records management in ontario - key benefits for human resource departments

Key Benefits for Human Resource Departments

Records Management in Records Management in OntarioOntario

• Records management in Ontario helps human resource departments avoid drowning in paper.

• Processes such as recruiting, hiring, employee reviews and benefits management create tremendous amounts of paper.

• Processes such as recruiting, hiring, employee reviews and benefits management create tremendous amounts of paper.

• Without a digital backup, companies risk losing this crucial information.

• Compliance also becomes a major issue for records management in Ontario.

• Regulatory acts affecting human resource departments include:

• Health Insurance Portability and Accountability Act (HIPAA)

• Family Educational Rights and Privacy Act (FERPA)

• Fair and Accurate Credit Transactions Act (FACTA)

• Family and Medical Leave Act (FMLA)

The Overwhelming Volume of Paper• Few departments, if any, within an

organization manage such an enormous amount of paperwork as human resources.

• This overwhelming volume prevents human resource personnel from working on more important tasks.

• Instead, HR staff often becomes consumed with managing paper.

• It’s not uncommon for an employee personnel file to contain dozens of records.

• From the date of hire, an employee file continues to grow.

• The longer an employee stays on the job, the bigger the personnel file.

Examples of some of these records include:• Applications• Resumes• Recruiting• Insurance• Benefits• Workers Compensation• Performance Reviews• Payroll • And more…

Records Management in Ontario Boosts Department Performance

• The goal of records management in Ontario is to lessen the paperwork burdens so human resource professionals can focus instead on managing people.

Records management creates meaningful benefits that enhance department operations, including:

• Cost Reductions• Time Improvements• Security Enhancements • Compliance Improvements

Transitioning to Records Management in Ontario

• The first step in transitioning to a records management system in Ontario is to assess the applications and processes currently in place.

• Any new system should easily integrate within your current environment.

• You should not have to recreate entire department processes to fit a new system for records management in Ontario.

• A records management system should fit within your human resource operating environment.

• You should not have to change how you do business to adapt to a records management application.

• Records management in Ontario creates a more efficient human resource department with less paper shuffling.

• By reducing the time employees spend on low-level tasks, automated records management allows personnel to work on more essential tasks.

• Kevin D'Arcy is VP of Sales and Marketing for MES Hybrid Document Systems, Ontario's leading document scanning and document management supplier. For more information about Records Management in Ontario, visit http://www.mesltd.ca/service.html?id=16