project: khajane ii - karnatakak2training.karnataka.gov.in/documents/user_manuals/... · 2. user...
Post on 30-Jul-2020
8 Views
Preview:
TRANSCRIPT
Government of Karnataka
Finance Department
Project: KHAJANE II
Recipient Registration Manual
Version 1.0
March 2016
Project Monitoring Unit
7th floor, Commercial Taxes Building, Kalidasa Marg, Gandhi Nagar, Bangalore – 560009.
Email: k2.helpdesk@karnataka.gov.in/pdkhajane.gov.in
Phone: 080-22354020, Helpdesk No: 080-22342266
Notice:
This is a controlled document. Unauthorised access, copying,
replication or usage for purposes other than for which it is intended are prohibited.
Khajane II will recipient will be enabled to receive payments due to them from Khajane II system directly
to their Bank accounts. For this purpose it is necessary that these recipients are registered within the
Khajane II system as a precursor to enabling e-payments.
Table of Contents 1.Summary – Recipient Registration ............................................................................................................. 1
1.1 Purpose: .............................................................................................................................................. 1
1.2 Scope: .................................................................................................................................................. 1
1.3 Roles and Responsibilities ................................................................................................................... 2
1.4 Recipient registration process ............................................................................................................ 3
1.4.1 Mapping of existing recipient to DDO....................................................................................... 9 2. Course Summary .................................................................................................................................... 18 3.Appendix A ….……………………………………………………………………………………………………………………………………19
2
Table of Figures Figure 1: Khajane-II login page ...................................................................................................................... 3 Figure 2: Navigation to Create Recipient Master screen .............................................................................. 3 Figure 3: Create Recipient Master Screen .................................................................................................... 4 Figure 4: Create Recipient Master Screen after selecting Recipient Type ................................................... 5 Figure 5: Create Recipient Master Screen after input of form details ......................................................... 6 Figure 6: Confirmation page after submit..................................................................................................... 7 Figure 7: Bank Mandate form .................................................................................................................... ..8 Figure 8: Create Recipient Master screen .................................................................................................. ..9 Figure 9: Create Recipient Master Screen after selecting recipient type as Existing Recipient ................ 10 Figure 10: Create Recipient Master Screen after entering Existing Recipient ........................................... 11 Figure 11: Existing Recipient details .......................................................................................................... 12 Figure 12: Confirmation screen ................................................................................................................. 13 Figure 13: Bank mandate form .................................................................................................................. 14 Figure 14: Khajane- II login page ................................................................................................................ 15 Figure 15: Navigation to worklist ............................................................................................................... 15 Figure 16: Recipient request details screen ............................................................................................... 16 Figure 17: Confirmation for approval screen ............................................................................................. 17 Figure 18: Confirmation for approval screen after DSC ............................................................................. 17 Figure 19: Confirmation after approval ..................................................................................................... 18
1
1. Summary – Recipient Registration
1.1 Purpose: The purpose of this document/ manual is to provide an overall understanding of scope, roles and responsibilities of Khajane-II application users for the process of Recipient Registration.
1.2 Scope: The scope of this manual is to give a detailed understanding of Recipient registration in Khajane-II application. Recipient Master will facilitate the registration of the recipients to whom payment has to be made
from Khajane-II system.
It is necessary for the people who receive payment from Khajane-II system to be registered as Recipient in this master. Recipients can be Employees, Vendors, Beneficiaries, and Contractors etc.
While preparing the bill or in any case of making payment, recipient details will be fetched from Recipient Master.
Unique Recipient Id will be provided to each recipient in order to maintain unique recipient details and track recipient easily
Brief Note on processes of Recipient Master
Steps for Recipient creation: Superintendent creates a recipient with the following steps 1. User selects the recipient type 2. User has to enter the Recipient details such as Name, Aadhar number etc. 3. User selects the bank details such as account number, IFSC code. 4. User enters the Address of the recipients and submits the form. 5. Mandate is generated for the recipient along with unique recipient code. 6. Generated mandate has to be printed by the user and physically signed by the Recipient
DDO approves the recipient record created by following the steps. 1. DDO accesses the work list to verify the records created by the Superintendent. 2. DDO selects the recipient record, validates it and approves it by clicking on approve button.
2
1.3 Roles and Responsibilities Following table gives information about Users (roles) involved in the processes of Recipient master
Table 1: Roles and Activities Receipts- Roles and Activities
Sl.No. Role Process Name Activities 1 Superintendent Recipient Master 1. Recipient creation 2. Update /Deletion of Recipients created
2 DDO Recipient Master 1. Approval of new request of recipient master record 2. Approval of update or deletion of existing recipient
3
1.4 Recipient registration process Step 1: Superintendent logs into Khajane application by providing login credentials.
Figure 1: Khajane-II login page
Step 2: On successful login, User will be able to view the Home Page of the Khajane application.
Figure 2: Khajane-II home page
4
Step 3: Navigate to Create Recipient Master screen.
Registration>Registration>Recipient Master> Create Recipient Master
Figure 2: Navigation to Create Recipient Master screen
Step 4: On click of create, User can view to Create Recipient Master screen as shown below.
Figure 3: Create Recipient Master Screen
5
Step 5: In order to create a new recipient, select New Recipient and Recipient Type.
Step 6: On selecting, Recipient Type, Recipient Details form will be displayed for the user to input the details.
Figure 4: Create Recipient Master Screen after selecting Recipient Type
6
Step 7: Input the values for the fields present in the screen. Note: User has to select the department which has issued the Id to the Recipient and not
thedepartment to which the recipient belongs. Department Specific Id should be the KGID of the
employee (If Employee)
Figure 5: Create Recipient Master Screen after input of form details
7
Step 8: Click on Submit button.
Figure 6: Confirmation page after submit
8
Step 9: Click on OK button in the pop up message.
Figure 7: Bank Mandate form
9
1.4.1 Mapping of existing recipient to DDO
Step 1: Superintendent navigates to Create Recipient Master screen.
Figure 8: Create Recipient Master Screen
10
Step 2: Select Recipient Type as Existing Recipient and Recipient type code from drop downs.
Figure 9: Create Recipient Master Screen after selecting recipient type as Existing Recipient
11
Step 3: Enter the existing Recipient Id
Figure 10: Create Recipient Master Screen after entering Existing Recipient
12
Step 4: Click OK for the alert messages
Figure 11: Existing Recipient details
13
Step 5: Click on Submit button.
Figure 12: Confirmation screen
14
Step 6: Click on Ok button in the above alert message.
Figure 13: Bank mandate form
15
1.5 Mapping of existing recipient to DDO Step 1: DDO enters into the Khajane –II application.
Figure 14: Khajane- II login page
Step 2: Navigate to Worklist. Workflow >WorkList>Worklist
Approver should be able to see the Recipient Master request sent by creator.
Figure 15: Navigation to worklist
16
Step 3: Click on Document Number hyperlink. Approver should be able to see the Recipient details as provided by creator.
Figure 16: Recipient request details screen
17
Step 4: Click on Approve button.
Figure 17: Confirmation for approval screen
Step 5: Click on OK button.
Figure 18: Confirmation for approval screen after DSC
18
Step 6: Click on Yes button.
Figure 19: Confirmation after approval
2 Course Summary This course is designed to give the participants an insight into the recipientregistration process.
The document consists of detailed steps along with screenshots. By the end of this training the
user will learn to successfully register a recipient in Khajane-II Application
19
3Appendix A- Acronyms Abbreviation Description
AC Bills Abstract Contingency Bills
AFS Annual Financial Statement
AG Accountant General
AIN Account Identification Number
AM Alteration Memo
Asst. Assistant
ATN Action Taken Note
ATO Assistant Treasury Officer
BAO Bill Approving Officer
BDSS Budget Decision Support Systems
BE Budget Estimate
BEO Budget Estimating Officer
BMS Beneficiary Monitoring System
BoA Back Office Assistant
BOI Bank of India
BPL Below Poverty Line
BSA Budget System Administrator
CAAA Controller, Aid, Accounts and Audit Division
CAG Comptroller and Auditor General of India
CAO Chief Accounts Officer
CAS Central Accounts Section
CBE Current Budget Estimate
CC Credit Card
CCD Civil Court Deposits
CCO Chief Controlling Officer
CCS Credit Confirmation Slip
CDV Cheque Delivery Voucher
CEO Chief Executive Officer
CFC Citizen Facilitation Centres
CM Clearance Memo
CO Controlling Officer
COPU Committee on Public Undertakings
CPO Chief Planning Officer
CPPC Central Pension Processing Centre
CPPO Central Pension Processing Officer
CPS Central Plan Schemes
CPSMS Central Plan Scheme Monitoring System
CRA Central Record keeping Agency
CRA-FC Central Record keeping Agency Facilitation Centre
CRCD Criminal Court Deposits
CSC Citizen Service Centres
CSF Contribution Submission Form
CSO Counter Signing Officer
CSS Centrally Sponsored Schemes
CVP Commuted Value of Pension
DA Dearness Allowance
DAG Deputy Accountant General
DBMS Database Management System
DC Debit Card
DC Bills Detailed Contingency Bills
20
Abbreviation Description
DCRG Death Cum Retirement Gratuity
DD Demand Draft
DDO Drawing and Disbursement Officer
DDR Debt, Deposit and Remittances
Dept. Department
DIS Daily Input Sheet
DMO Debt and Investment Management Office
DMS Day-wise Monthly Statement
DoT Department of Treasuries
DPI Dots Per Inch
DS Deputy secretary
DSC Digitally Signed Certificate
DSN District Serial Number
DSSP Directorate of Social Security Pension
DTO District Treasury Officer
DWP Destitute Widow Pension
EAP Externally Aided Project
EBR Extra Budgetary Resources
ECS Electronic Clearing System
EDMS Electronic Document Management System
EFT Electronic Funds Transfer
EMD Earnest Money Deposit
EMI Equated Monthly Installments
EMO Electronic Money Order
EO Executive Officer
FAQ Frequently Asked Questions
FD Finance Department
FIFO First In First Out
FoA Front Office Assistant
FP Family Pension
FPU File Preparation Utility
FRS Functional Requirement Specification
FTP File Transfer Protocol
FVU File Validity Utility
GDFP General Delegation of Financial Powers
GIA Grant-in-Aid
GIS Bills Group Insurance Scheme Bills
GO Government Order
GOI Government of India
GoK Government of Karnataka
GP Gram Panchayat
GPF General Provident Fund
GSDP Gross State Domestic Product
GSTO Gazetted Sub Treasury Officer
GUI Graphical User Interface
HA Head Accountant
HBA House Building Advance
HDFC Housing Development Finance Corporation
HE His Excellency
HoA Head of Account
HoD Head of Department
HoO Head of Office
HRMS Human Resource Management System
HTTPS Secure Hyper Text Transfer Protocol
21
Abbreviation Description
IEBR Internal Extra Budgetary Resources
IFA Internal Financial Advisor
IFSC Indian Financial System Code
IGNOAP Indira Gandhi National Old Age Pension
INR Indian Rupees
IO Implementing Officer
I-pin Internet Pin
IR Inspection Report
IST Indian Standard Time
ITC Input Tax Credit
IVRS Interactive Voice Response System
JD (Admin) Joint Director (Administration)
KB Knowledge Bank
KCSR Karnataka State Civil Services Rules
KFC Karnataka Financial Code
KGID Karnataka Government Insurance Department
KSWAN Karnataka State Wide Area Network
KTC Karnataka Treasury Code
LAR Local Audit Report
LE Latest Estimate
LIC Life Insurance Corporation of India
LOP List of Payments
LoV List of Values
M/O/C Mandatory / Optional / Conditional
MCA Monthly Civil Accounts
MCE Manual of Contingent Expenditure
MICR Magnetic Ink Character Recognition
MIS Management Information System
MO Money Order
MoE Memorandum of Error
MOU Memorandum of Understanding
MPAS Model Panchayat Accounting System
MPIC Monthly Program Implementation Calendar
MTFP Medium Term Fiscal Plan
NABARD National Bank for Agricultural and Rural Development
NCDC National Co-operative Development Corporation
NDC Bills Non Detailed Contingency Bills
NEFT National Electronic Fund Transfer
NIC National Informatics Centre
NOC No Objection Certificate
NP Non Plan
NPS New Pension Scheme
NSDL National Securities Depository Limited
NSSF National Small Savings Fund
NWMA Normal Ways and Means Advance
OAP Old Age Pension
OBE Original Budgetary Estimates
OCR Optical Character Recognition
P Plan
PAC Public Accounts Committee
PD Personal Deposits
PF Public Fund
PFM Pension Fund Managers
PFRDA Pension Fund Regulatory and Development Authority
22
Abbreviation Description
PHP Physically Handicapped Pensions
PMU Project Monitoring Unit
POP SP Point of Presence Service Provider
PPAN Permanent Pension Account Number
PPO Pension Payment Order
PPU Payment Processing User
PRAN Permanent Retirement Account Number
PRI Panchayati Raj Institutions
PS Principal Secretary
PSB Public Sector Banks
PSU Public Sector Unit
PwC Price water house Coopers
PWD Public Works Department
RBD Reserve Bank Deposits
RBI Reserve Bank of India
RDPR Rural Development and Panchayati Raj
RE Revised Estimates
RFP Request For Proposal
RO Release Order
ROI Rate of Interest
ROP Recovery of over payment
RTGS Real Time Gross Settlement
RTI Right To Information
SBI State Bank of India
SBM State Bank of Mysore
SCF Subscriber Contribution File
SCP Special Component Plan
SE Supplementary Estimates
SHCIL Stock Holding Corporation of India Limited
SI System Integrator
SO Section Officer
SOA Service Oriented Architecture
SOP Schedule of Payments
SOR Schedule of Receipts
SOT Statement of Transaction
SPU Schedule Processing User
SR Service Register
SRS System Requirement Specification
SSP Social Security Pension
SSY SandhyaSurakshaYojana
STO Sub- Treasury Officer
SWMA Special Ways and Means Advances
T Day Transaction Day
TA Travelling Allowance
TAN Tax Deduction and Collection Account Number
TB Trustee Bank
T-Bill Treasury Bill
TCS Tata Consultancy Services
TE Transfer Entry
TIN Tax Payer Identification Number
TNMC Treasury Network Management Centre
TO Treasury Officer
TP TalukaPanchayat
T-Pin Telephone Pin
23
Abbreviation Description
TSP Tribal Sub Plan
TTR Treasury Transfer Receipts
UAT User Acceptance Testing
UC Utilization Certificate
UCI Unique Challan Identity
UID Unique Identification Number
UIDAI Unique Identification Authority of India
ULB Urban and Local Bodies
US Under Secretary
UTI Unit Trust of India
UTR Unique Transaction Reference
VAT Value added Tax
VDMS Verified Day-wise Monthly Statement
VOA Vote on Account
VPN Virtual Private Network
VSAT Very Small Aperture Terminal
WDPB Work Done by Public Bodies
WMA Ways and Means Advance
ZP ZillaPanchayat
24
Project Partner
top related