purchasing department tim kenefick – director purchasing and accounts payable jackie moses –...

Purchasing DepartmentTim Kenefick – Director Purchasing and Accounts PayableJackie Moses – Supervisor PurchasingGloria Narvaez – PCard Administrator/Buyer IIIDenise Flutie – Buyer IIIGina Bazile – Buyer IIIGeorgia Franklin – Staff Assistant

FPAREQN

You can also click with your mouse on this icon called: NEXT BLOCK to go to the next page.

Requestor/Delivery Info Tab

If each line item has it’s own accounting string, uncheck the box.

Vendor Information Tab

If you have a contact name and email address, please enter. It keeps our vendor database up to date.

GUIALTI

Type name of vendor exactly as it appears. Put % before and after name. Then, hit F8 to search.

FTIIDEN

Type name of vendor exactly as it appears. Put % before and after name. Then, hit F8 to search.

Vendor Setup Form

Type name of vendor exactly as it appears. Put % before and after name. Then, hit F8 to search.

• W9 Form• W8-BEN• W8-BEN-E• Vendor Registration Form

Commodity Section

If you have line items on your quote with $0, add them to Item Text for 1st line.

Accounting Section

Shipping and freight have their own Acct: 72220

Balancing/Completion Tab

Once you click on “Complete” icon, realized you forgot or made mistake, FOADOCU to get it back.

FOADOCU

Click here to cancel approval for the requisition you created with errors.

FGIENCD

Type requisition or purchase order number to see balance.

FGIBDST

Allows you to see your budget for current and previous fiscal years.

FOIDOCH

This page gives you an overview of what has been received and paid against PO.

FOIAPPH

Gives you the history of who approved a requisition or PO.

FOAUAPP

Delete your user id, ctrl-pg-down. Click Queue and you will access FOAAINP.

FOAAINP

Type requisition or PO to see who is in line to approve.

FPARCVD - Receiver• Receiver tab.

• Vendor information tab.

• Commodity/Accounting tab.

• Balancing/Completion tab.

Receiver Tab

Receiver Tab

1st option if all items have been received. 2nd option if some of the items have been received.

Receiver Tab

1. Click on “add item box”

2. Hit “Save”(top left hand corner)

3. Hit “X”4. Ctrl-PgDown

Commodity Tab

Quantity received must be the same or less than the quantity ordered.

Accounts Payable

• Invoices must be submitted to AP dept. • Email: acctspayable@fit.edu• Fax: 321-674-7611• Phone: 321-674-8025