$ TBD -$ 3,770,000$
Sustainability Related
Items -$ -$ -$ TBD
8,821,979$ 8,821,979$
Other Identified
Projects 625,000$ 500,000$ 400,000$ TBD
-$ 1,525,000$
TOTALS 1,525,000$ 3,100,000$ 4,520,000$ -$ 8,821,979$ 17,966,979$
Future Facilities Work
TOTAL2018-19 thru
2020-21
2021-22 thru
2024-25
2025-26
thru 2027-
28
10+ YearsSustainability
Related ItemsTOTAL
Facility Related
2,933,178$ 3,782,708$ 1,747,009$ 7,115,068$ -$ 15,577,963$
Total Other Major
Components 1,525,000$ 3,100,000$ 4,520,000$ -$ 8,821,979$ 17,966,979$
TOTALS 4,458,178$ 6,882,708$ 6,267,009$ 7,115,068$ 8,821,979$ 33,544,942$
Future Facilities Work
Larger identified and prioritized projects have recently been funded by budget surplus (Assigned Fund Balance) above and beyond allocations to other reserves and/or tax levy.
Currently $1.1MM is targeted Assigned Fund Balance. Dollar amounts above this would be allocated to non-recurring expenses, reserves or reduction of tax levy. If fiscal results produce less than $1.1MM then reserves must be reduced, budgets lines reduced, tax levy increased or a combination of all the above.
The 2017-18 budget included $1.345MM in recurring project monies (tax levy) and $1.699MM in assigned fund balance funded projects (Transfer to the current Capital Project).
Addition of projects beyond $1.345MM in the 2018-19 budget for example would require to be funded by an increase in tax levy or require to be offset by other budget reductions.
2018 Bond Project Update Timeline Recommendation
November 6th - Special Board of Education Meeting
November 13th - Board of Education Meeting
• Presentation of project recommendations & discussion
• SEQRA update
November 20th - Special Board of Education Meeting
• Further project discussion and finalization of bond scope
• SEQRA update and determination discussion
November 27th - Board of Education Meeting
• Finalize bond scope and SEQRA determination update
December 4th - Public Forum
December 11th - Board of Education Meeting
• SEQRA determination
• Adoption of Bond Resolution
February 8, 2018 - District-wide Bond Referendum Vote
APPENDIX
2017 Bond Project Planning - Overview
1) December 2014 Bond (2013-2014)• Work in this bond included for Heathcote, Edgewood, Middle School,
High School, Quaker Ridge Roof and District-wide technology needs.
• Major work identified for Greenacres → deferred for additional study and future bond projects.
2) Greenacres Feasibility Committee (2014-2015)• Engineering and Building Condition Studies compared to new building
or a “model program.”• Any work at Greenacres identified as only part of a larger scope of
work. • No formal recommendation made to the Board of Education regarding
renovation or new building. • Leaving the building “as is” (renovations only) was not an option that
this committee favored.• Focus of future discussion should be building conditions and
educational adequacy.
2017 Bond Project Planning
3) Greenacres Feasibility Committee Re-convened (2015-16)• Using same data factors, recommendations of the committee
remained consistent with initial committee; focus on building conditions and educational adequacy.
• No recommendation is made in regards to expansion or new build however leaving the building “as is” (renovations only), once again, was not an option that this committee favored.
4) Building Conditions Survey (BCS) (Fall 2015)• District undergoes NYSED mandated review of all District buildings.
5) Roof Master Plan Completed (Spring 2016)
6) Fields Master Plan Completed (Spring 2016)
2017 Bond Project Planning
7) Building Committees (Spring 2016)
• Meetings held at each building except at Greenacres due to feasibility committee work. Members at each building included administration, teachers, and parent representatives. The purpose of each committee was to identify and prioritize potential work in their building which would make a meaningful impact on the experience on building use by students, teachers, and community members. Building Condition items also thoroughly reviewed.
• Common priorities across the buildings included air-conditioning, security vestibules, and food service solutions.
2017 Bond Project Planning
8) BBS Architects• The District engaged BBS Architects in Feb. 2017 “for the planning,
design, and construction phases for all upcoming capital projects, including a major renovation/replacement of an elementary school.” They were charged with bringing an objective recommendation at all schools, including Greenacres.
• Studied and reviewed all previous work including: • Building Conditions Survey (BCS) & Greenacres Feasibility
Committee reports,• Engineering reports & Building Committee priorities; and • Roof Master Plan & Fields Master Plan.
• BBS engineering and architectural teams then analyzed each building in depth and prepared a BCS master list, which was combined with original BCS. All building schedules were studied and building tours and interviews with key personnel were conducted to gather a clear understanding of how each building functions in delivering instruction.
2017 Bond Project Planning – Scope Development
Formal presentations were made to the Board of Education:• May 22, 2017 – Presentation of all facility needs and some initial design
enterprise solutions to address major issues. Renovation and expansion to Greenacres was formally recommended over new construction.
• June 12, 2017 – Presentation of updated building Master plans based on feedback from the BOE, building committees, and community. Work at the Middle and High Schools recommended to be deferred for future committee study and development.
• July 6, 2017 – Board of Education agrees to Administration’s recommendations to move forward with project planning for the following:
1) District-wide facility needs focusing on roofs, building systems, electrical upgrades, code compliance and health & safety issues;
2) The addition or upgrading of security vestibules at all elementary buildings and the Middle School; and
3) The renovation and expansion of Greenacres Elementary School
4) In addition, to provide a final scope of a bond project at or near tax neutral (+/- $5 million).
2017 Bond Project Planning – Scope Refinement
Continued scope refinement since July based on:
Continued study of the buildings
Feedback from staff
Feedback from the community
Recommendations from the Greenacres Building Committee
Study and recommendations from the District-wide Facilities Committee
Greenacres Spatial
District-wide Facility Needs
Security Vestibules
Scarsdale Vision for Learning
& Draft Scope Review
Scarsdale’s Vision for Learning
A Strategic Planning Journey (2008-present)
Scarsdale’s Vision for Learning
A Scarsdale Education for Tomorrow 2.0
“It’s not what you know,
it’s what you do with
what you know.”
-Tony Wagner
Innovation occurs at the
intersection of people,
place & space.
Elementary Learning Spaces
Child-centric
Manageable & Sustainable
Flexible
Learning within every space:•Whole class instruction
•Partner/collaborative work & feedback
•Presentation spaces
•Privacy spaces (small group, independent)
•Areas to showcase student ideas and work products
Classroom Spaces for Innovation
Common Spaces for Innovation
Discovery
Learning
Professional
Learning
Project
Learning
Whole School
Learning
Greenacres as a Learning Commons
Participatory learning
community
Inquiry
Problem & Project-Based
Collaboration
Teacher as Researcher
Tech Sandbox
Self-Directed
Maker
Experimental
Adapted from The Elementary School Learning Commons: A
Manual. David V. Loertscher and Carol Koechlin; Learning Commons Press, 2015, ISBN: 1-
933170-79-4.
SET
2.0
Greenacres Building Committee - Information
Modular Classroom
CostsPurchase
Lease
Bond
Lease
Budget
Total
Lease
Modulars - 2 1,082,526 591,172 121,842 713,014
Modulars - 4 1,495,151 798,539 203,058 1,001,597
Modulars - 6 1,920,429 960,917 327,066 1,287,983
Estimates
top related