resident life handbook - gwynedd mercy university
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RESIDENCE LIFE HANDBOOK
2014-2015 Table of Contents
Office of Residence Life 3 Residence Life Staff 3
Professional Staff 3
Community Education Supervisor 4
Resident Assistants (RAs) 4
Mercy Movers 5
Residence Hall Association (RHA) 5
Residence Hall Information 6 Break Housing Period 6
Cable Services 7
Common Area, Bathrooms and Lounges 7
Communication from the University 8
Entrances and Exits 8
Fire Safety 8
Furnishings 9
Health and Safety Inspections 9
Health and Wellness Center 10
Student IDs 11
Inclement Weather 11
Laundry Facilities 12
Lockout Procedures/Key Responsibilities 12
Lost and Found 13
Mail 13
Maintenance Requests 14
Meal Plans 14
Parking 14
Pets 14
Posting Procedures 15
Privacy of Student Rooms 15
Prohibited Items 15
Property Insurance 16
Public Safety and Security Escorts 17
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Release from Housing Contract 17
Residence Hall Security 17
Room Assignments 18
Room Condition 18
Roommate Relations 19
Smoking 20
Visitation Procedures 20
Policies 22 Student Life Policies 22
Student Membership in the Academic Community 22
Jurisdiction of the University Code of Student Conduct 23
Off-Campus Behavior & Responsibility 24
Standards of Student Conduct 24
Separable Violations 25
Non-separable Violations 28
Residence Hall Policies 29
Alcohol 29
Furnishings 30
Pets 30
Posting Policy 30
Quiet Hours and/or Excessive Noise 30
Residence Hall Closing Expectations 30
Residence Hall Fire Safety Regulations 30
Residence Hall Security 31
Sports-like Activity and/or Disruptive Behavior 31
Visitations/Guest Policy 32
Windows and Screens 32
Medical Amnesty Policy 33
Good Samaritan Policy 35
Appeals Process 38
Appendix 39 A - Residence Hall Contract 39
B - Room Damage Rates 47
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OFFICE OF RESIDENCE LIFE
We, the Office of Residence Life, will provide a
secure, welcoming environment for resident students, their families and guests. We will work
cooperatively with students to build a community that fosters learning, responsibility and mutual
respect.
Residence Life Staff Gwynedd Mercy University residence halls exist to support the academic
success of every student and the mission of the University. The
Residence Life staff attempt to create a group living environment in
which each student is offered an opportunity to develop as an individual
in an atmosphere that encourages emotional and intellectual growth.
Professional Staff The Residence Life Professional Staff assist resident students with their
residential experience. The staff coordinates room assignments and
communicates maintenance and housekeeping needs to the appropriate
departments. They recruit and train Resident Assistants to facilitate
positive communities on each floor and throughout the building. In cases
of emergency, a member of the Residence Life staff is always available
to respond and will coordinate efforts with security and other
departments as needed. For general assistance, visit the Office of
Residence Life, located in 138 Loyola Hall, or call ext. 305.
The Residence Life Office Staff Contact Information (from on-campus
locations please dial the extension x21###):
Vacant, Director
John Verdi, Associate Director
Loyola Hall 130, ext. 21460, gmercyu.edu
Keisha Johnson, Associate Director
Loyola Hall 140, ext. 21174, johnson.k@gmercyu.edu
Michelle Murray, Resident Director
Alexandria Hall 130, ext. 21205, murray.m@ gmercyu.edu
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Jennifer Fransen, Resident Director
Loyola Hall 139, ext. 21173, fransen.j@ gmercyu.edu
Lori Davis, Administrative Assistant
Loyola Hall 138, ext. 21305, davis.lori@gmercyu.edu
Community Education Supervisor (CES) The Community Education Supervisor (CES) is an upper-class student
leader that facilitates initiatives for the community development,
implements proactive education about community standards, leads
students and staff recognition programs and facilitates Resident Assistant
(RA) staff development. The CES also helps coordinate the
programming initiatives and support of staff and residents for the First
Year Experience in the residence halls.
Resident Assistants (RAs) Resident Assistants (RAs) are paraprofessional student staff members
who live on each floor to serve as a resource to students and facilitate the
development of a strong residence hall community. They focus on the
development of the residential community, supporting the development
of individual students, upholding community standards, participating in
staff development and training, taking a broader leadership role within
the University, and performing administrative duties. All RAs receive
training on conflict management, emergency/crisis response and the
resources available at the University in order to best support resident
students.
Resident students have the opportunity to apply for employment as a
Resident Assistant for a one year contract, with the option to re-apply for
additional semesters. Eligibility to apply for a position includes:
1. Cumulative GPA of 2.3
2. At least one semester of residing on campus at GMercyU is
preferred
3. Previous leadership and/or employment experiences are
preferred
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Interested students should look for posted position advertisements and
can anticipate the timeline below for the hiring process. This process
begins in November for the following academic year. All applicants
should anticipate having to submit a resume and 3 letters of
recommendation; for assistance with this process and to practice
interviewing skills, contact Career Services. The employment selection
timeline:
1. November - application materials available
2. December - application materials due (application form, resume,
recommendations)
3. January/February - interviews and group process exercise
4. March - notification of position offers
5. Ongoing training workshops throughout the year
For additional information or questions, please contact the Associate
Director of Residence Life.
Mercy Movers Mercy Movers are volunteers who assist in creating a welcoming
environment by providing physical assistance and words of
encouragement to our students and their families during fall move-in.
Any upper-class student interested in being a Mercy Mover should
contact the Associate Director for Residence Life.
Residence Hall Association (RHA) RHA is the representative body for students living in the residence halls.
The purpose of the RHA is to provide feedback regarding residence life
to the Residence Life staff and to organize social events for the
residential community. RHA has played a major role in improving
residential services, implementing the VIP (Vandalism is Preventable)
Program and other positive changes on campus.
This organization is open to all resident students to join as members. For
more information, look for postings and e-mails regarding meeting times
and events. In addition, interested students should contact Residence
Life staff or RHA Advisors for more information.
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RESIDENT HALL INFORMATION Break Housing Periods The residence halls are officially closed for the following break
housing periods on the academic calendar:
Thanksgiving Wednesday, November 26 – Sunday, November 30
Winter Break Saturday, December 13 – Wednesday, January 7
Spring Break Saturday, February 28 – Sunday, March 8
Easter Break Thursday, April 2 – Monday, April 6
Summer Break Saturday, May 2
Please note: Residents must leave the residence halls 24 hours after their
last exam at the end of the fall and spring semesters.
The following are guidelines regarding University break periods:
The residence halls will accommodate international students
during all breaks.
The residence halls will accommodate residents who live beyond
a 300-mile radius of the University during Thanksgiving and
Easter breaks only.
If a resident needs to remain on campus for any University-
related purpose during any break, s/he is to fill out a request
form according to the posted date, which is generally one week
prior to the break period. Request forms are available online. Requests will not be granted for break accommodations for non-
University related reasons, especially for work related requests. Overnight guests are not permitted during breaks.
Residents responsible for violating housing/University policies
during a break period will have to find other accommodations for
the remaining break period, and will not be allowed to reside in
the residence halls during future breaks.
Residents on residence hall probation will not be allowed to
reside in the residence halls during break periods.
There may be limited / no food service or shuttle transportation
for residents remaining on campus during these scheduled
holidays.
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IMPORTANT NOTE: With the exception of athletes completing their
season, graduating seniors and those volunteers selected to assist with
graduation there is a daily/weekly housing charge for all residents
approved for break housing during the end of spring semester/start of
summer I session break period. Unauthorized students who are found
remaining in the residence halls during a break period will be escorted
from the residence halls and subjected to the University’s judicial
system.
Cable Services
All residential facilities are supplied with standard basic channel services
in individual residential rooms and some lounges.
Common Areas, Bathroom, and Lounges Lounges are located throughout the residence halls. Some lounges are
equipped with one or more of the following:
● Refrigerator
● Microwave
● Stove/oven
● TV
The residents of each floor/wing are responsible for the condition of their
respective area lounge, hallway or bathroom. Damages or excessive
cleaning in common areas are the responsibility of the floor community
and may result in common area damage billing of restricted area use.
(See Residence Hall Contract; Appendix A)
Community bathrooms, single-gendered bathrooms, are located in
Loyola Hall and sections of Alexandria Hall. Community bathrooms are
cleaned and restocked with items weekdays between 9 a.m. and 11 a.m.
In order to assist the housekeeping staff and maintain residents’ privacy,
showers may periodically be closed during this time to allow for proper
cleaning. Housekeeping is not responsible for cleaning bathrooms
located in suites. It is the responsibility of residents assigned to suites to
maintain a clean bathroom. Residents of suites are to provide their own
toilet paper, shower curtain and other necessary supplies.
Any personal items (dishes, sports equipment, shoes, etc.) that are left in
common areas (hallway, lounge, kitchen, laundry room, etc.) may be
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removed and/or disposed. All students are responsible for taking
personal trash to the designated location on each floor.
Students who would like to reserve the Glass Lounge for a group activity
may do so by contacting the Associate Director of Residence Life. Other
lounges may be reserved by contacting the Resident Director for a
specific area.
Communication from the University The Office of Residence Life utilizes all means of communication with
residential students. In doing so the University utilizes university email,
Portal system, E2 Campus, and on-campus mailboxes.
Each student is responsible for checking his/her university provided e-
mail, University Portal and mailbox. Students must understand that
failure to check these resources places them at a disadvantage in
receiving information and will not be accepted as a valid excuse for
being uninformed. Each student is encouraged to register for E2 Campus,
to receive immediate information regarding campus emergencies or
procedures.
Entrances and Exits The residence halls of Gwynedd Mercy University are not open access
facilities. For security purposes, each entrance to the residence hall
complex remains locked at all times. ID cards will allow residents
access during specific times. These times are as follows:
St. Brigid Hall – Main Entrance 24 hours a day
Alexandria Hall – Main Entrance 24 hours a day
Fire Safety Fires result in serious injuries, deaths and property loss; residents must
take precautions at all times to prevent a tragedy due to fire and smoke.
Fire alarms, fire equipment and fire drill procedures protect lives and
property. Whenever a fire alarm sounds, the residence hall complex is to
be evacuated immediately. All residents should know the exit routes
from their rooms; please see staff with questions!
Please be familiar with the following fire evacuation procedures:
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When the fire alarm sounds, LEAVE AT ONCE
Know where your exits are
Close all doors behind you
Proceed to primary fire exit nearest to your location
DO NOT use the elevator
Feel the door that leads from your room
If the door is hot or smoke is seeping in, do not open it
If you become trapped and cannot reach the fire exit
Keep the door closed
Seal off any cracks
Signal for help from the window (DO NOT JUMP)
If caught in smoke or heat
Stay low where the air is better
Public Safety and Security and Residence Life Staff will give residents
permission to reenter the building
Furnishings All residential rooms are supplied with furniture for the capacity of the
room. Furniture or equipment may not be removed from rooms or
lounges of the residence halls for whatever reason. Persons found
responsible for doing so may be assessed a monetary fine.
All furniture must be adjusted according to manufacturer’s
specifications. Please verify correct adjustment procedures with a
member of the Residence Life staff. If assistance is needed in adjusting
furniture, follow procedure listed under Maintenance Request.
Health and Safety Inspections Periodically Residence Life staff will conduct formal Health and Safety
Inspections to ensure that trash is removed, rooms and bathrooms are
cleaned, and there are no fire hazards or other concerns present. Any
prohibited item(s) found in rooms while conducting Health and Safety
Inspections will result in confiscation and possible disciplinary action.
Rooms that do not pass inspection are subject to re-inspection within 48
hours and possible disciplinary action.
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Health and Safety Inspections are scheduled to be conducted on:
Friday, September 19, 2014 2:30 p.m.
Saturday, December 13, 2014 2:30 p.m.
Saturday, February 28, 2015 9:30 a.m.
Residents are to use care in attaching materials to the walls. Charges
will be assessed at the end of the year for touch-up painting or repairs for
holes in walls. Blue painter’s tape is the only university -authorized
adhesive for painted areas, wood, tile or metal.
Objects may not hang from the ceilings that may block the view of the
room, cover ceiling light fixtures or inhibit operation of fire equipment.
All personal property must be removed upon checking out of a room.
The University is not responsible for any items left by residents;
anything remaining after the residence halls close on Saturday, May 2,
2015 will be disposed of. (See Residence Hall Contract; Appendix A)
Health and Wellness Center The Health and Wellness Center is located on the first floor of Loyola
Hall within the Residence Hall Complex (ext. 21306). The Health and
Wellness Center staff provides primary assessment and treatment of
health problems and injuries to students. A physician is available in the
Health and Wellness Center two days a week; however, students are
referred to their primary physician or a local hospital or provider for
more involved or long-term care. There is no charge for assessment and
basic treatment at the Health and Wellness Center; however there may be
a charge for certain vaccines, prescriptions and diagnostic tests. The
Health and Wellness Center also promotes healthy behaviors and
lifestyle choices through ongoing educational outreach and
programming.
If the Health and Wellness Center is closed, a resident in need of medical
assistance should contact a member of the Residence Life Staff or a
Public Safety & Security Officer. If a resident requires the services of
a physician, clinic or hospital, he/she must make arrangements for
such services and is responsible for any costs incurred. In case of
serious accident or prolonged illness, a resident may not be allowed to
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live in the residence halls until such time when he/she is able to function
independently.
Pennsylvania state law mandates that all residents have their health
form and proof of meningitis vaccine on file with the Health and
Wellness Center. Residents will not be allowed room occupancy
until this form is submitted and complete, including proof of all
mandatory immunizations. Residents are also required to have
proof of health insurance. For information about obtaining health
insurance, contact the Health and Wellness Center at ext. 21306
Student IDs All students are expected to present their Gwynedd Mercy University ID
Card to staff upon request. A Student ID is necessary for security
purposes, for entrance to the Residence Halls, The Griffin Complex, the
Computer Lab, food purchases and for borrowing privileges in the
library. ID photos are issued Mondays and Thursdays from 8:00 a.m. –
5:00 p.m., Tuesday and Wednesdays from 8:00am – 6:00pm and Fridays
8:00am –3:30pm in the Campbell Solution Center located in Campbell
Hall. A $10.00 fee is charged for replacement of a lost ID. Student ID
cards are to be submitted to the Office of Residence Life upon permanent
departure from the residence halls.
Inclement Weather Cancellation of classes is authorized by the Vice President for Academic
Affairs. In the event of inclement weather the University code number
will be announced on the following station: KYW (1060 AM) 1-900-737-1060 @ (.95); KYW1060.com; KYW- CH 3 TV
GMercyU’s code number for day classes (8:00 a.m. - 2:30 p.m.) is 344.
(announced beginning at 6:30 a.m.) GMercyU’s code number for evening classes (3:00 - 7:15 p.m.) is 2344.
(announced beginning at 2:00 p.m.) Delayed School Opening Policy for regularly scheduled class meetings
will be followed in the event that the University opens one or two hours
late due to inclement weather: 1 hour late - the University will open at 9:30 a.m. (classes
scheduled prior to 9:30 a.m. are cancelled)
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2 hours late - the University will open at 10:30 a.m. (classes
scheduled prior to 10:30 a.m. are cancelled) Students should report to whatever class they would normally be
attending at that time. Students in Student Teaching, Pre-Student
Teaching, and TAP are to follow the school district closing/delayed-
opening schedule. Nursing students will follow the University
closing/delayed-opening schedule unless otherwise notified by their
clinical faculty. Allied Health Profession students are to follow the
policies in their handbook. Please listen to the radio. The University’s main phone, 215-646-
7300, will be programmed with information about the University closing,
from 8:30 a.m. through 7:00 p.m.should either session be closed. You
may also find inclement weather information on the University Web site
at www.GMercyU.edu and on the student portal.
Laundry Facilities Washers and dryers are located in each residence hall. There is no charge
for operation of these machines, once again this year.
Loyola Hall 1 West, 1 East, 2 Center
St. Brigid Hall 1st, 2
nd, and 3
rd Floors
Siena Hall 1st Floor
Alexandria Hall 1st, 2
nd, and 3
rd Floors
In the event that a machine is not working correctly please report it to the
Office of Residence Life by submitting an online maintenance request.
Lockout Procedures/Key Responsibilities Residents are required to keep their student unit door locked at all times
and keep in their possession their room key or key card.
If a resident locks him/herself out of their room:
1. Attempt to locate your roommate(s) for assistance.
2. Contact Public Safety & Security for assistance
3. Expect to show your Student ID
University personnel cannot and will not grant access to any
individual not assigned to a student unit.
-Students who have misplaced his/her key may borrow a spare from
the professional Residence Life Staff for up to 48 hours without charge.
A $50.00 replacement fee will be charged to replace the door lock when
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room keys are lost from units in Loyola, St. Brigid and Siena Halls. A
$25.00 replacement fee will be charged to replace a key card when lost
from units in Alexandria Hall. A $25.00 charge will be charged for a lost
closet/cabinet/mailbox key.
Lost and Found Gwynedd Mercy University Lost and Found is located at the Public
Safety and Security Office located in St. Brigid Hall; found items can be
turned in at that location. Individuals looking for misplaced items may
also inquire about them at the same location or contact Public Safety and
Security at ext. 21522.
Mail Each resident is assigned a mailbox located in the first floor of Loyola,
St. Brigid Halls, and/or Alexandria Hall. Mail is delivered by mid-
afternoon each weekday. Students who need to send a stamped letter
may put it in the mailbox located in the entrances of St. Brigid Hall
and Alexandria Hall.
All packages will be available for pick-up at the mailroom, located in the
first floor of Keiss Hall. Students whose packages have arrived at the
mailroom will receive a package pick-up notice in their assigned
residence hall mailbox. Packages can only be picked up from 8:00 am –
8:45 am or 2:15 pm – 3:15 pm, Monday – Friday. Students must bring
their package pick-up notice and their Student ID in order to sign for and
receive their package(s).
Each resident is responsible for completing and mailing an Official
Change of Address Card upon final departure from the residence halls in
order to ensure uninterrupted receipt of mail. It is important to note that
all mail sent to the residence halls after a resident has checked out will be
forwarded back to the sender.
Maintenance Request If repairs are needed in a room or common area, submit an online
Maintenance Request by visiting the Residence Life webpage and
clicking on “Maintenance Requests”. For faster results, be sure to submit
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your request(s) before 9 a.m. If the problem is not addressed in 3
business days, please notify the Associate Director of Residence Life or
another member of the Residence Life staff so that we may follow up
with the department of Plant Services.
Meal Plans All resident students are required to obtain a meal plan provided by
Parkhurst Dining Services. All students are able to select the following
meal plans:
19 meals per week, including $100.00 M.E.R.V. Bucks
15 meals per week, including $200.00 M.E.R.V. Bucks
All upper-class students (sophomores – seniors) are eligible for:
10 meals per week, including $250.00 M.E.R.V Bucks
M.E.R.V. Bucks can be used at various locations on campus as an
additional means to purchase items. M.E.R.V. Bucks will transfer from
fall semester to spring semester only.
Parking All resident students are required to register their vehicle either at the
Campbell Solution Center, located in Campbell Hall, or at Public Safety
and Security Office located in St. Brigid Hall. Students must present
their vehicle registration card along with cash or check (made payable to
Gwynedd Mercy University) in the amount of $75.00 in order to
purchase a campus parking decal.
Please call 215-646-7300 ext. 21595 or 21522 for more information.
Additional information regarding parking can be found on the Public
Safety and Security website at www.gmc.edu.
Pets No pets or animals of any kind are allowed in the residence halls.
Violations will result in immediate removal of the pet or animal and
disciplinary action.
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Posting Procedures Only flyers and posters that have been officially approved for posting by
the University through the Student Services Office or the Student
Activities Office will be allowed in the residence hall hallways. The
posting procedure and locations for posting vary throughout residence
halls. Interested individuals should contact the Office of Residence Life,
Loyola Hall room 138, for specific information on posting in the
residence halls. Flyers and posters that have not been approved or have
been posted improperly will be removed and discarded.
Privacy of Student Rooms It is occasionally necessary for the University to exercise its right to enter
a resident’s room for purposes of health, facility maintenance or policy
enforcement. (See Residence Hall Contract)
The following is a non-inclusive list of rationale for room entry and/or
search by a Residence Life or University official (please note that in all
instances reasonable care will be taken to inform residents of authorized
room entry):
● For Health and Safety inspections
● For any routine or emergency maintenance repairs
● When there is sufficient cause to believe that University
policies are being violated
● When there is sufficient cause to believe that there is danger
to the health, safety and/or welfare of persons or property
● To retrieve items that have been identified as University
property
● To shut off unattended and activated alarm clocks, radios,
and televisions
Prohibited Items (subject to change as deemed necessary by the University): Please find below a non-inclusive list of prohibited items in the residence
halls. Please do not bring any of these items into student units in the
halls due to health and safety reasons. The University reserves the right
to remove any item from any student unit that could be or become a
health and/or safety risk to the community. In addition, students found in
violation will be assessed a fine and face possible judicial charges.
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● Refrigerators larger than 4.0 cu.ft.
● electrical cooking devices of any kind, such as:
○ microwave
○ coffee makers; including Keurigs
○ electric/gas grills
○ toaster ovens
○ Hot plates
● portable heaters
● individual room air conditioners
● halogen lamps of any kind (note: many desk lamps are halogen)
● candles (including decorative)/incense; electric candle warmers
● darts and dart board (other than Velcro)
● any types of adhesives (other than blue painter’s tape)
● mounting squares, hooks or nails
● animals of any kind
● alcoholic beverages/decorative alcohol containers
● illegal drugs/drug paraphernalia
● weapons of any kind firearms, including pellet guns/paintball
guns
● ammunition
● fireworks or explosives
● dangerous materials
● wall mounted shelves
● cinder blocks/bricks/rocks
Note: The Office of Residence Life strongly encourages students not
to bring valuable jewelry or large amounts of money to the
University.
Property Insurance Gwynedd Mercy University assumes no responsibility for the loss,
destruction, or theft of a resident’s (or a guest’s) personal possessions at
any time, regardless of their presence on or absence from the University
premises. Therefore, residents are strongly encouraged to obtain
property insurance for their personal possessions. Insurance vendor
information is included annually in room assignment letters, and is
available throughout the year in the Office of Residence Life.
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In addition, residents are encouraged to inventory their personal
possessions periodically, engrave their names on, and record the serial
numbers of personal possessions. This information should be kept in a
secure location.
Public Safety and Security & Escort Service The Department of Public Safety & Security is located in St. Brigid/
Loyola Hall.
Public Safety and Security is available 24 hours a day, 7 days a week.
For emergencies, please contact Public Safety & Security at x21522 or
call 215-641-5522.
Escort services are available for students, staff, faculty and visitors to
and from locations on campus. A Public Safety & Security officer will
walk or drive individuals to and/or from their car, class, residence hall or
any other facility. In order to utilize this service, please contact the
Department of Public Safety & Security at ext. 21522.
Release from Housing Contract Residents who wish to move out of the residence halls must formally
notify the Office of Residence Life by filling out a Release from Housing
Contract form, which is available in the Office of Residence Life. After
completing the form, the resident will need to meet with a member of the
Residence Life staff. Prior to moving out of the residence halls, it is
important that the resident turns in all keys to the Office of Residence
Life. The official date of move-out will be when the resident has turned
in the Release from Housing Contract form, moved all of their
belongings out of the residence halls and turned in all of their keys.
Refunds, if any, will be made through the Campbell Solution Center
according to the Room and Board Refund Policy located in the
Residence Hall Contract.
Residence Hall Security Gwynedd Mercy University facilities and property including the
residence halls may be protected by video surveillance. Tampering with
cameras, ID equipment, propping open doors, using Maintenance
entrances to enter or exit the halls, disarming locked doors for non-
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emergency reasons, using “emergency only” exits for non-emergency
reasons, and/or allowing non-residents access to the residence hall
complex compromises the safety of all residents. These types of actions
will be investigated; those who compromise the safety of others will be
held judicially accountable which, if found responsible may result in
removal from the residence halls.
Room Assignments The Office of Residence Life makes all room assignments. Residents
may not move to another room without official Residence Life approval.
Residents found responsible for moving without approval may be
assessed a monetary fine. Anyone who has a room change request due to
roommate difficulties must follow the procedure stated under Roommate
Relations.
Room selection for returning residents occurs in the spring semester.
Important note: Room deposits will not be accepted or processed for
any student that has an outstanding balance or hold on his/her
account. According to available space, residents in good financial
standing who submit an application and $250.00 room deposit by the
posted deadline will be given the opportunity to request a preferred room
and roommate. Students will be assigned according to class status and
lottery number and availability of space. There is no guarantee of a
housing space for every resident student that participates in the
room selection process.
Room Condition Residents will be held responsible for the conditions, contents and policy
violation(s) of the assigned individual’s room and/or common area of the
unit. Students will complete and sign a Room Condition Report (RCR)
upon moving into a room to document the condition of the room and its
contents. Rooms will be re-inspected when residents move out.
Residents of a room may be billed for any damages noted
(Room/Community Damage Charges; Appendix B). Professional
Residence Life staff members complete a final room inspection and
assign room damage charges at that time. All of the furniture that is
provided to each room must stay within that particular room.
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Please keep your room clean and safe by following the policies in this
book, cleaning your space regularly and keeping food items in sealed
containers. Students with semi-private bathrooms are responsible for
providing their own bathroom cleaning supplies and for cleaning the
bathroom area.
Roommate Relations Living in the residence halls can be an integral part of a student’s college
experience and the staff in the Office of Residence Life work to develop
and enhance the residential experience for each student. One of the
unique experiences of living on campus is the interaction between
roommates.
In order to promote positive roommate relations, Resident Assistants
facilitate Roommate Agreements with each set of roommates living in
the residence halls. The initial set of agreements will be completed
within the first weeks of September. New agreements will be completed
as room changes occur throughout the year. Note that roommate
agreements do not take the place of or negate University policies which
may be found in this Handbook and the Student Handbook.
The Roommate Agreement form is a required form that will be complete
by all roommates and/or suitemates. This agreement will be administered
by the Resident Assistant (RA) at the beginning of each year or when a
room change occurs. The residents of each room should discuss each
topic of the agreement and then discuss their agreement with the
Resident Assistant. The RA will then collect the final copy to be held on
record by the Resident Director of their building.
If a roommate conflict should occur, roommates should address each
other directly and privately with any concerns and revisit the Roommate
Agreement. If further problems occur, the roommates can request a
meeting with an RA in order to mediate any unresolved issues. Should
further problems exist, the RA has the ability to contact the Resident
Director to further discuss the issues. Any requests for a room change
due to a roommate conflict must begin with an RA.
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Smoking The residence halls are a smoke-free environment. For fire safety and
community health reasons, smoking is prohibited everywhere in the
residence hall complex. Cigarette smoking is permitted outside the
buildings only in the designated smoking areas. The designated smoking
areas are located by the picnic tables outside the entrances of St. Brigid
Hall and Alexandria Hall.
Visitation Procedures All residents are required to register their guests with Public Safety and
Security upon entering the residence halls.
Guests of residents who reside in Siena, St. Brigid and Loyola
Halls MUST be registered at the Security Office located at the
entrance of St. Brigid Hall
Guests of residents residing in Alexandria Hall MUST be
registered at the Public Safety & Security Office located at the
entrance of Alexandria Hall, beginning at 6:00pm daily. Those
who enter Alexandria Hall prior to 6:00pm are responsible for
being registered at 6:00pm
All guests MUST present a valid photo ID
o A guest pass, that MUST be shown to staff upon
request, will be issued upon registration
o All guest passes MUST be returned upon leaving the
building
o Residents will be held responsible for all unreturned
guest passes (may include a judicial meeting and
monetary fine)
Residents may not register more than four guests at one time
Residents are not permitted to host overnight guests of the
opposite sex
o Residents of a unit are limited to five overnight guests
total per unit
o All overnight guests MUST be registered as such, no
later than 11:00pm
o All overnight guests MUST be signed out no later than
1:00pm the following day
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Guests staying longer than one night must re-
register at the appropriate Security Office
o An individual guest MAY NOT exceed more than 15
overnight stays within a semester
Residents are REQUIRED to remain with their guests at all
times
o Guests discovered in the building unescorted by their
“host” will be asked to leave and may be restricted from
entering the residence halls
All residents should have the consent of their roommate(s) prior
to inviting guests into their room
As “hosts,” residents are responsible for ensuring their guests are in
compliance with University policies and residence hall community
standards; and therefore will be held responsible for the behavior of their
guests. Guests in violation of University policy may be asked to leave
the premises and may not be permitted back into the residence halls.
Commuter students involved in residence hall policy violations will be
referred to the Dean of Students. The University reserves the right to
restrict and/or deny access to any guest seeking to enter the residence
halls.
Visitation Hours
o Sunday – Thursday 10:00am – 12:00am Midnight
o Friday & Saturday 10:00am – 2:00am
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POLICIES
STUDENT LIFE POLICIES
(As printed in the Gwynedd Mercy Student Handbook)
Student Membership in the Academic Community
Gwynedd Mercy University operates as a learning community under
specific and explicit norms of behavior. These standards have as their
purpose the desire to maintain respect for the rights of individuals,
respect for freedom of thought and expression and fair and equitable
treatment of all. The following Code of Student Conduct was established
to support these goals. These standards are to be followed at all
University functions on or off campus.
In general each standard is intended to bring benefit to others and to
confront those behaviors that may cause physical or psychological harm
to another. The standards assume that individual members of the
Gwynedd Mercy University community value loyalty, truthfulness and
contractual fidelity.
The student conduct process at Gwynedd Mercy University is not
intended to punish students; rather, it exists to protect the interests of the
community and to challenge those whose behavior is not in accordance
with our policies. Sanctions are intended to challenge students’ moral
and ethical decision-making and to help them bring their behavior into
accord with our community expectations. When a student is unable to
conform their behavior to community expectations, the student conduct
process may determine that the student should no longer share in the
privilege of participating in this community.
Authority for the enforcement of University regulations and policy rests
with the Vice President for Enrollment and Student Services, who may
designate as Administrative Hearing Officers other members of the
University community.
Gwynedd Mercy University students are responsible for knowing the
information, policies and procedures outlined in this document. The
University reserves the right to make changes to this code as necessary,
23
and once those changes are posted online they are in effect. Students are
encouraged to check online at
http://www.GMercyU.edu/sites/all/themes/gmc/pdf/Handbook_003.pdf
for the updated versions of all policies and procedures.
Jurisdiction of the University Code of Student Conduct
The University Code of Student Conduct shall apply to conduct that
occurs on University premises at all Gwynedd Mercy University
campuses, at University sponsored activities, and to off-campus conduct
that adversely affects the University Community and/or the pursuit of its
mission or objectives. Each student shall be responsible for his/her
conduct from the time of application for admission through the actual
awarding of a degree, even though conduct may occur before classes
begin or after classes end, as well as during the academic year and during
periods between terms of actual enrollment (and even if their conduct is
not discovered until after a degree is awarded). The Student Code shall
apply to a student’s conduct even if the student withdraws from school
while a disciplinary matter is pending. The Student Conduct
Administrator shall decide whether the Student Code shall be applied to
conduct occurring off campus, on a case by case basis, in his/her sole
discretion.
The University Code of Student Conduct applies to guests of community
members whose hosts may be held accountable for the misconduct of
their guests.
There is no time limit on reporting violations of the Code of Student
Conduct; however, the longer someone waits to report an offense, the
harder it becomes for University officials to obtain information and
witness statements and to make determinations regarding alleged
violations.
Though anonymous complaints are permitted, doing so may limit the
University’s ability to investigate and respond to a complaint. Those who
are aware of misconduct are encouraged to report it as quickly as
possible to the Dean of Students, the Office of Residence Life or to the
Office of Public Safety & Security.
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Off-Campus Behavior and Responsibility
Students at Gwynedd Mercy University are members of both the
University community and the communities surrounding the University.
All members of the University community have the obligation to adhere
to the policies of the University and laws of the federal, state and local
jurisdictions.
The University’s policy is to hold students responsible for behavior off
campus. The behavior of students, both positive and negative, reflects
upon the University through public officials and the public. The
University reserves the right to investigate, and if deemed appropriate
take disciplinary action on complaints received concerning off-campus
student behavior from the police, neighbors, property owners, other
students, faculty, staff, and the public at large. Students whose behavior
off campus is contrary to public law and/or the University code of
conduct will be subject to disciplinary sanctions.
All students must be aware of the following:
The University may discipline students for incidents that occur
off campus.
The decisions of the University and Magistrate/Courts are
independent and mutually exclusive.
The University may discipline students in all cases where a
citation or arrest takes place.
The University will not delay issuing a decision in a case
because of a pending case before the Magistrate or Courts.
Standards of Student Conduct
To support the mission of the University and the academic goals of all
students, the University community upholds the following standards of
conduct:
1. Respect and equitable treatment for all individuals
2. Social responsibility and Christian moral behavior
3. Respect for lawful authority
Conduct systems and procedures are substantially secondary to the use of
example, guidance, counseling and admonition in the development of
responsible student conduct. When these preferred means fail to resolve
25
problems of student conduct, procedural safeguards allow for the
imposition of appropriate sanctions while protecting the student from
unfair imposition of serious penalties. Separable violations may result in
either expulsion or suspension from the University, but lesser sanctions
will be considered whenever appropriate. Non-separable violations
cannot, standing alone, result in expulsion or suspension from the
University, unless the student has a history of previous violations of the
Code of Student Conduct.
The Code of Student Conduct permits any member of the University
community (student, faculty, administrator or staff) to register a written
complaint against a student/student organization with the office of the
Dean of Students. If the complaint warrants adjudication, the options will
be discussed with the referred student/student organization mentioned in
the complaint.
Any student found to have committed or to have attempted to
commit the following misconduct is subject to the disciplinary sanctions
outlined in Article IV:
Separable Violations
1. Violation of any Local, State or Federal law classified as
felonies, misdemeanors or citations.
2. Acts of Dishonesty
a. Providing false or misleading information, verbally
or in writing, to the University or University
personnel. This includes, but is not limited to:
i. Forgery, fraud (including payroll fraud),
bribery, alteration, or misuse of University
documents or records;
ii. Providing false or misleading information
during a disciplinary proceeding or
investigation related to potential policy
violations;
iii. Representing oneself as another member of
the University community;
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iv. Failure to identify oneself when requested
by a member of the University faculty,
administration or staff;
v. Use of another person’s identity, password,
identification number, University
identification card or any other form of
identification.
b. Unauthorized possession, duplication or use of keys
or ID cards to any University premises or
unauthorized entry to or use of University facilities
or premises.
c. Theft of public or private property including receipt
of stolen property.
d. A student shall not, through act or omission, assist
another student, individual, or group in committing
or attempting to commit a violation of this Code of
Conduct or any other written University policy.
3. Safety Violations
a. Violation of campus safety regulations, including
fire safety policies
b. Failure to comply with directions of University
officials acting in performance of their duties
c. Violation of the Gwynedd Mercy University
Firearms, Fireworks, Explosives and Other
Dangerous Instruments Policy
4. Physical Misconduct
a. Deliberate destruction of, or damage to, misuse of,
or abuse of public, private or University property, on
or off campus
b. Violation of the Gwynedd Mercy University
Violence Policy
c. Hazing, defined as an act which endangers the
mental or physical health or safety of a student, or
27
which destroys or removes public or private
property, for the purpose of initiation, admission
into, affiliation with, or as a condition for continued
membership in a group or organization. The express
or implied consent of the victim will not be a
defense. Apathy or acquiescence in the presence of
hazing are not neutral acts; they are violations of this
rule
5. Violations of the Gwynedd Mercy University Sexual
Discrimination and Harassment Policy
6. Harassment Violations
a. Violation of the Gwynedd Mercy University
Stalking/Harassment Policy
b. Violation of the Gwynedd Mercy University
Discrimination and Harassment Policy. These acts
include any gesture, written, verbal or physical act,
or any electronic communication that is perceived as
being motivated by any of the above actual or
perceived characteristics of individuals or groups.
Also included is any unauthorized use of electronic
or other devices to make an audio or video record of
any person while on University premises without
his/her prior knowledge, or without his/her effective
consent when such a recording is likely to cause
injury or distress. This includes, but is not limited
to, surreptitiously taking pictures of another person
in a gym, locker room, or restroom.
7. Abuse of the Student Conduct System, including but not
limited to:
a. Failure to obey the notice from a Student Conduct
Administrator or Board or failure to appear for a
meeting or hearing as part of the Student Conduct
System.
28
b. Falsification, distortion, or misrepresentation of
information before a Student Conduct Administrator
or Campus Hearing Board.
c. Disruption or interference with the orderly conduct
of a Student Conduct Hearing or proceeding.
d. Attempting to discourage an individual’s proper
participation in, or use of the Student Conduct
System.
e. Attempting to influence the impartiality of a member
of the Campus Hearing Board prior to, and/or during
the course of the Campus Hearing Board proceeding.
f. Harassment (verbal or physical) and/or intimidation
of a member of a Campus Hearing Board prior to,
during, and/or after a Student Conduct proceeding.
g. Failure to comply with the sanction(s) imposed
under the Student Code.
h. Influencing or attempting to influence another
person to commit an abuse of the Student Conduct
Code System
Non-Separable Offenses
1. Violation of Gwynedd Mercy University Motor Vehicle and
Parking Policies
2. Residence Hall Violations
a. Violation of Residence Life policies including the
Residence Hall contract.
3. Unlawful obstruction or occupation of passageways, public
areas, buildings or offices
4. Violation of the Gwynedd Mercy University Posting Policy
5. Violation of the Gwynedd Mercy University Gambling
Policy
6. Alcohol and Other Drug Violations
a. Violation of the Gwynedd Mercy University
Alcohol and Other Drugs Policy
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b. Causing another person to become impaired without
his/her knowledge by administering or employing
drugs or other intoxicants
7. Conduct that is disorderly, lewd, or indecent, which infringes
upon the rights of others; breach of peace; or aiding,
abetting, or procuring another person to breach the peace on
University premises or at functions sponsored by, or
participated in by, the University or members of the
academic community.
8. Violation of the Gwynedd Mercy University Smoking and
Tobacco Use Policy
9. Violation of any Gwynedd Mercy University Information
Technology or Computer Use Policy
RESIDENCE HALL POLICIES
All residents, regardless of housing assignment location, are responsible
for knowing and abiding by residence hall policies. Students who are
documented for allegedly violating the following policies or who
allegedly assist other individuals in doing so will be subject to
disciplinary action.
1. Alcohol
a. Being present in a room and/or being the resident of a residence
hall room in which alcohol is found
b. Possession and/or consumption of alcoholic beverages in a
residence hall
c. Presence of empty alcohol containers and/or cartons in a
residence hall room and/or common areas of a residence hall
room (this includes any “decorative” alcohol containers and/or
cartons used as a decoration)
d. Intoxication and/or drunk and disorderly conduct
A person who, having consumed alcoholic beverage
regardless of age, experiences a loss of the normal use of
his/her mental and/or physical faculties. This includes (but
is not limited to) incomprehensible speech, loss of motor
30
coordination, aggression, abusive behavior or loss of
consciousness.
Repeated violations of the alcohol policy will result in removal from
the residence halls, suspension or dismissal from the University.
2. Furnishings
a. Removing or relocating University-owned furniture from an
assigned residence hall room
b. Removing or relocating University-owned furniture and/or other
furnishings from common areas
c. Utilizing furniture and/or other furnishings in way that creates an
obstruction and/or unsafe environment
3. Pets
a. Possessing pets or animals of any kind within the residence hall
4. Posting Policy
a. Posting flyers and posters without the appropriate approval
5. Quiet Hours and/or Excessive Noise
The following are established “Quiet Hours” within the
residence halls:
Quiet Hours 10:00pm – 10:00am
Quiet Lifestyle Floor 7:00pm – 10:00am
During final exam periods, a 24-hour Quiet Hours policy is in
effect throughout all areas of the residence halls
Students are expected to demonstrate respect and common
courtesy 24-hours a day. Concerns surrounding “excessive
noise” can be documented at any time
6. Residence Hall Closing Expectations
a. Failing to vacate the residence halls, during break periods,
by the designated closing time
7. Residence Hall Fire Safety Regulations
a. Failing to evacuate the residence hall during the sound of an
alarm or re-entering without permission
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b. Tampering with fire extinguishers, smoke detectors, sprinklers or
other safety equipment
c. Pulling a fire alarm or activating a smoke detector with no
evidence of fire or smoke
d. Starting a fire or causing an explosion in or around the residence
hall complex
e. Interfering with civil or University authorities as they respond to
a fire or other type of emergency
f. Possession or use of the following items in areas other than
common area kitchens is prohibited, and will result in
confiscation and disciplinary action:
High wattage appliances, particularly those with open or
closed heating elements (such as but not limited to: toasters,
grills, microwaves, coffee makers, etc.)
g. Possession or use of the following items will result in
confiscation and disciplinary action:
Halogen lamps
Fireworks or chemicals that are explosive or flammable in
nature
Candles or incense
Fog machines (or any other machine that emits smoke or
vapor)
h. Leaving kitchen areas unattended while cooking
8. Residence Hall Security
a. Tampering with security cameras and/or ID equipment
b. Using maintenance entrances to enter and exit the halls
c. Disarming locked doors
d. Utilizing “emergency” exits for non-emergency reasons
e. Failing to use Student ID to access entrance into the residence
halls
9. Sports-like Activity and/or Disruptive Behavior
a. Participating in sports-like activities within a residence hall,
which includes but is not limited to:
Actual use of athletic equipment, ball
throwing/kicking/bouncing, rollerblading, etc.
b. Boisterous behavior
32
Wrestling/water fights, use of water/nerf guns, etc.
10. Visitation/Guest Policy
a. Failing to properly register guest(s)
b. Hosting more than four guests in a room during visitation hours
c. Hosting more than five people of the same gender within a
residence hall room during an overnight period
d. Failing to ensure a guest is in compliance with the Gwynedd
Mercy University Code of Conduct
e. Failing to remain with a guest at all times
f. Failing to sign in an overnight guest before 11:00pm
An individual guest may not exceed more than 15 overnight
stays within a semester
g. Hosting an overnight guest of a different gender
h. Failing to sign-out an overnight guest by 1:00pm following the
night of their stay
i. Hosting a guest for more than 15 overnight stays within a
semester
j. Failing to return a guest pass at sign-out
Residents (Hosts) are held accountable for the behavior of their
guests at all times. Residents have a responsibility to ensure guests
are aware of and in compliance with the standards of the residence
hall community. Guests in violation of University policy may be
asked to leave the premises and may not be permitted back into the
residence halls. Commuters documented for alleged violation of the
University and/or residence hall policies will be referred to the Dean
of Students for adjudication.
11. Windows and Screens
a. Tampering or removing window screens
b. Passing any item in or out of the window
c. Entering or exiting the residence hall via a window
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MEDICAL AMNESTY POLICY
Statement of Purpose
Gwynedd Mercy University is committed to providing a living and
learning community that promotes the health and safety of all members
through our educational processes and in sustaining a climate conducive
to personal growth and development. The wellness of Gwynedd Mercy
University students is of primary concern. To this end, the Medical
Amnesty Policy has been developed to reduce the harmful effects caused
by alcohol and other related drugs. When students decide to drink, the
University expects that they do so in a responsible and legal manner.
However, the University recognizes that there may be times when
students may experience severe intoxication or serious injury relating to
alcohol and/or other drug use. Under those circumstances, Gwynedd
Mercy University expects students to call for medical assistance. The
University is committed to ensuring that all situations are handled with
competence and compassion and prioritize safety over policy violation.
Policy/Who is Protected
Gwynedd Mercy University strongly encourages students to seek and use
medical assistance for themselves during emergency situations when
they are dangerously under the influence of alcohol or drugs. No student
seeking medical treatment for themselves or accepting medical treatment
as a result of a Good Samaritan report, for the effects of drug or alcohol
use, will be subject to University discipline for violating the Alcohol or
Other Drug Policy. Medical Amnesty may be granted to an intoxicated
student; however, the student will be required to complete the necessary
requirements (outlined below) including participating in the University’s
R.A.I.S.E. (Reducing Alcohol Incidents through Student Education)
program.
Description of Emergency Situations
All students are strongly encouraged to call for assistance (i.e.
Public Safety & Security, Resident Assistant, 911, etc.) for
themselves during situations where they are dangerously under
the influence of alcohol or drugs.
Signs and/or symptoms of excessive consumption may include:
34
o Vomiting
o Confusion, stupor
o Slow or irregular breathing
o Low body temperature
o Unconsciousness (passing out)
In some cases, an individual may not display “classic signs
and/or symptoms.” However, if a student suspects someone may
have consumed an excessive amount of alcohol and/or other
drugs, s/he should err on the side of caution and seek emergency
assistance.
Requirements for Medical Amnesty
To qualify for medical amnesty, a student must:
1. Seek and use medical attention at the time of the incident or
receive medical attention as a result of a Good Samaritan
report
2. Contact Residence Life professional staff or the Dean of
Students within 48 hours to schedule an appointment
concerning the incident
3. Meet with Residence Life professional staff or Dean of
Students within 5-7 days of the incident
4. Comply with the conditions set forth during the meeting with
the Residence Life professional staff or the Dean of Students
and within the given timeframe. The student will be
required to participate in the University’s R.A.I.S.E.
Program and must complete the program within the
timeframe established by the University AOD Counselor
A student fulfilling all the required conditions set forth above will not be
subject to an Alcohol or Other Drug Policy violation under the Student
Code of Conduct. However, if the above stipulations are not followed,
medical amnesty will not be granted and the student is subject to the
judicial process as described in the Student Code of Conduct.
Important Policy Limitations
The Medical Amnesty Policy does not preclude Gwynedd Mercy
University from taking disciplinary action for other Student Code of
35
Conduct violations that may be associated with the situation, i.e.,
vandalism, theft, physical or sexual assault, etc. In addition, law
enforcement agencies may act within their jurisdictions in enforcing the
laws enacted by the State of Pennsylvania or any other state where
jurisdiction may be invoked.
Nature of Protection/Shield
The Gwynedd Mercy University Medical Amnesty Policy is not intended
to shield or protect those students who repeatedly violate the Code of
Conduct. In cases where repeated violations of the Gwynedd Mercy
Code of Conduct occur, the University reserves the right to take judicial
action on a case by case basis regardless of the manner in which the
incident was reported.
Institutional Discretion Statement
Gwynedd Mercy University will have final discretion/authority to
determine whether a student will receive Medical Amnesty.
GOOD SAMARITAN POLICY
Statement of Purpose
Gwynedd Mercy University is committed to providing a living and
learning community that promotes the health and safety of all members
through our educational processes and in sustaining a climate conducive
to personal growth and development. The wellness of Gwynedd Mercy
University students is of primary concern. To this end, the Good
Samaritan Policy has been developed to reduce the harmful effects
caused by alcohol and other related drugs. When students decide to
drink, the University expects they do so in a responsible and legal
manner. However, the University recognizes that there may be times
when students may experience severe intoxication or serious injury
relating to alcohol and/or other related drug use. Under those
circumstances, Gwynedd Mercy University expects students to call for
medical assistance. The University is committed to ensuring that all
situations are handled with competence and compassion and prioritize
safety over policy violation.
36
Policy/Who is Protected
Gwynedd Mercy University strongly encourages students to seek
medical assistance for others during emergency situations when someone
is dangerously under the influence of alcohol or drugs. No student
seeking medical treatment for another student or guest for the effects of
drug or alcohol use will be subject to University discipline for violating
the Alcohol or Other Drug Policy. The Good Samaritan Policy will be
applied for the student who makes the report and University Medical
Amnesty may be considered for the intoxicated student. All persons
involved may be required to participate in the University’s R.A.I.S.E.
(Reducing Alcohol Incidents through Student Education) program
Description of Emergency Situations
The Good Samaritan Policy encourages all students to seek
medical/emergency assistance (i.e. Public Safety & Security,
Resident Assistant, 911 etc.) for anyone who may be
dangerously under the influence of alcohol or drugs.
Signs and Symptoms of excessive consumption may include:
o Vomiting
o Confusion, stupor
o Slow or irregular breathing
o Low body temperature
o Unconsciousness (passing out)
In some cases, an individual may not display “classic signs
and/or symptoms.” However, if a student suspects someone may
have consumed an excessive amount of alcohol and/or other
drugs, s/he should err on the side of caution and seek emergency
assistance.
Requirements for the Good Samaritan Policy
1. Student must seek medical attention for student who is
dangerously intoxicated by contacting Residence Life or
Public Safety &Security; Student seeking assistance must
provide name and location of dangerously intoxicated
individual
37
2. Contact Residence Life professional staff or the Dean of
Students within 48 hours to schedule an appointment
concerning the incident
3. Meet with Residence Life professional staff or Dean of
Students within 5-7 days of the incident
4. Comply with the conditions set forth during the meeting with
the Residence Life professional staff or the Dean of Students
and within the given timeframe. The student may be
required to participate in the University’s R.A.I.S.E.
Program and, if required, must complete the program within
the timeframe established by the University AOD Counselor
A student fulfilling all the required conditions set forth above will not be
subject to an Alcohol or Other Drug Policy violation under the Student
Code of Conduct. However, if the above stipulations are not followed,
the Good Samaritan Policy will not be applied and the student will be
subject to the judicial process as described in the Student Code of
Conduct.
Important Policy Limitations
The Good Samaritan Policy does not preclude Gwynedd Mercy
University from taking disciplinary action for other Student Code of
Conduct violations which may be associated with the situation, i.e.,
vandalism, theft, physical or sexual assault, etc. In addition, law
enforcement agencies may act within their jurisdictions in enforcing the
laws enacted by the State of Pennsylvania or any other state where
jurisdiction may be invoked.
Nature of Protection/Shield
The University Good Samaritan Policy provides students who either
have knowledge of or are involved in the alcohol/drug policy violation in
question, with the ability to seek out prompt and appropriate assistance
for an intoxicated student; and without the worry of being subjected to a
University judicial process.
Institutional Discretion Statement
Gwynedd Mercy University will have final discretion/authority to
determine whether the Good Samaritan Policy will be applicable.
38
Appeals Process If the accused student is not satisfied with the decision or the sanction(s)
issued:
a. He/she has three (3) business days to request his/her case be appealed.
b. A student must make such a request in writing via the Dean of
Students office.
c. The student must state the specific grounds for Appeal. These grounds
shall be limited to: (1) the discovery of substantial new evidence which
could not have been known at the time of the hearing and/or (2) a gross
abuse of discretion by the Hearing Officer or the Campus Hearing Board.
The discovered evidence shall be set forth in detail in the Appeal,
including the names of additional witnesses, if any. If a gross abuse of
discretion is claimed, the specific acts that the accused alleges were a
gross abuse of discretion of the Board must be set forth in detail in
writing.
d. Appeals will be heard by the next highest Conduct level as follows:
i. Adjudicated by a Resident Director – Appeals will be heard
by the Associate Director for Resident Life, or at the discretion
of the Dean of Students, by the Campus Hearing Board.
ii. Adjudicated by the Associate Director for Resident Life –
Appeals will be heard by the Director for Resident Life or, at the
discretion of the Dean of Students, by the Campus Hearing
Board.
iii. Adjudicated by the Dean of Students – Appeals will be heard
by the Vice President for Enrollment and Student Services or, at
the discretion of the VPESS, by the Campus Hearing Board
e. The Associate Director for Resident Life, Director for Resident Life,
Dean of Students, Vice President for Enrollment and Student Services or
Campus Hearing Board will determine whether or not the appeal has
merit or the original decision will stand.
39
f. The University reserves the right to enforce the original imposed
sanctions pending the outcome of the appeals process.
g. Appeal decisions made by the designated Conduct Officer as listed in
IV.C.1.d.i.-iii. above will be considered final, with no further appeal.
APPENDIX Appendix A
Gwynedd Mercy University Residence Hall Contract
It is agreed between Gwynedd Mercy University and the student whose
signature appears on the application for residency that the occupancy of
a residence hall space shall be on the following terms and conditions:
Terms of Agreement The terms of occupancy shall be for one semester, the entire academic
year, or summer sessions as requested on the application. Residence halls
include both university owned and university leased buildings in which
students reside. Residence hall accommodations will be available only to
full-time Gwynedd Mercy University individual students who are
considered to be in good academic and financial standing when classes
are in session and any exceptions must be approved by the Dean of
Students. Occupancy will commence and end on the dates designated by
the Office of Residence Life based on the academic calendar. Residence
hall accommodations are not guaranteed. The room must be vacated 24
hours after the resident’s last final exam unless permission is received for
an extended stay by the Office of Residence Life.
Students who have not registered with full-time credits and/or have
unfulfilled financial obligations with the University will not be issued
keys or authorized to move into the residence halls.
Students who have registered for housing, but do not register for classes
and have checked into their room by the end of the drop/add period will
40
lose their room assignment and be subject to the Room and Board
Refund Policy.
The residence halls and dining hall will close during the following
university recesses: Thanksgiving, Winter, Spring, Easter, and Summer
breaks. Residents are not permitted to remain on campus. Residents
who warrant an exception for a particular break due to academic,
distance (300 miles or more, during Thanksgiving or Easter Break only),
or athletic obligations must submit a request online to the Office of
Residence Life by the posted deadline. Students on residence hall
probation are not permitted to remain in the residence halls during break
periods. All students who have been approved to remain in the residence
halls after May closing, with the exception of those participating in
athletics, graduation or other circumstances will be charged the
University approved weekly rate.
In the event a resident withdraws or is dismissed from the University, the
room must be vacated within 24 hours, unless otherwise specified in the
letter of termination. The resident must return all keys to residence hall
staff and complete all required paperwork upon check out. Any and all
personal belongings remaining after that time may be dealt with as the
University deems appropriate.
Room and Board Refund Policy Per Semester Withdrawal date from the residence halls is based upon official
notification by the student to the Office of Residence Life and official
check-out of the residence halls.
100% refund prior to the first day of the semester
75% refund through end of the drop/add period
50% refund through first week after drop/add period
25% refund through second week after drop/add period
0% refund after end of the second week after drop/add period
Right of Assignment The University reserves the right to make room assignments, temporary
assignments, consolidations, and re-assignments when necessary.
Assignments to housing spaces are made without regard to race, color,
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age, religion, national origin, ancestry, or veteran status. Room changes
must be made through the Office of Residence Life after follow-through
of the Room Change process. There may be disciplinary action for any
room changes not initiated by the University.
The University reserves the right to cancel the residence contract of any
student whose actions have been determined to be detrimental to the
welfare of others living in the residence halls, or for violation of any part
of this contract or University policies and regulations listed in the
Residence Life Handbook, Student Handbook or any other university
publication. Furthermore, the University may cancel this contract and
take possession of any room at any time for a student’s failure to pay in a
timely fashion, his or her amounts owed to the University.
Room Deposit All Residents must pay a room deposit, as required by the Bursar’s
office, prior to occupancy in the residence halls on a yearly basis. This
deposit will be credited towards the room charge for the academic year.
A room deposit of $250.00 is required of all new resident students, of
which $200.00 is a security (escrow) deposit and $50.00 is a room
reservation deposit. The security (escrow) deposit will remain intact until
the resident graduates or terminates his/her residency, at which time
room/hall damages, unusual cleaning charges, and unpaid disciplinary
fines will be deducted before a refund is made. Any charges beyond
$200.00, or during semesters other than the semester of
graduation/residency termination, will be assessed and billed separately
to the resident’s account. Any student that is dismissed for disciplinary
reasons forfeits any refund of the $200.00 security deposit.
Returning Resident Housing Deposit Refund Policy In accordance with University policy, room deposits for Room Selection
will not be accepted or processed, nor will lottery numbers be issued for
any student who has an outstanding balance or hold on his/her account.
Housing deposit extensions will not be offered.
Any resident who decides to return to housing for the 2014-2015
academic year must submit an application and a $250.00 housing
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deposit. All returning residents who participate in the spring Room
Selection Process may cancel their housing contract and receive a full
refund up until April 25, 2014. Any resident that would like to cancel
their contract after that date will forfeit their housing deposit, unless
withdrawing from the University.
New Resident Housing Deposit Refund Policy The deadline for the housing application and housing deposit is May 1,
2014. Please note that the University cannot guarantee on-campus
housing. Individuals who cancel after submitting a housing deposit, but
prior to the close of business on June 30, 2014 will be refunded as
follows:
Prior to May 1, 2014: Full refund of $250.00 housing deposit
May 1, 2014 – May 31, 2014: $150.00 refund from housing deposit
June 1, 2014 – June 30, 2014: $50.00 refund from housing deposit
Anyone who requests to be released after the June 30, 2014 deadline will
not receive any refund of their housing deposit.
New resident applicants who submit a housing deposit for the Fall 2014
semester after June 30, 2014 and request to be released after that date are
not eligible to receive any refund of their housing deposit.
New and returning students who apply for housing for Spring 2014 who
cancel after submitting a housing deposit can get a full refund if they
cancel prior to the close of business on January 6, 2014. Students who
request to be released after the close of business on January 6, 2014 will
not receive any refund of their housing deposit.
Housing Payments/Refunds Housing fees shall be paid in accordance with the official fee schedule
established by Gwynedd Mercy University. Should a student leave the
residence hall, by choice or for disciplinary reasons, a refund, if any, will
be made according to the Room and Board Refund Policy. All refunds
will be provided to the student unless he/she remains at the university,
where the refund will be credited towards his/her tuition.
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Meal Plans All resident students are required to be on a meal plan in order to reside
in the residence halls. Meal plan options are selected by completing the
housing application. First-Year students are eligible for the 19 and 15
meals per week plan only. Student may change their meal plan option
through the first week of classes, per semester, through the Campbell
Solution Center.
Privacy of Student Rooms It is occasionally necessary for the University to exercise its right to enter
a resident’s room for purposes of health, facility maintenance, or policy
enforcement. The following is a non-inclusive list of rationale for room
entry and/or search by a Residence Life or University official (please
note that whenever possible, reasonable care will be taken to inform
residents of authorized room entry):
For Health and Safety Inspections
For any routine or emergency repairs
When there is sufficient cause to believe that University policies
are being violated
When there is sufficient cause to believe that there is danger to
the health, safety and welfare of persons or property
To retrieve items that have been identified as University property
To shut off unattended and activated alarm clocks, radios,
stereos and televisions
Room and Common Area Conditions Residents are held responsible for the conditions, contents and policy
violation(s) associated with assigned individual rooms and or/common
areas of the unit or community. A Room Condition Report (RCR) will be
completed prior to the beginning of occupancy to ensure proper
conditions of student units. At the end of the contract year or when a
resident vacates their assigned room, an inspection of the room will be
conducted by a member of the Residence Life staff. Residents will be
held responsible for any damage or misuse of University property as
deemed appropriate.
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The Office of Residence Life will conduct formal health and safety
inspections periodically throughout the year or when deemed necessary.
Residents who do not pass health and safety inspections may be
subjected to further residence hall judicial sanctioning and the room is
subjected to re-inspection within 48-hours. Pets or animals of any kind
are not permitted in student rooms or in the residence halls.
Common area (community bathrooms, hallways, lounges, etc.) damage
or vandalism will be assessed to all residents of a floor and/or building if
the individuals associated with the damage/vandalism are not identified
and found responsible.
Resident students will receive a room key and mailbox key when
checking into the residence halls. Residents may not duplicate
University-issued keys. A replacement charge will be assessed for
lost/missing keys. Resident students must return their keys according to
check out procedures (see Residence Life Handbook) when room
changes occur or when a resident vacates the residence hall permanently
throughout the year. Residents will be assessed monetarily for keys not
returned.
All fees for the replacement or repairing of damages, incurred in
individual rooms or common areas, will be assessed through the Bursar’s
office.
Room Furnishings Residents’ rooms are furnished by the University. Residents are not
permitted to remove any furniture, equipment, or any other property
belonging to the University. Property of the residence hall such as lounge
furniture is not to be moved into student rooms, to other rooms within the
hall, or removed from the residence hall. Residents relocating furniture
anywhere in the residence hall, even temporarily, are subject to judicial
action and will be fined and billed for any damage or loss. Residents
will be held responsible for damage to their room and any damage done
to any other part of the residence hall or its equipment. Public area
damage and vandalism that cannot be attributed to specific individuals
will be billed on a prorated basis to residents on that particular floor or
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section of the building. Willful destruction of property is cause for
disciplinary action and costs will be charged to the student.
Rules and Regulations
Resident students will be held responsible for the condition and contents
of the room to which they are assigned. Residents are expected to
comply with all health, fire, and safety regulations of municipal, state, or
federal authorities, as well as with the rules and regulations in force or
adopted by the University relating to occupancy in on-campus housing.
Residents are required to be knowledgeable of the policies and
procedures stated in the Residence Life Handbook and the Gwynedd
Mercy University Student Handbook which are considered part of this
contract. The University administration reserves the right to inspect
rooms to ensure that institutional standards and objectives are being
maintained. Whenever possible, residents will be notified and also
present. Residents who do not comply with University rules and
regulations will be subject to disciplinary action and may be required to
terminate this contract.
If dismissed from campus housing for disciplinary reasons, the $200.00
security (escrow) deposit is thereby forfeited. Such a dismissal will
require reapplication for residency after a time stipulated by the Director
of Residence Life after consultation with the Dean of Students. Re-
acceptance under these circumstances is not automatic but at the
discretion of the above mentioned University officials.
Security and Safety Gwynedd Mercy University facilities and property including the
residence halls may be protected by video surveillance. Residents may
not tamper with cameras, ID equipment, locked doors, disarming locked
doors, security equipment or alarm systems. Persons activating false fire
alarms, interfering with or removing fire-fighting equipment are subject
to prosecution under Pennsylvania statutes and disciplinary action by the
University. Unauthorized or improper entry or use of University
facilities, as well as illegal possession, duplication, or use of keys to
University facilities, is in direct violation of this contract. These types of
actions will be investigated; those who compromise the safety of others
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will be held judicially accountable which, if found responsible may result
in removal from the residence halls.
Drugs and Alcohol
The possession and consumption of alcoholic beverages in the residence
halls is forbidden. Under the laws of the Commonwealth of
Pennsylvania, it is unlawful for persons under 21 years of age to
purchase, attempt to purchase, consume, possess, or transport any
alcohol, liquor or malt/brewed beverages. Furthermore, it is unlawful to
provide alcoholic beverages to minors. It is also unlawful and strictly
forbidden for anyone on campus to sell, possess, produce, purchase, or
use any controlled substance or illegal drugs. The University reserves
the right to notify parent(s)/guardian(s) and/or local authorities of these
violations.
Weapons
The possession of firearms of any kind; including pellet guns, explosive
devices of any kind and other dangerous weapons, including but not
limited to knives, are not allowed on the Gwynedd Mercy University
property. Students found in possession of any dangerous weapon on
campus may be immediately suspended from Gwynedd Mercy
University and the residence halls pending the outcome of their judicial
hearing. This University policy also applies to all students even if
otherwise permitted by law to carry a firearm.
Smoking
The residence halls are a smoke-free environment. Therefore, smoking
is prohibited everywhere in the residence halls, including entryways and
porches. Residents who smoke must do so in designated locations
outside the buildings and dispose of their cigarettes in the containers
provided.
Guests/Visitation
Residents are responsible for assuring that residence hall guests are
properly registered and must escort their guests at all times. Guests
must not infringe upon the rights of other residents, particularly the rights
of roommate(s). Residents are responsible for their guests’ behavior and
observance of university policies. Residents will be held accountable for
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damages incurred by their guests. The university reserves the right to
remove or prohibit a guest from the residence halls and/or campus who
has violated university regulations or if it is reasonably determined that
such a person has disturbed, or is likely to disturb or disrupt other
students in residence. Overnight guests are not permitted during break
period housing.
Medical Information A student will be permitted residency status only when a current health
form and proof of meningitis vaccination or a signed waiver are on file
with the Health and Wellness Center.
Liability Clause The University shall not be liable, either directly or indirectly, for
personal accident, injury, or illness sustained by residents or guests, nor
any loss by theft of personal property of residents or guests, or for any
damage or destruction of such property by fire, water, or any other cause.
It is recommended that residents insure their personal property.
Appendix B
Non-Inclusive List of Examples of Approximate Room/Community
Damage Rates 2014-2015:
Broken ceiling tile $30 each tile
Lost/damaged closet key $25
Lost/damaged mailbox key $25
Lost/damaged room key card $25
Lost/damaged room key $50
Improper Room Checkout $50
Holes in screen $25
Excessive cleaning
● room/suite $25 per resident
● suite bathroom $25 per resident
● community bathroom $25 min. community charge
● lounge/hallway $25 min. community charge
Disposal of personal items $25
Disposal of personal carpets/rugs $25
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Disposal of personal furniture $25-100
Removal of University property $25 minimum per resident
Removal/damage of window curtains $125 minimum
Re-assemble bed $30
Ethernet splitter equip. replacement $40
Damaged/Missing cable box $60
Damaged or missing room phone $50
Wall Repair*
Repaint $25 minimum
Patch/Repair/Paint $50 minimum
Hole Repair* $75 minimum
Replace mattress $140
Replace desk chair $125
Replace window screen $150
* wall repair assessment will be based on those found responsible.
**labor costs are not included in the prices above, but will be assessed.
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