quick start guide for power users (java)
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BI 4.1 Quick Start Java User’s Guide
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BI 4.1 Quick Start Guide ................................................................................................................................ 1
Introduction .............................................................................................................................................. 4
Logging in .................................................................................................................................................. 4
Home Screen ............................................................................................................................................. 5
Documents ................................................................................................................................................ 6
Preferences ............................................................................................................................................... 8
Web Intelligence ..................................................................................................................................... 12
Create a New Web Intelligence Document ............................................................................................. 13
Query Properties ..................................................................................................................................... 15
Opening An Existing Web Intelligence Report in View Mode ................................................................. 18
Menu bar in Reading Tab ........................................................................................................................ 19
Menu Bar in Design Tab .......................................................................................................................... 19
Opening a Web Intelligence Report in Modify Mode ............................................................................. 20
More about the Design Tab .................................................................................................................... 20
Table .................................................................................................................................................... 21
Heading ............................................................................................................................................... 21
Report Elements ................................................................................................................................. 21
Formatting .......................................................................................................................................... 21
Data Access ......................................................................................................................................... 22
Analysis ............................................................................................................................................... 22
Page Set up ......................................................................................................................................... 22
Customising Reports ............................................................................................................................... 22
Tables .................................................................................................................................................. 22
Adding object names .......................................................................................................................... 23
Adding Totals ...................................................................................................................................... 24
**New Functionality** ‐ Copying Tables ............................................................................................ 24
**New Functionality** ‐ Formulas ..................................................................................................... 24
**New Functionality** ‐ in User Response Prompts ......................................................................... 25
**New Functionality** ‐ Hiding Dimensions ..................................................................................... 25
**New Functionality** ‐ Charts .......................................................................................................... 26
**New Functionality** ‐ Fold/Unfold ................................................................................................. 26
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**New Functionality** ‐ Group Function ........................................................................................... 27
Training and Further Guidance ............................................................................................................... 28
Appendix 1: Differences Between HTML and Applet (Java) Mode ......................................................... 29
Using Excel As A Data Provider ........................................................................................................... 29
Conditional Formatting ....................................................................................................................... 33
Repoint Reports To A New Universe ................................................................................................... 35
Custom Number Format ..................................................................................................................... 37
Saving a Document to Excel 2007 ....................................................................................................... 38
Add or Modify A Sub Query ................................................................................................................ 39
Copy Table ........................................................................................................................................... 40
Appendix 2: Client Specification and Browser/Java/OS Support ............................................................ 41
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Introduction
This document provides a brief overview of the new Business Intelligence 4.1 application to help users
get started with it. It is a living document and will continue to be updated as feedback is received from
users.
Logging in
When you access the new BI4 environment via the url https://www.bo.scot.nhs.uk/BOE/BI you will
initially be presented with the screen below:
BI Launch Pad Login Screen
This is BI Launch Pad, which replaces the Infoview portal used in previous versions of Business Objects.
Navigation is different in this environment and will require a period of familiarisation. Guidance to allow
users to get quickly become familiar with the main new features of navigation around the new
environment is provided in the sections below.
Please log in to BI Launch Pad, using the same login details as you used in BOXI 3.1.
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Home Screen
Once you have logged in you will be presented with the Home screen, shown below. You will notice that
it is now possible to directly access your recently viewed and run reports via the My Recently User
Documents and My Recently Run Documents panels. The Web Intelligence application, used to create
and edit reports, can also be opened from this screen, as indicated. The Documents and Preferences
options are indicated in red since they are covered in greater detail in the next two sections.
Home Tab
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Documents
Select the Documents tab as shown in the Home Screen screenshot above and as indicated below:
You will be presented with something similar to the screen below. Although similar in appearance to
BOXI 3.1 there are two main differences to be aware of in this screen:
in order to view Public Folders you need to click on the area indicated by “Access Public Folders
here” in the Documents Tab screenshot .
In order to access Web Intelligence to create or edit a report, you need to select Applications,
then Web Intelligence and once the application opens choose the new document icon as shown
in Web Intelligence Tab screenshot.
Documents Tab
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Web Intelligence
Further information on the new Web Intelligence layout is given in the Web Intelligence section below.
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Preferences
In order to set your Preferences or to check them, please select Preferences, indicated in red in the
screenshot above. You will be presented with the screen below:
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If your preference is to initially be presented with Public Folders rather than My Favourites whenever
you access the Documents tab, you can set up access to a particular folder in Preferences, as shown in
the screenshot below. Make this selection if required and select Save.
Set up default folder access
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Next Scroll down to “Set document viewing location” and ensure that the option “In the BI Launch Pad
portal as tabs” is selected and choose Save.
“In the BI Launch Pad portal as tabs”
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Select Web Intelligence and on the screen that appears and ensure that your settings are configured
appropriately.
As with BOXI 3.1 there are two different modes for viewing and modifying reports, HTML and Applet
(Java) mode. This guide details the features available when using Java for modifying reports and HTML
for viewing. Java has a number of features that HTML does not. The main differences between Java and
HTML are detailed in Appendix 1 below.
The screenshot below shows that HTML mode has been selected for viewing reports and Applet (Java)
mode is being used for modifying reports. This combination gives a good mix of faster viewing and richer
functionality for modifying. These selections have been used for creating this document. Make the
selections appropriate to you and select Save & Close.
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Web Intelligence
When you access the Web Intelligence application in one of the ways described above, i.e. either via the Home Tab or the Documents Tab you will be presented with this screen:
Web Intelligence
Some of the functions of the icons in Webinelligence are given in this table:
Icon Description
Create a new document (Ctrl +N)
Open a document (ctrl +O)
Save menu (CTRL +S)
Print – Export to PDF for Printing (Ctrl +P)
Find text in tables and cells on page (Ctrl +F)
History – list of dates corresponding to the instances of the scheduled documents
Export v‐ PDF, Excel, CSV
Send to – Email , Inbox
Undo / Redo
Refresh – one or more data providers
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Track – Activate or deactivate tracking changes
Filter bar – Click to hide/show filter bar
Freeze – keep the header or a portion of the table visible while the rest of the table scrolls
Outline – shows or hides the outline option for folding and unfolding elements
Web Intelligence Icons
Create a New Web Intelligence Document
Click on
Options available with Java when creating a new document
You will see a list of potential data sources. Only Universe and Excel will be covered in this document.
For more information on other data sources please select the links in the section Training and Further
Guidance.
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Selecting a universe from any available to you will return screen that looks like the one below:
Query panel
The functions of the icons in the Query Panel are given below:
Icon Description
Data Outline panel ‐ shows/hides the data panel (classes and objects)
Filter panel ‐ shows/hides the Query Filters panel
Data Preview Panel – shows/hides the preview panel
Scope of analysis panel – shows/hides scope of analysis panel (hidden in the view above)
Add a combined query
Query Properties – shows/hides the query properties
Select Universe and Click OK
Data Preview This is a new section which
allows you to see a sample of
your data and how it will look
when you refresh the report.
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View script – shows sql script generated by query
Add a sub‐query
Add a database ranking
Query Properties
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Creating a small query and clicking on Refresh in the Data Preview prior to refreshing the report shows how the report will look, very good for creating new reports and testing.
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Click Run Query This opens a new application window and closes the query panel Your report has been created.
The screen presents differently from the BOXI 3.1 screen. Save the report. Once you have saved it, icons which were previously greyed out will become available.
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Opening An Existing Web Intelligence Report in View Mode
As in BOXI 3.1, there are two ways to access a report in View mode ‐ you can either select a report and
right click the mouse to produce a pop‐up context sensitive menu, from which you can select View:
...or you can double left click the selected report and it will open in View mode.
Once Web Intelligence opens you will see a screen something like the one below. Key areas of
functionality are indicated. Of particular note is the new pin tab functionality, the new location of the
Refresh icon and the two tabs Reading and Design.
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Web Intelligence Report in View Mode
The reports open by default on the Reading tab.
Menu bar in Reading Tab (HTML/PDF)
Apply filters and drill in this tab.
The Design tab will be visible if you have the requisite rights and it allows a user to modify a report using
either Java or HTML depending on the View preference set earlier.
Menu Bar in Design Tab (View data/View Structure)
The Design tab contains the menus for manipulating and formatting the report on tabs at the top of the
report where previously these would have been spread between the data panel and menu bars.
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Opening a Web Intelligence Report in Modify Mode
If you have the requisite rights to modify a report you can select a report and right click the mouse to
produce a pop‐up context sensitive menu, from which you can select Modify:
This will open the Report on the Design tab, allowing you to modify it.
More about the Design Tab
Design mode can open in two ways: With Data or Structure only, which are self‐explanatory. You might
chose to use Structure only when working with a large report because of the overhead involved in data
being presented to the screen as you make structural changes.
In order to edit queries, once in Design mode you need to select the Data Access tab:
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You can then choose to Edit a query, which is a process very similar to the one in BOXI 3.1 and is similar
to query creation outlined above in Create a New Web Intelligence Document.
Note the Data tab which is available when using Java. This provides underlying query details for the
report.
In Design mode, clicking into a table or heading adds more toolbars:
Table
Heading
Report Elements
Tables and Cells – in BOXI 3.1 would have been shown on the Data Panel under the templates tab
Section – allows you to insert a section.
Formatting
In BOXI 3.1 was In the Data Panel under properties.
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Data Access
In BOXI 3.1 these icons would have been on the menu bar.
Analysis
These icons would have been on the menu bar, there is one new icon in this section.
Page Set up
Contains the settings for formatting a page.
Customising Reports
Tables
Converting a vertical table into a crosstab report click Turn into on the tools menu and select Cross Table.
Selecting the More Transformations options allows you to amend the columns and row headings to suit your requirements
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Report has no object descriptions
Adding object names
Highlight the table by clicking on top left hand corner (X) and Right click and select Format Table
Check Show object names
Object names are now visible
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Adding Totals
Highlight column with values
When you click Sum on a crosstab you get an Option Sum or Default Aggregation – (on a vertical table these would be the same)
**New Functionality** ‐ Copying Tables
We can now copy queries, variables, tables and charts from one Web Intelligence document to another. When copying an object all the dependant objects are also copied.
Select Table to copy
Create a new document with no data source
Paste the table in the report
A new connection to the universe has been created when you copied the table and can be refreshed as required.
NB: This is only available in the Java interface/Rich Client
**New Functionality** ‐ Formulas
The formula language contains new functions and operators for working with hierarchical data.
Aggregate Returns the default aggregation of a measure and has additional parameters to specify a member set expression on a hierarchy
Depth Returns the depth of a member in a hierarchy
Isleaf Determines if object is a leaf member
Parent Ancestor Children Descendants Siblings
Define a member set on a hierarchy
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Lag Range
Before After Before after Self Self after Self before Self before after
New operators for working with hierarchies
Min Max Sum Count Average
All have additional parameters to specify a member set expression on a hierarchy
**New Functionality** ‐ in User Response Prompts
A new operator has been added to the list of available operators called Prompts... the purpose of this is to allow the user to add the user response prompt easily without making errors in the prompt text.
**New Functionality** ‐ Hiding Dimensions
In BOXI 3.1 if you wanted to restrict/filter a column and then hide the column this would be done by formatting it in white and reducing the size of the column, a new formatting property has been added called Hide Dimension, right click on column and select hide/unhide as required.
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**New Functionality** ‐ Charts
Several new chart types have been introduced
Pie chart with depth
Scatter charts
Bubble charts
Box plot
Heat map
Tree map And additional support for hierarchical display in charts No longer need to go into structure mode to create/amend charts.
**New Functionality** ‐ Fold/Unfold
This is new in BI4 but was available in Deski version 6.5.
Create a sample report and add a section break:
In Design mode Select Interact > Outline
Two arrows appear, shown above underlined in Red
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The outer left arrow is used to perform actions on the block, the inner left arrow is used to perform
actions on the section.
Clicking on the arrow at A461 hides the details
Clicking the arrow again “unhides” the details for A461
**New Functionality** ‐ Group Function
This functionality reduces the reliance on users creating their own grouping variables .
Select the values you wish to group together, click Group and rename as required
This functionality was available in the Deski version of Business Objects. Click into a dimension column to place the grouping in Select Analysis tab – Group ‐ Manage Group
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Training and Further Guidance
Training videos to supplement the information in this guide can be found here:
Training Videos
An introductory document produced by SAP can be found here:
SAP Getting Started With Web Intelligence Guide
A complete guide to Web Intelligence can be found here:
SAP Web Intelligence User Guide
Please email nss.bi@nhs.net if you have any questions or comments.
Repeat this exercise for other groups A variable is created with the new groups which is editable ‐ you can move codes to other headings or rename etc.
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Appendix 1: Differences Between HTML and Applet (Java) Mode
The key differences between HTML and Applet (Java) are detailed in the table below:
Feature HTML Applet (Java)
Using Excel as a data provider no yes
Conditional formatting no yes
Re‐point reports to a new universe no yes
Custom number format no yes
Export a 2007 Document yes no
Save as 2007 Excel Document no yes
Add or modify a sub query no yes
Document Linking Wizard Yes No
Copy Table No Yes
Detail on how to access and make use of the Applet (Java) functionality referenced in this table are
shown below.
Using Excel As A Data Provider
In order to use Excel as a data source you need to import a local Excel spreadsheet into BI4 by selecting
New, then Local Document, as shown:
Browse for the Excel spreadsheet you created as a data source on your local computer earlier and add it
to BI4 as shown. It will appear in the My Favorites folder and can then be used as a data source.
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In order to use Excel as a data source, open Web Intelligence and select the new document icon
Select Excel as a data source:
On the next screen select the Excel file you want to use:
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Make any appropriate selections for your source in the next screen (e.g. whether the first row contains
column names) and select OK:
The Query Panel is invoked showing a sample of the data in the Excel source and allowing to you to run
a query using the Excel source:
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You can then format the report produced as you usually would:
c
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Conditional Formatting
Conditional Formatting allows you set alerts when values fall below or above specific thresholds.
You can access Conditional Formatting when in Design mode by selecting the Analysis tab, then the
Conditional tab and choosing New Rule:
Set up a rule. This would normally be based on numerical values but just for the purposes of illustration
if Health Board Name = “AYRSHIRE & ARRAN” cell contents will be displayed in red.
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Select the column to which the rule should be applied and apply the rule.
The appropriate value is highlighted in red text.
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Repoint Reports To A New Universe
In order to point reports to a different universe you use the Change Source Wizard. Note: this only
works if objects in one universe can be mapped to equivalent objects in the new universe. Select the
Data Access tab then the Tools and Change Source.
Select the query for you which you want to change the source.
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This invokes the Change Source Wizard. You need to select the option Specify a new data source and
then Select a data source
Choose a new universe.
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Custom Number Format
In order to use custom number formats you need to select the Format tab then Custom.
Create an appropriate format, which you can then apply to your report as required.
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Saving a Document to Excel 2007
In order to save a report to Excel 2007 choose Save As.
This invokes the Save dialogue box. Choose a location on your own network or local machine, select the
appropriate format and Save.
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Add or Modify A Sub Query
In order or add or modify a sub query you need to access the Query Panel by selecting Edit data
provider:
Add a sub query by selecting a universe object on the left and then selecting the Add sub query option
shown. Once the sub query has been created it can be edited.
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Copy Table
See the section **New Functionality** ‐ Copying Tables above for information on this functionality.
Links providing further information on the differences between Applet (Java) and HTML can be found
here:
http://scn.sap.com/community/businessobjects‐web‐intelligence/blog/2014/04/27/web‐intelligence‐
41‐sp3‐applet‐java‐vs‐html
http://scn.sap.com/community/businessobjects‐web‐intelligence/blog/2015/01/07/differences‐
between‐the‐html‐query‐panel‐and‐the‐java‐query‐panel‐in‐web‐intelligence
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Appendix 2: Client Specification and Browser/Java/OS Support
Minimum official supported client hardware requirements are Dual Core CPU with 2GB RAM. However,
since client workstations are running various other applications they should have at least 4GB RAM and
a Pentium 4 class processor at or above 2.0 GHz.
Web Browser Java Version Windows Desktop
IE 8 Java 7, 8 Windows 7 SP1
IE 9 Java 7, 8 Windows 7 SP1
IE 10 Java 7, 8 Windows 7 SP1 +Windows 8
IE 11 Java 7, 8 Windows 7 SP1 + Windows 8.1
Firefox ESR 31.x Java 7, 8 Windows 7 SP1 + Windows 8 + Windows 8.1
Google Chrome As of release 45 no longer supports technology
required for Java applets
Windows 7 SP1 + Windows 8 + Windows 8.1
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