remote work: tips for managing · 2020-07-28 · pomodoro technique. fei confidential - do not...

remote work: tips for managing your time, employees, & self

presented by FEI Behavioral HealthJuly 31, 2020

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objectives

Define what time is and how to manage it

How self-care plays into productivity and well being

Identify strategies for improving time management

Discuss connecting and managing while remote

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RemoteWorking

discussion

How do you stay connected?

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time

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time management

Mysterious

Subjective

Actuarial

Measured by activity

Unmanageable

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but we are manageable

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time management

event/self-management

=

we manage events and ourselves through…

self-care

setting priorities

using strategy

creating a personal system

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self-care

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Do things you enjoy

Get enough sleep

Basic needs first

Check in with yourself

regularlyDrink plenty

of water

UnplugTake

lunch and breaks

tips

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know thyself

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know thyself

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time wasters

• do-overs• low-priority items• “soft” meetings and

interruptions• do it yourself and

multi tasking

Activity and Time

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organize

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know thyself

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12 am 1 3 5 6 7 8 9 10 11 noon 1 2 3 4 5 6 7 8 9 10 11

when are you at your best?

strategies

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prioritize

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prioritize

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covey’s matrix

prioritize

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covey’s matrix

prioritize

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prioritize

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Delegate and Complete Tasks

9am 10 11 12 pm 1 2 3 4 5

Create Detailed Plan

2 Moves Ahead

“Do-Over” Prevention

45 min

Invest inBeginning

90 minutes = 19%

Invest inEnding

Review

Final Touches

Quality Control

45 min

scheduling

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Parkinson’s Law:

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corollary to parkinson’s law

“A conversation tends to expand to fill the time available for its accomplishment”

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Pomodoro technique

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Pomodoro technique

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Choose a task you want to work on

Set the pomodoro timer for 25 minutes

Work on the task until timer chimes, checkmark paper

Take a short 3-5 minute break,

stretching/walk/non-work related

Have you finished 4 full pomodoro

cycles?

Take a 10-15 minute break after 4 full pomodoro cycles NO YES

Pomodoro technique

Inform Negotiate

Schedule Call Back

Protect

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there’s an app for that

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connection

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virtual meaningful connection

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effective meetings

Start on Timelateness = hostility/arrogance

Engagementhumor/distraction

Follow Agendause previous action plan

Action Planwhat, who, how, when –

save it

End on Timeor be a hero and end

early

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remote management

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effective conversations

appropriate time and location

start-stop contract

goal contract - how will success look

division of labor

agree to next contact

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effective emails

Polite• salutations and closing

Careful with Emoticons

Action plan• who what when where how why

If you are feeling hesitant to send• think: would I want this forwarded?• proofread yourself – proofread buddy

Still hesitant• save in drafts - review tomorrow

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keeping teams engaged

Build sense of belonging

Clear goals

Communicate Regularly

Be proactive

Make engagement fun and easy

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review

• Time

• Self-care

• Strategies

• Remote working

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State of WisconsinEmployee Assistance Program

and Work-life ServicesEnhance your well-being and resilience!

1.866.274.4723Note the username and click on the link below to visit your

EAP & Work-Life website right now.

www.feieap.com - username: sowi

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questions / discussion

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evaluations

thank you

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