proposal tracking system (pts) sahar angadjivand, mpp candidate ‘13 cfans data & business...

Proposal Tracking System (PTS)

Sahar Angadjivand, MPP Candidate ‘13CFANS Data & Business Intelligence Research Assistant

November 17, 2011

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Problem

CFANS Grants Management needed an effective and efficient way to track pre award activity.

Goals: Eliminate the use of paper Have a system that can be accessed by many users

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Solution

Decision: administration of pre award grant activity to be 100% electronically processed.

Database and website application created in December 2010

• Supervised by Steve Gillard, CFANS Director of Data and Business Intelligence

• Major contribution from Tram Le, CFANS Web Programmer and Database Developer

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Functions of PTS

As of Spring 2011, PTS has evolved to a reporting tool for decision making.

The data captured can produce: Grant trend reports Department Productivity and Financial Analysis

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ICR FY09 Earned

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Current Process

The website has improved performance: Cut down on pre award administration time Eliminates constant back and forth emails Allows CFANS to be transparent and accountable on the

grant administration process

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Recent Feedback

Some may say: This information exists in EGMS Is it important to measure pre award information so

intensely?

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Synopsis

Present system: Has eliminated use of paper and filing space Strong record retention and security features Easy to access website Multi-user

Future plans: To see the “life of the grant,” we are in the development

stage of incorporating PTS with Notice of Grant Awards (NOGA) and Burn Rate

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Contact Information

Sahar AngadjivandCFANS Data & Business Intelligence Research Assistant

Master of Public Policy Candidate ‘13

Email: angad001@umn.edu

Office phone: 612.624.4212

Steve GillardCFANS Director of Data & Business Intelligence

Email: sgillard@umn.edu

Office phone: 612.625.6792