proposal for wal mart environmental summit 2008

Wal-Mart’sLive Better Environmental Summit 2008

-Live Better, Green Longer

• As one of the largest companies in the world, with an expanding global presence, environmental problems are OUR problems.

• Lee Scott-“Twenty First Century Leadership• - October 24.2005

Excerpt

CyberArk Project Crew Structure

Wal-Mart Project Manager

Planning Director

Planning Manager

Graphic Designer

Executive Manager

Events Executive

Client Service Manager

Client Service Executive

General Manager

Planning ExecutiveCo-operating Partners

Lighting A/V simultaneous interpreting Stage Art

【 Proposal 】

Preparation Phase（ One Month in advance ）

• Invitation card & R.V.S.P card for Wal-Mart Environmental Summit

• Summit Notebook & Environmental goody bag.

• Etiquette training courses for our reception personnel.

• Information counter setup.

A 、 Chapter One (Preparation Phase)

1. Summit Identity Card;

2. Environmental Notepad and Pen;

3. Guest Feedback Card;

4. Beijing City Map.

5. Handkerchief

Environmental Goody Bag including:

The Summit Notebook contains the summit agenda and related

information, PowerPoint and other “Handouts” for this summit.

1. Summit Identity Card;

2. Environmental Notepad and Pen;

3. Guest Feedback Card;

4. Beijing City Map.

5. Handkerchief

Environmental Goody Bag including:

Wal-Mart Summit Notebook

The Summit Notebook contains the summit agenda and related information for this summit.

『 Summit Location Recommend 』

Reception Procedure

Hotel

Car Park

Reception

Counter

Plenary

Room

Shangri-La

Restaurant

Breakout

Rooms

• Hotel Car Park—Reception Counter—Plenary Room—Shangri-La Restaurant—Breakout Rooms

B 、 Chapter Two (October 22.2008)

Media seating area arrangement and strict security measures highlighting .

Plenary Session Routes:

Digital Reception with Barcode Scanning System

Digital Reception with Barcode Scanning System

Plenary Room

Plenary Session Stage Setup

3x8m2

Plenary Session Stage Setup

VIP Reception Procedure

<<

• Hotel Car Park—VIP Room—Plenary Room—Shangri-La Restaurant—Breakout Rooms

Hotel

Car

Park

Plenar

y

Room

Shangri-La

Restaurant

Breakout

RoomsVIP

Room

VIP Room

Lunch Location:

Lunch Time: Location 1

500 Seating Capacity

Lunch Time: Location 2

300 Seating Capacity

We proposal a buffet or a table lunch include: Western Cuisine & Chinese Cuisine.

Food& Beverage Service

Plenary Room Partitions

Plenary Session

Over

12： 00AM

Lunch

Start Time:

12： 30AM

Breakout Meeting

Start Time:

2： 00PM

• This is estimated schedule time, the important is ： We make sure that the plenary room partitions would be done within one hour and a half time.

C 、 Breakout Session

Lunch

Finish Time：1： 30PM

Breakout SessionStage Setup

Stage Setup

Demonstration of separating the plenary room into three breakout rooms

Before the plenary meeting:

1 、 3 Stage projector screens combinations.

2 、 3 Stages combinations.

3 、 6 projectors & 3 set of AV equipment set up.

1 、 The plenary room was partitioned into three rooms.

2 、 Remove all the extra chairs etc.

After the plenary meeting:

1 、 The main stage projector screens split into three screens.

2 、 The main stage split into three small stages and stage decoration and speech stage setup.

3 、 Double check on the projectors and adjusting AV equipment,

Conference Services-Details Specification

1. Additional Conference Table & Chairs

2. Wal-Mart Environmental Notepad & Pen

3. High Speed Internet Access

4. Multi-function Sockets

5. 220-Volt Power

6. 3-Phase Power (Requires electrician)

7. Extension Cord

8. Power Strip

9. A/V Equipment

10. Simultaneous Interpreting

11. projectors & Screen.

12. Microphone, Microphone with Stands

13. Route Signs

Resource Fair Floor Plan

C 、 Chapter Three (October 23-24.2008)

Resource Fair Setting up

Communication Area for networking

TV Show

We will have closed circuit viewing available on several screens in the Resource Fair area.

Environmental

Promotions

We will have an air-time broadcasting for Wal-Mart “Live Better, Green Longer" environmental promotions.

Resource Fair Consulting Counter

We will set up the Resource Fair Consulting counter in English and Chinese language for providing consulting services and assistance for our guests.

Working Efficiency

Time: October 21.2008

Recommend Party Location

• Unique Chinese style bar located in the Hotel garden

The Garden Bar and Terrace

We Proposal A Reception Party

• 3000sqm of garden

• Ideal outdoor catering venue

• Seating up to 400 guests

Cock-tail Party

To create a harmonious social atmosphere, featured Wal-Mart’s culture and China elements.

Local Advantages

1、 Rich experiences in handling Chinese government application procedures. (to coordinate with municipal governments, like Police station, Fire Bureau, municipal administration, Traffic Police Station etc. )

2、 VIP Special Service include: Airport reception, Airport Pick-up Transportation, Hotel Arrangement, Traveling, Security services, Language translator, personal medical services.

3、 Rich resources in China & cost-effectiveness and high quality services guarantee.

We knew more about China

We knew more about Chinese culture & needs

We Knew more about China Markets

We knew more about Wal-Mart China

At CyberArk we are always looking to provide the best level of service and support to all our clients.

Please give us your feedback on this card and give us scores for this summit services.

We want to thank you for your comments, suggestions and feedback this will assist us in providing better service not only for yourselves but also our future clients.

Customer Feedback Card

Working Productivity

5 Q&A Service Format

A high level secure environmental summit.

1.A high quality standard service upon working

effectiveness and productivity.

2.Rich resources and experience in handling C

hina political campaign events.

3. Better understanding of Chinese culture and

Chinese people.

4.Strong execution with details handlings An environmental event organizing.

1.What does our client want?

2.What we can provide to them?

3.What is our Objective?

4.How we achieve it?

5.What else we can provide to our clients?

To deliver the highest levels of professionalism and experience through reliance upon a team of specialists in special events by this summit.

By working truthfully, delightfully, efficiently and productively with down to earth working attitude.

People on earth won’t live better, if they are not helping the earth to green longer.

Thank You!