project organization presented by dhs/ois/pmo
Post on 30-Jun-2015
733 Views
Preview:
TRANSCRIPT
Project Organization
presented byDHS/OIS/PMO
Class Objectives: Project Roles and Responsibilities Project Libraries Tips, Tricks, and Suggestions???
People know why they
are participating and
what they should do!
Roles & Responsibilities
Assumption
•Project Roles and Responsibilities•Who Does What•Who Decides What•Clearly Defined•Discover Training Needs•Template
Roles & Responsibilities
Clarify
!!!??
!!!??
!!!??
!!!??
Improve teamperformance
Clarify R&R’s
•Reduce stress!•Distribute the workload!•Increase collaboration!
100%
75%50%
25%
% o
f R
esp
on
den
ts
Poorly defined R&R’s
Noproject plan
Team not formally defined/ advised
No process for response
Exhibit 1: This organization judged the project a failure and found these to be major causes, led by unclear roles and responsibilities.
R&R’s vs. Work Definition
Example - WBS/How?
Project
DesignRqmts Build DeliverManage
PlanExecuteControlClose••
AssessDetermineAnalyzePropose••
EngineerSpecify•••
ConstructTestValidateIntegrate•••
InstallTrain•••
Role Definitions
Work Definitions
Written Definitions in Charter Project Organization Charts R&R Templates RACI (Responsible, Accountable, Consulted, Informed)
WBS Dictionaries
Methods of Defining R & R’s
ProjectManager
SteeringCommittee
BusinessAnalyst
DevelopersDatabase
Administrator
Techniciansand Helpdesk
Support
SystemAnalyst
DataArchitect
System andNetwork
Engineering
Schedule/Control AnalystAdministrative Assistant
Quality Coordinator
Sponsor/Business
Owner
Architect/Engineer
BusinessLead
1.Researched
2. Collected
3. Standardized
Project NameRole Title
Person’s Name
Description of Role
Expectations of Project Team Members
Project Description
Specific Responsi- bilities
Signatures
Delivering Roles and Responsibilities
Work with your team
Expectations of Project Team Members
Laying the groundwork
Team Performance = Individuals who: are focused on common goals understand how each person's
R&R’s support the whole project. Training Needs are more easily defined
Project teams are becoming the primary unit of performance in organizations.
Benefits of Clearly Defined Roles and Responsibilities
Organize Your Project
OIS Oversight Business Sponsor
Project Manager(100%)
SystemArchitecture Team
Lead (50%)
ApplicationDevelopment Team
Lead (100%)
3 ContractDevelopers
4 BusinessAnalysts
TechnicalResource(as
needed)
(SteeringCommittee)
1 Contract SystemsIntegration/DatabaseDeveloper
Project Management Directories(Project Library)
What to do with it Where to get it How to get it
2
3
1
Documentation
Standard Templates Naming Conventions &
Version Control Standard Styles
Naming Conventions&
Version Control
This is the name of a really important file for my project that I really want to make sure I do not misplace.doc
Standard Document Naming Structure
The following naming convention is recommend for all project documents:
<Acronym> <Document Name> <optional version number> < optional date>
Standard Styles
To create a new ‘standard style’ in MS Word using the same style layout as the PMO open the ‘Standard PMO Template.doc’ file and in the MS Word menu go to:
Format >> Styles…>> Organizer…
Default styles normally available in the Normal.dot template.
Delete any existing styles that can be deleted.
Select available stylesand click ‘Copy>>’
Default styles currently available in the Normal.dot template. (Note existence of scroll bar)
Please take some time for Class Evaluation!
top related